2024.SSP.001_Superion_Sole_Source_.pdf

This document is a 2020 Sole Source Request and Determination Form from the City of Gallup, New Mexico, involving Superion, LLC (formerly SunGard Public Sector) for annual maintenance of the city's financial management and utility enterprise software (Naviline). The contract covers a one-year term from June 1, 2024, to May 31, 2025, with a total prospective contract amount of $173,279.42 before tax and an estimated tax of $13,970.65. The maintenance includes comprehensive software modules such as Asset Management, GMBA with extended reporting, Work Orders/Facilities Management, Purchasing/Inventory, Accounts Receivables, Payroll/Personnel, Applicant Tracking, Fleet Management, and multiple other integrated systems.

The sole source justification is based on Superion's proprietary rights to the software, with the city asserting that no other provider can maintain this specific proprietary software configuration. The pricing is considered fair and reasonable, consistent with previous years' rates and reflective of open market value. The city's IT Director, Suzanne Begay, and Purchasing Director, Frances Rodriguez, have signed off on the document, confirming that the sole source procurement meets the requirements under Section 13-1-126 NMSA 1978 and will be posted for a 30-day period prior to award and purchase.