2024-009 RFP Addendum No. 1 Manitou Overlook Higginbotham Flats Master Plan 5.23.24.pdf

RFB 2024-009 Addendum 1 City of Manitou Springs Manitou Overlook Park-Higginbotham Flats Master Plan

CITY OF MANITOU SPRINGS ADDENDUM FORM

NUMBER: __1__ DATE: __MAY 23, 2024__

1.01 GENERAL

The following changes, additions, and/or deletions are, by issuance of the Addendum, made a part of the Project Manual for the Manitou Overlook Park- Higginbotham Flats Master Plan as if originally contained therein. Execution of the acknowledgement of receipt shall be the bidder’s acceptance of the conditions herein set forth. This Addendum shall be signed and submitted with and attached to the submitted Bid Form. Failure to do so may result in the rejection of the Bid.

1.02 EXHIBIT LIST

1. Sign-In sheet, pre-proposal walk 05/21/2024

2. Cairn Sculpture details/example

1.03 PRE-BID WALK CLARIFICATIONS

1. The budget for Phase 1- Master Plan is $50,000.

2. The budget for the construction phase, Phase 2, is not yet determined.

3. The City is looking into putting up a temporary fence up around the property line to help distinguish the exact location of the two lots to be developed.

4. At the edge of the property there is undeveloped land that in the future is hoped to be turned into an open space with trails.

5. The biggest challenge the City/PARAB foresee is the parking, which needs to be enough to facilitate visitors plus a helipad.

6. We would like to see a berm to help with the noise from the highway, etc.

7. The sculpture placement has not been set; leaving this up to the designer.

8. The sculptures approximate size is 5’-6’ wide x 9’tall

9. The only structure that we see being on the property would be a gazebo.

10. The goal is to make the property as low maintenance as possible.

1.04 PRE-BID WALK QUESTIONS

1. Can you confirm that Phase I and Phase II will be completed by the same team? Yes, we do want both phases to be completed by the same team.

2. Are there any constraints for this project? The master plan must be approved by the City Council by the end of this year. The first meeting to present to the City Council is anticipated to be in October.

3. Should the plan account for having the space used as an area for events? Yes, this could be an event space but not its primary function.

4. Has any environmental testing been done on the property? No, not that we are aware of.

5. Has there ever been any structures on the property? No, not that we are aware of.

6. Is there water access on the property for irrigation, etc.? The City Staff are looking into this matter and will have an answer in the next addendum.

7. Can the existing vegetation/trees be removed and replaced with native species? Yes, this is possible. Please note, for every inch of tree we take down, the City must replant the same amount somewhere in the City of Manitou but not necessary inch for inch replacement on the same property.

8. Do you anticipate the builder to be on our design team for the Master Plan? That is up to the design team. The City does not have a preference.

9. Will the construction be under a different contract? Yes, this phase with the designer will be under a different contract.

10. Is there any plan for the right-away that is dividing the two plots to be integrated making this one plot? The City Staff are looking into this matter and will have an answer in the next addendum.

11. The RFQ states you would like 4 stakeholder and 2 public meetings and during the prebid you mentioned 4 total meetings, can you please confirm the total number of stakeholder and public meetings? Contractor must meet twice with the Parks & Recreation Advisory Board (2), once with the general public (1), and once with City Council (1), for a total of four (4) meetings.

12. Is an existing site/topographic survey required at this stage of the project? The City will provide surveys; they are not required at this stage of the project.

13. What are the anticipated general dimensions of the helipad? At least 35 meters by 35 meters.

14. Per page 6, 4.g. under references you mention the following: Please provide a list of 3 clients of your company, preferably cities in the State of Colorado, who have used your services in the design and/or construction of municipal infrastructure facilities or other related projects. Describe the service provided, the approximate total project cost and the cost of your service. List engineer’s estimate of construction versus final construction cost. Include the name, address and telephone number of the client’s contact person who is familiar with both the project and your firm’s role on the project. Can you please confirm if you need the engineer’s estimate of construction versus final construction cost or is design fee/final cost acceptable?

We are looking to have both the design fee vs final cost as well as the construction estimate vs final cost to give us a total project cost. If construction costs is unknown, please state this with brief explanation of the know project costs.

1.05 ACKNOWLEDGEMENT OF RECEIPT

Receipt is acknowledged this _______ day of 20_____.

Name of Bidder

Authorized Officer

Title

Exhibit A-1

Exhibit B-1

Exhibit B-2

Exhibit B-3