2023-CPF-Grant-Guide-Award-Instructions-Version-1.0.pdf

FY2023

ECONOMIC DEVELOPMENT INITIATIVE

COMMUNITY PROJECT FUNDING

GRANT GUIDE

(In accordance with the Consolidated Appropriations Act, 2023, P.L. 117-328)

VERSION 2.0

APRIL 11, 2024

U.S. Department of Housing and Urban Development Office of Community Planning and Development

Office of the Deputy Assistant Secretary for Economic Development Office of Economic Development

Congressional Grants Division Washington, DC 20410

FY2023

ECONOMIC DEVELOPMENT INITIATIVE

COMMUNITY PROJECT FUNDING

GRANT GUIDE

(In accordance with the Consolidated Appropriations Act, 2023, P.L. 117-328)

VERSION 2.0

APRIL 11, 2024

U.S. Department of Housing and Urban Development Office of Community Planning and Development

Office of the Deputy Assistant Secretary for Economic Development Office of Economic Development

Congressional Grants Division Washington, DC 20410

FY2023 Community Project Funding Grant Guide (Version 2.0)

Table of Contents

SECTION 1: BACKGROUND & PURPOSE

SECTION 2: GRANT AWARD PROCESS & INSTRUCTIONS

2.1 Grant Award Process

2.1.1 FY2023 CPF Grantees with Fully Executed Grant Agreements

2.1.2 FY2023 CPF Grantees Who Submitted Grant Materials to HUD (before April 15, 2024) but Have Yet to Attain Fully Executed Grant Agreements

2.1.3 FY2023 CPF Grantees Who Have Yet Submitted Any Grant Materials to HUD (before April 15, 2024)

2.1.4 FY2023 CPF Grantees with Technical Corrections

SECTION 3: FEDERAL REQUIREMENTS

3.1 Requirements Under the Consolidated Appropriations Act, 2023 (P.L. 117-328)

3.2 Cross Cutting Federal Requirements

3.3 Detailed Environmental Review Guidance for FY2023 CPF Grants

3.3.1 Contacts & Project-Specific Assistance

3.3.2 Legal Framework & Policy

3.3.3 CPF Environmental Review Scenarios

3.3.4 Resources

SECTION 4: CONTACT INFORMATION FOR GRANT OFFICERS, SYSTEM OFFICERS, & REGIONAL

ENVIRONMENTAL OFFICERS

SECTION 5: ATTACHMENTS

Attachment 1: Grant Agreement Submission Checklists

Attachment 2: Website Links to Key Forms and Form Instructions

Attachment 3: Direct Deposit Sign-Up Form (SF-1199A)

Attachment 4: Change of Address Request (HUD-27056) Form

Attachment 5: Environmental Review Ask-A-Question (AAQ) Guide

Attachment 6: CPF Frequently Asked Questions (FAQs)

FY2023 Community Project Funding Grant Guide (Version 2.0)

Table of Contents

SECTION 1: BACKGROUND & PURPOSE 3

SECTION 2: GRANT AWARD PROCESS & INSTRUCTIONS 5

2.1 Grant Award Process 6

2.1.1 FY2023 CPF Grantees with Fully Executed Grant Agreements 7

2.1.2 FY2023 CPF Grantees Who Submitted Grant Materials to HUD (before April 15, 2024) but Have Yet to Attain Fully Executed Grant Agreements 7

2.1.3 FY2023 CPF Grantees Who Have Yet Submitted Any Grant Materials to HUD (before April 15, 2024) 15

2.1.4 FY2023 CPF Grantees with Technical Corrections 42

SECTION 3: FEDERAL REQUIREMENTS 43

3.1 Requirements Under the Consolidated Appropriations Act, 2023 (P.L. 117-328) 43

3.2 Cross Cutting Federal Requirements 45

3.3 Detailed Environmental Review Guidance for FY2023 CPF Grants 57

3.3.1 Contacts & Project-Specific Assistance 57

3.3.2 Legal Framework & Policy 58

3.3.3 CPF Environmental Review Scenarios 60

3.3.4 Resources 64

SECTION 4: CONTACT INFORMATION FOR GRANT OFFICERS, SYSTEM OFFICERS, & REGIONAL

ENVIRONMENTAL OFFICERS 66

SECTION 5: ATTACHMENTS 67

Attachment 1: Grant Agreement Submission Checklists

Attachment 2: Website Links to Key Forms and Form Instructions 70

Attachment 3: Direct Deposit Sign-Up Form (SF-1199A) 71

Attachment 4: Change of Address Request (HUD-27056) Form 72

Attachment 5: Environmental Review Ask-A-Question (AAQ) Guide 73

Attachment 6: CPF Frequently Asked Questions (FAQs) 75

SECTION 1: BACKGROUND & PURPOSE

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SECTION 1: BACKGROUND & PURPOSE

The Consolidated Appropriations Act, 2023 (FY2023 Act) contains $2,982,285,641 in Economic Development Initiative (EDI) funding for the purpose of making Community Project Funding (CPF)/Congressionally-directed grants. These Fiscal Year 2023 (FY2023) CPF grants will be administered by the Congressional Grants Division (CGD) of the U.S. Department of Housing and Urban Development (HUD).

This “FY2023 Economic Development Initiative Community Project Funding Grant Guide” (FY2023 CPF Grant Guide) provides information for Congressionally-designated recipients that have yet to execute their Grant Agreements with HUD (“prospective grantees”) on the requirements that govern these funds, as provided by the FY2023 Act, and the cross-cutting requirements that generally apply to all HUD awards as provided by HUD regulations and other applicable Federal regulations and statutes.

This FY2023 CPF Grant Guide also provides instructions on how to complete the requested information and fill out the required forms to execute your Grant Agreement, and instructions for establishing your grant in HUD’s Disaster Recovery Grant Reporting (DRGR) financial and reporting system.

This FY2023 CPF Grant Guide applies only to FY2023 CPF grants. FY22 and FY24 grantees should refer to their respective CPF Grant Guides on the HUD CPF website.

The remainder of this FY2023 Grant Guide includes:

Section 2 – Grant Award Process and Instructions: Walks you through the FY2023 CPF Grant

Award Process and gives instructions for executing the Grant Agreement and steps to request payment(s).

Section 3 – Federal Requirements: Details the Federal regulations that apply to these grant funds.

Section 4 – Contact Information for Grant Officers, System Officers, and Regional

Environmental Officers: Gives contact information for CPF Grant Officers, CPF System

Officers, and the environmental review specialists who support you through the grant life cycle.

Section 5 – Attachments: Provides attachments including documents required in the Grant

Award process.

HUD will use the process outlined in this FY2023 CPF Grant Guide to make FY2023 CPF grants as directed by Congress in the FY2023 Act and the accompanying joint explanatory statement (JES), which was printed in the Senate section of the Congressional Record on December 20, 2022 (CREC- 2022-12-20-pt3-PgS9325-2.pdf (congress.gov)). Subject to the applicable provisos in the FY2023 Act, HUD is required to award these grants in accordance with the specific “recipient,” “project,” and “amount” information provided in the “Community Project Funding/Congressionally Directed Spending” table on pages S9406 through S9557 of the Congressional Record for December 29, 2022.

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PLEASE NOTE: Unless Congress changed the named recipient as specified by section 419 of title IV of Division F of the Consolidated Appropriations Act, 2024 (P.L. 118-42), only recipients named within the JES are eligible to receive a FY2023 CPF grant.

FY2023 Community Project Funding Grant Guide (Version 2.0)

PLEASE NOTE: Unless Congress changed the named recipient as specified by section 419 of title IV of Division F of the Consolidated Appropriations Act, 2024 (P.L. 118-42), only recipients named within the JES are eligible to receive a FY2023 CPF grant.

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SECTION 2: GRANT AWARD PROCESS & INSTRUCTIONS

This section walks you through the updated processes for grantees.

Before jumping into the updated processes and instructions, please review the overall conditions applicable to all FY2023 CPF grants:

Start or Effective Date of the Grant

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SECTION 2: GRANT AWARD PROCESS & INSTRUCTIONS

This section walks you through the updated processes for grantees.

Before jumping into the updated processes and instructions, please review the overall conditions applicable to all FY2023 CPF grants:

Start or Effective Date of the Grant

The date HUD signs the grant agreement is the start date for the grant’s period of performance and budget period. However, grant funds may be used for costs incurred before this date, provided that:

(1) The soft costs are covered by HUD’s nationwide environmental review for CPF soft costs and are incurred on or after December 29, 2022, or hard costs incurred on or after the latter of December 29, 2022, and completion of the required project-specific environmental review; and

(2) The costs meet the allowability criteria in 2 CFR 200.403(a) through (g).

Grant End Date To give grantees the maximum time feasible to complete their projects, HUD has established August 31, 2031, as the end date of the period of performance and budget period for all FY2023 CPF grants. However, notwithstanding the standard period 2 CFR 200.344(b) provides for liquidating obligations incurred under the award, HUD will NOT be responsible for making any grant payments after the date Treasury closes the account in accordance with 31 U.S.C. § 1552.

Because Treasury may close the account up to one week before the September 30 date specified by 31 U.S.C. § 1552, the grantee is advised to make its final request for payment under the grant no later than September 15, 2031.

Assistance Listing number

The Assistance Listing number (formerly called the Catalog of Federal Domestic Assistance, or CFDA, number) for Economic Development Initiative, Community Project Funding grant is 14.251.

Registration Required All entities doing business with the federal government must register in SAM.gov (SAM) and use a Unique Entity ID (UEI) created in SAM. The UEI replaced the DUNS number, which was phased out in April of 2022. More information on this requirement is below in the Federal Requirements section in Section 3.

The UEI needs to be established in SAM before you complete and transmit your SF-424 and the Grant Agreement to HUD, because the Unique Entity ID must be included in both those documents.

Requesting Payment of Grant Funds

After the grant agreement has been signed by you and then HUD, HUD will return the executed Grant Agreement to you along with the “Grant Award Instructions.” The instructions will include steps for setting up your Action Plan in HUD’s Disaster Recovery Grant Reporting (DRGR) System.

Once your Action Plan is created in DRGR and approved by HUD (including entry of budget information consistent with the approved budget attached to your executed Grant Agreement), you may begin requesting payment(s) in accordance with your approved budget. However, to receive payment(s) for hard costs, you will also need to have a completed project-specific environmental review.

Additional information and tutorials on DRGR are available on HUD Exchange here: https://www.hudexchange.info/programs/drgr/.

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Additional information and tutorials on DRGR are available on HUD Exchange here: https://www.hudexchange.info/programs/drgr/.

As a reminder, payment of soft costs, covered by HUD’s nationwide environmental review for CPF soft costs, can be made once your Grant Agreement is executed by HUD; however, payment of hard costs can only be made after your Grant Agreement is executed by HUD AND a project-specific environmental review is completed.

Support CPF Grant Officers, listed in Section 4, are assigned by state and. Your Grant Officer can assist you with the completion of the required documents and answer any questions you may have regarding the materials that you will submit.

REOs provide technical assistance to grantees and local government REs on the environmental review process and coordinate Part 50 concept meetings to determine the level of environmental review, consultation needs, and a timeline. Contact your HUD REO, listed in Section 4, with your technical assistance request(s) regarding the environmental review process.

NOTE: CPF grants, like all awards funded by HUD, are subject to requirements under the National Environmental Policy Act (NEPA), HUD’s NEPA-implementing regulations are located at 24 CFR Part 50 or 24 CFR Part 58, and all appropriate federal environmental and historic preservation laws, regulations, and Executive Orders. CPF grants must have a completed environmental review (and, where applicable, an approved Request for Release of Funds and Certification (HUD-7015.15), as explained in Section 3.3 below) prior to committing or expending Federal or non-Federal funds towards choice-limiting actions or undertaking actions on the project. Further explanation of HUD’s NEPA requirements are detailed in Section 3.

Instructions for submitting your FY2023 CPF grant materials and requesting payment are below. A checklist of the grant award process is provided in Section 5.

If you have questions about the grant award process, please contact your CPF Grant Officer listed in Section 4 of this guide.

2.1 Grant Award Process

HUD recognizes that grantees are in different phases of the grant award process and has provided a brief overview of next steps for grantees in each phase. Please work with your Grant Officer to complete the necessary steps to amend or execute your Grant Agreement depending on your grant status.

If you are awarded more than one CPF grant, HUD will not combine the grants. Each grant must be processed separately.

2.1.1 FY2023 CPF Grantees with Fully Executed Grant Agreements

Please follow the instructions provided to you in the DRGR Quick Guide to continue making draws under your existing grant agreement and approved budget.

If you choose to amend your project narrative or budget, after receiving your fully executed Grant Agreement, please see Section 2.1.2.4 below for instructions.

2.1.2 FY2023 CPF Grantees Who Submitted Grant Materials to HUD (before April 15, 2024) but Have Yet to Attain Fully Executed Grant Agreements

At a high level, the grant award process is as follows:

1. On March 2, 2023, HUD emailed you the Grant Award Package including the FY2023 CPF Grant Agreement, Grant Letter, the FY20203 Grant Guide (Version 1) along with instructions to complete the required materials. Your CPF application consists of the project narrative, project budget, and required standard forms.

2. You email the required complete package, along with the FY2023 CPF Grant Agreement signed by your Authorized Representative who has legal authority to sign on behalf of your organization, to your CPF Grant Officer listed in Section 4.

3. HUD reviews the completed package to ensure that the project narrative and budget are aligned with your Congressionally-directed project description.

4. Once your materials are determined to be complete and accurate, HUD will execute and return your FY2023 CPF Grant Agreement.

5. HUD then creates your account in DRGR.

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If you are awarded more than one CPF grant, HUD will not combine the grants. Each grant must be processed separately.

2.1.1 FY2023 CPF Grantees with Fully Executed Grant Agreements

Please follow the instructions provided to you in the DRGR Quick Guide to continue making draws under your existing grant agreement and approved budget.

If you choose to amend your project narrative or budget, after receiving your fully executed Grant Agreement, please see Section 2.1.2.4 below for instructions.

2.1.2 FY2023 CPF Grantees Who Submitted Grant Materials to HUD (before April 15, 2024) but Have Yet to Attain Fully Executed Grant Agreements

At a high level, the grant award process is as follows:

1. On March 2, 2023, HUD emailed you the Grant Award Package including the FY2023 CPF Grant Agreement, Grant Letter, the FY20203 Grant Guide (Version 1) along with instructions to complete the required materials. Your CPF application consists of the project narrative, project budget, and required standard forms.

2. You email the required complete package, along with the FY2023 CPF Grant Agreement signed by your Authorized Representative who has legal authority to sign on behalf of your organization, to your CPF Grant Officer listed in Section 4.

3. HUD reviews the completed package to ensure that the project narrative and budget are aligned with your Congressionally-directed project description.

4. Once your materials are determined to be complete and accurate, HUD will execute and return your FY2023 CPF Grant Agreement.

5. HUD then creates your account in DRGR.

GRANT AWARD PROCESS

HUD sends Grant FY2023 CPF Grant Award Packet includes:

Award Packet FY2023 CPF Grant Award Letter;

FY2023 CPF Grant Guide (Version 2.0);

FY2023 CPF Grant Agreement; and

Standard forms

Standard Forms:

Assistance Award/Amendment (HUD-1044) (also attached to your LOI)

Application for Federal Assistance (SF-424)

Assurances for Non-Construction Programs (SF-424B)

Assurances for Construction Programs (SF-424D)

Disclosure of Lobbying Activities (SF-LLL)

Direct Deposit Sign-Up Form (SF-1199A) (also see Attachment 3)

GRANTEE completes the documents and emails to HUD

You email the FY2023 CPF Grant Agreement signed and dated by the Authorized Representative along with the below materials to your CPF Grant Officer listed in Section 4 of this guide:

1. Project Narrative;

2. Project Budget; and

3. Completed standard forms.

Please Note: The information identifying the “Applicant,” “Grantee,” or “Recipient” on each document transmitted to HUD must correspond to the “Recipient” specified in the table on pages S9406 through S9557 of the JES at (CREC-2022-12-20-pt3-PgS9325-2.pdf (congress.gov)).

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GRANTEE completes the documents and emails to HUD

You email the FY2023 CPF Grant Agreement signed and dated by the Authorized Representative along with the below materials to your CPF Grant Officer listed in Section 4 of this guide:

1. Project Narrative;

2. Project Budget; and

3. Completed standard forms.

Please Note: The information identifying the “Applicant,” “Grantee,” or “Recipient” on each document transmitted to HUD must correspond to the “Recipient” specified in the table on pages S9406 through S9557 of the JES at (CREC-2022-12-20-pt3-PgS9325-2.pdf (congress.gov)).

HOW to Submit Required Information

All materials must be emailed to your Grant Officer listed in Section 4 of this guide. (Do not mail any documents to HUD.)

Your email subject line must include, in this order: Grant Number: Grantee Name: Submission of Required Grant Award Materials

(For example: B-22-CP-XX-####: Town of Anywhere: Submission of Required Grant Award Materials)

Materials can be prepared using software compatible with Microsoft Word or Excel, or as a PDF document.

WHEN to Submit HUD strongly recommends that you submit these materials as soon as possible. Please contact your Grant Officer (listed in Section 4) for assistance with accessing or completing the forms.

2.1.2.1 Detailed Instructions

A project narrative, line-item budget, and indirect cost rate information as described below are necessary to make sure your grant agreement contains the minimum information required by 2 CFR 200.211.

The grant-funded activities in your project narrative and grant-funded costs in your line-item budget must be consistent with the “project” and “amount” specified in the table on pages S9406 through S9557 of the JES at CREC-2022-12-20-pt3-PgS9325-2.pdf (congress.gov), unless otherwise provided by the FY2023 Act.

Lastly, use of subrecipients is subject to the conditions provided in Article III, section H of the Grant Agreement. If you intend to subaward a portion, or all, of your grant funds to a subrecipient, and have already identified that subrecipient, then that organization’s name, UEI, and an overview of their role, responsibilities, and functions to be carried out on this project must be included in the project narrative. The use of subrecipients does not relieve you of responsibility for your grant. You are responsible for all coordination with HUD on accessing all CPF grant funds, amendment requests, reporting, correspondence, grant closeout, and all other grant requirements. You are responsible for ensuring that the subrecipient(s) complies with all grant requirements. Further, you are required to ensure that your subrecipient(s) is not debarred, suspended, or otherwise excluded from or ineligible for participation in Federal programs or activities.

2.1.2.2 Project Narrative (for the entire project)

Content: Your project narrative must include a brief, but sufficient, scope that is consistent with the Congressional authorization for the use of the grant and information about the ENTIRE affected project (not limited to the portion funded by your grant) to inform the environmental review process.

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2.1.2.2 Project Narrative (for the entire project)

Content: Your project narrative must include a brief, but sufficient, scope that is consistent with the Congressional authorization for the use of the grant and information about the ENTIRE affected project (not limited to the portion funded by your grant) to inform the environmental review process.

Project activities must be grouped together and evaluated as a single project for all individual activities which are related either on a geographical or functional basis, or both, or are logical parts of a composite of contemplated actions. More information on HUD’s aggregation principles can be found at 24 CFR 58.32.

Your project narrative must also make clear which portion of the project, or specific project activities, will be funded using the HUD funds provided under the FY2023 CPF grant.

In anticipation of the required semi-annual reporting on activity types and annual reports on “Section 3 Economic Opportunity Part 75” accomplishments, the narrative should provide anticipated project goals, outputs, or outcomes, including “Section 3 Economic Opportunity Activity Performance Measures”.

The Project Narrative should include:

Project Name: Identify the “project.” This must be consistent with the “project” specified in the table on pages S9406 through S9557 of the JES at CREC-2022-12-20-pt3-PgS9325-2.pdf (congress.gov) or as provided by the technical corrections in section 419 of title IV of Division F of the Consolidated Appropriations Act, 2024 (P.L. 118-42) (“FY2024 Act”).

Project Purpose: Provide a brief one sentence summary.

Project Scope:

o What will the CPF grant be used for?

Identify general activity categories, and specify what the grant award will be used for.

o Is the CPF funded project part of a larger project?

If so, please provide a brief description of the broader project.

o Has the project started? If so, please provide a brief overview of the status of the project.

If the project has been started, did you initiate an HUD-NEPA environmental review?

Please review HUD’s environmental review requirements in Section 3.

For basic questions about the environmental review requirements or process, please reach out to the Environmental Review Ask A Question Help Desk. (See Section 5 for directions.)

For project specific questions about environmental reviews, reach out to the Regional Environmental Officers listed in Section 3 below.

o Will you be using a subrecipient to implement any part of the project?

(Please note HUD’s conditions on using subrecipients, which are specified in Article III, section H of the Grant Agreement) and highlighted below.

Proposed Subrecipient: If you intend to subaward a portion, or all, of your grant funds to a subrecipient, and have already identified that subrecipient, then that organization’s name, UEI, and an overview of their role, responsibilities, and functions to be carried out on this project.

Format: You may create your project narrative using Microsoft Word or as a PDF.

2.1.2.3 Line-Item Budget (for the entire project)

As defined by 2 CFR 200.1, “budget” means the financial plan for the Federal award that the Federal awarding agency or pass-through entity approves during the Federal award process or in subsequent amendments to the Federal award.

Content: HUD needs the line-item budget to include costs for the entire project, including cost allocations for BOTH the CPF portion(s) of the project and the non-CPF portion(s) of the project.

All pertinent budgetary information should be listed and explained, such as:

the overall amount for predevelopment costs;

construction, renovation, and rehabilitation costs;

acquisition, demolition, and site preparation;

architectural and engineering fees;

initial set asides for revolving loan funds; and administrative costs.

Format: You may create your project budget using Microsoft Excel, Microsoft Word or as a PDF.

PLEASE NOTE: The CPF portion of the line-item budget must add up to the full grant amount. The

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Proposed Subrecipient: If you intend to subaward a portion, or all, of your grant funds to a subrecipient, and have already identified that subrecipient, then that organization’s name, UEI, and an overview of their role, responsibilities, and functions to be carried out on this project.

Format: You may create your project narrative using Microsoft Word or as a PDF.

2.1.2.3 Line-Item Budget (for the entire project)

As defined by 2 CFR 200.1, “budget” means the financial plan for the Federal award that the Federal awarding agency or pass-through entity approves during the Federal award process or in subsequent amendments to the Federal award.

Content: HUD needs the line-item budget to include costs for the entire project, including cost allocations for BOTH the CPF portion(s) of the project and the non-CPF portion(s) of the project.

All pertinent budgetary information should be listed and explained, such as:

the overall amount for predevelopment costs;

construction, renovation, and rehabilitation costs;

acquisition, demolition, and site preparation;

architectural and engineering fees;

initial set asides for revolving loan funds; and administrative costs.

Format: You may create your project budget using Microsoft Excel, Microsoft Word or as a PDF.

PLEASE NOTE: The CPF portion of the line-item budget must add up to the full grant amount. The line-item budget does not have to be explicit in the use of funds under a line item, provided that the Project Narrative and line-item budget provide enough detail as a whole for HUD to make a reasonable determination that the grant-funded costs are consistent with the Congressional authorization.

2.1.2.4 Requesting Amendments to Approved Project Narrative or Budget

If you choose to amend your project narrative or budget, after receiving your fully executed Grant Agreement, and it is still within the Congressionally-directed purpose of your award, as stated in the JES, then you must email a formal letter to your Grant Officer requesting HUD to consider an amendment to revise your approved project narrative and/or budget. The letter must:

Be on agency letterhead addressed to the Congressional Grants Division Director;

Be signed by your Authorized Representative;

Provide justification for the change; and

Include:

o the revised project narrative and/or revised line-item budget, as applicable;

o a detailed explanation of how the change(s) keeps with the intent of Congress;

o why the change(s) is needed; and o the details of the revised narrative or line-item budget.

While working with HUD to amend your approved project narrative and/or budget, you may continue making draws under your existing grant agreement and approved budget. However, HUD cannot approve draws for new or amended expenses until those expenses are included in the approved budget and the Grant Agreement is amended to account for your requested project narrative and/or budget amendment(s).

PLEASE NOTE: Any changes to the project scope as originally proposed to your member(s) of

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While working with HUD to amend your approved project narrative and/or budget, you may continue making draws under your existing grant agreement and approved budget. However, HUD cannot approve draws for new or amended expenses until those expenses are included in the approved budget and the Grant Agreement is amended to account for your requested project narrative and/or budget amendment(s).

PLEASE NOTE: Any changes to the project scope as originally proposed to your member(s) of Congress must be consistent with the Congressionally-directed purpose for your award, as stated in the JES. HUD does not have the authority to approve changes that depart from the Congressionally-directed purpose for your award, as stated in the JES. For example, if a grantee wants to change a project from creating a community center to creating a housing complex, the grantee will have to discuss this with their member(s) of Congress whom authorized the grant award.

After HUD approves your project narrative and budget and attaches them to the Grant Agreement, all project and budget changes will be subject to the conditions provided by 2 CFR 200.308 and Article III, section C of the Grant Agreement.

Before you expend Grant Funds in accordance with any change approved by HUD or otherwise allowed by 2 CFR 200.308, you must update your grant information in DRGR to reflect that change.

PLEASE NOTE: Amendments to previously approved project narratives or budgets may also require a revision of the environmental review for the amended project.

2.1.2.5 Application for Federal Assistance (SF-424)

The SF-424 is the common application form for federal funding and provides HUD with the basic information about the applicant, the project, and the project funding source(s). A link to the form can be found in Section 5.

Additional Certifications and Assurances: By checking “I agree” in box 21 of the SF-424 and signing the SF-424, the Authorized Representative will be understood to make the following additional certifications and assurances on behalf of the prospective grantee (“applicant”):

a. The governing body of the applicant’s organization has duly authorized the application for Federal assistance. In addition, by signing and electronically submitting the application, the Authorized Representative certifies that the applicant:

(1) has the legal authority to apply for Federal assistance and the institutional, managerial, and financial capacity (including funds to pay for any non-Federal share of project costs) to plan, manage, and complete the project as described in the application (including the attached project narrative);

(2) will provide HUD any additional information it may require; and

(3) will administer the award in compliance with the grant requirements as identified in the Grant Agreement or as may otherwise be provided by Federal law.

b. Certification Regarding Lobbying. The Authorized Representative certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the applicant/grantee shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The applicant/grantee shall require that the language of this certification (which appears at 24 CFR part 87, Appendix A) be included in the award documents for all subawards at all tiers

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b. Certification Regarding Lobbying. The Authorized Representative certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the applicant/grantee shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The applicant/grantee shall require that the language of this certification (which appears at 24 CFR part 87, Appendix A) be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

c. Federally recognized Indian tribes and Tribally Designated Housing Entities (TDHEs) established by a federally recognized Indian tribe, as a result of the exercise of the tribe’s sovereign power, are excluded from coverage by item b (also known as the Byrd Amendment). However, State-recognized Indian tribes and TDHEs established under State law are not excluded from the statute’s coverage and therefore agree to, and must comply with, item b above.

d. By submitting this application, the organization affirms its awareness of these certifications and assurances. The Authorized Representative submitting the application affirms that these certifications and assurances are material representations of the facts upon which HUD will rely when making an award to the applicant. If it is later determined that the signatory to the application submission knowingly made a false certification or assurance or did not have the authority to make a legally binding commitment for the applicant, the applicant may be subject to criminal prosecution, and HUD may terminate the award to the applicant organization or pursue other available remedies including false claims citation and standard clause plus 2 CFR 200.339 on noncompliance and 2 CFR 200.340 on termination.

Follow the instructions below for each box of the SF-424:

1. Check the application box

2. Check the “New” box

3. Leave blank

4. Leave blank

5. a. Enter your Grant Number (B-22-CP-XX-####)

b. Leave blank

6. Leave blank

7. Leave blank

8. a. Enter grantee’s legal name

b. Enter grantee’s EIN/TIN

c. Enter grantee’s UEI

d. Enter grantee’s complete address

e. Enter the Department and/or Division responsible for this application

f. Enter all contact information for the person responsible for this application

(This person can be different than your Authorized Representative.)

9. Enter the letter or letters describing your organization from the listing on the Instructions

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Follow the instructions below for each box of the SF-424:

1. Check the application box

2. Check the “New” box

3. Leave blank

4. Leave blank

5. a. Enter your Grant Number (B-22-CP-XX-####)

b. Leave blank

6. Leave blank

7. Leave blank

8. a. Enter grantee’s legal name

b. Enter grantee’s EIN/TIN

c. Enter grantee’s UEI

d. Enter grantee’s complete address

e. Enter the Department and/or Division responsible for this application

f. Enter all contact information for the person responsible for this application

(This person can be different than your Authorized Representative.)

9. Enter the letter or letters describing your organization from the listing on the Instructions for the SF-424

10. Enter US Department of Housing and Urban Development

11. Enter 14.251 and under CFDA Title, enter Economic Development Initiative, Community Project Funding, and Miscellaneous Grants

12. Enter FY2023 and under Title, enter CPF

13. Leave blank

14. Enter project address(es)

15. Enter a brief description of the project and attach a more detailed, but also brief project description and a project budget

16. See Instructions for the SF-424

17. Enter the proposed start and end dates for the project

18. On the “Federal line,” enter only the amount of the CPF grant. On the additional lines, enter the amounts of your remaining funding source(s). If you are receiving additional federal funds, include those amounts on the “Other” line.

19. Check box “C”

20. Check the appropriate box

21. After review of the Additional Certifications and

Assurances above, check “I AGREE,” enter all your Authorized Representative’s information and have your Authorized Representative sign and date the form to include with your emailed submission.

2.1.2.6 Disclosure of Lobbying Activities

No appropriated Federal funds may be paid by or on behalf of the applicant, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or an employee of a member of Congress, in connection with this “application” for Federal assistance or any award of funds resulting from the submission of this “application” for Federal assistance or its extension, renewal, amendment, or modification.

If your organization has paid or will pay funds other than Federal appropriated funds to influence or attempt to influence the persons listed above, you must complete and submit the Disclosure of Lobbying Activities (SF-LLL) form as part of your “application” submission package.

Except as provided below, you shall require that the language of the certification at 24 CFR part 87, Appendix A, be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

Federally recognized Indian tribes and Tribally Designated Housing Entities (TDHE) established by federally recognized Indian tribes as a result of the exercise of the tribe’s sovereign power are excluded from coverage of the Byrd Amendment, and do not have to submit these forms. State-recognized Indian tribes and TDHEs established only under State law must comply with this requirement.

PLEASE NOTE: If there are no lobbying activities in association with this award, you should indicate

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Federally recognized Indian tribes and Tribally Designated Housing Entities (TDHE) established by federally recognized Indian tribes as a result of the exercise of the tribe’s sovereign power are excluded from coverage of the Byrd Amendment, and do not have to submit these forms. State-recognized Indian tribes and TDHEs established only under State law must comply with this requirement.

PLEASE NOTE: If there are no lobbying activities in association with this award, you should indicate “Not applicable” on the form and submit it with your other grant materials.

UPDATE ON THE CERTIFICATION REGARDING LOBBYING:

HUD revised the Additional Certifications and Assurances above to include the complete lobbying certification required by 24 CFR 87.100(b). Therefore, if your authorized representative checks “I agree” and signs the SF-424 as explained, then you will not be required to submit a separate “Certification Regarding Lobbying.”

2.1.2.7 Direct Deposit Sign-up Form (SF-1199A)

Please download the SF-1199A banking information form (https://www.gsa.gov/system/files/SF1199A-20.pdf).

You must complete Sections 1 and 2 of the SF-1199A (see Attachment 3). Your bank or financial institution must complete Section 3 of this form. Ensure that you include a voided check, deposit slip, or bank letter with this form and email it to your Grant Officer.

Section 1: (To be completed by you)

A. Enter grantee’s name, address, and telephone number

B. Enter grantee’s CPF grant number C. Enter grantee’s EIN/TIN D. Check the type of account you want your funds deposited into E. Enter the account number you want your funds deposited into F. Check “Other” and specify “CPF-Grant” G. Leave Blank H. Sign and date the form

Section 2: (Completed by you)

Government Agency Name:

HUD/Office of CPD

Government Agency Address:

451 7th Street, SW, Washington, DC 20410 (Attach voided check or deposit slip)

Section 3: (To be completed by your financial institution)

Section 1 of this form must be signed and dated by your Authorized Representative. PLEASE NOTE: If your Authorized Representative’s name is changed on this form, please contact your Grant Officer to submit updated documents with the new Authorized Representative’s information.

Section 3 of this form must be signed and dated by your financial institution.

Review and verify the contents on this form for its accuracy prior to submitting.

2.1.3 FY2023 CPF Grantees Who Have Yet Submitted Any Grant Materials to HUD (before April 15, 2024)

At a high level, the grant award process is as follows:

1. HUD creates grantees’ accounts in DRGR.

2. HUD, via DRGR, emails you the Grant Award Package, including the FY2023 CPF Grant

Agreement, Letter of Invitation (LOI), and this Grant Guide along with instructions to complete the required materials. Your CPF application consists of the project narrative, project budget, and required standard forms, and will be completed in DRGR.

3. You submit the required complete package in DRGR by the Authorized Representative who has legal authority to sign on behalf of your organization.

4. HUD reviews the completed grant package in DRGR to ensure that the project narrative and budget are aligned with your Congressionally-directed project description.

5. Once your materials are determined to be complete and accurate, HUD will execute and return your Grant Agreement via DRGR.

6. You should also initiate and complete your environmental review and consult with your HUD Regional Environmental Officer (REO) and/or Responsible Entity (RE), as necessary.

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Review and verify the contents on this form for its accuracy prior to submitting.

2.1.3 FY2023 CPF Grantees Who Have Yet Submitted Any Grant Materials to HUD (before April 15, 2024)

At a high level, the grant award process is as follows:

1. HUD creates grantees’ accounts in DRGR.

2. HUD, via DRGR, emails you the Grant Award Package, including the FY2023 CPF Grant

Agreement, Letter of Invitation (LOI), and this Grant Guide along with instructions to complete the required materials. Your CPF application consists of the project narrative, project budget, and required standard forms, and will be completed in DRGR.

3. You submit the required complete package in DRGR by the Authorized Representative who has legal authority to sign on behalf of your organization.

4. HUD reviews the completed grant package in DRGR to ensure that the project narrative and budget are aligned with your Congressionally-directed project description.

5. Once your materials are determined to be complete and accurate, HUD will execute and return your Grant Agreement via DRGR.

6. You should also initiate and complete your environmental review and consult with your HUD Regional Environmental Officer (REO) and/or Responsible Entity (RE), as necessary.

GRANT AWARD PROCESS

HUD sends Grant Award Packet

FY2023 CPF Grant Award Packet includes:

FY2023 CPF Letter of Invitation (LOI);

FY2023 CPF Grant Guide;

FY2023 CPF Grant Agreement; and link to Direct Deposit Sign-Up Form (SF-1199A)

Standard

Standard

Forms generated by DRGR system:

Assistance Award/Amendment (HUD-1044) (also attached to your LOI)

Application for Federal Assistance (SF-424)

Assurances for Non-Construction Programs (SF-424B)

Assurances for Construction Programs (SF-424D)

Disclosure of Lobbying Activities (SF-LLL)

Forms not generated by DRGR system:

Direct Deposit Sign-Up Form (SF-1199A) (Also, see Attachment 3.)

PROSPECTIVE

GRANTEE required documents

You provide the following information in DRGR:

1. Project Narrative

2. Project Budget

3. SF-1199A

The SF-1199A will need to be downloaded, completed (by you and your Financial Institution) and uploaded into DRGR.

Please note: The information identifying the “Applicant,” “Grantee,” or “Recipient” on each document transmitted to HUD must correspond to the “Recipient” specified in the table on pages S9406 through S9557 of the JES at (CREC-2022-12-20-pt3-PgS9325-2.pdf (congress.gov)).

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Please note: The information identifying the “Applicant,” “Grantee,” or “Recipient” on each document transmitted to HUD must correspond to the “Recipient” specified in the table on pages S9406 through S9557 of the JES at (CREC-2022-12-20-pt3-PgS9325-2.pdf (congress.gov)).

HOW to Submit Required Information

With the exception of the SF-1199A, required CPF application materials must be completed in DRGR.

NOTE: The SF-1199A must be uploaded into DRGR before submitting the entire grant packet for HUD’s review.

WHEN to Submit HUD strongly recommends that you submit these materials as soon as possible. Please contact your System Officer (listed in Section 4) for assistance with accessing DRGR or your Grant Officer (listed in Section 4) for assistance with completing your materials in DRGR.

Requesting Payment of Grant Funds

After the grant agreement has been signed by you and then HUD, HUD will return the executed Grant Agreement to you along with the “Grant Award Instructions.” The instructions will include steps for setting up your Action Plan in DRGR.

Once your Action Plan is created in DRGR and approved by HUD (including entry of budget information consistent with the approved budget attached to your executed Grant Agreement), you may begin requesting payment(s) in accordance with your approved budget. However, to receive payment(s) for hard costs, you will also need to have a completed project-specific environmental review.

Additional information and tutorials on DRGR are available on HUD Exchange here: https://www.hudexchange.info/programs/drgr/.

As a reminder, payment of soft costs, covered by HUD’s nationwide environmental review for CPF soft costs, can be made once your Grant Agreement is executed by HUD; however, payment of hard costs can only be made after your Grant Agreement is executed by HUD AND a project-specific environmental review is completed.

Support In addition to the support listed above in Section 2, System Officers, listed in Section 4, are also assigned by state and territory. Your System Officer can assist you with DRGR technical assistance.

2.1.3.1 DRGR Overview

This section provides you with instructions on setting up your DRGR profile, requesting payments, and submitting your semiannual reports.

DRGR was established for special appropriations, such as disaster grants, but has been extended to include other special-purpose programs and appropriations. The system is primarily used by grantees to access grant funds and report performance accomplishments for grant-funded activities.

DRGR allows grantees to tell their story to Congress, the public, and other stakeholders on project(s) progress and related activities. Additionally, if a grantee has turnover, DRGR is a repository of data for new staff.

DRGR is used by HUD staff to review grant-funded activities. Once your grant is set up in DRGR, HUD will review your information and unblock the grant to permit withdrawals after they are approved.

Grantees will draw down funds by creating vouchers that list amounts by specific activity. You will also submit performance reports semi-annually by using the structure established in DRGR.

2.1.3.2 How to Create A DRGR Account

HUD staff will request the initial DRGR account creation for the grantee administrator user.

Once the Authorized Representative receives access to DRGR, the Authorized Representative can request additional users by logging into https://drgr.hud.gov/DRGRWeb, using the ID and password

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