2023_0511_Cantini_Permit_Project_Manual.pdf

Project Manual Permit Set

City of Pittsburgh

Cantini Mosaics Panels Design Pittsburgh, Pennsylvania

LMSGA Project Number 222012

May 11, 2023

Prepared by Landmarks SGA, LLC

Gateway Engineers, Inc.

WNA Engineering, Inc.

LMSGA #222012

05/11/2023 TABLE OF CONTENTS 000110 - 1

SECTION 000110 - TABLE OF CONTENTS

SECTION NO. SECTION TITLE PAGES

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

000110 TABLE OF CONTENTS 1

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY 8

012500 SUBSTITUTION PROCEDURES 4

012600 CONTRACT MODIFICATION PROCEDURES 2

012900 PAYMENT PROCEDURES 5

013100 PROJECT MANAGEMENT AND COORDINATION 9

013200 CONSTRUCTION PROGRESS DOCUMENTATION 8

013300 SUBMITTAL PROCEDURES 8

014000 QUALITY REQUIREMENTS 10

015000 TEMPORARY FACILITIES AND CONTROLS 9

016000 PRODUCT REQUIREMENTS 7

017300 EXECUTION 9

017700 CLOSEOUT PROCEDURES 5

DIVISION 02 - EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION 6

DIVISION 05 - METALS

054000 COLD-FORMED METAL FRAMING 4

DIVISION 09 - FINISHES

092900 GYPSUM BOARD 7

093013 CERAMIC TILING 8

099123 INTERIOR PAINTING 5

DIVISION 26 - ELECTRICAL

260010 ELECTRICAL GENERAL REQUIREMENTS 5

260923 LIGHTING CONTROL DEVICES 5

265119 LED INTERIOR LIGHTING 7

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

284621.11 ADDRESSABLE FIRE-ALARM SYSTEMS 7

REFERENCE ATTACHMENTS

Cantini Mosaic Panel Number Key and Measurements by McKay Lodge 9

Cantini Mosaic Panel Weights by McKay Lodge 3

END OF TABLE OF CONTENTS

05/11/2023 SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work under Owner's separate contracts.

4. Owner-furnished/Contractor-installed (OFCI) products.

5. Contractor's use of site and premises.

6. Coordination with occupants.

7. Work restrictions.

8. Specification and Drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

2. Section 017300 "Execution" for coordination of Owner-installed products.

1.2 DEFINITIONS

A. Work Package: A group of specifications, drawings, and schedules prepared by the design team to describe a portion of the Project Work for pricing, permitting, and construction.

1.3 PROJECT INFORMATION

A. Project Identification: Cantini Mosaics Panels Design, LMSGA Project #222012

1. Project Location: Pittsburgh Regional Transit Steel Plaza Station, 500 Ross Street, Pittsburgh, PA 15258

B. Mosaic Panels Owner: City of Pittsburgh (Owner)

1. Owner's Representative: Sarah Minnaert, sarah.minnaert@pittsburghpa.gov

C. City of Pittsburgh Construction Manager: SB Thomas & Associates

1. Owner’s Construction Manager Representative: Sheree Thomas, sheree@sbthomasassociates.com

D. Site/Property Owner: BNY Mellon mailto:sarah.minnaert@pittsburghpa.gov

05/11/2023 SUMMARY 011000 - 2

E. Facility Management Partner: Pittsburgh Regional Transit (PRT)

1. Jacob Chervka, Manager of Facilities Systems, 412-488-3220, jcherevka@portauthority.org

F. Architect: Landmarks SGA, LLC; Jessica Stuck, AIA, jstuck@s-ga.com

G. Architect's Consultants: Architect has retained the following design professionals, who have prepared designated portions of the Contract Documents:

1. Structural Engineer: The Gateway Engineers, Inc.

a. Structural Engineering Representative: John Schneider, PE, jschneider@gatewayengineers.com

2. Electrical Engineer: WNA Engineering

a. Electrical Engineer Representative: Steven Westhead, steven.westhead@wnaengineering.com

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. The installation of a relocated wall-based art piece, located in an existing interior corridor in a sub-grade level that provides access to a light-rail platform. The Work is limited, consisting of the modification of the corridor walls to accommodate the installation of a series of mosaic panels and new surrounding wall finish. Additional accent light fixtures will supplement existing lighting, and existing floor and ceiling finishes will remain.

B. Type of Contract:

1. Project will be constructed under coordinated, concurrent multiple contracts. Work of the multiple contracts is indicated below. Detailed requirements of the Work are described in the pertinent Specification Sections and/or shown on the Drawings.

a. Contract 01 – General Construction includes, but is not limited to, the following:

1) Project Coordinator: Shall act as the project coordinator for the multiple contracts, including, but not limited to the coordination of: shared access to workspaces, temporary facilities and controls, interruptions of permanent and temporary utilities, including those necessary to make connections for temporary services, and sequencing and scheduling of the Work.

2) Selective Demolition and Removals

3) Interior Construction and finishes

4) Remaining work not identified as work under other Contracts.

mailto:jcherevka@portauthority.org mailto:jstuck@s-ga.com mailto:jschneider@gatewayengineers.com

05/11/2023 SUMMARY 011000 - 3

b. Contract 02 – Electrical includes, but is not limited to, the following:

1) Selective Demolition and Removals to remove and/or relocate existing lighting fixtures and re-circuit existing lighting as shown on the Drawings.

2) Electrical distribution

3) Interior Lighting and Control Devices

4) Fire-Alarm System relocation

2. Contractors must use the electronic document construction management program (VPO).

There is no cost for the program and training will be scheduled for those designated by the Prime Contractors. Software support will be available for the duration of the project.

All pertinent project documentation will be stored in VPO throughout the project.

1.5 WORK UNDER OWNER'S SEPARATE CONTRACTS

A. Work with Separate Contractors: Cooperate fully with Owner's separate contractors, so work on those contracts may be carried out smoothly, without interfering with or delaying Work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under Owner's separate contracts.

B. Concurrent Work: Owner has awarded a separate contract for the following construction operations at Project site. Those operations will be conducted simultaneously with Work under this Contract.

1. McKay Lodge Conservation Laboratory is responsible for the installation of the Cantini

Mosaic Panels within the Work Area. The Contractor shall coordinate the installation of mosaic panel blocking with McKay Lodge.

C. Concurrent Work: PRT has awarded a separate contract for the following construction operations at or adjacent to the Project site. Those operations are not related to the Work but are physically adjacent.

1. PRT is performing escalator maintenance and upgrade projects throughout the Steel Plaza

Transit Plaza. While PRT’s work is not anticipated to interfere with the Cantini Mosaics

Panels project, the Contractor shall coordinate with PRT to coordinate project schedules.

1.6 OWNER-FURNISHED/CONTRACTOR-INSTALLED (OFCI) PRODUCTS

A. Owner's Responsibilities: Owner will furnish products indicated and perform the following, as applicable:

1. Provide to Contractor Owner-reviewed Product Data, Shop Drawings, and Samples.

2. Provide for delivery of Owner-furnished products to Project site.

3. Upon delivery, inspect, with Contractor present, delivered items.

a. If Owner-furnished products are damaged, defective, or missing, arrange for replacement.

4. Obtain manufacturer's inspections, service, and warranties.

05/11/2023 SUMMARY 011000 - 4

5. Inform Contractor of earliest available delivery date for Owner-furnished products.

B. Contractor's Responsibilities: The Work includes the following, as applicable:

1. Designate delivery dates of Owner-furnished products in Contractor's construction schedule, utilizing Owner-furnished earliest available delivery dates.

2. Review Owner-reviewed Product Data, Shop Drawings, and Samples, noting discrepancies and other issues in providing for Owner-furnished products in the Work.

3. Receive, unload, handle, store, protect, and install Owner-furnished products.

4. Make building services connections for Owner-furnished products.

5. Protect Owner-furnished products from damage during storage, handling, and installation and prior to Substantial Completion.

6. Repair or replace Owner-furnished products damaged following receipt.

C. Owner-Furnished/Contractor-Installed (OFCI) Products:

1. Surface-mounted didactic panels. Two separate informational panels will be installed at each end of the Cantini Mosaics hallway.

1.7 CONTRACTOR'S USE OF SITE AND PREMISES

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Limits on Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits on Use of Site: Confine construction operations to Work area indicated on drawings.

2. Driveways, Walkways and Entrances: Keep entrances serving premises clear and available to PRT, BNY Mellon, pedestrians, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

05/11/2023 SUMMARY 011000 - 5

1.8 COORDINATION WITH OCCUPANTS

A. Full Occupancy: The Project site will be occupied during the entire construction period.

Cooperate with PRT/BNY Mellon during construction operations to minimize conflicts and facilitate usage. Perform the Work so as not to interfere with day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from PRT/BNY Mellon and approval of authorities having jurisdiction.

2. A minimum 5’-0” (five feet, zero inch) corridor width must be maintained for pedestrian/ADA access through the Work area.

3. Notify PRT/BNY Mellon not less than 72 hours in advance of activities that will affect operations.

1.9 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to between 8 a.m. to 4:30 p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified at PRT/BNY Mellon’s discretion.

Requests for the Work to be done outside of these hours must be submitted, in writing, five () working days prior to the requested schedule change and approval must be received, in writing, prior to any portion of the Work being done outside of these hours. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

1. Passenger Flow Disruption: Demolition, material staging, or any construction activities which may disrupt passenger flow will need to be completed outside of normal daylight shift and peak revenue hours.

2. Hours for Utility Shutdowns: Refer to 011000 1.9D “Existing Utility Interruptions.”

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by PRT/BNY

Mellon or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify PRT:

a. PRT Right of Way (ROW) Meetings are held weekly on Mondays at South Hills

Village Car House, 1000 Village Drive, Pittsburgh, PA 15241. The Contractor shall attend the meeting to answer any specific questions during the review process.

b. Disruption to Utilities will need to occur during the PRT Non Revenue Hours.

These hours may vary but are typically 1:30am – 4:30 am. Interruptions of this nature shall be discussed with the ROW Committee prior to the disruption.

c. Access to the electrical panels and restricted areas outside of the public access

05/11/2023 SUMMARY 011000 - 6

areas shall require a PRT escort and shall be arranged with the Facilities

Department.

2. Obtain BNY Mellon’s and PRT’s written permission before proceeding with utility interruptions.

D. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to occupancy with PRT/BNY Mellon.

1. Notify PRT/BNY Mellon not less than two days in advance of proposed disruptive operations.

2. Obtain written permission from PRT/BNY Mellon before proceeding with disruptive operations.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

F. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages and other controlled substances on the Project site ’is not permitted.

G. Employee Identification: Provide identification tags for Contractor personnel working on

Project site. Require personnel to use identification tags at all times.

H. Employee Screening: Comply with Owner’s, PRT’s, BNY Mellon’s requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with PRT’s representative.

2. The Contractor shall perform background checks for: all Contractor’s and

Subcontractors’ employees, agents, and representatives proposed to perform any portion of the Work at the Project Site and all Suppliers’ employees, agents, and representatives proposed to perform any portion of the Work at the Project Site other than solely making deliveries to the Project Site and the Contractor shall otherwise agree and perform as follows:

a. No individual, except as stated herein, may perform any portion of the Work at, or otherwise visit, the Project Site until a complete background check has ben performed on said individual and the individual passes the specified requirements of the background check. In performing background checks, the Contractor shall familiarize itself with and fully comply with all applicable Federal, state, and local laws, ordinances, rules, regulations, and orders pertaining to background checks.

b. The Contractor agrees that, in performing background checks, it shall identify all personnel assigned to the Work by name and date of birth and the Contractor shall provide such information (including for all employees, agents, and representatives of its Subcontractors and all employees, agents, and representatives of its Suppliers performing any portion of the Work at the Project Site) to PRT’s representative.

The background checks performed by the Contractor shall be at its cost and expense and shall include an Act 34-Request for Criminal Record Checks for all such individuals.

c. Any individual who has been convicted of any of the below listed criminal charges

05/11/2023 SUMMARY 011000 - 7

shall be barred from the Project Site:

1) Arson;

2) Criminal Homicide;

3) Aggravated Assault;

4) Treason;

5) Espionage;

6) Unlawful manufacture, sale or possession of explosives;

7) Using, procuring or manufacturing False Documents;

8) United States Patriot Act;

9) Any attempt or conspiracy to commit any of the above-listed offenses; and

10) Owner/PRT/BNY Mellon reserves the right to include additional charges as appropriate.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on

Drawings and published as part of the U.S. National CAD Standard.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

05/11/2023 SUMMARY 011000 - 8

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

05/11/2023 SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Document 002600 "Procurement Substitution Procedures" for requirements for substitution requests prior to award of Contract.

2. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required to meet other Project requirements but may offer advantage to Contractor or

Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Equals and Substitution Request Submittals: The Owner will consider requests for equals or substitutions if made prior to the Receipt of the Competitive Bid. The information on all materials shall be consistent with the information herein. After the contract award, substitutions will be considered for materials or systems specified that are no longer available. It will not be considered if the product was not purchased in a timely manner.

2. The Contractor shall prepare and submit one (1) copy of the required data for the first manufacturer listed or procedure listed in the specifications section with reference to all of the following areas: the substance and function considering quality, workmanship, economy of operation, durability, and suitability for purposes intended including size, rating performance, and cost. All submissions must include all the required data for the first listed manufacturer or procedure as specified, as well as the required data for the

05/11/2023 SUBSTITUTION PROCEDURES 012500 - 2

proposed Equal or Substitution. This will enable the Owner and Architect to determine that the proposed Equal or Substitution is or is not substantially equal to the first listed manufacturer or procedure.

3. Substitution Request Form: Use form acceptable to Architect

4. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC 2018.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

5. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven (7) days of receipt of a request for substitution. Architect will notify Contractor who will notify the Owner of acceptance or rejection of proposed substitution within fourteen (14) days of receipt of request, or seven

(7) days of receipt of additional information or documentation, whichever is later.

05/11/2023 SUBSTITUTION PROCEDURES 012500 - 3

a. Any request deemed an “Equal” and accepted by the Contractor, Architect, Owner, and Agency will result in written notification to the Contractor and will not be in the form of a change order for an “Equal.”

b. Any request deemed a “Substitution” and rejected or approved by Contractor, Architect, and Owner may result in written notification to the Contractor and may be in the form of a change order if the “Substitution” is approved.

c. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 (fifteen) days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution will offer the Owner a substantial advantage, in cost, time, energy conservation, or other considerations, after deducting additional responsibilities the Owner must assume. However, if the proposed request requires the Owner to incur additional responsibilities, including but not limited to, additional compensation to the Architect for redesign and evaluation services, increased cost of other construction by the Owner or similar considerations, then the Owner will have just cause to reject the request for Equal or Substitution.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

05/11/2023 SUBSTITUTION PROCEDURES 012500 - 4

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience:

1. Not allowed.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

05/11/2023 CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

2. Section 013100 "Project Management and Coordination" for requirements for forms for contract modifications provided as part of web-based Project management software.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

05/11/2023 CONTRACT MODIFICATION PROCEDURES 012600 - 2

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA

Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the

Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

05/11/2023 PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment. All payment procedures and required forms to be submitted as required by the Owner/Contractor agreement.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract

Sum to various portions of the Work and used as the basis for reviewing Contractor's

Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven (7) days before the date scheduled for submittal of initial Applications for

Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Owner's name.

c. Owner's Project number.

d. Name of Architect.

05/11/2023 PAYMENT PROCEDURES 012900 - 2

e. Architect's Project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five (5) percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

7. Purchase Contracts: Provide a separate line item in the schedule of values for each

Purchase contract. Show line-item value of Purchase contract. Indicate Owner payments or deposits, if any, and balance to be paid by Contractor.

8. Overhead Costs, Proportional Distribution: Include total cost and proportionate share of general overhead and profit for each line item.

9. Overhead Costs, Separate Line Items: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

10. Temporary Facilities: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

11. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five (5) percent of the Contract

Sum and subcontract amount.

12. Schedule of Values Revisions: Revise the schedule of values when Change Orders or

Construction Change Directives result in a change in the Contract Sum. Include at least

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one separate line item for each Change Order and Construction Change Directive.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by Architect and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the

Owner/Contractor Agreement. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to

Architect and Owner. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

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F. Transmittal: Submit one (1) signed and notarized original copy of each Application for

Payment to Architect electronically within 24 hours. One copy shall include waivers of lien, certified payroll, and similar attachments if required.

1. Use only VPO to submit payment applications.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating

Work of multiple contracts, with indication of acceptance of schedule by each

Contractor.

5. Products list (preliminary if not final).

6. Sustainable design action plans, including preliminary project materials cost data.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

15. Certificates of insurance and insurance policies.

16. Performance and payment bonds.

17. Data needed to acquire Owner's insurance.

H. Application for Payment at Substantial Completion: After Architect issues the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 017700 "Closeout Procedures."

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: After completing Project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

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3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706.

6. AIA Document G706A.

7. AIA Document G707.

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

05/11/2023 PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. RFIs.

3. Digital project management procedures.

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within fifteen (15) days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at

Project site. Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and telephone numbers of

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individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office and in prominent location in built facility. Keep list current at all times.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination of Multiple Contracts: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its own operations with operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

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2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name.

3. Owner's Project number.

4. Name of Architect.

5. Architect's Project number.

6. Date.

7. Name of Contractor.

8. RFI number, numbered sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

14. Contractor's signature.

15. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716.

1. Attachments shall be electronic files in PDF format, submitted using VPO.

D. Architect's Action: Architect will review each RFI, determine action required, and respond.

Allow seven (7) days for Architect's response for each RFI. RFIs received by Architect after

1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case

Architect's time for response will date from time of receipt by Architect of additional

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information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the

Contract Sum may be eligible for Contractor to submit Change Proposal according to

Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within five (5) days of receipt of the

RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number, including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within three (3) days if

Contractor disagrees with response.

1.6 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Web-Based Project Management Software Package: Use Construction Manager's web-based

Project management software package (VPO) for purposes of hosting and managing Project communication and documentation until Final Completion.

B. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file, incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including…