2021-034879 IFQ Package No plans.pdf

INVITATION FOR QUOTE/BID

ANNUAL CONTRACT

DATE: February 1, 2022

SENT TO: Qualified Contractors

On the Annual Contract – Low Voltage

SENT FROM: Capital Improvements Division

SENDER: William Munker

PHONE: (561)233-0265

PROJECT NAME: PBC Palm Tran North & South – Public Address (PA)

System Installation

PROJECT NUMBER: 2021-034879

Mandatory Pre-Bid Conference. There will be Mandatory Pre-Bid Meetings at PBC Palm Tran South and then North (meet at main entrances), located at 100

North Congress Ave, Delray Beach at 10:00 AM and then 3201 Electronic Way, WPB, FL at 11:00 AM on February 22, 2022. The purpose of these pre-bid meetings will be to review the requirements for the projects described in this

Invitation for Quote/Bid. The work is to be done under the terms and conditions of Palm Beach County’s Annual Contract - Low Voltage as supplemented by this Invitation for Quote/Bid. You must attend this meeting if you intend to bid this work.

Questions must be e-mailed to FDO-CID-Bids@pbcgov.org at least seven (7) calendar days prior to the bid due date. Only questions received in writing will be responded to regarding this Invitation for Quote/Bid.

Form Rev. 10/18/21 Invitation for Quote/Bid - NonFederal mailto:FDO-CID-Bids@pbcgov.org

Submitting the Quote/Bid Package

The Quote/Bid Package must be enclosed in a sealed opaque envelope. The envelope must be addressed as follows:

Project Name: PBC Palm Tran North & South – Public Address (PA) System Installation

Project Number: 2021-034879

Capital Improvements Division

2633 Vista Parkway

West Palm Beach, Florida 33411

Attention: Bid Submissions

No responsibility will be attached to the Owner for premature opening of or failure to open a quote/bid not properly identified. If the quote/bid is sent by mail, the sealed envelope must be enclosed in a separate mailing with the notation "SEALED QUOTE/BID ENCLOSED" on the face thereof.

PROJECT NAME: PBC Palm Tran North & South – Public Address (PA) System Installation

PROJECT NO.: 2021-034879

*DUE: March 17, by 2:00 PM

* The Quotes/Bids received by this time will be opened at this time at a public meeting at the below address.

RETURN TO: Capital Improvements Division

2633 Vista Parkway

West Palm Beach, FL 33411

Qualification of Contractors. In order to submit a quote/bid in response to this IFQ/B, a contractor must be qualified under the Annual Contract - Low Voltage. A contractor may obtain a Qualification Application for this Annual Contract by sending an email with the

Project # in the subject line to: FDO-CID-Bids@pbcgov.org or call (561) 233-0261.

Qualification applications may also be downloaded from the County’s on-line Vendor Self-

Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

The contractor must submit the Qualification Application at least 10 days before the

Quote/Bid Due Date in order for its quote/bid to be considered.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Form Rev. 10/18/21 Bid Form - NonFederal

1. SCOPE OF WORK: This Quote/Bid is to furnish all material, labor, supervision, permits and supplies necessary and reasonably incidental to install a Public Address (PA) system per the project requirements provided by Capital Improvements Division in this Invitation for Quote/Bid at Attachment “C” and all exhibits and addenda thereto. Work is to be done under the terms and conditions of Palm Beach County’s

Annual Contract - Low Voltage, and pursuant to the conditions of the Work Order, both of which are incorporated into the Contract Documents by reference.

2. SCHEDULE OF TIME FOR COMPLETION. The time of completion for this Project will be as follows:

The Contractor must substantially complete the work within ninety (90) calendar days from permit issuance.

3. LIQUIDATED DAMAGES. Liquidated Damages are $80/day for failure to achieve certification of

Substantial Completion within the Work Order time or approved extension thereof.

4. BID SECURITY AND PUBLIC CONSTRUCTION BOND. Bid Security and Public Construction Bond are required for this Project in accordance with Section 5.2 of the Instructions to Bidders of the Annual

Contract as follows:

Bid Security. If Bid is $200,000 or over, this Bid must be accompanied by a Bid Security (in the form of, at Bidder's option, cashier's check, certified check, money order or Bid Bond in favor of the County) in the amount of at least five percent (5%) of the bid price, see Section 5.2.2 of the Instructions to

Bidders of the Annual Contract for detailed requirements regarding Bid Security.

Public Construction Bond. If Bid is $200,000 or over (or if cumulative open work orders are

$200,000 or over), then prior to execution of a Work Order, and not later than fourteen (14) calendar days after notification from Owner, the successful Bidder must furnish a Public Construction Bond in the amount of 100% of the Work Order and Guarantee, see Section 5.2.3 of the Instructions to Bidders of the Annual Contract for detailed requirements regarding the Public Construction Bond and

Guarantee.

5. Equal Business Opportunity Program. Section 5.3 of the Instruction to Bidders of the Annual Contract sets out the requirements of the County’s Equal Business Opportunity Program. All Bidders are required to submit with their bid the appropriate EBO Program schedules. EBO Schedules to be submitted with the quote/bid are as follows:

a) Schedule 1 - List of All Proposed Subcontractors, including S/M/WBE Participation. A completed Schedule 1 shall list the names of all subcontractors, including S/M/WBE subcontractors, intended to be used in performance of the Work Order, if awarded. This schedule shall also be used if an S/M/WBE prime bidder is performing any work and/or using any subcontractors.

b) Schedule(s) 2 - Letter(s) of Intent to Perform as a Subcontractor, including S/M/WBE Subcontractors. A Schedule 2 for each subcontractor, including each S/M/WBE subcontractor, listed on Schedule 1, shall be completed and executed by the proposed subcontractor. The type of Work to be performed by each subcontractor and the dollar value or percentage shall also be specified. Additional copies may be made as needed. A completed Schedule 2 is a binding agreement between the prime contractor and the subcontractor and should be treated as such.

Attachment “A” identifies the affirmative procurement initiatives (APIs) applicable to this Invitation for Quote/Bid.

If Bidder is unable to comply with the API requirements (Attachment “A” hereto), such Bidder shall submit a request for a waiver or partial waiver at least (7) days prior to the quote/bid due date If Bidder requests a waiver from an API from the Office of EBO at least 7 days prior to the quote/bid due date, then the quote/bid due date will be extended pending the outcome of a waiver request. Additionally, if the waiver is granted, the solicitation will be amended accordingly and the due date extended again.

6. Addendum. Any interpretation, clarification, correction, or change of the Bidding Documents will be made only by Addendum. The Department will send written instructions regarding discrepancies, omissions or unclear intents to all Bidders who are Qualified Contractors with an Annual Contract.

For projects $100,000 and over all Addendum to a solicitation will also be posted under the applicable solicitation on the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. Interpretations, corrections or changes to the Bidding

Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes. Prior to submission of its Bid/Quote, each Bidder must ascertain that it has received all Addenda issued. The Bidder must acknowledge receipt of each individual Addendum at the time of issuance and final receipt of all Addenda by completing the acknowledgment space provided on the Addendum Form. Failure to acknowledge receipt may result in rejection of a bid/quote.

7. Failure to Provide the Required Documents after Notification of Award. If after Notification of award from the County, the successful Bidder does not provide within 14 Days of Notification the signed Work

Order, the Public Construction Bond and Guarantee (when required), and the required certificates of insurance, the County may: 1. Call in the bid security when provided; 2. Cancel the notification of recommended award and award the project to the next responsive, responsible low bidder; 3. Terminate this Annual Contract for cause; 4. Suspend or debar the Bidder from bidding on future projects for a period of two (2) years, in accordance with the Palm Beach County Purchasing Ordinance; and/or 5. Pursue any and all remedies available against the Bidder for damages resulting from its failure to enter into a Work Order and provide all required documents within 14 Days after notification.

8. CONTRACT AMENDMENTS. The Annual Contract is amended as follows: NONE

FORM

IN ORDER TO BE DEEMED RESPONSIVE TO THIS INVITATION FOR QUOTE/BID,

THE QUOTE/BID PACKAGE MUST CONTAIN:

a) This Quote/Bid Form completed and executed.

b) EBO Schedules 1 and 2 completed and executed.

c) Bid Security. (If the bid is $200,000 or more).

d) Signed Addenda, if any issued

THE FOLLOWING MUST BE COMPLETED AND SIGNED BY CONTRACTOR

1. BASE BID (NORTH) /QUOTE AMOUNT $

Written amount

BASE BID (SOUTH) /QUOTE AMOUNT $_______________

Written amount

TOTAL QUOTE (NORTH & SOUTH)/BID AMOUNT $

Written amount ____________

2. Bidder commits to achieving the APIs applicable to this solicitation as designated on Attachment

A and as submitted on its EBO Schedules 1 and 2.

3. Is the Bidder a Palm Beach County certified S/M/WBE? Yes_____ No_____

4. Commercial Non-Discrimination Certification. The undersigned Bidder hereby certifies and agrees that the following information is correct: In preparing its response to this Solicitation, the Bidder has considered all proposals submitted from qualified, potential Subcontractors and suppliers, and has not engaged in "discrimination" as defined in the County’s Commercial Nondiscrimination Policy as set forth in Resolution 2017-1770 as amended, to wit: discrimination in the solicitation, selection or commercial treatment of any Subcontractor, vendor, supplier or commercial customer on the basis of race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity or expression, disability, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in the County’s relevant marketplace of Palm Beach County. Without limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the County to reject the bid submitted by the Bidder for this Solicitation, and to terminate any contract awarded based on the response. As part of its bid, the Bidder shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Bidder discriminated against its

Subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a bid to the County, the Bidder agrees to comply with the County’s Commercial Nondiscrimination Policy as described in Resolution 2017-1770 as amended.

5. The Bidder shall be bound by the terms of its Bid for a period of one hundred twenty (120) calendar

Days from the date of the bid opening and may not withdraw its Bid within that time period. If the

County issues a Notification from Owner within the above 120-Day period, then the Bidder will be bound by the Bid as submitted. If the County fails to issue a Notification from Owner to the successful

Bidder within the above identified 120-Day period, the successful bidder will not be required to honor its bid unless otherwise agreed to by both parties. County anticipates, but does not guarantee, the award of a Work Order and written notice to proceed within ninety (90) calendar Days of Notification from

Owner, absent the filing of a timely bid protest.

6. It is agreed that the undersigned has received all addenda complete as issued by the County and that related costs are included in the bid submitted. The undersigned acknowledges receipt of said addenda as follows:

Addendum # dated Addendum# dated

Addendum # dated Addendum# dated

The undersigned has included the signed addenda, if issued, in its bid package.

7. The undersigned does hereby declare that the Bid covers all expenses of every kind incidental to the completion of said Work in accordance with the Contract Documents, including all claims that may arise through damages or other causes whatsoever. The undersigned does hereby declare that it shall make no claim on account of any variation from any estimate in the quantities of Work to be done, nor on account of any misunderstanding or misconception of the nature of the Work to be done or the grounds, subsurface conditions, or place where the Work is to be done.

QUOTE/BID PROVIDED BY:

Contractor Name

Date Signature

Print Name and Title

Quote/Bid Must Contain Original Signatures. No Copies or Emailed/Faxed Quotes/Bids Will Be

Accepted

REVISED 02/28/2019

OEBO SCHEDULE 1

LIST OF PROPOSED CONTRACTOR/CONSULTANT AND SUBCONTRACTOR/SUBCONSULTANT PARTICIPATION

SOLICITATION/PROJECT/BID NAME: _________________________________________ SOLICITATION/PROJECT/BID No.: ______________________________________

NAME OF PRIME RESPONDENT/BIDDER: ADDRESS: _________________________________________________________

CONTACT PERSON: _______________________________________________________ PHONE NO.: ___________________________ E-MAIL:______________________

SOLICITATION OPENING/SUBMITTAL DATE: ___________________________________ DEPARTMENT: ______________________________________________________

PLEASE LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY THE PRIME CONTRACTOR/CONSULTANT ON THIS PROJECT.

PLEASE ALSO LIST THE DOLLAR AMOUNT OR PERCENTAGE OF WORK TO BE COMPLETED BY ALL SUBCONTRACTORS/SUBCONSULTANTS ON THE

PROJECT.

(Check all Applicable Categories) Non-SBE M/WBE SBE DOLLAR AMOUNT OR PERCENTAGE OF WORK

Name, Address and Phone Number Minority/Women Small

Business Business Black Hispanic Women Caucasian Other (Please Specify)

1.

2.

3.

4.

5.

(Please use additional sheets if necessary) Total ___ _____ __ ______ _________ _________ _________

Total Bid Price $________________________________________ Total SBE - M/WBE Participation _____________

I hereby certify that the above information is accurate to the best of my knowledge: ____________________________________________________________ ______________________________________ Signature Title

Note: 1. The amount listed on this form for a Subcontractor/subconsultant must be supported by price or percentage listed on the properly executed Schedule 2 or attached signed proposal.

2. Firms may be certified by Palm Beach County as an SBE and/or an M/WBE. If firms are certified as both an SBE and/or M/WBE, please indicate the dollar amount under the appropriate category.

3. Modification of this form is not permitted and will be rejected upon submittal.

OEBO LETTER OF INTENT – SCHEDULE 2

Revised 09/17/2019

A completed Schedule 2 is a binding document between the Prime Contractor/consultant and a Subcontractor/subconsultant (for any tier) and should be treated as such. The Schedule 2 shall contain bolded language indicating that by signing the Schedule 2, both parties recognize this Schedule as a binding document. All Subcontractors/subconsultants, including any tiered Subcontractors/subconsultants, must properly execute this document. Each properly executed Schedule 2 must be submitted with the bid/proposal.

SOLICITATION/PROJECT NUMBER: ________________________________________________________________________________

SOLICITATION/PROJECT NAME: __________________________________________________________________________________

Prime Contractor: ___________________________________________Subcontractor:______________________________________ (Check box(s) that apply) � SBE � WBE � MBE � M/WBE � Non-S/M/WBE Date of Palm Beach County Certification (if applicable):_______________.

The undersigned affirms they are the following (select one from each column if applicable):

Column 1 Column 2 Column 3

� Male � Female � African-American/Black � Asian American � Caucasian American � Supplier � Hispanic American � Native American

S/M/WBE PARTICIPATION – S/M/WBE Primes must document all work to be performed by their own work force on this form. Failure to submit a properly executed Schedule 2 for any S/M/WBE participation may result in that participation not being counted. Specify in detail, the scope of work to be performed or items supplied with the dollar amount and/or percentage for each work item. S/M/WBE credit will only be given for the areas in which the S/M/WBE is certified. A detailed proposal may be attached to a properly executed Schedule 2.

Line Item

Item Description Unit Price Quantity/ Units

Contingencies/ Allowances

Total Price/Percentage

The undersigned Subcontractor/subconsultant is prepared to self-perform the above-described work in conjunction with the aforementioned project at the following total price or percentage:

Print Name of Prime Print Name of Subcontractor/subconsultant

By: _____________________________________________ By: ________________________________________________

Authorized Signature Authorized Signature

Print Name Print Name

Title Title

Date: ___________________________________________ Date: ______________________________________________

If the undersigned intends to subcontract any portion of this work to another Subcontractor/subconsultant, please list the business name and the amount below accompanied by a separate properly executed Schedule 2.

Price or Percentage:

Name of 2nd/3rd tier Subcontractor/subconsultant

SAMPLE

Form Rev. 10/18/21 Attachment A for Asphalt, Demolition, Electrical, Flooring, HVAC, Low Voltage, Painting and

Weatherproofing, Roofing

ATTACHMENT “A”

(for Asphalt, Demolition, Electrical, Flooring, HVAC, Low Voltage, Painting and Weatherproofing, Roofing)

AFFIRMATIVE PROCUREMENT INITIATIVES (APIs) FOR CONSTRUCTION

PROCUREMENT

The API(s) approved for this project are selected below by ☒. Fillable pdfs of all EBO forms can be found on the OEBO website at http://discover.pbcgov.org/oebo/Pages/Compliance-

Programs.aspx. Also, see the EBO Ordinance and Countywide PPM CW-O-043 for further information on APIs.

__X__ SBE Sheltered Market for Small Construction Contracts

Under this contract, Work Orders $100,000 and below are reserved for competition among only certified SBEs. Small prime construction contracts (single trade or multi-trade) valued at or below $100,000 may be reserved for sheltered market competition where only certified SBEs are eligible to submit bids or quotes.

__X__ SBE Price Preference For Single Trade Construction

The work orders under this contract shall be awarded to the lowest, responsive, responsible bidder unless a certified SBE’s bid is within ten percent (10%) of the lowest non-SBE bid, in which case the award shall be made to the certified SBE bidder. Construction contracts where there are no opportunities for subcontracting (i.e.

single trade), may include a provision requiring awards of the contract to be made to the lowest responsive, responsible respondent or bidder unless a certified SBE’s bid is within ten (10) percent of the lowest non-small business bid, in which case the award shall be made to the certified small business bidder submitting the lowest responsive, responsible bid at the price that it bid.

http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx

Form Rev. 10/18/21 Bid Bond - NonFederal

IFQ/B ATTACHMENT B

Include Attachment B if bid is $200,000 or more

DATE:

BID BOND

STATE OF FLORIDA

COUNTY OF PALM BEACH

KNOW ALL MEN BY THESE PRESENTS: That we, (hereinafter called "Principal"), and

(hereinafter called "Surety") are held and firmly bound unto Palm Beach County, a Political Subdivision in the State of Florida, by and through its Board of

County Commissioners, (hereinafter called "County") in the sum of

Dollars,($ ), (which sum is at least 5% of the bid price), lawful money of the United States of America, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly be these presents;

WHEREAS, the "Principal" contemplates submitting or has submitted a bid to the Board of County

Commissioners, Palm Beach County, Florida, for furnishing and paying for all necessary labor materials, equipment, machinery, tools, apparatus, services, all state workmen's compensation and unemployment compensation taxes incurred in the performance of the Contract, means of transportation for and complete

Construction of: PBC Palm Tran North & South – Public Address (PA) System Installation, Project

Number 2021-034879, in the County of Palm Beach, State of Florida; and

WHEREAS, it was a condition precedent to the submission of said bid that a certified check cashier's check, money order or bid bond in the amount of five percent (5%) of the base bid be submitted with said bid as a guarantee that the bidder would, if given a Notification from Owner, enter into a written contract with the

County, and furnish a public construction bond in an amount equal to one hundred (100%) of the total

Contract, within fourteen (14) consecutive calendar days after the County issues the Notification from

Owner.

NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, if the bid of the "Principal" herein is accepted and said "Principal", within fourteen (14) consecutive calendar days after written notice being given of such acceptance, (i) enter into a written contract with the County and (ii) furnishes a public construction contract bond in the amount equal to one hundred percent (100%) of the total contract amount and in a form satisfactory to the County, then this obligation shall be void. If the

Principal fails to complete (i) and (ii) above, the sum herein stated shall be due and payable to the "County", and the "Surety" herein agrees to pay said sum immediately upon demand of the "County", in good and lawful money of the United States of America, as liquidated damages for failure of said "Principal".

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

Form Rev. 10/18/21 Bid Bond - NonFederal

DATE:

IN WITNESS WHEREOF, the said as "Principal" herein, has caused these presents to be signed in its name, by its

, and attested by its under the corporate seal, and the said as "Surety" herein, has caused these presents to be signed in its name, by its

, and attested by its corporate Seal, this day of , A.D., 20 .

ATTEST:

Print Name

TITLE:

(SEAL)

(Contractor Name)

By:

(Signature)

Print Name and Title:

ATTEST:

Print Name

TITLE:

(SEAL)

(Surety Name)

By:

(Signature)

Print Name and Title:

Bid Bond Must Contain Original Signatures. No Copies Will Be Accepted.

IFQ/B ATTACHMENT C

PROJECT REQUIREMENTS

Annual Contract – Low Voltage

I. Four (4) Axis 2N SIP Consoles.

II. Six (6) Axis C2005 Ceiling Speakers.

III. Ten (10) Axis C1310-E Outdoor Horn Speakers.

Contact: William Munker, Capital Improvements Division Phone: (561) 233-0265 Project Title: Palm Tran North and South PA Systems Project #: 2021-034879 Project Location: Palm Tran South, 100 North Congress Ave, Delray Beach, FL; Palm Tran North 3201 Electronic Way, WPB, FL.

1. GENERAL

a. The work covered by this Request for Quote consists of but is not limited to, the furnishing of all labor, equipment, devices, tools, materials, transportation, professional services, supervision, drawings, permitting, and all miscellaneous requirements to perform all operations necessary to accomplish the work set forth below and shall be considered part of the Scope of Work.

b. Please reference the Annual Contract – Low Voltage for additional requirements.

c. Work to be completed during the hours of 8:00 am to 5:00 pm, Monday through Friday.

d. The contractor shall contact Palm Beach County, Project Manager forty-eight (48) hours prior to commencement of scheduled for work or site visit to ensure all security clearances have been completed, if applicable, and confirm the project itinerary. Access to County Facilities will be denied unless prior approval is received.

e. Work to be completed within ninety (90) days of permit issuance. Permit application, if required, is to be submitted by Contractor within five (5) days of Notice to Proceed and due diligence exercised to address all Building Department comments.

f. Liquidated damages will accrue in the amount of $80 per day.

g. The Contractor will provide a Certificate of Occupancy or Certificate of Completion, as appropriate, obtained from the proper Building Official, prior to processing of final payment.

h. Contractor is responsible for obtaining all measurements during the site inspection.

2. SCOPE OF WORK

a. The purpose and intent are to install Axis IP-based Public Address (PA) System. All work shall be done in conformance with applicable Federal, State, and Local codes including EPA and OSHA, established industry standards, and Manufacturer’s specifications.

b. The contractor shall provide the following equipment for both the North and South locations:

IV. Four (4) DITEK MRJPOES Surge/Lightning Protection

c. The contractor shall provide, install, and configure Axis IP-based (PA) system in Palm Tran South administration and maintenance buildings. See note 3 for PA system equipment details.

d. The contractor shall provide and install the equipment listed per Exhibit “1”, including all mounting brackets for all speakers.

e. Contractor shall configure Axis PA system with the zones listed below. Additional detail at the pre-construction meeting. PBC will provide IP addresses.

f. Contractor shall configure Axis PA system for HTPPS, SNMP with traps. (ISS will provide specific trap configurations).

g. Contractor shall provide and install DITEK – MRJPOES Surge Protection, or PBC approved equal, on all outside mounted Axis C1310-E horn speakers connected to building ground at closes building entry point with a minimum 14-gauge ground wire.

h. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

i. The Contractor shall provide for a “turnkey” system. The omission of any essential detail from the specifications listed above does not relieve the Contractor from furnishing a complete service.

j. See Exhibit “1” for Palm Tran Site Drawings – PA system device locations. See Exhibit

“2” for other specifications.

k. The contractor shall protect all workers, staff, and the public, from injury.

l. The contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas.

m. ISS shall be responsible for the following:

I. FDO CID shall submit a request (PTS) to have the network cable contractor install the network drops, provide the IP address and configure the network for the IP-based PA system.

II. The cable contractor shall test all network cables per ISS cable specification.

Zone Notes

South Fuel Island

North Fuel Island

South Maintenance

North Maintenance

South Drivers Area

North Drivers Area

All Call/ Emergency North and South all locations

South Bus Lot

North Bus Lot

III. The ESS representative responsible for overseeing this project is Steve Fischer 561-233-0806.

IV. Oversee project and final acceptance test.

3. SUBMITTALS

All submittals shall be sent to the Project Manager for approval. This includes, but is not limited to, products to be used, methods of installation and requests for information and/or clarification. All submittals must be made by the Contractor and must include all details necessary for the Project Manager and Palm Beach County to make any necessary determinations. A transmittal form must be included which clearly requests data or information and deviations from the contract requirements for which approval is being requested. Failure to provide sufficient information will result in the rejection of the submittal.

Where the specifications do not specify a brand name product or where a substitution of a product is not specifically prohibited, the Contractor shall submit their selected products for approval by the Project Manager. Such submittals shall include as much detail, and in a format, as required by the Project Manager, so as to allow the Project Manager to evaluate the proposed substitution.

4. MATERIALS

a. All material shall meet or exceed Florida Building Code and product submittals shall be reviewed and approved by the Owner’s Representative prior to ordering.

b. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

5. TEMPORARY PROTECTION

The Contractor shall protect all workers, staff, and the general public from injury. The Contractor shall coordinate and schedule all work with the Project Manager.

6. PROJECT CONDITIONS

Contractor is to coordinate all space and security requirements with the Project Manager. A construction schedule shall be submitted for review and approval prior to pre-construction meeting, including start date, substantial completion date, and work plan defining which openings will be scheduled on what day. The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas. Any damage caused by Contractor (including landscaping and irrigation) shall be the responsibility of the Contractor to repair and return to its original state.

7. PREPARATION

It shall be the responsibility of the Contractor to prep the site at the construction locations.

8. EXAMINATION

Report to the Project Manager, in writing, any imperfections, unacceptable conditions, and/or corrections required to be made before commencing work. Any items not identified, documented, and reported to PBC in writing, will become part of the contractors’ scope. All other items identified in writing, if approved, shall result in a change order.

9. INSTALLATION

All materials shall be installed in strict accordance with the Manufacturer’s written instructions and recommendations. All work shall be done in conformance with applicable Federal, State, and Local codes, and established standards.

10. WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed against defects in design, materials and workmanship for a period of twelve (12) months from substantial completion.

11. CLEAN UP

Remove all waste materials, tools, and equipment from job site daily. Thoroughly clean the entire job area to the satisfaction of the ESS representative prior to requesting the final inspection.

12. SECURITY

All bidders must have badged employees as identified below prior to commencement of work.

This project is subject to: [X] Critical Facilities Background Check

[ ] CJI Facilities Background Check [ ] No Background Check

This facility has been designated “Critical by site and building”. The Contractor shall comply with the Provisions of Ordinance 2003-030, the Criminal History Record Check Ordinance.

Badges are to be worn and displayed at all times that the worker is on the job site.

All workers shall be required to pass County background check and fingerprinting prior to starting all work.

Pursuant to County Code, Section 2-371 – 2-377, the Palm Beach County Criminal History Records Check Ordinance, the County will conduct a fingerprint based criminal history record check on all employees of contractors and sub-contractors of contractors, vendors, repair persons, and delivery persons entering a facility determined to be either a Critical Facility (“Critical Facilities”) or criminal justice information facility (CJI Facility). Critical Facilities and CJI Facilities and the corresponding list of disqualifying offenses are identified in Resolution R-2003-1274, and is available upon request. In October 2013, compliance with the requirements of the U.S. Federal Bureau of Investigation Criminal Justice Information (CJI) Security Policy was added to the Ordinance and has a broad list of disqualifying offenses.

The Bidder understands that it is solely responsible for the financial, schedule, and/or staffing implications of compliance with this Ordinance, and represents and warrants that its bid price includes any direct or indirect costs (not including the FDLE/FBI fees which will be paid directly by the County) of compliance with this County Code. Refer to Department Specific Instructions in this Section for applicability of criminal history records check for this project.

Individuals passing the background check will be issued a badge. Contractor shall make every effort to collect the badges of its employees and its sub-contractors’ employees upon conclusion of the contract work and return them to the County. If the contractor or its sub-contractor terminates an employee who has been issued a badge, the Contractor must notify the County within two (2) hours. At the time of termination, the Contractor shall retrieve the badge and return it to the County in a timely manner. The County reserves the right to suspend any Contractor that: 1) does not comply with the requirements of County Code Section 2-317 – 2-377, as amended; 2) does not contact the County regarding a terminated contractor employee or sub-contractor employee within the stated time; or 3) fails to make a good faith effort in attempting to comply with the badge retrieval policy.

DEPARTMENT SPECIFIC INSTRUCTIONS

A Critical Facilities CHRC can take approximately one (1) week to process. A CJI Facilities CHRC can take approximately two (2) weeks to process. In addition to the normal process time, it is important to inform your Contractors/Sub-Contractors that anyone with disqualifying offense(s) who request an escort may take longer to evaluate and approve. Overall Contractors/Sub-Contractors should plan for four to six (4-6) weeks in progress to be conservative.

An appointment is required to complete any CHRC. To make an appointment with ESS Access Section, please call 561.233.0750.

Exhibit “1”

Confidential floor plan may be obtained by contacting FDO-CID-Bids@pbcgov.org or calling

(561) 233-0261.