2021-03 N Mountain Ave Overlay Project ITB_FINAL.pdf

INVITATION TO BID

FOR A PUBLIC WORKS CONSTRUCTION PROJECT

CITY OF ASHLAND, OREGON

PROJECT NAME: N. MOUNTAIN AVENUE OVERLAY PROJECT

PROJECT NUMBER: 2021-03

PROJECT TYPE: Road Construction

BIDS DUE BY: 2:00:00 pm PDT, Tuesday, September 23, 2025

DESCRIPTION OF WORK

N. MOUNTAIN AVENUE OVERLAY PROJECT

Project No. 2021-03 Road Construction

TIME AND PLACES OF RECEIVING BIDS (BID CLOSING)

Bid Closing for the work described above will be at 2:00:00 pm on the 23rd day of September 2025.

Bids will be received by Karl Johnson, E.I.T., Associate Engineer at the following time and places:

Before 2:00:00 pm on the day of Bid Closing.

For Bids submitted by mail or parcel delivery service, send to:

City of Ashland c/o Karl Johnson, E.I.T., Associate Engineer 20 E. Main Street Ashland, OR 97520

For Bids submitted by hand delivery, obtain a date stamp on the Bid and submit to:

City of Ashland c/o Karl Johnson, E.I.T., Associate Engineer 51 Winburn Way Ashland, OR 97520

Bids, Bid modifications, and Bid withdrawals will not be accepted at or after 2:00:00 pm on the day of Bid Closing.

PLACE, TIME, AND DATE OF READING BIDS (BID OPENING)

Bid Opening for the work described above will be in the Siskiyou Room of the Community Development and Engineering Services Building, 51 Winburn Way, Ashland, Oregon, beginning at 2:00:00 pm on the day of Bid Closing.

COMPLETION TIME LIMIT

See Special Provisions Subsection 00180.50(h).

CLASS OF PROJECT

This is a Locally Funded Project.

APPLICABLE SPECIAL PROVISIONS

The Special Provisions booklet applicable to the above-described work, for which Bids will be opened at the place, time, and date stated above, is that which contains the exact information as shown above on this page.

Bidders are cautioned against basing their Bids on a booklet bearing any different description, date(s), Class of Project, or Class of Work.

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Introduction and Table of Contents

All Contract Documents are listed below. Documents are either attached or bound separately and available from the Project Manager. All Documents bound separately are incorporated into the Contract Documents and have the same force and effect as though set forth in full herein.

PART I – BID & CONTRACT DOCUMENTS

BID AND BID SCHEDULE

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PUBLIC IMPROVEMENT CONTRACT

CONTRACTOR DATA, CERTIFICATION, AND SIGNATURE

CERTIFICATE OF REPRESENTATION

EXHIBIT A - STANDARD TERMS AND CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS

ATTACHMENTS: EXHIBITS B-J

BID BOND

PERFORMANCE BOND

PAYMENT BOND

PART II - SPECIAL PROVISIONS

SECTION 00110 - ORGANIZATION, CONVENTIONS, ABBREVIATIONS AND DEFINITIONS

SECTION 00120 - BIDDING REQUIREMENTS AND PROCEDURES

SECTION 00130 - AWARD AND EXECUTION OF CONTRACT

SECTION 00140 - SCOPE OF WORK

SECTION 00150 - CONTROL OF WORK

SECTION 00160 - SOURCE OF MATERIALS

SECTION 00165 - QUALITY OF MATERIALS

SECTION 00170 - LEGAL RELATIONS AND RESPONSIBILITIES

SECTION 00180 - PROSECUTION AND PROGRESS

SECTION 00190 - MEASUREMENT OF PAY QUANTITIES

SECTION 00195 - PAYMENT

SECTION 00196 - PAYMENT FOR EXTRA WORK

SECTION 00197 - PAYMENT FOR FORCE ACCOUNT WORK

SECTION 00199 - DISAGREEMENTS, PROTESTS, AND CLAIMS

TECHNICAL SPECIAL PROVISIONS

SECTION 00210 - MOBILIZATION

SECTION 00220 - ACCOMMODATIONS FOR PUBLIC TRAFFIC

SECTION 00221 - COMMON PROVISIONS FOR WORK ZONE TRAFFIC CONTROL

SECTION 00222 – TEMPORARY TRAFFIC CONTROL SIGNS

SECTION 00223 - WORK ZONE TRAFFIC CONTROL LABOR AND VEHICLES

SECTION 00224 - TEMPORARY TRAFFIC CHANNELIZING DEVICES

SECTION 00225 - TEMPORARY PAVEMENT MARKINGS

SECTION 00226 - TEMPORARY ROADSIDE BARRIERS AND IMPACT ATTENUATORS

SECTION 00228 - TEMPORARY PEDESTRIAN AND BICYCLIST ROUTING

SECTION 00253 - TEMPORARY WORK ACCESS AND CONTAINMENT

SECTION 00280 - EROSION AND SEDIMENT CONTROL

SECTION 00290 - ENVIRONMENTAL PROTECTION

SECTION 00305 - CONSTRUCTION SURVEY WORK

SECTION 00310 - REMOVAL OF STRUCTURES AND OBSTRUCTIONS

SECTION 00320 - CLEARING AND GRUBBING

SECTION 00330 - EARTHWORK

SECTION 00331 - SUBGRADE STABILIZATION

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SECTION 00350 - GEOSYNTHETIC INSTALLATION

SECTION 00390 - RIPRAP PROTECTION

SECTION 00405 - TRENCH EXCAVATION, BEDDING, AND BACKFILL

SECTION 00445 - SANITARY, STORM, CULVERT, SIPHON, AND IRRIGATION PIPE

SECTION 00470 - MANHOLES, CATCH BASINS, AND INLETS

SECTION 00490 - WORK ON EXISTING SEWERS AND STRUCTURES

SECTION 00495 - TRENCH RESURFACING

SECTION 00501 - BRIDGE REMOVAL

SECTION 00503 - BRIDGE DECK COLD PLANE PAVEMENT REMOVAL

SECTION 00504 - CONCRETE DECK SURFACE PREPARATION

SECTION 00530 - STEEL REINFORCEMENT FOR CONCRETE

SECTION 00535 - POST-INSTALLED ANCHOR SYSTEMS

SECTION 00540 - STRUCTURAL CONCRETE

SECTION 00556 - MULTI-LAYER POLYMER CONCRETE OVERLAY

SECTION 00585 - EXPANSION JOINTS

SECTION 00587 - BRIDGE RAILS

SECTION 00589 - UTILITY ATTACHMENTS ON STRUCTURES

SECTION 00610 - RECONDITIONING EXISTING ROADWAY

SECTION 00620 - COLD PLANE PAVEMENT REMOVAL

SECTION 00640 - AGGREGATE BASE AND SHOULDERS

SECTION 00641 - AGGREGATE SUBBASE, BASE, AND SHOULDERS

SECTION 00730 - EMULSIFIED ASPHALT TACK COAT

SECTION 00744 - ASPHALT CONCRETE PAVEMENT

SECTION 00748 - ASPHALT CONCRETE PAVEMENT REPAIR

SECTION 00749 - MISCELLANEOUS ASPHALT CONCRETE STRUCTURES

SECTION 00759 - MISCELLANEOUS PORTLAND CEMENT CONCRETE STRUCTURES

SECTION 00810 - METAL GUARDRAIL

SECTION 00850 - COMMON PROVISIONS FOR PAVEMENT MARKINGS

SECTION 00855 - PAVEMENT MARKERS

SECTION 00856 - SURFACE MOUNTED TUBULAR MARKERS

SECTION 00865 - LONGITUDINAL PAVEMENT MARKINGS - DURABLE

SECTION 00867 - TRANSVERSE PAVEMENT MARKINGS - LEGENDS AND BARS

SECTION 00868 - COLORED LANE MARKINGS

SECTION 00869 - CURB AND NON-TRAVERSABLE MEDIAN MARKINGS

SECTION 00905 - REMOVAL AND REINSTALLATION OF EXISTING SIGNS

SECTION 00920 - SIGN SUPPORT FOOTINGS

SECTION 00930 - METAL SIGN SUPPORTS

SECTION 00940 - SIGNS

SECTION 00950 - REMOVAL OF ELECTRICAL SYSTEMS

SECTION 00960 - COMMON PROVISIONS FOR ELECTRICAL SYSTEMS

SECTION 00962 - METAL ILLUMINATION AND TRAFFIC SIGNAL SUPPORTS

SECTION 00970 - HIGHWAY ILLUMINATION

SECTION 00990 - TRAFFIC SIGNALS

SECTION 00990 - TRAFFIC SIGNALS, RAMP METERS, FLASHING BEACONS, INTERCONNECT

SYSTEMS & AUTOMATIC TRAFFIC RECORDERS

SECTION 01030 - SEEDING

SECTION 01040 - PLANTING

SECTION 01069 - METAL HANDRAIL AND PEDESTRIAN FENCE

SECTION 01070 - MAILBOX SUPPORTS

SECTION 01095 - SITE FURNISHINGS

SECTION 01120 - IRRIGATION SYSTEMS

SECTION 02001 - CONCRETE

SECTION 02030 – SUPPLEMENTARY CEMENTITIOUS MATERIALS

SECTION 02050 – CURING MATERIALS

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SECTION 02320 - GEOSYNTHETICS

SECTION 02415 - PLASTIC PIPE

SECTION 02510 - REINFORCEMENT

SECTION 02560 - FASTENERS

SECTION 02910 - SIGN MATERIALS

PART III – PROJECT PLANS

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CHECKLIST FOR BID SUBMITTAL

1. Bid & Bid Schedule

Fill in bidder information on first page

Indicate amount of bid bond on paragraph 17

Indicate bidder status on paragraph 24

Indicate number of addenda received on paragraph 31

Fill in bidder information and sign paragraph 34

Fill in unit prices and amounts for all bid items

Fill in total bid amount

2. First Tier Subcontractor Disclosure Form

Fill in this form and include with bid schedule (or within 2 hours of closing).

3. Bid Bond

Provide 10% bid bond on form included on page 51.

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CHECKLIST FOR CONTRACT SUBMITTAL

1. Standard Public Improvement Contract

Fill in contractor data and certification on page 2 and 3 of the contract form.

Sign on page 3 of the contract form

2. Certifications of Representation

Check all items that apply and sign

3. IRS Form W-9

4. Insurance certifications as required by Exhibit C (page 47)

5. Exhibit D – Certification Statement for Corporation as Independent Contractor

6. Performance Bond

Provide on form provided on page 53 (or approved surety form)

7. Payment Bond

Provide on form provided on page 55 (or approved surety form)

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PART I – BID & CONTRACT DOCUMENTS

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BID AND BID SCHEDULE

TO FURNISH ALL PERMITS, LABOR, TOOLS, MACHINERY, MATERIALS, TRANSPORTATION,

EQUIPMENT AND SERVICES OF ALL KINDS REQUIRED FOR THE CONSTRUCTION OF THIS

PROJECT FOR THE CITY OF ASHLAND, JACKSON COUNTY, OREGON, AS STATED IN THE

COMPLETED BID SCHEDULE, ALL IN ACCORDANCE WITH THE CONTRACT DOCUMENTS,

PLANS, SPECIFICATIONS, AND DRAWINGS WHICH ARE ON FILE AT THE CITY OF ASHLAND, CITY

HALL, 20 EAST MAIN STREET, ASHLAND, OREGON 97520.

NAME OF BIDDER ____________________________________

CONTACT ___________________________________________

ADDRESS ____________________________________________

CITY _____________________ STATE __________ZIP_______

TELEPHONE NO.______________________________________

FAX NO. _____________________________________________

EMAIL ADDRESS _____________________________________

To the Honorable Mayor and City Council City Hall City of Ashland 20 East Main Street Ashland, Oregon 97520

In response to the City of Ashland’s Invitation to Bid, this Bid is submitted as an offer by the undersigned to enter into a contract with the City of Ashland for furnishing all permits, labor, tools, machinery, materials, transportation, equipment and services of all kinds required for, necessary for, or reasonable incidental to, the construction of the N. MOUNTAIN AVENUE OVERLAY PROJECT No. 2021-03 (hereinafter “Project”) for the City of Ashland, Oregon, as shown in the contract documents on file at City Community Development Building, which are a condition of this Bid as though they were attached. This offer is subject to the following declarations as to the acts, intentions and understandings of the undersigned and the agreement of the City of Ashland to the terms and prices herein submitted.

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1. The undersigned has familiarized itself with the nature and extent of the Contract Documents, the project work, the site, the locality, the general nature of work to be performed by the City or others at the site that relates to the project work required by the Contract Documents, local conditions, and federal, state, and local Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the project work.

2. The undersigned has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigation, exploration, tests, and studies which pertain to the conditions (subsurface or physical) at or contiguous to the site or otherwise and which may affect the cost, progress, performance, or furnishing of the project work as Contractor deems necessary for the performance and furnishing of the project work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents; and no additional or supplementary examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by Contractor for such purposes.

3. It is understood that the City shall investigate and determine the qualifications of the apparent low responsive bidder prior to awarding the contract. The City shall reject any bid by a nonqualified or disqualified bidder. The City of Ashland reserves the right to reject for any good cause any or all bids, waive formalities, or to accept any bid which appears to serve the best interests of the City. The City reserves the right to reject any bid not in compliance with all prescribed public bidding procedures and requirements and may reject all bids for good cause upon a finding that it is in the public interest to do so. Evaluation of bids will be based on minimum requirements established by the specifications and compliance with conditions of the Notice to Contractors and Invitation to Bid, and compliance with City public contracting rules. Additional evaluation criteria are as follows: None.

4. The deadline to file a written protest or request, pursuant to the Instructions to Bidders to change contract terms, conditions or specifications is not less than ten (10) calendar days prior to bid opening. Bid closing may be extended by the City to consider a protest or request.

5. All of the contract documents, including all plans, specifications, and drawings have been examined and an examination of the site of the proposed work, together with such investigations as are necessary to determine the conditions to be encountered have been made by the undersigned and the terms and conditions of the contract and solicitation documents are hereby accepted, and that if this Offer is accepted, the undersigned will contract with the City of Ashland, Oregon, in a form substantially similar to that attached Agreement and agree to be bound to the terms and conditions of said contract and solicitation documents.

6. It is understood that the contract drawings may be supplemented by additional drawings and specifications in explanation and elaboration thereof and, if they are not in conflict with those referred to in paragraph 1 above, they shall have the same force and effect as though they were attached, and they shall be accepted as part of the contract when issued.

7. The undersigned agrees that upon written acceptance of this bid s/he will, within ten working days, of receipt of such notice, execute a formal contract agreement with the City. The undersigned further agrees that s/he will provide the following in order to execute the contract:

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Performance Bond and Corporate Surety Payment Bond, both in the amount equal to 100% of the awarded contract;

Certificates of Insurance for Liability and property damage coverage;

Certificates of Coverage for Workman Compensation and unemployment insurance;

All other bonds, permits, licenses, etc. as required in the contract documents.

8. It is understood that all the work will be performed under a lump sum or unit price basis and that for the lump sum or unit price all services, materials, labor, equipment, and all work necessary to complete the project in accordance with the plans and specifications shall be furnished for the said lump sum or unit price named. It is understood that the quantities stated in connection with the price schedule for the contract are approximate only and payment shall be made at the unit prices named for the actual quantities incorporated in the completed work. If there shall be an increase in the amount of work covered by the lump sum price, it shall be computed on a basis of “extra work” for which an increase in payment will have been earned and if there be a decrease in the lump sum payment, it shall be made only as a result of negotiation between the undersigned and the Owner. Furthermore, it is understood that any estimate with respect to time, materials, equipment, or service which may appear on the plans or in the specifications is for the sole purpose of assisting the undersigned in checking the undersigned’s own independent calculations and that at no time shall the undersigned attempt to hold the Owner, the Engineer, or any other person, firm or corporation responsible for any errors or omissions that may appear in any estimate.

9. The undersigned submits the unit prices as those at which he will perform the work involved.

The extensions of the column headed "ITEM TOTAL" are made for the sole purpose of facilitating bid comparisons and if there are any discrepancies between the unit prices and the total amount shown, the unit prices shall govern.

10. The undersigned agrees to furnish labor, tools, machinery, materials, transportations, equipment and services of all kinds required for, necessary for, or reasonably incidental to, construction of this Project with all appurtenant work as required by the plans and specifications of this Offer for the unit or lump sum prices in the "BID SCHEDULE".

11. In stating prices, it is understood that the prices include all materials and work required to complete the project in accordance with the Contract Documents, the plans and the specifications. If any material, item, or service required by the plans and specifications has not been mentioned specifically in the "BID SCHEDULE," the same shall be furnished and placed with the understanding that the full cost to the City has been merged with the several prices stated in the "BID SCHEDULE."

12. The City reserves the right to cancel this solicitation or to reject any and all bids in whole or in part when the cancellation or rejection is in the best interests of the City as determined by the City in accordance with ORS 279B.100

13. The foregoing prices shall include all labor, materials, equipment, overhead, profit, insurance, and all other incidental expenses to cover the finished work of the several kinds called for. Unit prices are to be shown in both words and figures. In case of any discrepancy, the amounts shown in words shall govern.

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14. Upon receipt of written notice of the acceptance of its bid, Bidder shall execute a formal contract with the City within ten (10) days, deliver surety bond or bonds as required, and deliver required proof of insurance. The bid security attached in the sum of five percent (5%) of the total price for the bid or combination of bids is to become the property of the Owner in the event the contract and bond are not executed within the time above set forth as liquidated damages for the delay and additional expense to the Owner caused thereby.

15. If the proposed bid price will exceed $50,000.00 the undersigned, as bidder, acknowledges that provisions of ORS 279C.800 to 279C.870 relating to workers on public works to be paid not less than prevailing rate of wage shall be included in the contract, or in the alternative, if the project is to be funded with federal funds and is subject to the Davis-Bacon Act (40 U.S.C.

§276a) bidder agrees to comply with the Davis- Bacon Act requirements. “Prevailing Wage Rates for Public Works Contracts in Oregon,” which are incorporated herein by reference, and can be accessed at: https://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx

16. The undersigned shall furnish bonds required by the specifications and comply with the laws of the Federal Government, State of Oregon and the City of Ashland which are pertinent to construction contracts of this nature even though such laws may not have been quoted or referred to in the specifications.

17. Accompanying this Offer is a certified check, cashier's check or a bid bond, for the sum of _____________________, payable to the City of Ashland, Oregon, this being an amount for ten percent (10%) of the total bid based upon the estimate of quantities at the above price according to the conditions of the advertisement. If this Offer is accepted by the City and the undersigned fails to execute a satisfactory contract and bonds as stated in the Advertisement within ten (10) working days from the date of notification, then the City may, at its option, determine that the undersigned has abandoned the contract and there upon this Offer shall be considered null and void, and the bid security accompanying this Offer shall be forfeited to and become the property of the City of Ashland. If the bid is not accepted, the bid security accompanying this Offer shall be returned to the undersigned.

18. The undersigned agrees to comply with the provisions of ORS 279C.800 to 279C.870, the Oregon Prevailing Wage law. The undersigned, as bidder, acknowledges that provisions of ORS 279C.800 to 279C.870 relating to workers on public works to be paid not less than prevailing rate of wage shall be included in the contract, or in the alternative, if the project is to be funded with federal funds and is subject to the Davis-Bacon Act (40 U.S.C. §276a), bidder agrees to comply with the Davis-Bacon Act requirements. The undersigned Contractor agrees to be bound by and will comply with the provisions of ORS 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148. [OAR 137-049-0200(1)(a)(J)].

19. The undersigned certifies that the undersigned Contractor is not ineligible to receive a contract for a public work pursuant to ORS 279C.860. Bidder further agrees, if awarded a contract, that every subcontractor will be eligible to receive a contract for a public work pursuant to ORS 279C.860.

20. The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. The bidder understands and acknowledges that it may be disqualified from bidding on this public improvement project as set forth in OAR 137-049-0370, including but not https://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx

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21. The undersigned agrees that the time of completion shall be defined in the specifications, and further, the undersigned agrees to initiate and complete this Project by the date stated below.

• The work shall be commenced within ten (10) business days after receipt of the written Notice to Proceed.

• The work shall be completed in all respects within 60 calendar days from Notice to Proceed.

• The undersigned agrees that the “Time of Completion” shall be as defined in the specifications and that the bidder will complete the work within the number of consecutive calendar days stated for each schedule after “Notice to Proceed” has been issued by the Owner. Bidder furthermore agrees to pay as liquidated damages, for each calendar day thereafter, the amounts shown in Standard Conditions, for each day the project remains incomplete.

22. The undersigned bidder is registered with the Oregon Construction Contractors Board (CCB), the registration is current and valid, and the bidder's registration number is stated below. [OAR 137-049-0230(1)] Bidder understands that failure to have a current CCB license shall result in rejection of this bid.

23. The undersigned bidder is licensed by the State Landscape Contractors Board, if applicable, the license is current and valid, and the bidder’s registration number is stated below. [OAR 137-049-0200(1)(a)(K)] Bidder understands that failure to have a current LCB license shall result in rejection of this bid.

24. In determining the lowest responsible bidder, City shall, for the purpose of awarding the contract, add a percent increase on the bid of a non-resident bidder equal to the percent, if any, of the preference given to that bidder in the state in which the bidder resides. "Resident bidder" of Oregon means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid that the bidder is a "resident bidder" of the State of Oregon. The undersigned represents him/her self in this bid to be either a Resident or a Nonresident bidder by completing the appropriate blank below.

• The Bidder is ________ or is not _______ a Resident Bidder as defined in ORS 279A.120.

25. The undersigned hereby represents that no Councilor, Commissioner, officer, agency or employee of the City of Ashland is personally interested directly or indirectly in this Contract or the compensation to be paid hereunder and that no representation, statement or statements, oral or in writing, of the City, its Councilors, Commissioners, officers, agents or employees had induced him/her to enter into this Contract, and the papers made a part of its terms;

26. The undersigned has not directly or indirectly induced or solicited any person to submit a false or sham bid or refrain from bidding. The undersigned certifies that this bid has been arrived at independently and submitted without connection with any person, firm or corporation making a bid for the same material and is, in all respects, fair and without collusion or fraud.

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27. The undersigned confirms that this firm has a Qualified Drug Testing Program for employees in place and will demonstrate this prior to award of contract. [OAR 137-049-0200(1)(c)(B)]

28. The undersigned confirms that if this contract involves asbestos abatement or removal, the bidder is licensed under ORS 468A.710 for asbestos removal. Asbestos abatement is not implicated in this contract.

29. The City of Ashland may waive minor informalities, reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding that it is in the public interest to do so.

30. The undersigned confirms that this offer is not contingent upon City’s acceptance of any terms and conditions other than those contained in this Solicitation and the Contract Documents.

31. The bidder understands that the City reserves the right to make changes to the Notice to Contractors / Invitation to Bid and the resulting contract by written addenda, prior to the closing time and date. The City will transmit addenda to registered plan holders but shall publish notice of any addenda on City’s website (www.ashland.or.us) at the Public Works page. The addenda may be downloaded or picked up at the Department of Public Works, 51 Winburn Way, Ashland, Oregon. The bidder must check the website and Public Works bulletin board frequently until closing.

The bidder acknowledges that the Addendum(s) listed below have been reviewed online or a copy obtained and considered as part of the submittal of this Offer and Bid Schedule.

ADDENDUM NUMBER ____ THROUGH ____ HAVE BEEN REVIEWED

32. The bidder understands that the City will be awarding the contract to the Responsible Bidder with the lowest Responsive Bid. OAR 137-049-0200(1)(b)(C). Whether a bidder is responsible will be determined by ORS 279C.375 and the City’s completion of the attached Bidder Responsibility Determination Form.

33. Instructions for First-Tier Subcontractors Disclosure.

Bidders are required to disclose information about certain first-tier subcontractors (those subcontractors contracting directly with the bidder) when the contract price exceeds $100,000 (see ORS 279C.370). Specifically, when the contract amount of a first-tier subcontractor is greater than or equal to: (i) 5% of the project bid, but at least $15,000, or (ii) $350,000 regardless of the percentage, you must disclose the following information about that subcontract within two working hours of bid closing:

• The subcontractor’s name and address;

• The subcontractor’s Construction Contractor Board registration number, if one is required, and;

• The subcontract dollar value.

If you will not be using any subcontractors that are subject to the above disclosure requirements, you are required to indicate “NONE” on the form. Failure to submit this form by the disclosure deadline will result in a non-responsive bid. A non-responsive bid will not be considered for award.

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THE CITY MAY REJECT A BID IF THE BIDDER FAILS TO SUBMIT THE DISCLOSURE FORM

WITH THIS INFORMATION WITHIN TWO HOURS OF BID CLOSING.

THIS DOCUMENT SHALL NOT BE FAXED. IT IS THE RESPONSIBILITY OF BIDDERS TO

SUBMIT THIS DISCLOSURE FORM AND ANY ADDITIONAL SHEETS BY THE DEADLINE. SEE

INSTRUCTIONS TO BIDDERS.

The disclosure should be submitted on the First-Tier Subcontractor Disclosure Form attached to this Invitation to Bid.

34. Bidder Information and Signature

Firm Name of Bidder Signature of Bidder

Printed Name of Bidder

Official Title

State of Incorporation CCB Number

Dated this day of 20___.

Name of Bidder

Address

Telephone No.

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BID SCHEDULE

Project No. 2021-03

Spec.

No.

Item No.

Item Bid Unit

Quantity Unit Price Total Price

TEMPORARY FEATURES AND APPURTENANCES

00210 10 Mobilization LS 1 $ $ 00221 20 Temporary Protection and Direction of Traffic LS 1 $ $ 00222 30 Temporary Signs Sq Ft 385 $ $ 00222 40 Portable Changeable Message Signs Each 4 $ $ 00223 50 Flaggers Hour 2,240 $ $ 00223 60 Flagger Station Lighting Each 4 $ $ 00223 70 Automated Flagger Assistance Device Each 2 $ $ 00224 80 Temporary Barricades, Type II Each 8 $ $ 00224 90 Temporary Barricades, Type III Each 11 $ $ 00224 100 Temporary Plastic Drums Each 24 $ $ 00225 110 Temporary Removable Tape Foot 400 $ $ 00225 120 Temporary Striping Foot 14,000 $ $ 00226 130 Temporary Barrier Foot 50 $ $ 00226 140 Minimum Deflection Bridge Temporary Barrier Foot 100 $ $ 00226 150 Temporary Impact Attenuator, Narrow Site

System Each 2 $ $

00226 160 Moving Temporary Impact Attenuators, Narrow Site System

Each 2 $ $

00228 170 Pedestrian Channelizing Devices Foot 65 $ $ 00253 180 Temporary Work Access and Containment LS 1 $ $ 00280 190 Erosion Control LS 1 $ $ 00280 200 Compost Erosion Blanket Sq Yd 66 $ $ 00280 210 Construction Entrance, Type 1 Each 4 $ $ 00280 220 Concrete Washout Facility Each 4 $ $ 00280 230 Temporary Mulching, Straw Acre 0.05 $ $ 00280 240 Inlet Protection, Type 3 Each 1 $ $ 00280 250 Inlet Protection, Type 7 Each 30 $ $ 00280 260 Sediment Fence Foot 481 $ $ 00280 270 Sediment Barrier, Type 8 Foot 75 $ $ 00290 280 Work Containment Plan LS 1 $ $ 00290 290 Pollution Control Plan LS 1 $ $

ROADWORK

00305 300 Construction Survey Work LS 1 $ $ 00310 310 Removal of Structures and Obstructions LS 1 $ $ 00320 320 Clearing and Grubbing LS 1 $ $ 00330 330 General Excavation Cu Yd 5,397 $ $ 00330 340 Stone Embankment Cu Yd 20 $ $ 00331 350 12 Inch Subgrade Stabilization Sq Yd 900 $ $ 00350 360 Subgrade Geotextile Sq Yd 9,008 $ $ 00350 370 Riprap Geotextile, Type 1 Sq Yd 11 $ $ 00390 380 Loose Riprap, Class 50 Cu Yd 2.5 $ $

DRAINAGE AND SEWERS

00445 390 12 Inch Storm Sewer Pipe, 5 Ft Depth Foot 45 $ $

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00470 400 Concrete Inlets, Type CG-3 Each 1 $ $ 00470 410 Concrete Monument Boxes Each 5 $ $ 00470 420 Catch Basin Inserts Each 1 $ $ 00490 430 Adjusting Boxes Each 34 $ $ 00490 440 Connection To Existing Structures Each 1 $ $ 00490 450 Adjusting Inlets Each 10 $ $ 00490 460 Minor Adjustment of Manholes Each 11 $ $ 00490 470 Major Adjustment of Manholes Each 1 $ $

BRIDGES

00501 480 Bridge Removal Work LS 1 $ $ 00503 490 Bridge Deck Cold Plane Pavement Removal, 0-4

Inches Deep Sq Yd 65 $ $

00504 500 Class 2 Preparation Sq Yd 34 $ $ 00530 510 Reinforcement, Grade 60 LS 1 $ $ 00540 520 General Structural Concrete, Class 3300 LS 1 $ $ 00556 530 Furnish MPCO Material Sq Yd 340 $ $ 00556 540 Construct MPCO Sq Yd 340 $ $ 00585 550 Backer Rod LS 1 $ $ 00587 560 Type "F" Concrete Rail, Modified LS 1 $ $ 00587 570 Pedestrian Rail LS 1 $ $ 00589 580 Utility Attachment on Structures LS 1 $ $

BASES

00610 590 Recondition Existing Roadway LS 1 $ $ 00620 600 Cold Plane Pavement Removal, 5-6 Inches Deep Sq Yd 3,274 $ $ 00640 610 Decomposed Granite Surfacing Ton 1.5 $ $ 00641 620 Aggregate Base Ton 6,243 $ $

WEARING SURFACES

00730 630 Emulsified Asphalt for Tack Coat Ton 6 $ $ 00744 640 Level 2, 1/2 Inch ACP Mixture, with Fibers Ton 1,379 $ $ 00744 650 Level 2, 1/2 Inch ACP Mixture Ton 3,767 $ $ 00748 660 21 Inch Asphalt Concrete Pavement Repair Sq Yd 92 $ $ 00749 670 Extra for Asphalt Approaches Each 1 $ $ 00759 680 Concrete Curbs, Curb and Gutter Foot 1,631 $ $ 00759 690 Concrete Curbs, Standard Curb Foot 911 $ $ 00759 700 Concrete Walks Sq Ft 5,953 $ $ 00759 710 Concrete Islands Sq Ft 620 $ $ 00759 720 Truncated Domes on New Surfaces Sq Ft 814 $ $

PERMANENT TRAFFIC SAFETY AND GUIDANCE DEVICES

00810 730 Midwest Guardrail System, Type 2A Foot 175 $ $ 00810 740 Midwest Guardrail System, Type 3 Foot 12.5 $ $ 00810 750 Guardrail Transition Each 1 $ $ 00810 760 Guardrail Terminals, Non-Flared Each 3 $ $ 00810 770 Extra for 8 Foot Posts Each 20 $ $ 00810 780 Extra for Hand Dug Guardrail Post Holes Each 1 $ $ 00855 790 Bi-Directional Yellow Type I Markers Each 14 $ $ 00856 800 Permanent Surface Mounted Tubular Markers Each 88 $ $ 00865 810 Thermoplastic, Extruded, Surface, Non-Profiled Foot 18,860 $ $ 00867 820 Pavement Legend, Type B-HS: Arrows Each 4 $ $ 00867 830 Pavement Legend, Type B-HS: "Only" Each 2 $ $

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00867 840 Pavement Legend, Type B-HS: Bicycle Lane Stencil

Each 11 $ $

00867 850 Pavement Legend, Type B-HS: Pedestrian Stencil Each 4 $ $ 00867 860 Pavement Bar, Type B-HS Sq Ft 1,015 $ $ 00868 870 Green Bicycle Lane, Preformed Thermoplastic

Film Sq Ft 25,685 $ $

00869 880 Curb Marking, Paint Foot 110 $ $

PERMANENT TRAFFIC CONTROL AND ILLUMINATION SYSTEMS

00905 890 Remove Existing Signs LS 1 $ $ 00905 900 Remove and Reinstall Existing Signs LS 1 $ $ 00920 910 Sign Support Footings LS 1 $ $ 00930 920 Perforated Steel Square Tube Anchor Sign

Supports

LS 1 $ $

00940 930 Signs, Standard Sheeting, Extruded Aluminum Street Name Sign

Sq Ft 50 $ $

00940 940 Signs, Standard Sheeting, Sheet Aluminum Sq Ft 265 $ $ 00970 950 Pole Foundations LS 1 $ $ 00970 960 Luminaires, Lamps and Ballasts LS 1 $ $ 00970 970 Switching, Conduit, and Wiring LS 1 $ $ 00970 980 Lighting Poles and Arms LS 1 $ $ 00990 990 Flashing Beacon Installation, Mountain Avenue at

Nepenthe Road

LS 1 $ $

00990 1000 Flashing Beacon Installation, Mountain Avenue at Briscoe Place

LS 1 $ $

RIGHT OF WAY DEVELOPMENT AND CONTROL

01030 1010 Lawn Seeding Sq Yd 107 $ $ 01030 1020 Permanent Seeding Acre 0.05 $ $ 01040 1030 Topsoil Cu Yd 90 $ $ 01040 1040 Shrubs, #1 Container

Arctostaphylos ‘Pacific Mist’ – Pacific Mist Manzanita

Each 38 $ $

01040 1050 Shrubs, #1 Container Caryopteris ‘Dark Night’ – Dark Knight Bluebeard

Each 81 $ $

01040 1060 Shrubs, #1 Container Juniperus conferta ‘Pacific Blue’ – Blue Pacific Shore Juniper

Each 24 $ $

01040 1070 Shrubs, #1 Container Rhus aromatica ‘Gro Low’ – Gro-Low Fragrant Sumac

Each 50 $ $

01040 1080 Grasses, #1 Container Muhlenbergia rigens – Deergrass

Each 114 $ $

01040 1090 Grasses, #1 Container Panicum ‘Heavy Metal’ – Heavy Metal Prairie Grass

Each 81 $ $

01040 1100 Deciduous Trees, 2” caliper Acer Grandidentatum – Big Tooth Maple

Each 1 $ $

01040 1110 Deciduous Trees, 2” caliper Tilia Cordata – Little Leaf Linden

Each 1 $ $

01040 1120 Rock Mulch Ton 75 $ $ 01040 1130 Bark Mulch Cu Yd 28 $ $ 01040 1140 Weed Control Geotextile Sq Ft 64 $ $ 01069 1150 Metal Handrail, Two Rails Foot 32 $ $ 01070 1160 Multiple Mailbox Supports Each 1 $ $ 01095 1170 Remove and Reinstall Benches Each 1 $ $

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WATER SUPPLY SYSTEMS

01120 1180 Irrigation System LS 1 $ $

BID TOTAL

Name of Authorized Representative Total Written in Dollars

Authorized Representative Signature Date

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FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

INSTRUCTIONS

Instructions for Submitting Form

Submit the First-Tier Subcontractor Disclosure form in any of the following manners:

• Not later than two working hours after the time set for opening Bids. (For example, before 11:00 a.m.

after a 9:00 a.m. Bid Opening.) Submit according to one of the following methods:

• Print the form from the Bid Booklet, fill it in, and either:

o Deliver to the following address where it can be time and date stamped

City of Ashland Community Development and Engineering Services Building 51 Winburn Way Ashland, OR 97520, or o FAX it to (541) 488-6006.

The Agency is not responsible for partial, failed, illegible, or partially legible FAX transmissions or electronic submissions.

Instructions for First-Tier Subcontractor Disclosure

Without regard to the amount of a Bidder's Bid, if the Agency's cost range for a public improvement project in the "Notice to Contractors", or in other advertisement or solicitation documents is greater than $100,000, bidders are required to disclose information about first-tier subcontractors that will furnish labor or labor and materials (See ORS 279C.370). Specifically, when the contract amount of a first-tier subcontractor is greater than or equal to: (1) 5% of the total project Bid, but at least $15,000, or (2) $350,000 regardless of the percentage of the total project Bid, you must disclose the following information about that subcontractor not later than two working hours after the time set for opening Bids:

• The name of the subcontractor

• The category of work that the subcontractor will be performing

• The dollar amount of the subcontract

If the Agency's cost range is greater than $100,000 and you will not be using any first-tier subcontractors, you are still required to submit the form, with the appropriate box checked or enter "NONE" on the first line.

If the Agency's cost range is greater than $100,000 and you are not subject to the above disclosure requirements, you are still required to submit the form, with the appropriate box checked or enter "NONE" on the first line.

THE AGENCY MUST REJECT BIDS if the Bidder fails to submit the disclosure form with this information by the stated deadline.

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To determine disclosure requirements, the Agency recommends that you disclose subcontract information for any subcontractor as follows:

1) Determine the lowest possible prime contract price. That will be the base Bid amount less all alternate deductive Bid amounts (exclusive of any options that can only be exercised after Bid award).

2) Provide the required disclosure information for any first-tier subcontractor whose potential contract services are greater than or equal to: (1) 5% of the lowest contract price, but at least $15,000, or (2) $350,000 regardless of the percentage. Total all possible work for each subcontractor in making this determination, (for example, if a subcontractor will provide $15,000 worth of services on the base Bid and $40,000 on an additive alternate, then the potential amount of the subcontractor’s services is $55,000. Assuming that $55,000 exceeds 5% of the lowest contract price, provide the disclosure for both the $15,000 services and the $40,000 services).

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FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

Project Name

Project Number

Bid Opening Date

Name of Bidding Contractor

☐ CHECK THIS BOX IF YOU WILL NOT BE USING ANY FIRST-TIER SUBCONTRACTORS OR IF YOU

ARE NOT SUBJECT TO THE DISCLOSURE REQUIREMENTS (SEE INSTRUCTIONS)

Firm Name Dollar Amount

Category of Work

(Attach additional sheets as necessary)

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PUBLIC IMPROVEMENT CONTRACT

FOR

PROJECT NO. 2021-03

This Public Improvement Contract (hereinafter “Contract”) is entered into by and between the CITY OF ASHLAND, an Oregon municipal corporation (hereinafter “City”), and (hereinafter “Contractor”).

This Contract incorporates the attached ‘Contractor Data, Certification, and Signature’ page as well as Exhibits A-J.

NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties mutually covenant and agree as follows:

1. PROJECT MANAGER:

The City’s Project Manager for this Contract is:

Karl Johnson, Associate Engineer, City of Ashland Public Works/Engineering Division

2. WORK:

2.1. The Work under this Contract is for the N. MOUNTAIN AVENUE OVERLAY PROJECT, Project No. 2021-03 as more fully described in the Contract Documents listed in Section 5 of EXHIBIT A, STANDARD TERMS AND CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS. Contractor shall complete all Work as specified in the Contract Documents. The Work is generally described as follows: The Work is generally described as follows: An Asphalt overlay of approximately 0.75-mile of Ashland Street between Siskiyou Boulevard and Faith Avenue. Project and will include cold plane pavement removal of varying depths of the existing roadway, replacement of non-ADA compliant handicap access ramps, and asphalt concrete paving. The Statement of Work, including the delivery schedule for the Work, is contained in the Contract Documents.

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2.2. Contractor shall, at its own risk and expense, perform the Work under the terms outlined in this Contract and as described in the Contract Documents and furnish all permits, labor, tools, machinery, materials, transportation, equipment and services of all kinds required for, necessary for, or reasonable incidental to, performance of the Work, that is, the construction of the N. MOUNTAIN AVENUE OVERLAY PROJECT, Project No. 2021-03. Contractor shall secure all municipal, County, State, or Federal Permits or licenses including payment of permit fees, license fees, and royalties necessary for or incidental to the performance of the Work. The risk of loss for such Work shall not shift to the City until written acceptance of the Work by the City.

3. EFFECTIVE DATE AND DURATION:

This Contract is effective as of the date of execution by the City (the “Effective Date”). All Work under this Contract shall, unless otherwise terminated or extended, be completed on or before 60 calendar days following Contractor’s receipt of the written Notice to Proceed.

4. CONSIDERATION

4.1. City agrees to pay Contractor, at the times and in the manner provided in the Contract Documents, the sum of ________________________________ for performing the Work required by this Contract, including allowable expenses. This sum cannot be modified except by Change Order approved in writing by the City. Any progress payments to Contractor shall be made only in accordance with the schedule and the requirements as set forth in the Standard Terms and Conditions.

4.2. City certifies that sufficient funds have been appropriated to make payments required by this Contract during the current fiscal year. Contractor understands and agrees that City’s payment of amounts under this Contract attributable to Work performed after the last day of the current fiscal year is contingent upon City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable discretion, to continue to make payments under this Contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor.

5. CONTRACTOR’S REPRESENTATIONS

In order to induce City to enter into this Contract, Contractor makes the following representations:

5.1. Contractor has examined and carefully studied the contract documents, and any data and reference items identified in the contract documents.

5.2. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

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5.3. Contractor is familiar with and is satisfied as to all laws and regulations that may affect cost, progress, and performance of the Work.

5.4. Contractor has carefully studied all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified or provided in the project bid documents especially with respect to technical data in such reports and drawings, and reports and drawings relating to hazardous environmental conditions, if any, at or adjacent to the Site that have been identified in the project bid documents, especially with respect to Technical Data in such reports and drawings.

5.5. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the contract documents; and the Site-related reports and drawings identified in the contract documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (3) Contractor’s safety precautions and programs.

5.6. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

5.7. Contractor is aware of the general nature of work to be performed by City and others at the Site that relates to the Work as indicated in the contract documents.

5.8. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the contract documents, and the written resolution thereof by City is acceptable to Contractor.

5.9. The contract documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

6. GOVERNING LAW

The provisions of this Contract shall be construed in accordance with the laws of the State of Oregon. Any action or suits involving any question arising under this contract must be brought in the appropriate court in Jackson County, Oregon. If the claim must be brought in a federal forum, then it shall be brought and conducted in the United States District Court for the District of Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver of the City of any form of defense or immunity.

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CONTRACTOR DATA, CERTIFICATION, AND SIGNATURE

Business Name (please print):

Contact Name: Phone: Fax:

Address

Do Not Write Federal and State Tax ID Numbers on this Agreement: One copy of W-9 is to be submitted with the signed contract to be kept on file in the City of Ashland Finance Department.

Ashland Business License # Construction Contractors Board #

Citizenship: Nonresident alien ______ Yes _____ No

Business Designation (check one): _____ Individual ____ Sole Proprietorship ____ Partnership _____ Corporation ____ Government/Nonprofit

The above information must be provided prior to contract approval. Payment information will be reported to the Internal Revenue Service (IRS) under the name and taxpayer I.D.

number provided above. (See IRS 1099 for additional instructions regarding taxpayer ID numbers.) Information not matching IRS records could subject you to 31 percent backup withholding.

I, the undersigned, understand that the Standard Terms and Conditions For Public Improvement Contracts (Exhibit A) together with Exhibits B through J together with all other Contract Documents as described in Standard Terms and Conditions Section 5 below, and the separately bound Oregon 2024 Standard Specifications for Construction, as amended by the City of Ashland’s most recent Addenda to the 2024 Standard Specifications are an integral part of this contract and agree to perform the work described in the Contract Documents, including Exhibit A, in accordance with the terms and conditions of this contract. I further understand the City is prohibited from entering into a contract when the contractor has neglected or refused to file any return, pay any tax, or properly contest a tax, pursuant to ORS 305.385; I hereby certify, under penalty of perjury and false swearing, that I/my business am/is not in violation of any Oregon tax laws; I further certify that the certification and representations in Standard Term and Condition # 16 [CCB Registration Requirements] are true and correct, and further I certify that I am an independent contractor as defined in ORS 670.600.

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CONTRACTOR:

Signature/Title

Printed name

Date

NOTICE TO CONTRACTOR: This contract does not bind the City of Ashland unless and until it has been executed by the Public Contracting Officer or designee.

CITY OF ASHLAND SIGNATURE

CITY:

City Manager, City of Ashland

Date

ATTACHMENTS: Certificate of Representation Standard Terms & Conditions Bid Schedule Insurance Requirements

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CERTIFICATE OF REPRESENTATION

Contractor, under penalty of perjury, certifies that:

(a) The number shown on this form is its correct taxpayer ID (or is waiting for the number to be issued to it; and

(b) Contractor is not subject to backup withholding because

(i) it is exempt from backup withholding or

(ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or

(iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that

(a) it has the power and authority to enter into and perform the work,

(b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, and

(c) The work under the Contract shall be performed in accordance with the highest professional standards, and

(d) Contractor is qualified, professionally competent and duly licensed to perform the work.

Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent contractor as defined in the contract documents, and has checked four or more of the following criteria:

__________(1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business.

__________(2) Commercial advertising or business cards or a trade association membership are purchased for the business.

__________(3) Telephone listing is used for the business separate from the personal residence listing.

__________(4) Labor or services are performed only pursuant to written contracts.

__________(5) Labor or services are performed for two or more different persons within a period of one year.

__________(6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided.

Contractor Date

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EXHIBIT A - STANDARD TERMS AND CONDITIONS FOR PUBLIC

IMPROVEMENT CONTRACTS

1. Contractor is Independent Contractor

a. Contractor shall perform the work required by this Contract as an independent contractor.

b. The Contractor represents and warrants that Contractor (i) is not currently an employee of the federal government or the State of Oregon, and (ii) meets the specific independent contractor standards of ORS 670.600, as…