2020 YAK VOR Roof Construction Safety and Phasing Plan.doc

Construction Safety & Phasing Plan (CSPP)

Yakutat VOR Roof Replacement

Yakutat Airport

Yakutat, Alaska

This Plan conforms to the requirements of FAA Advisory Circular 150/5370-2F, Operational Safety on Airports During Construction Prepared By: Jeff Martin, FAA AJW-2W18A Date: December 9, 2020 Table of Contents

1. Coordination

2. Phasing

3. Areas and Operations Affected by Construction

4. NAVAID and Airport Lighting Protection

5. Contractor Access

6. Wildlife Management

7. FOD Management

8. HAZMAT Management

9. Notification of Construction Activities

10. Inspection Requirements

11. Underground Utilities

12. Penalties

13. Special Conditions

14. Runway and Taxiway Visual Aids

15. Markings and Sign for Access Routes

16. Hazard Marking and Lighting

17. Protection of Areas, Zones, & Surfaces

18. Other Limits on Construction

Appendices Appendix A: Contact List & Emergency Notification

Appendix B: YAK VOR Roof Replacement Access Route and Staging Area Map

1.0 Coordination:

1.1 Pre-Deployment Meeting

A. CSPP and SPCD to be reviewed and discussed.

B. Key Attendees:

1. Airport Manager

2. Project Engineer

3. Resident Engineer

4. Contractor and Superintendent

5. GLC SSC Manager and Coordinator

1.2 Contractor Morning Safety Briefings

A. Safety issues or safety topic of the day reviewed and discussed.

B. Key Attendees:

1. Contractor Superintendent

2. All Contractor Employees

3. All Subcontractor Employees

4. FAA RE

2.0 Phasing:

2.1 Tasks A. FAA removal of VOR and DME antenna and associated cabling.

B. Contractor removal of teepee and existing EPDM roofing system to include cover board.

C. Contractor removal of existing copper mesh counterpoise and installation of fully soldered copper sheeting counterpoise.

D. Contractor installation of EPDM and reinstallation of teepee.

E. FAA reinstallation of VOR/DME antennae.

F. FAA tune, test, and flight check of VOR.

2.1 Schedule of Work: (Tentative) A.

FAA antennae removal: June 7, 2021 – June 13, 2021 B.

Teepee removal and roof demolition: June 14, 2021 – June 20, 2021 C.

Copper counterpoise: June 21, 2021 – July 4, 2021 D.

New EPDM roofing: July 5, 2021 – July 11, 2021 E.

FAA antennae reinstallation: July 12, 2021 – July 18, 2021 F.

FAA Flight Check: July 19, 2021 – August 1, 2021 3.0 Areas and Operations Affected by Construction:

A.

No areas or operations in the Airport Operations Area (AOA) are to be impacted by the project. Aircraft operations have priority in all cases.

B.

No construction activity in the AOA is allowed. All project work will be off-airport or at the VOR.

C.

No excavation or trenching currently planned for project.

4.0 NAVAID and Airport Lighting Protection:

4.1 : FAA NAVAIDs:

A.

The FAA will remove the YAK VOR and DME from service for the duration of the project.

B.

The FAA Glacier System Service Center (GLC SSC) will request the long term outages. FAA will issue appropriate NOTAMs for the outages.

C.

All project vehicles will remain clear of the Glide Slope (GS) Critical Area and Runway Safety Area (RSA) while aircraft are on approach. See Appendix B for boundaries of the GS Critical Area and RSA. Driver operations in the AOA will be in accordance with the required YAK Airport Driver Training.

4.2 Airport Lighting:

A.

No outages will be required for airport lighting aids.

B.

All vehicles transiting the airport to the project site are to remain a safe distance from all airport navigational and lighting aids.

C.

Any unforeseen damage to airport lighting or other equipment shall be immediately reported to the Airport Manager.

5.0 Contractor Access:

A.

Contractor’s must stay on the published access route in Appendix B of this Plan when transiting the Yakutat AOA. No deviations will be permitted.

B.

All vehicles used on the project shall be parked at the VOR.

C.

All unescorted contractor vehicles operated in the AOA shall be marked with a checkered flag in accordance with Section 4 – Vehicle Marking, and a yellow flashing light per Section 5 – Vehicle Lighting, of FAA Advisory Circular 150/5210-5D. Company information shall be written on the sides of the vehicles.

D.

All vehicles shall be permitted by the YAK Airport Manager prior to entering the AOA, unless specifically authorized otherwise by the Manager.

5.1 Material Storage/Staging Area:

A.

No materials will be located or stored in the AOA.

B.

All materials will be stored or staged at the project site around the VOR building. Maximum height of staged materials will be six feet above the ground. See Appendix B for the location of the material staging area.

C.

Materials shall be stored in an orderly manner and secured against being blown away by the wind. In the event debris is being blown around or away by the wind, construction work shall stop until the debris and other construction materials are secured.

5.2 Site Access:

A.

All persons must have passed a background check, successfully completed the computerized YAK Airport Security training, and received a YAK Airport badge prior to working on the project.

B.

All drivers operating in the AOA must have passed the computerized YAK Airport Driver Training Course, completed a behind the wheel orientation of the airport, and been signed-off by the YAK Airport Manager prior to driving in the AOA. This is in addition to receiving the YAK Airport Badge listed in paragraph A above.

C.

Individuals requesting Escort privileges in the AOA shall have completed the training and been approved by the YAK Airport Manager. Escort privileges are in addition to the requirements of paragraphs A and B above.

D.

All vehicles shall be permitted for use in the YAK AOA unless otherwise approved by the Airport Manager.

E.

See Appendix B details for the access point and route to the VOR on the airport.

F.

Airport access will be via Gate 16. No other gates are to be used.

G.

Construction vehicles are not to cross the paved runways, taxiways, or parking ramps.

5.3 Ingress and Egress Procedures A.

The Airport Manager will assign one key card each for the FAA and Contractor to access the airport.

B.

Keycards will immediately be returned to the Airport Manager at the end of the project.

C.

The FAA RE will ensure all key cards issued to the Contractor are returned to the Airport Manager.

D.

The FAA RE will ensure all Contractor employees are properly badged prior to working on the project and that drivers are trained and approved for operations on the airport. The RE will ensure all Contractor vehicles entering the AOA are properly permitted.

5.4 Radio Communications

A.

All vehicles used in the AOA are required to have an operable two-way VHF radio.

B.

Radio communication procedures shall be in accordance with the Yakutat Airport Driver Training.

C.

The FAA and Contractor will monitor Yakutat Common Traffic Advisory Frequency (CTAF) 123.6 at all times when transiting the airport to and from the project site. See Section 13, Special Conditions.

6.0 Wildlife Management

A.

Wildlife hazards during construction will be mitigated as follows:

6.1 Trash

A.

All construction personnel will dispose of all food scraps in closed containers.

B.

Food containers will be disposed of or emptied off-airport.

6.2 Wildlife Sightings:

A.

Wildlife observed on the airport will be reported to the Airport Manager.

7.0 FOD Management:

A.

The FAA and Contractor will manage FOD control during construction as follows:

7.1 Housekeeping:

A.

All construction personnel will secure all items that may be carried by wind into the AOA. See Section 5.1 regarding material storage and staging areas.

7.2 Airfield:

A.

All construction vehicles will enter the AOA from Gate 16. See Section 5.2, Site Access, for access routes.

B.

All loads shall be covered that might fall or be blown from vehicles transitioning the AOA, and thus becoming FOD.

C.

The FAA and Contractor will immediately remove any FOD observed in the AOA along the access route to the project site. FOD will be picked-up, transported, and appropriately disposed of outside the AOA. Do not drive vehicles on the paved portions of the AOA in order to prevent rocks or mud being tracked onto the operating surfaces.

D.

CTAF must be monitored at all times while transiting the AOA. If communications cannot be maintained while removing FOD, alert the Airport Manager to the presence of the FOD.

8.0 HAZMAT Management:

8.1 Hazardous Material Shipment:

A.

Transportation of all hazardous construction materials to the site will be in appropriately labeled and sealed containers.

8.2 Hazardous Waste Shipment

A.

Transportation of any hazardous roofing wastes from the site will be in appropriately labeled and sealed containers. The FAA will have reviewed the shipping manifests prior to any wastes being removed from the site. The FAA RE will ensure the wastes are secured appropriately for transit. Hazardous waste materials associated with the roofing were removed during the roof replacement in 2017. No hazardous wastes are anticipated on the project.

8.3 FAA Construction Materials A.

FAA hazardous construction materials such as paint and adhesives will be transported to the site in the manufacturer’s containers.

B.

Leftover hazardous material and debris will be removed from the site in appropriately sealed containers.

8.4 Fuel or Hydraulic Fluid Spills:

A.

No spills are anticipated (see paragraph 8.5, Fueling).

B.

In the event of any unforeseen spills, the Airport Manager will be notified immediately.

C.

Contractor will have a spill kit at the construction site.

8.5 Fueling:

A.

All vehicles and construction equipment will be fueled off-airport.

8.6 Other HAZMAT:

A.

No other hazardous material is expected to be transported on-site during construction.

9.0 Notification of Construction Activities:

9.1 Contact List and Emergency Notification:

A.

A list of FAA, Airport, and emergency contacts is located in Appendix A.

B.

The Contractors will submit a Safety Plan Compliance Document (SPCD) to show how they will comply with this CSPP.

9.2 FAA Notification:

A.

A Notice of Proposed Construction or Alteration – On Airport (Form 7460) was submitted and returned by the FAA with no objection. Application included temporary use of a boom truck to a height of 65 feet. Case number was 2020-AAL-322-NRA.

B.

The FAA will notify the Airport Manager as required by Section 4, NAVAID Protection, and Section 11, Underground Utilities.

9.3 Airport User Notification:

A.

The Airport Manager will be immediately notified of any items of concern that might arise during the course of the project.

9.4 NOTAMs:

A.

The FAA will issue and cancel all FAA facility related NOTAMs resulting from the project.

B.

The FAA will notify the Airport Manager of any unusual situations or events occurring on the airport during the project.

C.

Coordination with Aircraft Rescue and Fire Fighting (ARFF) for non-emergency issues will be conducted through the Airport Manager.

10.0 Inspection Requirements:

10.1 Airport Requirements

A.

The Airport Manager will conduct periodic inspections of the site and access route for FOD or damage, existing damage notwithstanding. The RE will perform an inspection with the Contractor at the end of the contract. The FAA RE will perform a final inspection at the end of the project.

10.2 Resident Engineer (RE) Requirements:

A.

The FAA RE will conduct a daily inspection of the worksite and access route and at the request of the Airport Manager.

B.

The FAA will perform a final inspection at the end of the project.

10.3 Contractor Requirements:

A.

The Contractor will prepare a SPCD discussing how they will comply with this CSPP.

B.

The Contractor Superintendent will conduct routine inspections of the worksite and access route to ensure compliance with their SPCD and this CSPP.

11.0 Underground Utilities:

11.1 FAA Utilities:

A.

Underground utility locates will be performed prior to any excavation.

B.

Contractor will hand dig within 3 feet of each marking.

C.

No excavations are planned for the project.

11.2 City Utilities:

A.

Not applicable.

11.3 Utility Damage:

A.

FAA will stop construction until the owner is identified and the utility is repaired.

12.0 Penalties:

A.

Construction personnel failing to follow the rules of this CSPP will be given a warning and additional training. A second violation will result in a 1 week suspension of airport privileges. A third violation will result in access to the airport being denied permanently. Pending the circumstances, the Airport Manager reserves the right to immediately revoke airport privileges at his discretion.

12.1 Construction Suspension:

A.

Airport Management will immediately suspend all construction if and when:

1. An employee or vehicle is observed in the AOA without the appropriate badging or permitting, respectively.

2. A Contractor or subcontractor employee enters the AOA outside the designated work area.

3. Any employee is found in non-compliance with the terms or provision of their approved training.

4. The behavior of any employee is deemed by the Airport Manager to be a security or safety risk on the airport.

B. The Airport Manager will allow construction work to resume only when the discrepancy is corrected to his satisfaction.

C. At his discretion, the Airport Manager may rescind any previously approved AOA privileges.

12.2 Expulsion of Non-Compliant Employees:

A.

The Airport Manager may permanently prohibit any FAA or contract employee acting in violation with airport rules and regulations from entering or working on airport property.

13.0 Special Conditions:

13.1 Aircraft in Distress:

A.

Airport Management, the Resident Engineer, and the Contractor Superintendent will immediately clear all construction personnel off all runways and safety and approach areas upon monitoring a distress call on the CTAF. See Section 5.4, Radio Communications, for CTAF monitoring requirements.

13.2 Aircraft Accident:

A.

All construction personnel will immediately vacate airport property and remain off until cleared to return by the Airport Manager.

13.3 Vehicle Pedestrian Deviation (V/PD):

A.

The Airport Manager may temporarily suspend construction on the project in the event of non-compliance with any provisions or requirements of the airport badging, driving privilege, vehicle permit, or this CSPP.

B.

No employee will be allowed to walk to the VOR or across the AOA.

14.0 Runway and Taxiway Visual Aids:

A.

Not applicable.

15.0 Markings and Signs for Access Routes:

A.

No temporary roadway marking or signs will be used.

16.0 Hazard Marking and Lighting:

A.

All construction is concentrated around the VOR building. No hazard marking or lighting will be required in the AOA.

B.

Roofing materials will be stored around the outside of the VOR building. No hazard marking or lighting is expected to be required.

C.

No excavation or trenching are expected to require barricades or other markings.

17.0 Protection of areas, Zones, & Surfaces:

A.

All Project Tasks: All construction will be performed in the immediate area around the VOR building. No construction work will be performed between Gate 16 and the VOR building. This area is only for transit to/from the project site.

B.

Waste materials removed during demolition will be containerized to avoid littering or blowing away from the site and becoming a potential FOD issue. Hazardous materials will be properly containerized to avoid further contamination of the site and surrounding area.

C.

The staging area immediately around the VOR will be returned to its existing condition at the end of the project.

D.

The FAA RE and Contractor Superintendent will inspect the access route at the beginning of the project. Any concerns regarding the condition of the route will be brought to the attention of the Airport Manager. Final inspections will be performed in accordance with Section 10, Inspection Requirements.

E.

The FAA and Contractor will be responsible for repairing any damage they cause to the airport, respectively. Repairs will be made to the satisfaction of the Airport Manager.

18.0 Other Limits on Construction:

18.1 Prohibitions:

A.

Cranes and other equipment exceeding 65 feet in height will not be deployed without an amended 7460 approval determination letter.

18.2 Restrictions:

A.

No construction activity will take place between 1800 and 0700 Alaska time, unless otherwise approved first by the Airport Manager.

Appendix A Contact List & Emergency Notification

Emergency: 911 Juneau (JNU) FSS: 123.6

Yakutat Airport Manager: Robert Lekanof, (907) 784-3476

Yakutat Police Department: (907) 784-3206 Airport Safety & Security Officer (24/7): David Cummings, (907) 465-1784 Juneau Flight Service Station (FSS): (907) 586-7382

FAA Infrastructure Engr. Ctr. - ANC Manager: Caleb Smith, (907) 317-9667 FAA Project Engineer: Jeff Martin, (907) 271-2937

FAA GLC SSC Manager: Mark Mahoney, (907) 209-9432 FAA GLC SSC Coordinator: Eric Wert, (941) 549-4917 FAA GLC Site Technician: Jon Fox, (907) 410-7234

FAA GLC Site Technician: Nelson Inada, (907) 784-3312

Appendix B YAK VOR Roof Replacement Access Route and Staging Area Map