INDIVIDUAL_SMALL_BUSINESS_SUBCONTRACTING_PLAN_TEMPLATE.doc
DOC document 136 KB Posted
- Attached to
- TACCOM II Federal contract opportunity
- Solicitation number
- 2017036109
About this file
This document provides a template for an individual small business subcontracting plan required under the Tactical Communications II (TacCom II) federal contract opportunity issued by the Department of Homeland Security Customs and Border Protection. The template outlines the required contents of an individual subcontracting plan, including goals for subcontracting to small businesses, small disadvantaged businesses, women-owned small businesses, HUBZone small businesses, veteran-owned small businesses, and service-disabled veteran-owned small businesses. It details the minimum percentages and dollar values that must be proposed for subcontracting to these categories of small businesses for the base year and any option years of the contract. The template also specifies the information that must be included regarding efforts to ensure small businesses have equitable opportunity to compete for subcontracts, and requires adherence to regulations regarding inclusion of subcontracting clauses, reporting, recordkeeping, and timely payment to small business subcontractors.
INDIVIDUAL SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE
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Text version
TACCOM II Request For Proposal
Section J Attachments
RFP No. 2017036109
ATTACHMENT - INDIVIDUAL SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE
DEPARTMENT OF THE HOMELAND SECURITY
SMALL, HUBZone SMALL, SMALL DISADVANTAGED, WOMEN-OWNED SMALL, VETERAN-OWNED SMALL BUSINESS, & SERVICE DISABLED VETERAN OWNED
SMALL BUSINESS CONCERNS SUBCONTRACTING PLAN FORMAT
The following outline meets the minimum requirements of Public Law 95-507 and the Federal Acquisition Regulation (FAR) Subparts 19.7. It is intended to be a guideline. If assistance is needed to locate small business sources, contact the smallbusinessoffice@cbp.dhs.gov. Please note that the Department of the Homeland Security has subcontracting goals for TacCom II of:
| Small Business |
| 40% |
| Small Disadvantaged Business |
| 5% |
| Women-Owned Small Business |
| 5% |
| HUBZone Small Business |
| 3% |
| Service-Disabled Veteran-Owned Small Business |
| 3% |
| Veteran Owned Small Business (VOSB) |
| 6% |
Although there is no statutory goal for Veteran-Owned small business (VOSB) concerns, a VOSB goal must be proposed in accordance with FAR 19.7 and should represent the offeror’s effort to provide the maximum practicable subcontracting opportunities for VOSBs. The VOSB goal for this procurement is 6%. These percentages shall be expressed as percentages of the total available subcontracting dollars.
Identification Data: _______________________________________________ Company Name:__________________________________________________
Address:________________________________________________________ Date Prepared:_____________ Solicitation Number:_________________ Item/Service:_____________________________________________________ Place of Performance:______________________________________________
1. TYPE OF PLAN:
INDIVIDUAL PLAN: In this type of plan all elements are developed specifically for this contract and are applicable for the full term of this contract.
2. GOALS:
FAR 19.704(a)(1) requires separate dollar and percentage goals for using small business concerns, HUBZone small business concerns, small disadvantaged business concerns, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns as subcontractors for the base year and each option year. (Please note that the goals for HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns are sub-sets of the small business goal).
A.
Estimated percentage and dollar value of all planned subcontracting, i.e., to all types of business concerns under this contract is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
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| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
B.
Estimated percentage and dollar value of planned subcontracting to small business concerns is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
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| $ |
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| $ |
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| $ |
| $ |
C.
Estimated percentage and dollar value of planned subcontracting to HUBZone small business concerns is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
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| $ |
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| $ |
D.
Estimated percentage and dollar value of planned subcontracting to small disadvantaged business concerns is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
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| $ |
| $ |
E.
Estimated percentage and dollar value of planned subcontracting to small women-owned business concerns is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
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| $ |
| $ |
F.
Estimated percentage and dollar value of planned subcontracting to veteran-owned small business concerns is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
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| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
G.
Estimated percentage and dollar value of planned subcontracting to service disabled veteran-owned small business concerns is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
| % |
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| % |
| % |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
H.
Supplies and/or services to be subcontracted under this contract, business size (i.e., SB, HUBZone, SDB, WOB, VOSB, SDVOSB, and LB), and the estimated percentages, are: (Check all that apply).
SUPPLY/
COMPANY BUSINESS SIZE
PERCENTAGE
SERVICE
NAME
(IF KNOWN)
(SB, HUBZone, SDB, WOB, VOSB, SDVOSB, LB)
(Attach additional sheets if necessary.)
I.
Explain the methods used to develop the subcontracting goals for small, HUBZone small business, small disadvantaged, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns. Explain how the product and service areas to be subcontracted were established, how the areas to be subcontracted to small, HUBZone small business, small disadvantaged, women-owned small, veteran-owned small business, and service disabled veteran-owned small businesses were determined, and how the capabilities of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned and service disabled veteran-owned small businesses were determined. Identify all source lists used in the determination process.
J.
Indirect and overhead costs FORMCHECKBOX
HAVE BEEN FORMCHECKBOX
HAVE NOT BEEN
included in the dollar and percentage subcontracting goals stated above. (Check one.)
K.
If indirect and overhead costs HAVE BEEN included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to small, HUBZone small, small disadvantaged, women-owned small, veteran-owned, and service disabled veteran-owned small business concerns.
L. In addition to the requirements of FAR 19.704(a)(1), the following information may be provided in support and in accordance with HSAR 3052.219-71, DHS Mentor-Protégé Program. Large businesses are encouraged to participate in the DHS Mentor-Protégé Program for the purpose of providing developmental assistance to eligible small business protégé entities to enhance their capabilities and increase their participation in DHS contracts.
Mentor firms are those which are large prime contractors capable of providing developmental assistance.
Protégé firms are those which are small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses, HUBZone small businesses, small disadvantaged businesses, and women-owned small business concerns.
FORMCHECKBOX
This Individual Subcontracting Plan proposes one or more mentor-protégé agreements.
Proposed Protégé: ___________________________
FORMCHECKBOX
Signed letter of mentor-protégé agreement approval from the DHS Office of Small Business and Disadvantaged Business Utilization (OSDBU) is attached.
Estimated percentage and dollar value of planned subcontracting to protégé is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
| % |
| % |
| % |
| % |
| % |
| % |
| % |
| % |
| % |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
Proposed Protégé: ___________________________
FORMCHECKBOX
Signed letter of mentor-protégé agreement approval from the DHS Office of Small Business and Disadvantaged Business Utilization (OSDBU) is attached.
Estimated percentage and dollar value of planned subcontracting to protégé is:
| Base Year |
| Option Year 1 |
| Option Year 2 |
| Option Year 3 |
| Option Year 4 |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| FY ___ |
| % |
| % |
| % |
| % |
| % |
| % |
| % |
| % |
| % |
| % |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
(Repeat as necessary for each protégé)
3. PLAN ADMINISTRATOR:
FAR 19.704(a)(7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, address, phone number, position within the corporate structure and the duties of that employee.
Name:____________________________ Title:_____________________________ Address:________________________________ Telephone:______________________________ Fax:______________________________ E:mail Address:_______________________________ Position:___________________________ Duties: Does the individual named above perform the following? (If NO is checked, please indicate who in the company performs those duties, or indicate why the duties are not performed in your company).
A.
Developing and promoting company/division policy statements that demonstrate the company's/division's support for awarding contracts and subcontracts to small, HUBZone small, small disadvantaged, women-owned small, veteran-owned, and service disabled veteran-owned small business concerns.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
B.
Developing and maintaining bidders' lists of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns from all possible sources.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
C.
Ensuring periodic rotation of potential subcontractors on bidders' lists.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
D.
Assuring that small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small businesses are included on the bidders' list for every subcontract solicitation for products and services they are capable of providing.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
E.
Ensuring that subcontract procurement "packages" are designed to permit the maximum possible participation of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small businesses.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
F.
Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business participation.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
G.
Ensuring that the subcontract bid proposal review board documents its reasons for not selecting any low bids submitted by small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
H.
Overseeing the establishment and maintenance of contract and subcontract award records.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
I.
Attending or arranging for the attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
J.
Directly or indirectly counseling small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns on subcontracting opportunities and how to prepare responsive bids to the company.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
K.
Providing notice to subcontractors concerning penalties for misrepresentations of business status as small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, or service disabled veteran-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the contractor's subcontracting plan.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
L.
Conducting or arranging training for purchasing personnel regarding the intent and impact of Public Law 95-507 on purchasing procedures.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
M.
Developing and maintaining an incentive program for buyers which support the subcontracting program.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
N.
Monitoring the company's performance and making any adjustments necessary to achieve the subcontract plan goals.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
O.
Preparing and submitting timely reports.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
P.
Coordinating the company's activities during compliance reviews by Federal agencies.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
4. EQUITABLE OPPORTUNITY
FAR 19.704(a)(8) requires a description of the efforts your company will make to ensure that small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts. (Check all that apply.)
A.
Outreach efforts to obtain sources:
FORMCHECKBOX
Contacting minority and small business trade associations
FORMCHECKBOX
Contacting business development organizations
FORMCHECKBOX
Attending small and minority business procurement conferences and trade fairs
FORMCHECKBOX
Finding sources from the Small Business Administration's Procurement Network (ProNet)
B.
Internal efforts to guide and encourage purchasing personnel:
FORMCHECKBOX
Presenting workshops, seminars and training programs
FORMCHECKBOX
Establishing, maintaining and using small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business source lists, guides and other data for soliciting subcontracts
FORMCHECKBOX
Monitoring activities to evaluate compliance with the subcontracting plan
C.
Additional efforts: (Please describe.)
5. CLAUSE INCLUSION AND FLOW DOWN
FAR 19.704(a)(9) requires that your company include FAR 52.219-8, "Utilization of Small Business Concerns", in all subcontracts that offer further subcontracting opportunities. Your company must require all subcontractors, except small business concerns, that receive subcontracts in excess of $650,000 ($1.5M for construction of any public facility with further subcontracting possibilities) to adopt and comply with a plan similar to the plan required by FAR 52.219-9, "Small Business Subcontracting Plan."
Your company agrees that the clause will be included and that the plans will be reviewed against the minimum requirements for such plans. The acceptability of percentage goals for small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns must be determined on a case-by-case basis depending on the supplies and services involved, the availability of potential small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business subcontractors and prior experience. Once the plans are negotiated, approved, and implemented, the plans must be monitored through the submission of periodic reports, including Standard Form (SF) 294 and SF 295 reports.
6. REPORTING AND COOPERATION
FAR 19.704(a)(10) requires that your company (1) cooperate in any studies or surveys as may be required, (2) submit periodic reports which show compliance with the subcontracting plan; (3) submit the "Individual Subcontracting Report (ISR)," and "Summary Subcontract Report," in accordance with the instructions on the forms; and (4) ensure that subcontractors agree to submit ISR and SSR. Reporting will be done via the Electronic Subcontract Reporting System (eSRS). The cognizant contracting officer and OSDBU at DHS must receive the report(s) within 30 days after the close of each calendar period. That is:
Calendar Period Report Due
Date Due Send Report To 10/01--03/31
ISR
04/30
Contracting Officer
04/01--09/30
ISR
10/30
Contracting Officer
10/01--09/30
SSR
10/30
OSDBU
7. RECORDKEEPING
FAR 19.704(a)(11) requires a list of the types of records your company will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. (Check all that apply.) (If NO is checked, please indicate why these types of records are not maintained).
A.
Small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concern source lists, guides, and other data identifying such vendors.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
B.
Organizations contacted for small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business sources.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
C.
On a contract-by-contract basis, records on all subcontract solicitations over $150,000 which indicate for each solicitation (1) whether small business concerns were solicited, and if not, why not; (2)whether HUBZone small business concerns were solicited, and if not, why not; (3)whether small disadvantaged business concerns were solicited, and if not, why not; (4) whether women-owned small business concerns were solicited, and if not, why not; (5) whether veteran-owned small business concerns were solicited, and if not, why not; (6) whether service disabled veteran-owned small businesses were solicited, and if not, why not; and (7) reasons for the failure of solicited small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns to receive the subcontract award.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
D.
Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small and minority business procurement conference and trade fairs.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
E.
Records to support internal activities to (1) guide and encourage purchasing personnel, e.g., workshops, seminars, training programs, incentive awards; and (2) monitor activities to evaluate compliance.
FORMCHECKBOX
YES
FORMCHECKBOX
NO
F.
On a contract-by-contract basis, records to support subcontract award data including the name, address and business size and ownership status (HUBZone, SDB, WOB, VOSB, SDVOSB, etc.) of each subcontractor. (This item is not required for company or division-wide commercial plans.)
FORMCHECKBOX
YES
FORMCHECKBOX
NO
G.
Other records to support your compliance with the subcontracting plan: (Please describe)
8. TIMELY PAYMENTS TO SUBCONTRACTORS
FAR 19.702 requires your company to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of your subcontracts with small business concerns, HUBZone small business concerns, small disadvantaged business concerns, women-owned small business concerns, veteran-owned small business concerns, and service disabled veteran-owned small business concerns.
Your company has established and uses such procedures:
FORMCHECKBOX
YES
FORMCHECKBOX
NO
9. DESCRIPTION OF GOOD FAITH EFFORT
Maximum practicable utilization of small, HUBZone small, small disadvantaged women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. When a contractor fails to make a good faith effort to comply with a subcontracting plan, these objectives are not achieved, and 15 U.S.C. 637(d)(4)(F) directs that liquidated damages shall be paid by the contractor. In order to demonstrate your compliance with a good faith effort to achieve the small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business subcontracting goals, outline the steps your company plans to take. These steps will be negotiated with the contracting officer prior to approval of the plan.
10. SIGNATURES REQUIRED
This subcontracting plan was SUBMITTED by:
Signature: __________________________________________________
Typed Name:
Title:
Date:
This subcontracting plan was REVIEWED by:
Signature: __________________________________________________
Typed Name:
Title: Contracting Officer
Date:
This subcontracting plan was REVIEWED by:
Signature: __________________________________________________
Typed Name
Title: Small Business Specialist
Date:
This subcontracting plan was REVIEWED by:
Signature: __________________________________________________
Typed Name:
Title: Small Business Administration Representative
Date:
This subcontracting plan was ACCEPTED by:
Signature: __________________________________________________
Typed Name:
Title: Contracting Officer
Date:
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