Revised_J_3_Final_Sample_RFTOP_0003_02_16.pdf

ITOPSS Sample Task Order 0003

PR#__N/A_____________

Request for Task Order Proposal (RFTOP)#0003________________

Title: Division of Global Health Protection (DGHP), Global Health Security- Emergency

Operations Support Services

EBOLA Response

1.Competitive ITOPSS Contracts TBD

2.Required Security Level Level 1 (non-sensitive)

3.Type of Task Order Cost Plus Fixed Fee

4. Security Background

Requirements

Contractor is required to perform security/background checks prior to task order performance, based on the security level required.

5. PWS Reference C.3.2.1. Technical Support Services

C.3.2.3 Professional Support Services

6. Period of Performance Service A/B/C: 05/01/2017 – 04/30/2018; and two 12-month Option

Periods

7. Place of Performance New Delhi, India

8.Task Order Administration Contracting Officer

Tim Barnes krz3@cdc.gov

(770) 488-2883

9.Technical Evaluation Panel (TEP) – To be Completed by Requestor

Identify CDC personnel who will serve on the Technical Evaluation Panel (TEP)

a. Minimum of Two people are required.

b. 50% of the panel’s voting members must be COR certified.

c. All members must either FTE’s or LES

i. Contractors may not serve on the panel.

NO. Name Phone E-Mail COR-certified (submit copy of certification)

(y/n)

Designate who is a Voting

(V) and Non-Voting

Member (NV)

Chairperson

TEP Member

TEP Member

AUTHORITY TO OBLIGATE THE GOVERNMENT: The Task Order Contracting Officer is the only individual who may legally commit the U.S. Government to the expenditure of public funds. The Contractor may not incur costs chargeable to this task order before the receipt of either a task order signed by the

Contracting Officer or a specific written authorization from the Contracting Officer.

mailto:Iie3@cdc.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

TASK ORDER 0003: INDIA

Base Year

CLIN SUPPLIES / SERVICES QTY /

UNIT

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

0001 Service A: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from date of award

1 Job $ $

0002 Service B: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

0003 Service C: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

TOTAL

Option Year 1

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

1001 Service A: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Period of Performance: 12 months from end of base year

1002 Service B: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the base year

1003 Service C: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Option Year 2

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

2001 Service A: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the option year 1

2002 Service B: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

2003 Service C: India support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Recapitulation:

CLIN ESTIMATED COST FIXED FEE TOTAL COST PLUS

FIXED FEE

C. PERFORMANCE-BASED WORK STATEMENT (PWS)

C.1 Background and Need

The mission of the HHS/Centers for Disease Control and Prevention (CDC) is to promote the health and quality of life of people by preventing and controlling disease, injury and disability; and to protect Americans both domestic and abroad, by shielding them from health threats via international prevention, detection and response networks.

CDC, through its Center for Global Health (CGH) is in a unique position to bring its scientific expertise, subject matter experts in disease outbreaks such as EBOLA and credibility to advance the global initiatives of the United States Government (USG) to save lives, reduce suffering, and support the health and dignity of people around the world. The key elements of CDC’s global health strategy are to:

Assist Ministries of Health to plan and implement evidence based public health programs;

Achieve the goals adopted by the USG and international organizations to improve health, including disease eradication and elimination targets;

Expand CDC’s global health programs that focus on the leading causes of mortality, morbidity and disability, especially chronic disease and injuries;

Generate and apply scientific knowledge to achieve health goals; and

Strengthen health systems and their impact.

CDC India is using various cooperative agreements (CoAgs) with the following partners/grantees to achieve the above goals: Share India - GH001346, Family Health International - GH001340, India HIA AIDS Alliance - GH00124, Lakshya Trust – A Society for Public Health, Education and Research – GH00731, Christian Medical Association of India – GH001103, JSI Research and Training Institute – GH001132, and Voluntary Health Services – GH001087.

In international settings CDC primarily works in developing countries and is currently functioning in an estimated 84 countries; and adding other countries as required. Much of CDCs work is focused on enhancing essential public health functions, building host country public health capacity and infrastructure (prevention, care, treatment, surveillance, laboratory, and response systems); and assisting the planning and implementation of sustainable programs and collaborations that contribute to reductions in global morbidity and mortality.

In the last three years CDC has focused significant resources on major Ebola outbreaks on two continents that have reached epidemic proportions. The first, the Ebola crisis in primarily three West African Countries (Liberia, Sierra Leone, and Guinea), with reported case fatality rates of up to 70%. Two countries (Liberia and Sierra Leone) were declared virus free in late 2015 and workers are concentrating on eliminating the epidemic in Guinea.

The second major outbreak, is the current outbreak in Asia in the countries of India, Pakistan and Afghanistan. Historically Ebola cases have been linked to countries in and near West Africa; and four of the five Ebola virus strains occur in an animal host native to Africa. As a result of global travel EBOLA cases have been identified and are increasing in multiple locations throughout the world. India, in a bid to expand its economic, political and strategic footprint, is investing heavily in the resource-rich continent of Africa. There is a sharp increase of salarymen traveling between northern and central India and Africa to manage and frequently work beside local host-country workers. During the last two years over 2500 salarymen workers have left and returned to their homes from Africa (primarily from Nigeria and surrounding areas). Follow up investigations indicate possible exposure to EBOLA by some of these workers prior to leaving the continent of Africa. Significant poverty, an overburdened healthcare system, and the delay in responding to the outbreak for several months have all contributed to the failure to control the epidemic. Other factors include local religious cremation or burial customs that include washing of the body after death by family members and the spread to populated areas including New Delhi, Amritsar, Ludhiana, Lucknow, Patna, Jaipur, Mumbai, Indore and Bhopal.

In the last six months there have been 22,086 laboratory-confirmed infections. Of those, 15,600 patients have died, 2138 have recovered and been discharged, and the remaining identified continue to be cared for in hospitals, clinics and emergency care centers, or have been lost to follow-up. Contact tracing efforts continue to progress as EBOLA rapidly spreads among the populated cities and the northern rural areas of India; and the border countries of Pakistan and Afghanistan. On February 1, 2016, the World Health Organization (WHO) declared the current EBOLA outbreak a Public Health Emergency of International Concern.

CDC is partnering with the U.S. Agency for International Development (USAID) and other US agencies in support of the United States’ overseas response to the EBOLA outbreak. Together with the Department of Defense (DOD), Department of State, and other U.S. departments and agencies, CDC is part of a whole-of-government approach to this national security priority. In the United States, the Department of Health and Human Services (HHS), including CDC, is in charge of the strategic effort to fortify the U.S. public health and treatment infrastructure. On March 1, 2016 President Obama announced additional U.S. government support for the response in India, Pakistan, and Afghanistan, including significant U.S. funding and engagement. The United States has deployed approximately 1,900 U.S. government personnel to the area, making this the largest-ever U.S. government response to a global health crisis.

To this end in response to the outbreak, the CDC office in India is expanding their presence to support existing response efforts. The United States Government response in Afghanistan and Pakistan is being led by USAID’s Office of Foreign Disaster Assistance in collaboration with other international partners. CDC country offices will provide in-country support to the efforts in all countries the Ministries of Health and other key partners and organizations as needed in surveillance, data management, investigations, laboratory quality, evaluation and training.

https://en.wikipedia.org/wiki/Extreme_poverty

This contract is for technical experts who will assist CDC staff in the ongoing response to the EBOLA outbreak in India, serving as a member(s) of the CDC Division of Global Health Protection (DGHP) EBOLA Response and Recovery Team (ERRT) based in the U.S. Embassy India, New Delhi, India. The contractors will serve as advisors and consultants and will provide support for the efforts of CDC and the host government in early detection, response and containment activities; and will build capacity in targeted host country government health care systems as identified by the ERRT (primarily in the larger cities and rural areas of northern and central India). Contractors will independently provide all labor, supplies, material and equipment in accordance with the scope of work and in support of the CDC by providing the services outlined in the service table below.

C. 2 Project Objective:

To provide technical assistance and support to the government of India through their existing CoAgs, GH001346, GH001340, GH001241, GH000731, GH001103, GH001132, and GH001087 in identifying, responding, treating, and containing the spread of EBOLA by ensuring emergency and immediate application of comprehensive EBOLA response interventions; and building the capacity of the host government to detect and respond to global infectious disease threats and related public health security challenges.

C.3 Specific Tasks

Service A

This is an emergency need for an Infectious Disease Outbreak (EBOLA guidelines apply)

Title: Data Management Support (3 contractor service providers)

Service Objective:

To satisfy the overall objectives of CDC India and international collaboration responsibilities, the contractor will provide technical assistance, consultation and support services to the EBOLA response and recovery efforts in India for epidemiologic and laboratory information system/programs and data management methods for clinical and diagnostic data. Three contractors will be hired for this service. All will be based in New Delhi and each will be assigned to provide data management support for one of three highly affected areas (New Delhi, Amritsar, Ludhiana); (Lucknow, Patna, Jaipur );

(Mumbai Indore, and Bhopal)

A. 1 Task Requirements:

A.1.1 Participate as a member of the international EBOLA response team and assist CDC in their efforts to provide overall expert technical support to the host country government laboratory and epidemiologic data activities being supported through collaborative EBOLA response and recovery efforts by CDC, the government and international partners. This may include development of strategies to improve the quality of data.

A.1.2 Collaborate closely with CDC and the in-country response team, coordinating laboratory and epidemiologic data management activities with detection, prevention, care and treatment program areas.

A.1.3 Analyze data from assessments conducted in priority areas and work with team leads to incorporate appropriate activities/strategies into work plans; activities will be related to EBOLA surveillance, suspected EBOLA case investigation, care and monitoring, EBOLA outbreak investigation and response planning/implementation, epidemiological data analysis, and routine immunization services.

A.1.4 Maintain and manage an up-to-date and accurate database that is used for describing the outbreak and doing epidemiological data analysis.

A.1.5 Work closely with government and other CDC lab partners and epidemiologists to improve data quality.

A.1.6 Maintain and run SAS program(s) to clean and merge data. Manage and analyze data for risk assessments.

A.1.7 Work with team leads to track progress towards implementing specific priority country work plans.

A.1.8 Conduct periodic analyses of current epidemiologic data related to EBOLA, outbreaks, and surveillance and priority areas.

A.1.9 Provide technical assistance as needed to CDC India in other areas of data management (EQA) programs, studies, etc.

A.1.10 Coordinate, facilitating and participate in meetings sponsored by CDC Country Office and international Ebola Response partners.

A.1.11 Travel to Amritsar, Lucknow, and Mumbai, India to analyze data from suspected Ebola cases.

A. 2 Task Deliverables:

Deliverables/Reports Task Requirement Recipient Due Date Develop semi-annual work plan A.1.3; A.1.7 COR 2 weeks after arrival

Data analysis/management recommendations and reports

A.1.4; A.1.6; A.1.8; A.1.9 COR Each 1-3 weeks (as required)

Technical, project/activity summaries to include accomplishments, trainings, A.1.1 – A.1.10 COR 1st day of each month documents, reports, deliverables produced.

Travel/trip reports for each trip, summarizing travel purpose, contacts, findings accomplishments, challenges and next steps (as appropriate)

A.1.11 COR Five days after the completion of the trip.

Semi-Annual Report A.1.1 – A.1.11 COR Every 6 months

A. 3 Minimum Qualifications and/or Certifications:

Master’s Level Degree in Public Health Sciences or related field

Minimum 4 years’ experience, with progressive responsibility in working with epidemiology and laboratory information systems and providing data management solutions

Three years of experience in coordinating multi-agency public health programs at regional, national, sub national, local levels, international experience preferred

Experience in International public health, disease surveillance (active and passive), and Outbreak and case investigations

Working knowledge of SAS, SPSS, Excel, Microsoft Access

Excellent communication and writing skills. Experience in development of strategic documents, briefing documents, and reports.

Level IV speaking and writing proficiency in English

Language proficiency in Hindi and Marathi preferred

Ability to effectively communicate in English on a daily basis with various groups (Speaking, Reading and Writing)

A.4 Travel Amount Six trips to Amritsar for an estimated four days each Five trips to Lucknow for an estimated four days each Six trips to Mumbai for an estimated three days each

Travel needs during option periods will be evaluated at the time of task order renewal.

A.5 Government Furnished Property

Personal Protective Equipment

Workstation/laptop (software includes: Microsoft Office Suite and specific software to perform duties.

Access to transportation via USG vehicle as a passenger to provide services per the SOW within a 50-mile radius from usual duty station. This will be provided only in accordance with local polices and written requirements.

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Other: desk office supplies, telephone and internet and LAN access at duty station (per written requirements)

Service B

Title: Senior Medical Advisor for Disease Outbreak

Service Objective:

To satisfy the overall objectives of CDC India and international collaboration responsibilities, the contractor will provide technical assistance, consultation and support services to the EBOLA response and recovery efforts in India. The contractor will provide assistance to CDC India in their subject matter expert role to the India government emergency/incident management system during the EBOLA EOC activation and emergency response operation. In this role the contractor will work closely with the emergency management development team leaders, the international task force leaders, host government team leaders, and in-country emergency management specialists to coordinate support activities designed to improve emergency management capacity in India.

B.1. Task Requirements

B.1.1 Participates in the CDC India Country Team emergency/incident management response as subject matter expert during the EBOLA EOC activation and response operation in India to support the efforts of the USG team in providing support to the India government to address and contain the disease outbreak.

B.1.2 Works closely with the Government of India’s emergency management leaders, the international task force leaders, and in-country emergency management specialists to coordinate support activities designed to improve emergency management capacity in India.

B.1.3 Assesses India’s public health emergency management programs for compliance with established public health and emergency management standards and provides expert consultation the Government of India and other partners for improving and demonstrating such compliance.

B.1.4 Represents the emergency management capacity development function at public health emergency management meetings. Establishes and maintains strong and effective working relationships with the Government of India, and program personnel from international agencies to facilitate awareness and support for emergency planning, preparedness, response, recovery and mitigation.

B.1.5 Facilitates, mentors, and/or provides public health emergency management capacity development support directly to the India government and Ministry of Health for activities that include, but are not limited to:

o Emergency operations management and administration o Emergency management system policy development and implementation to support work in-country (e.g., strategic planning for overall country work, transition planning from response to longer term capacity development) o Emergency management operational, planning, logistical, and financial functions o Public information/emergency risk communications o Situational awareness activities o Safety and risk management functions o Liaison coordination o Emergency management system training considerations

B.1.6 Collaborate with CDC India in assisting the India government in the coordination of the identification of emergency management support needs across India and potential sources for meeting those needs.

B.1.7 Identifies, tracks, and provides recommendations to enhance an impacted country’s incident management structure.

B.1.8 Provides input to planning activities such as the Incident Action Plan (IAP) and status reports such as Situation Reports (SITREPs). Reviews IAP’s, recommends emergency management goals and objectives, identifies response capability limitations, and recommends proposed tactics for coordinating response activities.

B.1.9 Provides weekly detailed updates on India’s progress towards improving emergency management capacity to the CDC Director and the DGHP India Lead. Updates are compiled and sent to CDC Atlanta to notify CDC leadership of concerns and highlights of India’s progress in emergency management capacity development.

B.1.10 Participates in the weekly Emergency Management Coordination Call which allows CDC Atlanta based staff to respond to and support the CDC India office during the emergency.

B.1.11 Prepares input for response reports, slides, and other materials as required.

B.1.12 Travel to Mumbai and Jaipur, India and Lahore, Pakistan to collaborate with India government and partners from other international agencies on identifying emergency management support needs and improving emergency management capacity.

B. 2 Task Deliverables:

Semi-annual work plan All Tasks COR 2 weeks after arrival

Written Planning Recommendations/reports on Emergency management support needs

B.1.8 COR As required

Project/activity summaries to include accomplishments, B.1 COR After the first sixty days, prior to the 1st day of each month documents, deliverables produced.

Written weekly updates/response reports

B.1.9 COR Weekly each Thursday

Trip reports for each trip, summarizing travel purpose, contacts, findings accomplishments, challenges and next steps (as appropriate)

B.1.12 COR Five days after the completion of the trip.

Materials, reports summaries of training, B.1.11 COR Five days after the completion of the training.

Annual Report All Tasks COR Completion of each year

B. 3 Minimum Qualifications and/or Certifications

Medical Degree

Experience in senior advisory positions. Specific skills include the ability to communicate clearly, effectively and succinctly, to work cooperatively in a team environment and support different working styles, to quickly and effectively resolve problems and make recommendations.

Knowledge of emergency management principles, response operations, public health practices, and the fundamentals of establishing a national level emergency management system or a Ministry of Health emergency operations center.

Skills associated with establishing an organization for response planning, conducting response management, providing logistical support, tracking resources, and coordinating policies and operations in a national level or a Ministry of Health emergency operations center. These skills are used to assist the host government in a response to a public health emergency event.

Ability to connect the use of the emergency management physical space, identified as an emergency operations center (EOC), with the management systems used to conduct or coordinate emergency operations through the use of emergency management functional staff.

Specific knowledge, skills, abilities, and experience with:

o EOC and emergency response management, EOC administration, and event/emergency management system policies, protocols, and procedures.

o Outbreak response planning and operations, gaining situational awareness, and managing outbreak information.

o Resource management, logistic support, and finance considerations.

o Evaluating a response environment and the options for dealing with it;

experience in developing action plans (engaging in a planning function).

o Initiating and monitoring a response (engaging in an operational function).

o Making decisions about how to respond (engaging in a management function).

o Acquiring resources to respond and an awareness of how to track resources

(engaging in a logistical function and an administrative function).

o Reporting activities to someone with authority either to seek direction or to account for their activities (engaging in a policy function).

Familiarity with:

o Risk communications, environmental infection control communications, and the general flow of communication information.

o Coordinating international cooperation and liaison support, and mobilizing international support for public health emergencies.

o Coordinating medical services that include infrastructure, human resources, specimen transport, patient evacuation and care, medical equipment, and medical supplies.

Skills/experience in project management, data analysis, organizational development.

Understanding of the missions, policies, operations, resources and organizational structures of the key partners.

Experience in developing and maintaining working relationships with a broad range of individuals, public health systems, sectors and agencies.

Language proficiency in Hindi preferred

Level IV speaking and writing proficiency in English

(Speaking, Reading and Writing).

B.4 Travel Amount Six trips to Mumbai for an estimated three days each Two trips to Lahore, Pakistan for an estimated three days each Four trips to Jaipur for an estimated four days each

Travel needs during option periods will be evaluated at the time of task order renewal.

B.5 Government Furnished Property

Personal Protective Equipment

Workstation/laptop (software includes: Microsoft Office Suite and specific software to perform duties.

Access to transportation via USG vehicle as a passenger to provide services per the SOW within a 50-mile radius from usual duty station. This will be provided only in accordance with local polices and written requirements.

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Service C:

Title: Emergency Response and Preparedness Consultant

Service Objective:

To satisfy the overall objectives of CDC India and international collaboration responsibilities, the contractor will provide technical assistance, consultation and support services to the EBOLA response and recovery efforts in India for emergency management activities (EM) including developing and strengthen preparedness and response skills. The contractor serves as a subject matter expert for public health emergency management capacity development and providing technical expertise, support and training in the implementation of emergency management (EM) activities to the CDC, primarily to the India Government and health care workers at the local levels to continue to rapidly detect and respond to the EBOLA outbreak. The contractor coordinates closely with the CDC EBOLA response team on all activities.

C. 1 Task Requirements

C.1.1. In coordination with the CDC and the EBOLA response team provides technical assistance to host government response and health care staff (primarily at the local levels) to meet established public health and emergency management standards to effectively respond and contain the EBOLA epidemic.

C.1.2 In coordination with the CDC, EBOLA response team and host government develops, provides and coordinates emergency management capacity development training for central and local level host country staff to build and improve health emergency preparedness, response, recovery and mitigation at the central and local levels. Activities include, but are not limited to:

o Emergency operations management, planning, logistics, administration o tasks o Public information/emergency risk communications o Preparedness, Response and Situational awareness activities o Safety and risk management functions o Liaison coordination

C.1.3 Assists CDC in the identification, tracking of progress, and provision of ongoing recommendations to enhance country’s incident management structure.

C.1.4 Provides technical expertise on development of emergency management capacity at public health emergency management meetings.

C.1.5 Provides input to the Incident Action Plan (IAP) and status reports (e.g. the Situation Reports- SITREPs. Reviews IAP’s, identifies response capability limitations, and recommends proposed tactics for coordinating response activities.

C.1.6 Prepares input for response reports, slides, and other materials as required.

C.1.7 Travel to Amritsar, Ludhiana, and Lucknow, India to provide and coordinate emergency management capacity and development training for central and local level host country staff

C. 2 Task Deliverables:

Develop semi-annual work plan C.1.5; C.1.6 COR 2 weeks after arrival

Project/activity summaries, to include accomplishments, documents, deliverables produced.

C.1.1 – C.1.6 COR After the first sixty days, prior to the 1st day of each month

Trip reports for each trip, summarizing travel purpose, contacts, findings accomplishments, challenges and next steps (as appropriate)

C.1.7 COR Five days after the completion of the trip.

Materials, reports summaries of training, C.1.2 COR Five days after the completion of the training.

Annual Report Include All Tasks COR Due 10 days after option period completion

C.3 Minimum Qualifications and/or Certifications:

Master degree, plus 2 years of experience in emergency management or related area; or Bachelor degree, plus 3 years of experience in emergency management or related area;

Specific knowledge, skills, abilities and past experience with:

o Emergency management principles, response operations, and the fundamentals of establishing and implementing an emergency management and response effort, or developing, providing TA to a foreign government /Ministry of Health Emergency Operations Center.

o EOC and emergency response management, EOC administration, and event/emergency management system policies, protocols, and procedures.

o Outbreak response planning and operations, gaining situational awareness, and managing outbreak information.

o Resource management, logistic support, and finance considerations.

o Evaluating a response environment and experience in engaging in planning and developing action plans; and in initiating and monitoring a response.

o Acquiring resources to respond and an awareness of how to track resources o Reporting activities to someone with authority either to seek direction or to account for their activities.

Familiarity with:

o Risk communications, environmental infection control communications, and the general flow of communication information.

o Coordinating medical services that include infrastructure, human resources, specimen transport, patient evacuation and care, medical equipment, and medical supplies.

Strong interpersonal, communication, and organizational skills

Demonstrated experience in developing and providing effective training

Excellent writing skills and experience in development of strategic documents, briefing documents, protocols, survey tools, and reports.

Language proficiency in Hindi preferred

Level IV speaking and writing proficiency in English

(Speaking, Reading and Writing).

C.4 Travel Amount Six trips to Amritsar for an estimated four days each Seven trips to Ludhiana for an estimated four days each Six trips to Lucknow for an estimated five days each

Travel needs during option periods will be evaluated at the time of task order renewal.

C.5 Government Furnished Property

Personal Protective Equipment

Workstation/laptop (software includes: Microsoft Office Suite and specific software to perform duties.

Access to transportation via USG vehicle as a passenger to provide services per the SOW within a 50-mile radius from usual duty station. This will be provided only in accordance with local polices and written requirements.

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C.4 Place of Performance

The primary place of performance for all employee contractors will be New Delhi, India

C.5 Performance-Based Matrix

Service Required

Measures of Success Indicators

Standards - Criteria for Acceptance

Method of Surveillance

"Incentives" Positive or Negative

All Tasks and

Deliverables from C.2

Contractor shall perform all tasks/services in accordance with (IAW) applicable regulatory standards, task order requirements, and procedural guidelines as stated in this task order.

100% of Services/tasks adhere to applicable regulatory standards, task order requirements, and procedural guidelines as stated in this task order.

COR

approval and observation.

Positive: Past Performance and Evaluation will be used in determining awards for future task orders for similar services;

Negative:

Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services

C.6 Authority to Obligate Government

The Task Order Contracting Officer is the only individual who may legally commit the U.S. Government to the expenditure of public funds. The Contractor may not incur costs chargeable to this task order before the receipt of either a task order signed by the Contracting Officer or a specific written authorization from the Contracting Officer.

C.7 Security Background Requirements

Contractor employees are required to receive Level 1/NACI security/background checks prior to task order performance. The security process is initiated when contracting organization provides contractor employee’s personal identifying information to the Headquarters Contracting Officer Representative.

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 TYPE OF TASK ORDER

The Task Order type will be Cost Plus Fixed Fee.

L.2 TECHNICAL PROPOSAL CRITERIA FOR TASK ORDER –

BEST VALUE WITH TRADE OFFS

a. Proposals which merely offer to conduct a program in accordance with the requirements listed in Sections C.1 – C.3 may not be eligible for award. The technical proposal should be in as much detail as you consider necessary (within the 30 page limitation) to reflect a clear understanding of the nature of the work being undertaken.

Timeliness –

(1)All tasks, reports, and deliverables completed within due date specified in Section C.2

100% of time –All tasks, reports, and deliverables shall be performed by due date specified in Section C.2 unless delay is approved in advanced by COR.

COR

approval and observation.

Positive: Past Performance and Evaluation will be used in determining awards for future task orders for similar services;

Negative:

Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services.

b. The technical proposal is limited to 30 pages with single spacing (excluding any cover page, table of contents and appendices which may include CVs, Staff Time Percentage Information, Management Schedule, and Letters of Commitment). Any pages beyond the 30 pages will be ignored in the evaluation process.

c. The technical proposal shall be comprised of the following elements:

i. Cover Page (including contract number and name of Offeror)

ii. Executive Summary

iii. Concise Presentation of each of the Technical Evaluation Criteria for the Sample RFTOP:

1. Ability to Legally Provide Services Overseas

2. Understanding of Requirements and Proposed Technical

Approach

3. Management Approach

d. Technical Evaluation Criteria and points for this sample task order:

(i) Ability to Legally Provide Services Overseas 40 points

(ii) Understanding the Requirements/Technical Approach 45 points

(iii) Management Approach 15 points Maximum points possible 100 points

e. Criteria details:

Ability to Legally Provide Services Overseas

The Offeror shall:

o Identify and provide justification/evidence that they are able to currently provide the services at the location(s) identified in Section C. This should include the Prime Contractor’s ability to acquire all legally appropriate Work Permits and visas (without CDC assistance) for their employees.

o If the Offeror cannot currently provide services, provide a detailed plan outlining the steps that will be taken to legally perform these services and obtain the proper requirements needed to work in country.

o Identify and provide justification/evidence that ensure services will be performed in accordance with host country requirements. Identify how any taxes/tax issues, registration fees and any other factors will be addressed for this Sample RFTOP.

o Provide a detailed timeline illustrating the steps and process for establishing all work permits (to include the types, restrictions, and all other information) and visas (to include the types, restrictions, and all other information) so that performance may begin as stipulated. The Offeror shall identify any potential challenges of which would delay performance starting in India and identify solutions and/or alternatives for mitigating such challenges.

o Illustrate their continuing process for maintaining up-to-date work permits and visas (to include the types, restrictions, and all other information) as it relates to ensuring continued service. This illustration should include the ongoing communication, notification, and administrative process (including timelines) as to how the Offeror communicates all work permit and visa information to their employees, Task Order COR, and the Contracting Officer.

o Illustrate their method and timeline for handling any rejection of appropriate work permits and visas by the host country and document (if any) past experiences with such. Documentation should include all details of the situation, and detail the outcome (whether positive or negative) and if/how it changed the Offeror’s processes.

Understanding of Requirements and Proposed Technical Approach

The Offeror shall:

o Provide a detailed and comprehensive statement of the problem, scope, and purpose of the project to demonstrate complete understanding of the intent and requirements for the RFTOP and potential problems that may be encountered for that specific country and request.

o Describe the proposed technical approach to comply with each of the requirements specified in the Statement of Work of this RFTOP. The proposal must be consistent with the stated goals and objectives. The detailed plan must include the various recruiting efforts and hiring options that would be used for each task; and the process that will be used on vetting the candidates with CDC.

o Identify (for each proposed candidate) the country (or countries) of citizenship as well as the permanent place of residence (if different).

With the proposed candidate(s), the Offeror should submit a letter of commitment from that candidate, and any other specific evidence and/or plans of fulfilling the service requirements should the candidate not be able to perform the required services. Other specific evidence/plans may include, but not be limited to, alternate candidates and detailed recruitment strategies for this specific country and service required. The letter cannot be more than 60 days old at the time of the Offeror’s proposal submission (a resume does not meet this requirement). Any such proposed standards will become the minimum qualification requirements for new or replacement personnel employed under a contract resulting from this acquisition.

o Provide detailed explanation of why proposed subcontractors (if any) are to be utilized on the Task Order, why they were selected and their value to the performance of this Task Order.

Management Approach

The Offeror shall:

o Describe their approach and what they plan to provide the employee assigned to this specific country to enable a smooth transition in relocating, assimilating, and performing services successfully. At a minimum please describe methods planned for orientation, relocation, housing, banking, providing security, and transportation. Please attach any examples of assimilation, and/or any orientation materials that will be provided to service employee(s) for this assignment.

o Describe the specific management, monitoring, and communication approach the Offeror’s organization will utilize for managing the services and reporting to be performed under the RFTOP, to assure quality services and products are delivered per the requirements.

o In addition to describing the approach and which of the Offeror’ s staff will be responsible for assuring the specific task/activities listed in Section C. PWS, provide a timeline that ensures deliverable’s are completed and reported to CDC in timely manner.

L.3 Business Proposal Format for Task Order

The business proposal is not restricted to a page limitation. However, Offerors are advised that any documentation that is not attributable to the information requested above for inclusion in the business proposal, or any documentation that appears to be an overflow of the technical proposal, shall not be evaluated.

Adequate supporting documentation for each proposed cost element is required.

Include all supporting costs for this SampleTask Order (fringe, overhead rate, G&A, fee, etc.). Supporting Documentation for proposed cost must be included (payroll records, indirect rate agreement, vendor quotes, etc.), supported by Microsoft Excel spreadsheets (to include a Master Task Order spreadsheet as well as Individual Service Letter spreadsheets). Pricing for this sampleTask Order Proposal shall be Cost Plus Fixed Fee.

The itemized cost and the rationale for individual cost categories shall be furnished as follows:

(1) Direct Labor: Provide a weekly breakdown of labor hours, rates, and cost by appropriate category, and furnish basis for estimates;

(2) Indirect Costs: Indicate how you have computed and applied your indirect costs (overhead rate, G&A rate etc.), including cost breakdowns. Show trends and budgetary data to provide a basis for evaluating the reasonableness of proposed rates. Indicate the rates used and provide an appropriate explanation;

(3) Other Direct Costs to include Overseas Allowances: Provide a breakdown of all other costs not otherwise included in the categories listed above and provide basis for pricing. These costs may include but are not limited to relocation, repatriation, post differential, danger pay (if applicable), education (if applicable), housing, utilities, security, visas/work permits, physical exams/immunizations, MedEx, etc.

(4) Fringe Benefits: Show fringe benefits as a separate cost category. Include the rate(s) and the method of calculating fringe benefits. Provide a copy of the fringe benefit rate and institutional guidelines;

(5) Travel: All travel must be in accordance with Federal Acquisition Regulations.

These costs may include but are not limited to airfare, train fare, bus fare, per diem for lodging, meals and incidentals, baggage, transportation, communication, etc.

M. EVALUATION FACTORS FOR AWARD of Sample RFTOP

M.1 Basis for Award

Best Value with Trade-Off

a. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection. The Government intends to award one task order, based upon an integrated assessment of Technical and Business Proposals. A task order will be awarded to the Offeror who is deemed responsible in accordance with the FAR, whose proposal conforms to the task order’s requirements; and is judged by an overall assessment of the evaluation factors and sub factors to represent the most advantageous to the Government. As part of making the assessment, a best value analysis will be performed, determining whether or not exceeding the minimum requirements at an associated price provides the best value to the Government.

b. As a basis for award, trade-offs between price and non-price factors are permitted. THEREFORE, THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST PRICED OFFEROR. However, the degree of importance of price as a factor in determining award could become greater depending upon the equality of the proposals evaluated in the non-price factors.

The greater the equality of proposals within the non-price factors, the more important price becomes in selecting the best value to the Government.

Evaluation factors other than cost/price, when combined, are--

(i) Significantly more important than cost/ price;

Offerors are advised that in proposal evaluation paramount consideration shall be given to technical proposal rather than to cost/ price unless, as a result of technical evaluations, proposals are evaluated for all intents and purposes to be equal, in which case cost/price shall become the determining factor.

M.2 Evaluation of Technical Proposal

A proposal that has no weaknesses and no particular strengths above and beyond meeting the basic requirements defined in this task order for a particular evaluation criteria element will receive less than the full credit available on that element. To achieve the full credit for an element, the proposal must go well beyond the requirement by offering exceptionally innovative or particularly well-thought-out or insightful methods or procedures. The technical evaluation will consist of a review of the following technical evaluation criteria and weighted point distribution:

a. Ability to Legally Provide Services Overseas (40 points) This portion of the proposal will be evaluated according to how well the proposal provides the information requested as well as demonstrates the Offeror’s ability to legally provide services in the stated country or countries within the timeframe stipulated and as described in Sections C.2-C.4 and required in section L.2.

above.

b. Understanding of Requirements and Proposed Technical Approach (45 points) This portion of the proposal will be evaluated on how well the proposal demonstrates the Contractor’s overall understanding of the need, purpose, and requirements of the task order as described in sections C.2-C.4 and required in section L.2. above.

c. Management Approach (15 Points) This portion of the proposal will be evaluated according to how well qualified and experienced the Offeror, as an organization, is in managing/performing the overseas services described in Sections C.2-C.4. The Offeror’s management plan will be evaluated in addition to how well the proposal demonstrates the Offeror’s ability to successfully recruit, hire and retain qualified staff to ensure continuity of operations. This portion of the proposal will be evaluated according to any country-specific factors provided and as described in Section L.2.

M.3 Evaluation of Business Proposal

Price/Cost information will be evaluated based on Offeror’s responses to the Business Proposal Instructions in Section L.3. Price/Cost will be evaluated on the basis of cost realism, which means that the costs in an Offeror’s proposal:

(1) Are realistic for the work to be performed;

(2) Reflect a clear understanding of the requirements; and

(3) Are consistent with the various elements of the Offeror’s technical proposal.

In addition to a cost/ price analysis of each Offeror’s proposed total estimated price, the proposal evaluation shall consist of a review of the technical factors listed in L.2.

M.4 Notice of Intent to Award Contract without Discussions

Offerors are reminded [as stated in the RFP on page 80 section M.2, FAR clause 52.215-1(f) (4)], it is the intention of the Government to evaluate proposals and award a contract without conducting discussions with Offerors. Therefore, Offeror’s are advised that their initial proposal should contain their best offer from a technical and price standpoint.