J_2_Final_Sample_RFTOP_0002_(01_20).pdf

ITOPSS Sample Task Order 0002

PR#__N/A_____________

Request for Task Order Proposal (RFTOP)#0002

Title: Division of Global Health Protection* (DGHP*) and Division of Global HIV & TB

(DGHT*) Support Services 1.Competitive ITOPSS Contracts TBD

2.Required Security Level Level 1 (non-sensitive)

3.Type of Task Order Cost Plus Fixed Fee

4. Security Background

Requirements

Contractor is required to perform security/background checks prior to task order performance, based on the security level required.

5. PWS Reference C.3.2.1. Technical Support Services

6. Period of Performance Service A/B: 05/01/2017 – 04/30/2018; and four 1 Yr. Option Periods

7. Place of Performance Windhoek, Namibia

8.Task Order Administration Contracting Officer

Tim Barnes krz3@cdc.gov

(770) 488-2883

9.Technical Evaluation Panel (TEP) – To be Completed by Requestor

Identify CDC personnel who will serve on the Technical Evaluation Panel (TEP)

a. Minimum of Two people are required.

b. 50% of the panel’s voting members must be COR certified.

c. All members must either FTE’s or LES

i. Contractors may not serve on the panel.

NO. Name Phone E-Mail COR-certified (submit copy of certification)

(y/n)

Designate who is a Voting

(V) and Non-Voting

Member (NV)

Chairperson

TEP Member

TEP Member

AUTHORITY TO OBLIGATE THE GOVERNMENT: The Task Order Contracting Officer is the only individual who may legally commit the U.S. Government to the expenditure of public funds. The Contractor may not incur costs chargeable to this task order before the receipt of either a task order signed by the

Contracting Officer or a specific written authorization from the Contracting Officer.

mailto:Iie3@cdc.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

** Cost proposal shall be predicated on the following scenario:

The individual you provide that meets or exceeds the required qualifications for Service A will be relocating a family of four (mother, father, 2 minor children (ages 7 & 11)) from San Francisco, CA to Windhoek, Namibia. The individual you provide that meets or exceeds the required qualifications for Service B will be relocating a family of three (mother, father, 1 child age 13) from Berlin, Germany to Windhoek, Namibia.

TASK ORDER 0002: NAMIBIA

Base Year

CLIN SUPPLIES / SERVICES QTY /

UNIT

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

0001 Service A: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from date of award

1 Job $ $

0002 Service B: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Period of Performance: 12 months from date of award

TOTAL

Option Year 1

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

1001 Service A: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Period of Performance: 12 months from end of base year

1002 Service B: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the base year

Option Year 2

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

2001 Service A: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the option year 1

2002 Service B: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the option year 1

Option Year 3

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

3001 Service A: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the option year 2

3002 Service B: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the option year 2

Option Year 4

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

4001 Service A: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the option year 3

4002 Service B: Namibia Support Services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the option year 3

Recapitulation:

CLIN ESTIMATED COST FIXED FEE TOTAL COST

PLUS FIXED FEE

C. PERFORMANCE-BASED WORK STATEMENT (PWS)

C.1 Background and Need

The mission of the HHS/Centers for Disease Control and Prevention (CDC) is to promote the health and quality of life of people by preventing and controlling disease, injury and disability; and to protect Americans both domestic and abroad, by shielding them from health threats via international prevention, detection and response networks.

CDC, through its Center for Global Health (CGH) is in a unique position to bring its scientific expertise and credibility to advance the global initiatives of the United States Government (USG) to save lives, reduce suffering, and support the health and dignity of people around the world. The key elements of CDC’s global health strategy are to:

Assist Ministries of Health to plan and implement evidence based public health programs;

Achieve the goals adopted by the USG and international organizations to improve health, including disease eradication and elimination targets;

Expand CDC’s global health programs that focus on the leading causes of mortality, morbidity and disability, especially chronic disease and injuries;

Generate and apply scientific knowledge to achieve health goals; and

Strengthen health systems and their impact.

CDC Namibia is using various cooperative agreements (CoAgs) with the following partners/grantees to achieve the above goals: Development Aid from People to People - GH001978, Namibia Institute of Pathology - GH001979, University of Namibia – GH001182, Ministry of Health and Social Services – GH001181, University of California at San Francisco – GH001410, University of Washington (I-TECH) – GH001430, and Potentia Namibia Recruitment Consultancy – GH001978

In international settings CDC primarily works in developing countries and is currently functioning in an estimated 84 countries; and adding other countries as required. Much of CDCs work is focused on enhancing essential public health functions, building host country public health capacity and infrastructure (prevention, care, treatment, surveillance, laboratory, and response systems); and assisting the planning and implementation of sustainable programs and collaborations that contribute to reductions in global morbidity and mortality.

The President's Emergency Plan for AIDS Relief (PEPFAR/Emergency Plan) is a United States governmental initiative to address the global HIV/AIDS epidemic and help save the lives of those suffering from the disease, primarily in Africa. PEPFAR has moved from phase 1 (2003-2007) – the emergency response phase that brought HIV prevention, treatment and care services to millions to phase 2 (2008-2012) – the sustainability phase, where PEPFAR worked with partner countries among other partners to address the epidemic. The program is now in phase 3 (2013-present) and is focused on transparency and accountability for impact, as well as accelerating core interventions for epidemic control. PEPFAR is investing resources strategically and geographically to reach populations at greatest risk with evidence-based programs.

CDC has been supporting PEPFAR funded activities in Namibia since the start of the PEPFAR initiative. The HIV epidemic in Namibia is generalized, with HIV prevalence among 15-49 year old adults estimated at 13.3 percent. Approximately 173,000 Namibian adults and children are living with HIV, around 6,310 Namibians die annually of AIDS-related causes, and an estimated 15 new infections occur daily. Approximately 250,000 Namibian children age 18 years or younger are considered to be orphans and/or vulnerable children (OVC), with some 28 percent of these (69,000) orphaned by AIDS. The primary drivers of Namibia’s HIV epidemic include multiple and concurrent partnerships, inconsistent condom use, low HIV risk perceptions, low levels of male circumcision, alcohol misuse, intergenerational and transactional sex, the mobility of populations, and emerging pockets of key population groups

In 2014 PEPFAR funding and program planning for Namibia shifted away from supporting direct service delivery, and efforts increasingly focused on assisting Namibia to put in place the systems that will allow it to manage its HIV response over the long term. Recurrent operational costs for routine trainings, equipment purchases, and similar items were absorbed by the government Ministry of Health. Activities were replaced by an increased emphasis on joint planning, capacity building, quality assurance, policy development, monitoring and evaluation, and domestic financing and resource mobilization.

In FY 2015, PEPFAR Namibia prioritized funded activities that reflected a program transition to ensure that Namibia has the body of country-specific data, technical capacity, human resources, and coordinating mechanisms required to manage its HIV/AIDS response. Activities continued shifting to a collaborative technical assistance model and the CDC Namibia office is aligning HIV program services and portfolios to address 2015/16 PEPFAR data driven requirements

Consistent with CDC’s global health strategy, early in 2015 CDC leveraged program activities and launched projects that align with and focus on shaping and executing the Global Health Security Agenda. The Global Health Security Agenda is an effort by nations, international organizations and civil society to 1) accelerate progress toward a world safe and secure from infectious disease threats; 2) promote global health security as an international priority; and 3) spur progress toward full implementation of international agreed upon detection and response capabilities outlined in the International Health Regulations of 2005 (IHR), the World Organization for Animal Health (OIE) Performance of Veterinary Services (PVS pathway and other relevant global health security frameworks. CDC works closely with other parts of the U.S.

government and partner nations to help achieve the goal of preventing avoidable epidemics, including naturally occurring outbreaks and intentional or accidental releases; detecting threats early including detecting, characterizing and transparently reporting emerging biological threats at the earliest possible moment; and rapidly and effectively responding to biological threats of international concern.

In the country of Namibia, contractors requested through this RFTOP will support the CDC in their efforts to improve and enhance the Namibia’s response to the HIV epidemic and to detect and respond to infectious disease threats and to rapidly and effectively respond to biological threats of international concern in alignment with the objectives of the CDC Global Health Protection and those listed in the International Health Regulations of 2005 (IHR).

C. 2 Project Objective:

Provide technical assistance and support to CDC through their existing CoAgs – GH001977, GH001978, GH001979, GH001182, GH001181, GH001410, and GH001430 in their efforts to transition programs and support to ensure that Namibia has the country-specific data, technical capacity, human resources, and coordinating mechanisms required to manage its HIV/AIDS response; and to build the capacity of the Government of Namibia to respond to public health emergencies and assure the country can effectively and rapidly detect and respond to global infectious disease threats and related public health security challenges

C.3 Specific Tasks

Service A

Title: HIV Strategic Program Consultant

Service Objective:

The contractor will provide overall programmatic planning, technical consultation and assistance to the CDC Namibia Senior Management Team in aligning program services and portfolios to address 2015 Namibia Country Operational Plan for PEPFAR data driven requirements. The task focuses on care and treatment, prevention, laboratory, and strategic information programs funded by CDC PEPFAR. Additionally the contractor will support the CDC Namibia’s Senior Science Officer to ensure the integrity and soundness of science based studies and interventions related to CDC funded HIV/AIDS programs.

A.1 Task Requirement

A.1.1 In collaboration with the Country Director and CDC staff, review overall goals and objectives for the HIV/AIDS program in Namibia and integration of programs/staffing to address PEPFAR requirements, adjust and align with data driven needs in light of decreasing PEPFAR resources.

A.1.2 In collaboration with CDC programmatic staff, apply a wide range of qualitative and/or quantitative methods to analyzing data for the purpose of providing recommendations for HIV care and treatment, prevention, laboratory, and strategic information programs to improve program effectiveness, efficiency and/or work products in accordance with PEPFAR data driven requirements and guidelines.

A.1.3 Prepare reports and coordinate the preparation, and presentation of analysis information to CDC Senior Management staff for review and approval.

A.1.4 Collaborate with the CDC Branch Chiefs and staff to create internal CDC work plans and work with the government to design implementation plans that will address Senior Management approved program recommendations affecting partners. In preparation create related reports, slides, etc., to share and discuss with government partners.

A.1.5 Assist CDC Namibia in collaborating and facilitating the integration and assumption of existing operating HIV health programs and activities across a broader public health arena in order to refocus CDC funding and programs to targeted areas and populations per PEPFAR guidance and data.

A.1.6 Provide scientific and technical guidance to host governments, implementing partners, in the development of public health programs, strategies, studies, and services as needed.

A.2 Task Deliverables:

Deliverables/Reports Task Requirement Recipient Due Date Develop annual work plan A.1.4 COR 4 weeks after arrival

Provide Data analysis/management recommendations

A.1.2 COR

Due 5 months after arrival

Technical, project/activity summaries each months, include accomplishments, trainings, documents, reports, deliverables produced

A.1 COR Each month (60 days) after date of arrival.

Develop and complete assigned programmatic sections of the annual Country Operation Plan per due dates set.

A.1.3 COR Due per OGAC requirement

Annual Report A.1.3 COR Due 10 days after option period completion

A.3 Minimum Qualifications and/or Certifications:

Master’s level degree or higher, preferably in a health related field

Five years of post-graduate international experience in strategic planning, development of public health programs and project management.

Demonstrated experience in use and analysis of a broad scope of qualitative and quantitative methods and data sources, including primary data collection and secondary data analysis

At least three years’ experience with PEPFAR programs

Demonstrated experience working collaboratively with professional, technical staff and Ministries of Health in developing countries; and experience in providing technical assistance for international public health programs

Ability to effectively communicate in English on a daily basis with various groups (Speaking, Reading and Writing)

A.4 Government Furnished Property

Workstation/laptop (software includes: Microsoft Office Suite and specific software to perform duties.

Access to transportation via USG vehicle as a passenger to provide services per the SOW within a 50-mile radius from usual duty station.

This will be provided only in accordance with local polices and written requirements.

Encrypted thumb Drive

Other: desk office supplies, telephone and internet and LAN access at duty station (per written requirements)

Service B Title: Technical Advisor for Surveillance and Epidemiology

Service Objective:

The GHS Technical Advisor for Surveillance and Epidemiology funded by the CDC Division of Global Health Protection (DGHP) will support CDC Namibia in providing technical assistance, support and training to the Namibia government to enhance and build the epidemiologic and surveillance capacity of the government’s workforce and systems in order to detect, characterize and transparently report emerging biological threats at the earliest possible moment. Support will primarily be focused on improving the accurate and rapid collection, interpretation, identification and dissemination of information of emerging and reemerging diseases in accordance with the overall operational objectives of the CDC Global Health Security Agenda within the Division of Global Health Protection (DGHP) and in accordance with the International Health Regulations of 2005 (IHR). In addition to supporting DGHP Namibia program activities involving surveillance and epidemiology and providing technical input into the analysis, interpretation, and use of surveillance data for policy making, the contractor will support the CDC Namibia surveillance team in training public health leaders in the use of epidemiological surveillance. Training services will include providing mentorship services to four senior level selectees for the existing CDC funded Field Epidemiology and Laboratory Training Program (FELTP) on related surveillance projects. This service position requires working closely with CDC funded Government partners, including the Namibia Ministry of Health (MOH) and the related public health institutes to implement projects supporting the development of surveillance systems.

B.1 Task Requirements

The contractor will provide overall expert support to CDC Namibia and the Government of Namibia for surveillance and epidemiologic activities in alignment with the CDC

DGHP Global Health Security activities focused on enhancing and building the epidemiologic and surveillance capacity of the government’s workforce and systems to detect, characterize and transparently report emerging biological threats at the earliest possible moment. In performance of this task order, the contractor shall:

B.1.1 Assess the current capacity for surveillance in Namibia in collaboration with the CDC Namibia Surveillance and Lab teams and the government of Namibia.

B.1.2 Prepare and submit a Summary Assessment report which includes identifying areas and recommendations for improvements and general steps to move forward on enhancements.

B.1.3 Develop a strategic work plan for surveillance capacity strengthening, working in collaboration with CDC Namibia Surveillance and Lab team and corresponding experts at the Namibia MOH.

B.1.4 Collaborate with the CDC Namibia in supporting the MOH’s efforts to o Develop and expand sentinel surveillance for high-priority disease syndromes, o Improve the event detection surveillance system for outbreak detection to, incorporate information streams from laboratories, clinicians, clinical care facilities, the media, communities and other sources, o Develop standard operating procedures and reporting mechanisms for the surveillance system, o Develop systems for the analysis, interpretation, and use of surveillance data for public health policy making, and o Identify specific requirements for an information management system and assist in the recruitment and oversight of information systems advisors.

B.1.5 Provide technical guidance to CDC Namibia in monitoring the progress and quality of program activities, providing additional technical support as needed.

B.1.6 Assist CDC Namibia in developing and providing teaching workshops for Namibia Government staff and mentoring fellows in the Field Epidemiology Training Program in surveillance related projects.

B.1.7 Coordinate and facilitate meetings sponsored by DGHP, Namibia, writing progress reports, and assistance in providing development recommendations for funding applications.

B.1.8 Prepares input for reports, slides, and other materials as required.

B.2 Task Deliverables:

Deliverables/Reports Task Requirement Recipient Due Date Develop Annual Work Plan B.1.3 COR 4 weeks after arrival

Report on the results of surveillance assessment

B.1.1 COR 8 weeks after arrival

Strategic Plan B.1.3 COR 16 weeks after arrival

Information Management System Summary Recommendations

B.1.4 COR 20 weeks after arrival

Standard Operating Procedures and summary reporting mechanisms

B.1.4 COR 30 weeks after arrival

Report on facilitation/training courses and evaluations

B.1.6 COR 2 weeks after each course

Report of progress of mentored FET fellows

B.1.6 COR Upon CDC request

Project/activity summaries each month, include accomplishments, documents, deliverables produced.

B.1 COR After the first sixty days, prior to the 1st day of each month

Submit Annual Report B.1.1 - B.1.9 COR Due 10 days after budget option completion

B.3 Minimum Qualifications and/or Certifications:

Doctorate level degree (MD or PhD) with post-graduate training in field epidemiology

Master’s level degree in epidemiology

Five years post-graduate work in public health, public programs or related area

At least three years international experience with progressive responsibility in Surveillance, Epidemiology

Ability to effectively communicate in English on a daily basis with various groups (Speaking, Reading and Writing).

B.4 Government Furnished Property

Workstation/laptop (software includes: Microsoft Office Suite and specific software to perform duties.

Access to transportation via USG vehicle as a passenger to provide services per the SOW within a 50-mile radius from usual duty station.

This will be provided only in accordance with local polices and written requirements.

Encrypted thumb Drive

Other: desk office supplies, telephone and internet and LAN access at duty station (per written requirements)

C.4 Place of Performance The primary place of performance will be Windhock, Namibia

C.5 Performance-Based Matrix

Service Required

Measures of Success Indicators

Standards - Criteria for Acceptance

Method of Surveillance

"Incentives" Positive or Negative

C.6 Authority to Obligate Government

The Task Order Contracting Officer is the only individual who may legally commit the U.S. Government to the expenditure of public funds. The Contractor may not incur costs chargeable to this task order before the receipt of either a task order signed by the Contracting Officer or a specific written authorization from the Contracting Officer.

C.7 Security Background Requirements

Contractor employees are required to receive Level 1/NACI security/background checks prior to task order performance. The security process is initiated when contracting organization provides contractor employee’s personal identifying information to the Headquarters Contracting Officer Representative.

All Tasks and

Deliverables from C.2

Contractor shall perform all tasks/services in accordance with (IAW) applicable regulatory standards, task order requirements, and procedural guidelines as stated in this task order.

100% of Services/tasks adhere to applicable regulatory standards, task order requirements, and procedural guidelines as stated in this task order.

COR

approval and observation.

Positive: Past Performance and Evaluation will be used in determining awards for future task orders for similar services;

Negative:

Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services

Timeliness –

(1)All tasks, reports, and deliverables completed within due date specified in Section C.2

100% of time –All tasks, reports, and deliverables shall be performed by due date specified in Section C.2 unless delay is approved in advanced by COR.

COR

approval and observation.

Positive: Past Performance and Evaluation will be used in determining awards for future task orders for similar services;

Negative:

Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services.

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 TYPE OF TASK ORDER

The Task Order type will be Cost Plus Fixed Fee.

L.2 TECHNICAL PROPOSAL CRITERIA FOR TASK ORDER –

BEST VALUE WITH TRADE OFFS

a. Proposals which merely offer to conduct a program in accordance with the requirements listed in Sections C.1 – C.3 may not be eligible for award. The technical proposal should be in as much detail as you consider necessary (within the 30 page limitation) to reflect a clear understanding of the nature of the work being undertaken.

b. The technical proposal is limited to 30 pages with single spacing (excluding any cover page, table of contents and appendices which may include CVs, Staff Time Percentage Information, Management Schedule, and Letters of Commitment). Any pages beyond the 30 pages will be ignored in the evaluation process.

c. The technical proposal shall be comprised of the following elements:

i. Cover Page (including contract number and name of Offeror)

ii. Executive Summary

iii. Concise Presentation of each of the Technical Evaluation Criteria for the Sample RFTOP:

1. Ability to Legally Provide Services Overseas

2. Understanding of Requirements and Proposed Technical

Approach

3. Management Approach

d. Technical Evaluation Criteria and points for this sample task order:

(i) Ability to Legally Provide Services Overseas 40 points

(ii) Understanding the Requirements/Technical Approach 45 points

(iii) Management Approach 15 points Maximum points possible 100 points

e. Criteria details:

Ability to Legally Provide Services Overseas

The Offeror shall:

o Identify and provide justification/evidence that they are able to currently provide the services at the location(s) identified in Section C. This should include the Prime Contractor’s ability to acquire all legally appropriate Work Permits and visas (without CDC assistance) for their employees.

o If the Offeror cannot currently provide services, provide a detailed plan outlining the steps that will be taken to legally perform these services and obtain the proper requirements needed to work in country.

o Identify and provide justification/evidence that ensure services will be performed in accordance with host country requirements. Identify how any taxes/tax issues, registration fees and any other factors will be addressed for this Sample RFTOP.

o Provide a detailed timeline illustrating the steps and process for establishing all work permits (to include the types, restrictions, and all other information) and visas (to include the types, restrictions, and all other information) so that performance may begin as stipulated. The Offeror shall identify any potential challenges of which would delay performance starting in PNG and identify solutions and/or alternatives for mitigating such challenges.

o Illustrate their continuing process for maintaining up-to-date work permits and visas (to include the types, restrictions, and all other information) as it relates to ensuring continued service. This illustration should include the ongoing communication, notification, and administrative process (including timelines) as to how the Offeror communicates all work permit and visa information to their employees, Task Order COR, and the Contracting Officer.

o Illustrate their method and timeline for handling any rejection of appropriate work permits and visas by the host country and document (if any) past experiences with such. Documentation should include all details of the situation, and detail the outcome (whether positive or negative) and if/how it changed the Offeror’s processes.

Understanding of Requirements and Proposed Technical Approach

The Offeror shall:

o Provide a detailed and comprehensive statement of the problem, scope, and purpose of the project to demonstrate complete understanding of the intent and requirements for the RFTOP and potential problems that may be encountered for that specific country and request.

o Describe the proposed technical approach to comply with each of the requirements specified in the Statement of Work of this RFTOP. The proposal must be consistent with the stated goals and objectives. The detailed plan must include the various recruiting efforts and hiring options that would be used for each task; and the process that will be used on vetting the candidates with CDC.

o Identify (for each proposed candidate) the country (or countries) of citizenship as well as the permanent place of residence (if different).

With the proposed candidate(s), the Offeror should submit a letter of commitment from that candidate, and any other specific evidence and/or plans of fulfilling the service requirements should the candidate not be able to perform the required services. Other specific evidence/plans may include, but not be limited to, alternate candidates and detailed recruitment strategies for this specific country and service required. The letter cannot be more than 60 days old at the time of the Offeror’s proposal submission (a resume does not meet this requirement). Any such proposed standards will become the minimum qualification requirements for new or replacement personnel employed under a contract resulting from this acquisition.

o Provide detailed explanation of why proposed subcontractors (if any) are to be utilized on the Task Order, why they were selected and their value to the performance of this Task Order.

Management Approach

The Offeror shall:

o Describe their approach and what they plan to provide the employee assigned to this specific country to enable a smooth transition in relocating, assimilating, and performing services successfully. At a minimum please describe methods planned for orientation, relocation, housing, banking, providing security, and transportation. Please attach any examples of assimilation, and/or any orientation materials that will be provided to service employee(s) for this assignment.

o Describe the specific management, monitoring, and communication approach the Offeror’s organization will utilize for managing the services and reporting to be performed under the RFTOP, to assure quality services and products are delivered per the requirements.

o In addition to describing the approach and which of the Offeror’ s staff will be responsible for assuring the specific task/activities listed in Section C. PWS, provide a timeline that ensures deliverable’s are completed and reported to CDC in timely manner.

L.3 Business Proposal Format for Task Order

The business proposal is not restricted to a page limitation. However, Offerors are advised that any documentation that is not attributable to the information requested above for inclusion in the business proposal, or any documentation that appears to be an overflow of the technical proposal, shall not be evaluated.

Adequate supporting documentation for each proposed cost element is required.

Include all supporting costs for this SampleTask Order (fringe, overhead rate, G&A, fee, etc.). Supporting Documentation for proposed cost must be included (payroll records, indirect rate agreement, vendor quotes, etc.), supported by Microsoft Excel spreadsheets (to include a Master Task Order spreadsheet as well as Individual Service Letter spreadsheets). Pricing for this sampleTask Order Proposal shall be Cost Plus Fixed Fee.

The itemized cost and the rationale for individual cost categories shall be furnished as follows:

(1) Direct Labor: Provide a weekly breakdown of labor hours, rates, and cost by appropriate category, and furnish basis for estimates;

(2) Indirect Costs: Indicate how you have computed and applied your indirect costs (overhead rate, G&A rate etc.), including cost breakdowns. Show trends and budgetary data to provide a basis for evaluating the reasonableness of proposed rates. Indicate the rates used and provide an appropriate explanation;

(3) Other Direct Costs to include Overseas Allowances: Provide a breakdown of all other costs not otherwise included in the categories listed above and provide basis for pricing. These costs may include but are not limited to relocation, repatriation, post differential, danger pay (if applicable), education (if applicable), housing, utilities, security, visas/work permits, physical exams/immunizations, MedEx, etc.

(4) Fringe Benefits: Show fringe benefits as a separate cost category. Include the rate(s) and the method of calculating fringe benefits. Provide a copy of the fringe benefit rate and institutional guidelines;

(5) Travel: All travel must be in accordance with Federal Acquisition Regulations.

These costs may include but are not limited to airfare, train fare, bus fare, per diem for lodging, meals and incidentals, baggage, transportation, communication, etc.

M. EVALUATION FACTORS FOR AWARD of Sample RFTOP

M.1 Basis for Award

Best Value with Trade-Off

a. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection. The Government intends to award one task order, based upon an integrated assessment of Technical and Business Proposals. A task order will be awarded to the Offeror who is deemed responsible in accordance with the FAR, whose proposal conforms to the task order’s requirements; and is judged by an overall assessment of the evaluation factors and sub factors to represent the most advantageous to the Government. As part of making the assessment, a best value analysis will be performed, determining whether or not exceeding the minimum requirements at an associated price provides the best value to the Government.

b. As a basis for award, trade-offs between price and non-price factors are permitted. THEREFORE, THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST PRICED OFFEROR. However, the degree of importance of price as a factor in determining award could become greater depending upon the equality of the proposals evaluated in the non-price factors.

The greater the equality of proposals within the non-price factors, the more important price becomes in selecting the best value to the Government.

Evaluation factors other than cost/price, when combined, are--

(i) Significantly more important than cost/ price;

Offerors are advised that in proposal evaluation paramount consideration shall be given to technical proposal rather than to cost/ price unless, as a result of technical evaluations, proposals are evaluated for all intents and purposes to be equal, in which case cost/price shall become the determining factor.

M.2 Evaluation of Technical Proposal

A proposal that has no weaknesses and no particular strengths above and beyond meeting the basic requirements defined in this task order for a particular evaluation criteria element will receive less than the full credit available on that element. To achieve the full credit for an element, the proposal must go well beyond the requirement by offering exceptionally innovative or particularly well-thought-out or insightful methods or procedures. The technical evaluation will consist of a review of the following technical evaluation criteria and weighted point distribution:

a. Ability to Legally Provide Services Overseas (40 points) This portion of the proposal will be evaluated according to how well the proposal provides the information requested as well as demonstrates the Offeror’s ability to legally provide services in the stated country or countries within the timeframe stipulated and as described in Sections C.2-C.4 and required in section L.2.A above.

b. Understanding of Requirements and Proposed Technical Approach (45 points) This portion of the proposal will be evaluated on how well the proposal demonstrates the Contractor’s overall understanding of the need, purpose, and requirements of the task order as described in sections C.2-C.4 and required in section L.2.B above.

c. Management Approach (15 Points) This portion of the proposal will be evaluated according to how well qualified and experienced the Offeror, as an organization, is in managing/performing the overseas services described in Sections C.2-C.4. The Offeror’s management plan will be evaluated in addition to how well the proposal demonstrates the Offeror’s ability to successfully recruit, hire and retain qualified staff to ensure continuity of operations. This portion of the proposal will be evaluated according to any country-specific factors provided and as described in Section L.2.C)

M.3 Evaluation of Business Proposal

Price/Cost information will be evaluated based on Offeror’s responses to the Business Proposal Instructions in Section L.3. Price/Cost will be evaluated on the basis of cost realism, which means that the costs in an Offeror’s proposal:

(1) Are realistic for the work to be performed;

(2) Reflect a clear understanding of the requirements; and

(3) Are consistent with the various elements of the Offeror’s technical proposal.

In addition to a cost/ price analysis of each Offeror’s proposed total estimated price, the proposal evaluation shall consist of a review of the technical factors listed in L.4.

M.4 Notice of Intent to Award Contract without Discussions

Offerors are reminded [as previously stated in section L.3, FAR clause 52.215-1(f) (4)], it is the intention of the Government to evaluate proposals and award a contract without conducting discussions with Offerors. Therefore, Offeror’s are advised that their initial proposal should contain their best offer from a technical and price standpoint.