J_1_Final_Sample_RFTOP_0001_(01_20).pdf

ITOPSS Sample Task Order 0001

PR#__N/A_____________

Request for Task Order Proposal (RFTOP)#0001

Title: Division of Global HIV and Tuberculosis* (DGHT*) Support Services

1.Competitive ITOPSS Contracts TBD

2.Required Security Level Level 1 (non-sensitive)

3.Type of Task Order Cost Plus Fixed Fee

4. Security Background

Requirements

Contractor is required to perform security/background checks prior to task order performance, based on the security level required.

5. PWS Reference C.3.2.1. Technical Support Services

6. Period of Performance Service A/B: 05/01/2017 – 04/30/2018; and four 1 Yr. Option Periods

7. Place of Performance Papua, New Guinea (PNG)

8.Task Order Administration Contracting Officer

Tim Barnes krz3@cdc.gov

(770) 488-2883

9.Technical Evaluation Panel (TEP) – To be Completed by Requestor

Identify CDC personnel who will serve on the Technical Evaluation Panel (TEP)

a. Minimum of Two people are required.

b. 50% of the panel’s voting members must be COR certified.

c. All members must either FTE’s or LES

i. Contractors may not serve on the panel.

NO. Name Phone E-Mail COR-certified (submit copy of certification)

(y/n)

Designate who is a Voting

(V) and Non-Voting

Member (NV)

Chairperson

TEP Member

TEP Member

AUTHORITY TO OBLIGATE THE GOVERNMENT: The Task Order Contracting Officer is the only individual who may legally commit the U.S. Government to the expenditure of public funds. The Contractor may not incur costs chargeable to this task order before the receipt of either a task order signed by the

Contracting Officer or a specific written authorization from the Contracting Officer.

mailto:Iie3@cdc.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

** Cost proposal shall be predicated on the following scenario:

The *individual you provide that meets or exceeds the required qualifications for Service A will be relocating a family of two (husband and wife) from Maputo, Mozambique.

The *individual you provide that meets or exceeds the required qualifications for Service B will be relocating a family of five (mother, father, 3 children (ages 4 & 13 and 18)) from Fairbanks, Alaska.

*NOTE: Offerors will provide CVs for the individuals that meet or exceed the minimum requirements, certifications and qualifications listed in each Service (A and B). Offerors will then use the relocation information above for each service (A and B). This will be used for evaluation purposes.

TASK ORDER 0001: PAPUA, NEW GUINEA

Base Year

CLIN SUPPLIES / SERVICES QTY /

UNIT

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

0001 Service A: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from date of award

1 Job $ $

0002 Service B: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from date of award

1 Job $ $

TOTAL

Option Year 1

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

1001 Service A: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from date of award

1 Job $ $

1002 Service B: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from date of award

Option Year 2

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

2001 Service A: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from end of option year 1

1 Job $ $

2002 Service B: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from end of option year 1

Option Year 3

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

3001 Service A: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from end of option year 2

1 Job $ $

3002 Service B: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from end of option year 2

Option Year 4

ESTIMATED

COST

FIXED FEE TOTAL COST

PLUS FIXED

FEE

4001 Service A: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from end of option year 3

1 Job $ $

4002 Service B: PNG support services

Provide ITOPSS support services per (identify

PWS section of basic contract) as outlined in the

Performance Work Statement as set forth in

Section C of the task order.

Period of Performance: 12 months from end of option year 3

Recapitulation:

CLIN ESTIMATED COST FIXED FEE TOTAL COST

PLUS FIXED FEE

C. PERFORMANCE WORK STATEMENT (PWS)

C.1 Background and Need

The mission of the HHS/Centers for Disease Control and Prevention (CDC) is to promote the health and quality of life of people by preventing and controlling disease, injury and disability; and to protect Americans both domestic and abroad, by shielding them from health threats via international prevention, detection and response networks.

CDC, through its Center for Global Health (CGH) is in a unique position to bring its scientific expertise and credibility to advance the global initiatives of the United States Government (USG) to save lives, reduce suffering, and support the health and dignity of people around the world. The key elements of CDC’s global health strategy are to:

Assist Ministries of Health to plan and implement evidence based public health programs;

Achieve the goals adopted by the USG and international organizations to improve health, including disease eradication and elimination targets;

Expand CDC’s global health programs that focus on the leading causes of mortality, morbidity and disability, especially chronic disease and injuries;

Generate and apply scientific knowledge to achieve health goals; and

Strengthen health systems and their impact.

CDC Papua New Guinea is using various cooperative agreements (CoAgs) with the following partners/grantees to achieve the above goals: World Health Organization - GH001180, African Society for Laboratory Medicine - GH00710, and CARDNO –

GH001531.

In international settings CDC primarily works in developing countries and is currently functioning in an estimated 84 countries; and adding other countries as required. Much of CDCs work is focused on enhancing essential public health functions, building host country public health capacity and infrastructure (prevention, care, treatment, surveillance, laboratory, and response systems); and assisting the planning and implementation of sustainable programs and collaborations that contribute to reductions in global morbidity and mortality.

Papua New Guinea is a diverse country with an estimated population of over 7.8 million people, speaking more than 800 different languages. Over 85 percent of the people live in rural areas. Among the leading causes of mortality are HIV/AIDS, tuberculosis (TB), pneumonia, and malaria. TB and pneumonia have high prevalence rates and are often associated with HIV infection. National TB/HIV co-infection rates are very high at 9 percent, and TB/HIV co-infection is even higher in Port Moresby at 23 percent. The Government of Papua New Guinea estimates that there are about 32,000 people living with HIV in the country (28,000 adults and 4,000 children). HIV transmission is primarily heterosexual; important contextual factors include high rates of sexually transmitted infections (STIs) with limited availability of effective treatment, early sexual debut, multiple and concurrent sexual partners including polygamy, sexual violence and rape, transactional sex, low and inconsistent condom use, increased mobility especially of men for work, and use of marijuana and alcohol.

Gender-based violence (GBV) is a highly pervasive problem in PNG. In some provinces, over 60% of women report experiences of physical or sexual violence.

Female sex workers (FSWs) are highly susceptible to GBV as well because of the nature of their work. In Port Moresby, FSWs have reported rates of sexual abuse as high as 78% in studies. In addition to direct transmission from sexual assault, multiple pathways lead from GBV to HIV infection. Vulnerability to HIV can increase due to gender norms and inequalities stemming from a limited ability to negotiate safer sex, engaging in transactional sex, and to a decreased ability to test, disclose and access HIV treatment because of fear of reprisal, violence and abandonment.

Both rural and urban poverty, limited human and organizational capacity and poorly functioning health systems are the main causes of Papua New Guinea’s low health status. The lack of skilled human resources and the Government of Papua New Guinea’s limited capacity for operational management and financial accountability has led to the deterioration of the health infrastructure. Despite these challenges, there have been recent efforts to scale up service delivery in key areas.

The President’s Emergency Plan for AIDS Relief (PEPFAR) Papua New Guinea’s treatment strategy is to provide Technical Assistance (TA) to address health system issues that impact effective delivery of HIV treatment. TA is focused on supporting effective models for improving treatment at the facility level for people living with HIV (PLHIV), with a focus on key populations; improving the national monitoring and evaluation (M&E) system to improve the quality and reliability of HIV treatment data;

providing facilitation for national Field Epidemiology Training; clinic quality improvement to increase adherence and retention; strengthening laboratory services; and developing policies and guidelines. In PNG during the early 2000’s the Central Public Health Laboratory (CPHL) in Port Moresby was responsible for overall coordination of operations for communicable disease diagnosis and surveillance, while the regional and provincial hospital laboratories formed the backbone of the country’s laboratory network.

In 2011 the Port Moresby General Hospital (PMGH) laboratory was reported to be the only laboratory in PNG that routinely conducted bacterial culture for diagnostic purposes, due to limited funding and declining infrastructure of labs at the regional and provincial hospital level.

CDC PEPFAR will continue to support strengthening the health systems of the Papua New Guinea National Department of Health (NDOH) and provincial health offices, especially in the following areas: laboratory; care and treatment; M&E; and HIV surveillance. Additionally, PEPFAR Papua New Guinea supports training and capacity building with CDC partners at the provincial health office in the National Capital District (NCD) and with local non-governmental organizations.

C. 2 Project Objective

Provide technical assistance and support to CDC through their existing CoAgs, GH001180, GH000710, and GH001531, in their efforts to build the capacity of the Government of Papua New Guinea and strengthen the laboratory, medical and surveillance programs for HIV treatment and care supported by PEPFAR.

C.3 Specific Tasks

Service A

Title: Technical Advisor for Laboratory

Service Objective:

The Technical Advisor for Laboratory will independently provide technical assistance and support services to satisfy the overall operational objectives of the CDC DGHT* Program in Papua New Guinea, to strengthen the host country government laboratory systems supported through PEPFAR by accessing the Government’s proficiency in lab management, service delivery and application of quality improvement and control measures within the Central, regional and provincial hospital laboratories, provide training to improve those skills, and assist the CDC Country Office in monitoring the progress and quality of program activities. In addition, assistance in point of care (POC) HIV testing and viral load testing rollout in NCD is anticipated. The Contractor will participate as an advisor to the CDC technical team, PEPFAR USG team, and the host country government, providing expert technical support in developing laboratory skills, guidelines, protocols and quality assurance measures. The contractor will work in partnership with CDC Papua New Guinea, and other CDC partners; and coordinate related activities with the CDC Advisor for Field Epidemiology Training Program as needed.

A.1 Task Requirement

A.1.1 Collaborate with the Government of Papua, New Guinea (GoPNG) and the host country Laboratory Consortium to conduct assessments of targeted central and provisional hospital laboratories to identify needs for lab management, service delivery and skills in application of quality improvement and control measures.

A.1.2 Use assessment results and data to develop recommendations for strengthening HIV lab training, services and sites certification programs, use of practical quality assurance tools.

A.1.3 Provide technical assistance, on-site and regional training(s) to strengthen knowledge and skills of laboratory personnel in the operations and management of laboratories based on assessment results.

A.1.4 In collaboration with CDC Paupa New Guinea, provide technical guidance to the Papua New Guinea Central Public Health Laboratory (CPHL) Quality Manager (QM) in the development and implementation of a quality system plan of the requirements for the management system and technical competence needed to meet the International Standard, ISO 15189 for international accreditation especially for HIV rapid tests and HIV-related Point-of-Care (POC) testing.

A.1.5 Assist CDC Paupa New Guinea in advising the QM at CPHL and other designated staff in the World Health Organization (WHO) accredited Influenza laboratory on the necessary requirements to meet ISO15189 standards.

A.1.6 Develop strategies and work plans for long-term follow up and sustainability to monitor performance of testing sites and to document best practices.

A.1.7 Collaborate with CDC Paupa New Guinea to advise the government on the formulation and implementation of sound policies for laboratory quality assurance and control.

A.1.8 Assist the GoPNG review, modify and/or develop Standard Operating Procedures (SOPs) for the clinical and diagnostic laboratories at the national laboratory. Conduct training of trainers on how to write and implement SOPs that are laboratory-specific.

A.1.9 Assist in the planning and implementation of viral load testing roll out in NCD and national planning for nation-wide rollout.

A.1.10 Coordinate with CDC, USG PEPFAR team and international donors in identifying appropriate resources to support on-going laboratory needs.

A.1.11 Provide input and assistance to the laboratory sections of the annual and semi-annual reports submitted by the in-country PEPFAR team to the Office of the Global AIDS Coordinator, Washington, DC.

A.1.12 Other duties may include coordinating and facilitating meetings sponsored by PEPFAR and collaborating on the development of the laboratory section of the annual PEPFAR Country Operational Plan submitted by the in-country USG PEPFAR team to the Office of the Global AIDS Coordinator, Washington DC.

A.1.13 Travel to Rabaul and Unea New Guinea to conduct assessments of targeted central and provisional hospital laboratories to identify needs for lab management, service delivery and skills in application of quality improvement and control measures.

A.2 Task Deliverables:

Deliverables/Reports Task Requirement Recipient Due Date Develop annual work plan

A.1.6 Task Order COR 4 weeks after arrival

Develop/modify assessment tool and begin laboratory assessments.

A.1.1; A.1.2 Task Order COR Start 8 weeks after arrival, include summary assessments with two month reports

Development of Quality System Plan A.1.4 Task Order COR 36 weeks after arrival

Training Session Summaries for laboratory services (regional or national)

A.1.3 Task Order COR Due semi annually

Copies of Standard Operating Procedures and summary reporting mechanisms

A.1.8 Task Order COR 40 weeks after arrival

Develop and Conduct pre-and post-training evaluations

A.1.2; A.1.3 Task Order COR Due semi annually

Project/activity summaries each month, include accomplishments, documents, deliverables produced.

All Tasks under A.1 Task Order COR After the first sixty days, prior to the 1st day of each month

Trip reports for each trip, summarizing travel purpose, contacts, findings accomplishments, challenges and next steps (as appropriate)

A.1.14 Task Order COR As required, five days after the completion of the trip.

Develop and complete assigned LAB sections of the annual Country Operation Plan

A.1.13 Task Order COR Upon request

Annual Report A.1.1 – A.1.14 Task Order COR Due 10 days after option period completion

A.3 Minimum Qualifications and/or Certifications:

Master’s level degree in laboratory sciences or a related field, with formal laboratory training in Biology, Chemistry and Laboratory science.

Five years of post-graduate work in public health, public programs, or a related area and a working knowledge of good laboratory practice.

Three years of experience working with Ministries of Health in developing countries and providing technical assistance to international laboratory scientists

Demonstrated ability to effectively communicate in English on a daily basis with various groups (Speaking, Reading and Writing). Fluency in speaking, reading, and writing in the native language of Tok Pisin or Hiri Motu is desirable.

A.4 Travel Amount Two trips to Rabaul for an estimated six days each

Two trips to Unea for an estimated six days each

Travel needs during option periods will be evaluated at the time of task order renewal.

A.5 Government Furnished Property

Workstation/laptop (software includes: Microsoft Office Suite and specific software to perform duties.

Access to transportation via United States Government (USG) vehicle as a passenger to provide services per the SOW within a 50-mile radius from usual duty station. This will be provided only in accordance with local polices and written requirements.

Encrypted thumb Drive

Other: desk office supplies, telephone and internet and LAN access at duty station (per written requirements)

Service B

Title: Senior Advisor for Field Epidemiology Training (FET)

Service Objective:

The Senior Advisor for Field Epidemiology Training (FET) will independently provide technical support services to satisfy the overall operational objectives of the CDC DGHT* Program in PNG to build the epidemiological and surveillance capacity of health care professionals to conduct surveillance for HIV and other diseases; and to detect disease outbreaks and protect the country against emerging infections. The contractor will serve as the principle expert, resource, mentor, advisor and consultant for Field Epidemiology Training in PNG and work in partnership with WHO-PNG, CDC, and other FET Papua New Guinea (FETPNG) stakeholders in developing on-going strategic planning, and providing program development, implementation, and evaluation support for the FETPNG. Additionally the contractor will provide technical support and training to the CDC, the host country government and partners in PNG for HIV surveillance, epidemiology and related public health topics.

B.1 Task Requirement

The Senior Advisor for FET will:

B.1.1 Coordinate with CDC, the WHO-PNG and other CDC partners to assess the training needs in PNG with the purpose of developing, implementing, and evaluating the FET training program.

B.1.2 Provide program expertise and technical assistance such as work plan development and implementation plans with FET participants and CDC partners.

B.1.3 Provide training and mentorship on HIV and other epidemiology and related surveillance and public health activities to FET participants.

B.1.4 Conduct site visits for the FET trainees during their fieldwork as necessary and prepare/forward directives, instructional, procedural or other materials to ensure effective implementation of FET goals and participant projects.

B.1.5 Establish indicators by which to monitor and evaluate project goals and accomplishments.

B.1.6 Conduct quantitative and qualitative public health research and interpret findings for implementation via FET program evaluations and other special studies as needed.

B.1.7 Provide support to the CDC and the host country government to strengthen surveillance of HIV (especially in key populations - KP), TB and other diseases, utilizing the PNG FET program participants in KP sentinel surveillance, NCD clinic HIV reporting and the KP integrated bio-behavioral survey (IBBS).

B.1.8 Implements training for various target audiences, to incorporate local expertise such as faculty trainings, physicians, health care workers, as well as implementing partners. Example of topics to be incorporated into trainings include: HIV surveillance, HIV epidemiology, bio statistics, health information systems, data quality assurance, monitoring and evaluation.

B.1.9 Establish and maintain effective working relationships with the host country government, WHO, international donors and other CDC partners.

B.1.10 Provide input and assistance to the surveillance sections of the annual and semi-annual reports submitted by the in-country PEPFAR team to the Office of the Global AIDS Coordinator, Washington, DC.

B.1.11 Other duties may include coordinating and facilitating meetings sponsored by PEPFAR and assisting in providing input for the development of the annual PEPFAR Country Operational Plan submitted by the in-country USG PEPFAR team to the Office of the Global AIDS Coordinator, Washington DC.

B.1.12 Respond within one business day to emails and phone calls from CDC-PNG and their partners.

B.1.13 Travel to Madang, Rabaul, and Unea, New Guinea to conduct site visits for the FET trainees during their fieldwork

B.2 Task Deliverables:

Deliverables/Reports Task Requirement Recipient Due Date Develop annual work plan approved by, CDC Country Director and COR within 4 weeks of contract begin date.

B.1.2 Task Order COR 4 weeks after arrival

Epidemiology and Surveillance Assessments

B.1.5 Task Order COR Due 3 months after arrival

Work Plan/Implementation summaries

B.1.2 Task Order COR Due semi annually

Develop, conduct and provide pre-post- training evaluations

B.1.1 Task Order COR Due semi annually

Report on facilitation of three FET courses (One week each)

B.1.8 Task Order COR 2 weeks after each of 3 courses

Upon WHO or CDC request, report of progress of mentored FET fellows

B.1.3 Task Order COR 2 business days after request

Project/activity summaries each month, include accomplishments, documents, deliverables produced.

All Tasks under B.1 Task Order COR After the first sixty days, prior to the 1st day of each month

Trip reports for each trip, summarizing travel purpose, contacts, findings accomplishments, challenges and next steps (as appropriate)

B.1.14 Task Order COR As required, five days after the completion of the trip.

In collaboration with other members of PEPFAR team and per Country Director assignments provide technical assistance and support to complete assignments for the annual Country Operation Plan per due dates set.

B.1.2 Task Order COR Upon request

Annual Report B.1.10 Task Order COR Due 10 days after option period completion

B.3 Minimum Qualifications and/or Certifications:

The contractor must possess a Medical Degree from an Accredited Institution.

Master’s Degree in Public Health or related field

2-3 years’ experience in developing and implementing Field Epidemiology Training Programs (FETP)

5 years international public health experience working with and providing technical assistance to Ministries of Health in developing countries

Demonstrated ability to effectively communicate in English on a daily basis with various groups (Speaking, Reading and Writing). Fluency in speaking, reading, and writing in the native language of Tok Pisin or Hiri Motu is desirable

B.4 Travel Amount Two trips to Rabaul for an estimated four days each Two trips to Unea for an estimated four days each Two trips to Madang for an estimated four days each

Travel needs during option periods will be evaluated at the time of task order renewal.

B.5 Government Furnished Property

Workstation/laptop (software includes: Microsoft Office Suite and specific software to perform duties.

Access to transportation via USG vehicle as a passenger to provide services per the SOW within a 50-mile radius from usual duty station.

This will be provided only in accordance with local polices and written requirements.

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Other: desk office supplies, telephone and internet and LAN access at duty station (per written requirements)

C.4 Place of Performance

The primary place of performance for Services A and B will be Port Moresby, Papua New Guinea

C. 5 Performance-Based Matrix

C.6 Authority to Obligate Government

The Task Order Contracting Officer is the only individual who may legally commit the U.S. Government to the expenditure of public funds. The Contractor may not incur costs chargeable to this task order before the receipt of either a task order signed by the Contracting Officer or a specific written authorization from the Contracting Officer.

C.7 Security Background Requirements

Service Required

Measures of Success Indicators

Standards - Criteria for Acceptance

Method of Surveillance

"Incentives" Positive or Negative

All Tasks and

Deliverables from C.2

Contractor shall perform all tasks/services in accordance with (IAW) applicable regulatory standards, task order requirements, and procedural guidelines as stated in this task order.

100% of Services/tasks adhere to applicable regulatory standards, task order requirements, and procedural guidelines as stated in this task order.

COR

approval and observation.

Positive: Past Performance and Evaluation will be used in determining awards for future task orders for similar services;

Negative:

Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services

Timeliness –

(1)All tasks, reports, and deliverables completed within due date specified in Section C.2

100% of time –All tasks, reports, and deliverables shall be performed by due date specified in Section C.2 unless delay is approved in advanced by COR.

COR

approval and observation.

Positive: Past Performance and Evaluation will be used in determining awards for future task orders for similar services;

Negative:

Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services.

Contractor employees are required to have Level 1/NACI security/background checks prior to task order performance. The security process is initiated when contracting organization provides contractor employee’s personal identifying information to the Headquarters Contracting Officer Representative.

C.8 Special Provisions/Clearances

N/A

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 TYPE OF CONTRACT

The contract type will be cost plus fixed fee.

L.2 TECHNICAL PROPOSAL CRITERIA FOR TASK ORDER –

BEST VALUE WITH TRADE OFFS

a. Proposals which merely offer to conduct a program in accordance with the requirements listed in Sections C.1 – C.3 may not be eligible for award. The technical proposal should be in as much detail as you consider necessary (within the 30 page limitation) to reflect a clear understanding of the nature of the work being undertaken.

b. The technical proposal is limited to 30 pages with single spacing (excluding any cover page, table of contents and appendices which may include CVs, Staff Time Percentage Information, Management Schedule, and Letters of Commitment). Any pages beyond the 30 pages will be ignored in the evaluation process.

c. The technical proposal shall be comprised of the following elements:

i. Cover Page (including contract number and name of Offeror)

ii. Executive Summary

iii. Concise Presentation of each of the Technical Evaluation Criteria for the Sample RFTOP:

1. Ability to Legally Provide Services Overseas

2. Understanding of Requirements and Proposed Technical

Approach

3. Management Approach

d. Technical Evaluation Criteria and points for this sample task order:

(i) Ability to Legally Provide Services Overseas 40 points

(ii) Understanding the Requirements/ Technical Approach 45 points

(iii) Management Approach 15 points Maximum points possible 100 points

e. Criteria details:

Ability to Legally Provide Services Overseas

The Offeror shall:

o Identify and provide justification/evidence that they are able to currently provide the services at the location(s) identified in Section C. This should include the Prime Contractor’s ability to acquire all legally appropriate Work Permits and visas (without CDC assistance) for their employees.

o If the Offeror cannot currently provide services, provide a detailed plan outlining the steps that will be taken to legally perform these services and obtain the proper requirements needed to work in country.

o Identify and provide justification/evidence that ensure services will be performed in accordance with host country requirements. Identify how any taxes/tax issues, registration fees and any other factors will be addressed for this Sample RFTOP.

o Provide a detailed timeline illustrating the steps and process for establishing all work permits (to include the types, restrictions, and all other information) and visas (to include the types, restrictions, and all other information) so that performance may begin as stipulated. The Offeror shall identify any potential challenges of which would delay performance starting in PNG and identify solutions and/or alternatives for mitigating such challenges.

o Illustrate their continuing process for maintaining up-to-date work permits and visas (to include the types, restrictions, and all other information) as it relates to ensuring continued service. This illustration should include the ongoing communication, notification, and administrative process (including timelines) as to how the Offeror communicates all work permit and visa information to their employees, Task Order COR, and the Contracting Officer.

o Illustrate their method and timeline for handling any rejection of appropriate work permits and visas by the host country and document (if any) past experiences with such. Documentation should include all details of the situation, and detail the outcome (whether positive or negative) and if/how it changed the Offeror’s processes.

Understanding of Requirements and Proposed Technical Approach

The Offeror shall:

o Provide a detailed and comprehensive statement of the problem, scope, and purpose of the project to demonstrate complete understanding of the intent and requirements for the RFTOP and potential problems that may be encountered for that specific country and request.

o Describe the proposed technical approach to comply with each of the requirements specified in the Statement of Work of this RFTOP. The proposal must be consistent with the stated goals and objectives. The detailed plan must include the various recruiting efforts and hiring options that would be used for each task; and the process that will be used on vetting the candidates with CDC.

o Identify (for each proposed candidate) the country (or countries) of citizenship as well as the permanent place of residence (if different).

With the proposed candidate(s), the Offeror should submit a letter of commitment from that candidate, and any other specific evidence and/or plans of fulfilling the service requirements should the candidate not be able to perform the required services. Other specific evidence/plans may include, but not be limited to, alternate candidates and detailed recruitment strategies for this specific country and service required. The letter cannot be more than 60 days old at the time of the Offeror’s proposal submission (a resume does not meet this requirement). Any such proposed standards will become the minimum qualification requirements for new or replacement personnel employed under a contract resulting from this acquisition.

o Provide detailed explanation of why proposed subcontractors (if any) are to be utilized on the Task Order, why they were selected and their value to the performance of this Task Order.

Management Approach

The Offeror shall:

o Describe their approach and what they plan to provide the employee assigned to this specific country to enable a smooth transition in relocating, assimilating, and performing services successfully. At a minimum please describe methods planned for orientation, relocation, housing, banking, providing security, and transportation. Please attach any examples of assimilation, and/or any orientation materials that will be provided to service employee(s) for this assignment.

o Describe the specific management, monitoring, and communication approach the Offeror’s organization will utilize for managing the services and reporting to be performed under the RFTOP, to assure quality services and products are delivered per the requirements.

o In addition to describing the approach and which of the Offeror’ s staff will be responsible for assuring the specific task/activities listed in Section C. PWS, provide a timeline that ensures deliverable’s are completed and reported to CDC in timely manner.

L.3 Business Proposal Format for RFTOP

The business proposal is not restricted to a page limitation. However, Offerors are advised that any documentation that is not attributable to the information requested above for inclusion in the business proposal, or any documentation that appears to be an overflow of the technical proposal, shall not be evaluated.

Adequate supporting documentation for each proposed cost element is required.

Include all supporting costs for this SampleTask Order (fringe, overhead rate, G&A, fee, etc.). Supporting Documentation for proposed cost must be included (payroll records, indirect rate agreement, vendor quotes, etc.), supported by Microsoft Excel spreadsheets (to include a Master Task Order spreadsheet as well as Individual Service Letter spreadsheets). Pricing for this SampleTask Order Proposal shall be Cost Plus Fixed Fee.

The itemized cost and the rationale for individual cost categories shall be furnished as follows:

(1) Direct Labor: Provide a weekly breakdown of labor hours, rates, and cost by appropriate category, and furnish basis for estimates;

(2) Indirect Costs: Indicate how you have computed and applied your indirect costs (overhead rate, G&A rate etc.), including cost breakdowns. Show trends and budgetary data to provide a basis for evaluating the reasonableness of proposed rates. Indicate the rates used and provide an appropriate explanation;

(3) Other Direct Costs to include Overseas Allowances: Provide a breakdown of all other costs not otherwise included in the categories listed above and provide basis for pricing. These costs may include but are not limited to relocation, repatriation, post differential, danger pay (if applicable), education (if applicable), housing, utilities, security, visas/work permits, physical exams/immunizations, MedEx, etc.

(4) Fringe Benefits: Show fringe benefits as a separate cost category. Include the rate(s) and the method of calculating fringe benefits. Provide a copy of the fringe benefit rate and institutional guidelines;

(5) Travel: All travel must be in accordance with Federal Acquisition Regulations.

These costs may include but are not limited to airfare, train fare, bus fare, per diem for lodging, meals and incidentals, baggage, transportation, communication, etc.

M. EVALUATION FACTORS FOR AWARD of Sample RFTOP

M.1 Basis for Award

Best Value with Trade-Off

a. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection. The Government intends to award one task order, based upon an integrated assessment of Technical and Business Proposals. A task order will be awarded to the Offeror who is deemed responsible in accordance with the FAR, whose proposal conforms to the task order’s requirements; and is judged by an overall assessment of the evaluation factors and sub factors to represent the most advantageous to the Government. As part of making the assessment, a best value analysis will be performed, determining whether or not exceeding the minimum requirements at an associated price provides the best value to the Government.

b. As a basis for award, trade-offs between price and non-price factors are permitted. THEREFORE, THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST PRICED OFFEROR. However, the degree of importance of price as a factor in determining award could become greater depending upon the equality of the proposals evaluated in the non-price factors.

The greater the equality of proposals within the non-price factors, the more important price becomes in selecting the best value to the Government.

Evaluation factors other than cost/price, when combined, are--

(i) Significantly more important than cost/ price;

Offerors are advised that in proposal evaluation paramount consideration shall be given to technical proposal rather than to cost/ price unless, as a result of technical evaluations, proposals are evaluated for all intents and purposes to be equal, in which case cost/price shall become the determining factor.

M.2 Evaluation of Technical Proposal

A proposal that has no weaknesses and no particular strengths above and beyond meeting the basic requirements defined in this task order for a particular evaluation criteria element will receive less than the full credit available on that element. To achieve the full credit for an element, the proposal must go well beyond the requirement by offering exceptionally innovative or particularly well-thought-out or insightful methods or procedures. The technical evaluation will consist of a review of the following technical evaluation criteria and weighted point distribution:

a. Ability to Legally Provide Services Overseas (40 points) This portion of the proposal will be evaluated according to how well the proposal provides the information requested as well as demonstrates the Offeror’s ability to legally provide services in the stated country or countries within the timeframe stipulated and as described in Sections C.2-C.4 and required in section L.2.A above.

b. Understanding of Requirements and Proposed Technical Approach (45 points) This portion of the proposal will be evaluated on how well the proposal demonstrates the Contractor’s overall understanding of the need, purpose, and requirements of the task order as described in sections C.2-C.4 and required in section L.2.B above.

c. Management Approach (15 Points) This portion of the proposal will be evaluated according to how well qualified and experienced the Offeror, as an organization, is in managing/performing the overseas services described in Sections C.2-C.4. The Offeror’s management plan will be evaluated in addition to how well the proposal demonstrates the Offeror’s ability to successfully recruit, hire and retain qualified staff to ensure continuity of operations. This portion of the proposal will be evaluated according to any country-specific factors provided and as described in Section L.2.C)

M.3 Evaluation of Business Proposal

Price/Cost information will be evaluated based on Offeror’s responses to the Business Proposal Instructions in Section L.3. Price/Cost will be evaluated on the basis of cost realism, which means that the costs in an Offeror’s proposal:

(1) Are realistic for the work to be performed;

(2) Reflect a clear understanding of the requirements; and

(3) Are consistent with the various elements of the Offeror’s technical proposal.

In addition to a cost/ price analysis of each Offeror’s proposed total estimated price, the proposal evaluation shall consist of a review of the technical factors listed in L.4.

M.4 Notice of Intent to Award Contract without Discussions

Offerors are reminded [as previously stated in section L.3, FAR clause 52.215-1(f) (4)], it is the intention of the Government to evaluate proposals and award a contract without conducting discussions with Offerors. Therefore, Offeror’s are advised that their initial proposal should contain their best offer from a technical and price standpoint.