20155109_Attachment 03 - Design Construction and Installation Requirements.docx

Large-Scale Fixed Systems

ATTACHMENT 03 – DESIGN, CONSTRUCTION & INSTALLATION

U.S. Department of Homeland Security U.S. Customs and Border Protection

Attachment 03 – Design, Construction, Installation Requirements

For:

U.S. CUSTOMS AND BORDER PROTECTION

NON-INTRUSIVE INSPECTION SYSTEMS

Large-Scale Fixed Systems (Multi-Energy Portal and Low-Energy Portal)

PREPARED BY:

OFFICE OF FIELD OPERATIONS

MISSION SUPPORT DIRECTORATE

PROGRAM EXECUTION BRANCH

July 14, 2025 Table of Contents

1. Design, Construction and Installation Comment by MERLI, KAITLIN H (CTR): Do any of the following deliverables from Attachment 07 need to be outlined in this attachment:

Hazardous Materials List Equipment Installation Data (added below)Monthly Progress Report Certified (As-Built) Construction Drawings (added below) Construction Manager’s Log Safety Plan

Roles and Responsibilities Comment by CARAMANICA, JANET L: This section feels like it should be fleshed out more? E.g., discuss “safety” as contractor responsibility? Comment by MERLI, KAITLIN H (CTR): Added an additional line about the deliverables.

Contractor Responsibilities The Contractor shall:

· Manage all communication efforts regarding construction interference management.

· Provide schedules and consistent updates on progress.

· Submit plans for design and construction within agreed-upon timeframes for review cycles.

· Submit all deliverables including the Safety Plan, Equipment Installation Data, and others as listed within the required timeframes.

Government Responsibilities:

The Government will:

· Provide timely feedback during review stages.

· Ensure coordination with government stakeholders for site visits.

· Oversee final review and acceptance for all deliverables.

Safety Plan (D001) The contractor shall develop, implement, and maintain a comprehensive methodology to identify, evaluate, and mitigate all safety hazards associated with the performance of this contract. The methodology shall comply with the requirements outlined in 29 CFR 1910.120, Occupational Safety and Health Standards (OSHA), Appendix D, paragraph 8.

The contractor shall provide a detailed description of their safety hazard management approach, including but not limited to:

· Hazard Identification: Processes and tools used to identify potential safety hazards in the work environment.

· Risk Assessment: Methods for evaluating the likelihood and severity of identified hazards.

· Mitigation Measures: Specific actions to eliminate or control hazards, including engineering controls, administrative controls, and personal protective equipment (PPE).

· Training and Communication: Procedures for ensuring all personnel are trained in hazard awareness and mitigation measures, and for communicating safety information effectively.

· Monitoring and Reporting: Processes for monitoring the effectiveness of hazard controls and for reporting safety incidents, near misses, and corrective actions.

The contractor shall submit their safety plan to CBP in accordance with Attachment 07 – Deliverables. Additionally, the contractor shall provide periodic updates to the methodology as necessary to address new hazards or changes in the work environment.

Construction Design Requirements Comment by CARAMANICA, JANET L: Where does this fit in the overall SOW process? Is it before system engineering and production? Comment by MERLI, KAITLIN H (CTR): Reworded things to add this detail. Comment by MERLI, KAITLIN H (CTR): Is Site Prep included in the design phase? Comment by GARCIA, DANIEL: Site visits are included in the design phase; however, site prep is included in the construction phase.

The construction design process is a critical phase of project execution that can occur concurrently with or after system engineering and production planning. This phase begins with the award of a Task Order and culminates in the delivery of final, approved Issued for Construction (IFC) drawings. It plays a pivotal role in solidifying the number of systems required and defining the entirety of the construction effort to ensure alignment with the project’s scope, technical specifications, and operational requirements.

During this phase, the design must adhere to applicable codes, standards, and regulations while incorporating stakeholder input to achieve a functional, safe, and efficient final product. Collaboration among the project team, stakeholders, and subject matter experts is essential throughout the design lifecycle to ensure that the final deliverables meet or exceed the intended objectives and are ready for seamless transition to the construction phase.

By establishing a clear and structured approach to construction design, this phase ensures that the project is constructible, compliant, and optimized for operational readiness. It establishes a clear foundation for the successful deployment and integration of the system while minimizing risks and maximizing efficiency.

Construction Design Process Overview

a. Equipment Installation Data (D002) - Establish basic design criteria for modifying/designing facilities to accommodate new equipment.

b. Site Visits - Conduct on-location inspections to assess physical conditions and gather information.

c. Site Survey Report - Identify physical properties, space demands, servicing needs, and environmental conditions.

d. Engineering Assessment and Construction Drawings - Develop construction drawings and address site-specific requirements, constraints, and approvals.

e. Installation Plan and Checklist - Create a detailed plan and checklist to coordinate work schedules, site access, and approvals with stakeholders.

f. Construction Design Review Process - Perform design reviews at key stages (concept, 50%, 95%, and Issued for Construction (IFC)).

g. Acceptance of Design Deliverables - Ensure all design deliverables meet project requirements and are approved by the Government at each review stage before proceeding.

Equipment Installation Data (D002) Comment by MERLI, KAITLIN H (CTR): Added from deliverables. Please confirm if this is still a requirement of the vendor. Comment by GARCIA, DANIEL: Concur with the addition.

The Equipment Installation Data establishes the basic design criteria required to modify/design facilities to accommodate the new equipment. It is used during site surveys as the baseline with which unique site conditions are identified which may alter the basic design criteria.

The following information will be provided in drawing format in accordance with Attachment 07, Deliverables. It will have dimensions shown on the drawing and other information provided in a table format and will become the property of CBP. As a minimum, the data will contain and be shown under the following headings: Comment by COLQUITT, KEERROR J (CTR): Format/ template not outlined in deliverables attachment. Comment by MERLI, KAITLIN H (CTR): There is no template which is stated in the deliverables table. This should be delivered in the contractor’s format.

· Physical Properties: Dimensions for storage and operating conditions (length, width, height, position of article under test to equipment, etc.), weight (total and footprint), and approximate center of gravity, turning diagrams (45, 90 and 100 degree turns) with shield up and down, pavement loading profile from surface to sub-grade, surface slopes (longitudinal and lateral) and roughness.

· Space Demands: Operator, maintenance, access, peculiar to the article under test, relation to other stations or associated equipment, minimum and maximum separation permitted between related stations, storage for ancillary equipment Mounting Details: Plates, hole sizes, locating dimensions, fastener sizes and types, welding, foundations (vibration, isolation, etc.), sequence of installation, grounding, special tools, one-time use equipment (if required), interface mountings and mating information.

· Servicing Needs: Hydraulic (fluid type, pressure, flow rate, temperature, hoses and fittings), water (pressure, flow, volume, temperature, purity and fittings), steam (pressure, flow, volume and temperature), air/vacuum (pressure, flow, volume, temperature, purity, and vapor limitations), gas (pressure, flow, volume and temperature), fuel (type and per hour usage), electric - a.c. (voltage, frequency, phase, KVA or volt amperes, 3/4 wire Y/delta connection, steady state voltage, transient voltage limitations, voltage modulation, wattage, power factor, cable length limitations,): electric - d.c. (voltage, voltage limits, amperage), communications (type - telephone (land or cellular), number of circuits, number of dedicated circuits, etc..

· Heat dissipation of equipment.

· Special facility requirements: (example: material security safes/vaults, radiation shields, sound attenuation, hazardous material storage, etc.)

· Installation wiring diagram (if applicable).

· Environmental conditions: (examples: HVAC requirements, computer cooling during winter heating, etc.).

· Safety provisions: provisions and equipment necessary to protect personnel and equipment during operations and maintenance.

A site visit refers to an on-location inspection or walkthrough of the project site by stakeholders, such as contractors, project managers, engineers, architects, or government representatives. The purpose of a site visit is to assess the physical conditions of the site, gather information, and ensure that all aspects of the project align with the design, scope, and requirements.

· Contractors will coordinate all site visits via email with the NII Division (NIID) points of contact prior to visiting a port of entry. Comment by MERLI, KAITLIN H (CTR): How does a vendor coordinate this? Email, phone? Do they have to fill out any forms? Comment by GARCIA, DANIEL: Via e-mail to the appropriate NIID representative.

· Contractor will provide NIID with a 2-week advanced notice for all site visits.

· Visit requests must include:

· A statement indicating the purpose for the visit, estimated time and any potential impacts on operations.

· Names of all personnel that will be present during the site visit along with the following information for each individual who does not possess a Personal Identity Verification (PIV) card:

· Date of birth (DOB),

· Place of Birth (POB).

· The Contractor will not conduct unscheduled visits to ports of entry at any time.

· All site visits will align with the Government approved project timeline and permissions.

The Site Survey Report provides an initial site suitability assessment based on the Equipment Installation Data. The Engineering Assessment builds upon the Site Survey Report and informs the construction drawings approval process (conceptual through IFC). These drawings will be used by either the Contractor or the Government to perform the civil portion of the installation. Comment by CARAMANICA, JANET L: How and when is this determined? The overall picture of the process / vendor work to be performed is very unclear. Comment by MERLI, KAITLIN H (CTR): @MARA, JEFFREY J / @GARCIA, DANIEL does this need to be reworded? Is there a case where the Government will do the civil portion of the installation and not the contractor? Comment by MARA, JEFFREY J: It seems that this is just saying that either entity (gov't or contractor) are able to use the documents. The only case where the civil work will be performed by other than the contractor is when there is a Donar Acceptance Program issue (i.e. Donna/Anzalduas) another GC would do civil work, but they would not be doing work under a government contract.

Site Survey Report (D003) Comment by COLQUITT, KEERROR J (CTR): Section number does not match deliverables attachment. Double check that all deliverables match identified section across individual documents Comment by MERLI, KAITLIN H (CTR): Pulled in the deliverable number The Site Survey Report serves as a critical document for assessing the initial suitability of a proposed site for the installation of a Large-Scale Fixed system. Its purpose is to evaluate site-specific conditions and requirements based on the Equipment Installation Data, ensuring alignment with operational, technical, and regulatory standards. The report provides a detailed analysis of the physical properties of the site, including dimensions, space demands, and mounting details, as well as servicing needs such as hydraulic, electrical, and communication requirements. It also identifies environmental conditions, heat dissipation factors, and safety provisions necessary to protect personnel and equipment during operations and maintenance. Additionally, the report addresses special facility requirements, such as drainage infrastructure, lighting, fencing, and security measures, while outlining any necessary electrical upgrades and installation wiring diagrams. Vendors are expected to use the Site Survey Report to understand the site's existing conditions, potential constraints, and required modifications, ensuring that the proposed design and construction plans are tailored to the specific needs of the site and meet all applicable codes and standards.

As a minimum, the data shall address the following same information headings as the Equipment Installation Data:

· Physical Properties Comment by CARAMANICA, JANET L: This is the same list as “Equipment Installation Data” - what is different in this document? Is the content within these headings supposed to indicate whether the site is able to accept the equipment conditions from Section 3.1? And if not, a high-level indication of what adjustment to the site would be required to accommodate the equipment? (or similar, what, if any, adjustments can be made to the equipment to accommodate the site)? The opening paragraph here should be more descriptive about the Gov’s expectations of what goes in here and how it will be used. Comment by MERLI, KAITLIN H (CTR): Added more substance to the opening paragraph. The headings of the EID are the minimum to be addressed in the SSR

· Space Demands

· Mounting Details

· Servicing Needs

· Heat dissipation of equipment

· Special facility requirements

· Electrical upgrades/connections and Installation wiring diagram

· Environmental conditions

· Safety provisions

Engineering Assessment and Construction Drawings The Contactor shall provide an Engineering Assessment with professional evaluation of the proposed installation site. The term "professional evaluation" refers to an assessment conducted by qualified personnel with relevant expertise, such as licensed engineers, certified surveyors, or other professionals with credentials appropriate to the scope of work. The personnel performing this evaluation must have the necessary certifications or qualifications to ensure compliance with industry standards, regulatory requirements, and project specifications. This ensures the evaluation is thorough, credible, and aligned with best practices. Comment by SAVAGE, CINDY (CTR): Would this cross-reference with the QASP? Comment by CARAMANICA, JANET L: Is this an industry term - will everyone know what it means? Does it mean the POC has to have a certain kind of certification, etc.? Or can it be anyone in their company? Comment by MERLI, KAITLIN H (CTR): @MARA, JEFFREY J Is what I added about the professional evaluation correct? Feel free to adjust if needed. Its my best guess. Comment by MARA, JEFFREY J: Agreed

The Engineering Assessment shall include Construction Drawings prepared and developed using AutoCAD, in Contractor format, in accordance with generally accepted engineering practices and U.S. national, and local host country codes. The areas that shall be addressed by the Engineering Assessment and Construction Drawings include, but are not limited to the following: Comment by MERLI, KAITLIN H (CTR): Is this accurate? Comment by GARCIA, DANIEL: Current SOW reflects the same information and we have not been made aware of any issues. Should there be a change?

· General suitability of available real estate.

· Topographical Survey

· Ownership of real estate required for site preparation.

· System constraints posed by overhead, ground level, and underground obstructions.

· General summary of geotechnical findings (It shall be the responsibility of the Contractor to obtain Geotech services).

· Site-specific facility/support requirements to include:

· Electrical Power study

· System installation considerations

· Operator’s building and shelters

· Security

· Operator control considerations

· Human needs, etc.

· Secondary workstation considerations

· Telecommunication, LAN and Voice access and availability, to include the pathway.

· Environmental constraints/limitations.

· Agencies or activities that may require permits prior to site development.

· Construction equipment access.

· Radiation Safety.

· Identification of any item that could delay estimated equipment installation date.

· Alternative site recommendations with justification if the primary location is unavailable/unsuitable.

· Lighting conditions to include,

· Ambient light conditions (i.e. existing lights).

· Final Construction Drawings with PE Stamp from state where installed.

The Engineering Assessment may also include additional topics deemed appropriate by the evaluation team and/or CBP representatives. Examples of discretionary topics include:

· Recommendations for optimizing traffic flow and minimizing operational disruptions during construction.

· Evaluation of potential environmental impacts and mitigation strategies.

· Assessment of site-specific risks, such as flooding, erosion, or seismic activity.

· Recommendations for integrating new systems with existing infrastructure.

· Identification of opportunities for cost savings or efficiency improvements during construction.

· Analysis of site-specific safety concerns and recommendations for additional safety measures.

Installation Plan and Checklist (D006) The Contractor shall provide and deliver an Installation Plan and Checklist to provide information and ensure coordination with GSA, CBP HQ (including Environmental), and Local Port authorities for all actions, including:

· Work Schedule

· Site Access

· Trash removal

· Traffic control

· Coordination between subcontractors

· GSA Approvals

Construction Design Review Process The construction design review process is a structured, iterative evaluation of design deliverables conducted at key milestones before construction begins. Its purpose is to ensure the project meets all requirements, adheres to applicable codes and standards, aligns with stakeholder expectations, and is optimized for cost-effectiveness, constructibility, and operational efficiency. The process serves as a collaborative mechanism to identify and resolve errors, mitigate risks, and refine the design to achieve project objectives. Comment by CARAMANICA, JANET L: But what *IS* the “design review process” and what is the Vendor’s responsibility in it? This paragraph should provide a more descriptive overview of expectations / responsibilities of the process. Also is the “design review” a document or a meeting - hard to tell and will relate to what’s asked for (*how* it’s to be prepared / delivered) in the deliverables table. (currently reads to me as more of a milestone than a tangible deliverable like a document package) Comment by MERLI, KAITLIN H (CTR): Added more clarifying language and broke out the bullets into a requirements sections

Requirements The Contractor is responsible for managing and facilitating the design review process, which includes preparing and delivering design documentation, hosting review meetings, and addressing feedback from stakeholders. Specifically, the Contractor shall:

· Design reviews at conceptual, 50%, 95%, and IFC stages

· Establish design reviews for site drawings at the concept, fifty percent (50%), ninety-five percent (95%), and Issued for Construction (IFC) stages Upon award of a Task Order.

· Respond to comments within 14 business days of receiving the design review back from the Government.

· Host, at its facility:

· The contract kick-off no more than 30 days after contract award as described in the SOW, Comment by MERLI, KAITLIN H (CTR): Is this a correct addition? Comment by GARCIA, DANIEL: Correct. Comment by COLQUITT, KEERROR J (CTR): 30 days is very long, consider reducing Comment by MERLI, KAITLIN H (CTR): Due to the sheer size and amount of work that goes into these IDIQs and projects, we have historically provided 30 days.

· A system and preliminary design review at 60 days after contract award,

· A final design and/or critical design review at 120 days after contract award, Comment by MERLI, KAITLIN H (CTR): What is a “critical design review”? Comment by GARCIA, DANIEL: The critical design review is the last review of the contractor’s proposed system to conform to SOW/FRD requirements prior to Factory Testing and production of systems. In essence, CBP’s last review of the system to ensure it meets our requirements.

· And a factory testing design meeting no more than 150 days after contract award.

· Additional Quarterly Reviews will be held at either a Government Site or at the Contractor facility. These reviews may also coincide with major Program Management Reviews.

Design Review Stages Comment by MERLI, KAITLIN H (CTR): In what phase or timeframe does this occur? Comment by GARCIA, DANIEL: This will occur after site survey, as funding allows, as the contractor will require a visit to the site to determine proper space and visualize a location for the system(s) Comment by CARAMANICA, JANET L: Is this a stage under “Construction Design Review Process”? Seems like it should be indented to be subordinate to 3.4. Comment by MERLI, KAITLIN H (CTR): This is a good point and I made the indent adjustment Upon award of a Task Order, the Contractor shall conduct design reviews at the following stages:

1. Concept Review

2. 50% Design Review

3. 95% Design Review

4. Issued for Construction (IFC) Review

Adjudication of Design Reviews Each design review is adjudicated through a collaborative process involving the contractor, CBP stakeholders, and other relevant parties. The contractor is responsible for presenting the design deliverables, including system placement, facility requirements, infrastructure considerations, and any other elements relevant to the review stage. Stakeholders evaluate the design based on its alignment with operational needs, regulatory compliance, feasibility within the project’s scope, and adherence to applicable codes and standards. Feedback and comments are provided by CBP stakeholders, including port authorities, the NIID, OIT, and BSDP, within 14 days of submission. Upon receiving the Government’s review feedback, the contractor must address all comments and incorporate revisions into the design within 14 days. Once all comments and revisions have been incorporated, the design deliverables will receive formal approval from the Government, allowing the project to advance to the next stage.

Acceptance Criteria The design acceptance criteria establish clear, measurable standards defined by the Government for evaluating whether the design and subsequent construction meet the project's requirements and objectives. These criteria are tailored to the specific needs and intricacies of each site and serve as the foundation for accountability, quality assurance, and successful project delivery. The criteria ensure that all design deliverables align with operational requirements, regulatory compliance, and stakeholder expectations.

Acceptance of Design Deliverables 0.

0. All design deliverables will be reviewed and approved by the Government at the predefined review stages above.

0. Government acceptance of site drawings, provided in writing by a government representative, will follow stakeholder reviews at the designated milestones (i.e. Conceptual, 50%, 95%, and IFC). Comment by GARCIA, DANIEL: Government representative provides notification verbally or by email to proceed. Comment by MERLI, KAITLIN H (CTR): How is acceptance provided? Via letter or signature on the drawing?

0. The Contractor shall not move onto the next phase until acceptance is received from the Government.

Concept Review Stage Comment by MERLI, KAITLIN H (CTR): In what phase or timeframe does this occur? Comment by GARCIA, DANIEL: This will occur after site survey, as funding allows, as the contractor will require a visit to the site to determine proper space and visualize a location for the system(s) Comment by CARAMANICA, JANET L: Is this a stage under “Construction Design Review Process”? Seems like it should be indented to be subordinate to 3.4. Comment by MERLI, KAITLIN H (CTR): This is a good point and I made the indent adjustment The concept review is an early-stage evaluation of a project's preliminary design that serves as the foundation for all subsequent design and construction activities. Its primary purpose is to ensure that the proposed concept aligns with the project’s objectives, requirements, and constraints while addressing functionality, feasibility, compliance with regulations, and stakeholder needs. This review focuses on high-level design elements before detailed design work begins, allowing for early identification of risks, challenges, and opportunities for optimization. In this stage, the Contractor shall:

· Collaborate with the Customs and Border Protection stakeholders Non-Intrusive Inspection (NII) Division stakeholders to determine system(s) placement (e.g. location).

50% Review Stage

· Collaborate with stakeholders to ensure site suitability:

· Confirm the final location of the NII Command Center. Comment by CARAMANICA, JANET L: This sub-section appears to describe the build-out / remodel of Command Center and Workstation as part of the requirement but don’t see design requirements for those. There is some reference to them in the FRDs, but almost as if they are separate entities and only integrating with the NII systems. I think this warrants more clear description of expectations (here and throughout the document package) Comment by MERLI, KAITLIN H (CTR): The command center is discussed in more detail in Attachment 2

· Include detailed requirements for construction materials, structural considerations, and finishing specifications.

· Provide a detailed proposed layout of the Command Center.

· Include workspace ergonomics, placement of equipment, and compliance with applicable regulations, such as codes for safety and accessibility.

· Ensure that local-level input is captured and integrated into the workstation design.

· Confirm the number of workstations needed to accommodate operational needs from port-specific stakeholders.

· Confirm where the secondary workstation is to be installed.

· Determine the potential for system interference and if Radiation Portal Monitors (RPM) need to be installed. Comment by CARAMANICA, JANET L: Suggest rewording so it doesn’t appear as thought installing RPMs may be a requirement under this SOW. Comment by MERLI, KAITLIN H (CTR): They may be a requirement but really is determined at a site by site basis.

95% Review Stage Comment by MERLI, KAITLIN H (CTR): @MARA, JEFFREY J please make sure this is all written correctly. Providing more detail on the review stages as requested by AMD. Make any revisions as needed or let me know if its not necessary. Thanks! Comment by MARA, JEFFREY J: No issues.

The 95% Design Review is a critical milestone in the design process where the design is near completion and all major systems, layouts, and specifications have been finalized. At this stage, the design documents should be comprehensive and include all necessary details for construction and implementation. The review focuses on ensuring that the design meets all project objectives, requirements, and constraints, and adheres to applicable codes, standards, and stakeholder expectations. This stage serves to confirm that the design is ready for final adjustments before transitioning to the Issued for Construction (IFC) stage. In this stage, the Contractor shall:

· Collaborate with stakeholders to finalize the NII system(s) characterization.

· Confirm all system components, including X-ray and imaging equipment, are accurately represented in the design.

· Ensure site suitability and finalize facility requirements.

· Verify the final location of the NII Command Center and confirm its alignment with operational needs.

· Provide finalized construction materials, structural considerations, and finishing specifications.

· Submit the final proposed layout of the Command Center, including.

· Workspace ergonomics and placement of equipment.

· Compliance with applicable regulations, such as codes for safety, accessibility, and environmental standards.

· Incorporate local-level input into the design.

· Validate the number of workstations required to meet operational needs based on feedback from port-specific stakeholders.

· Confirm the placement and configuration of the secondary workstation.

· Address any remaining concerns regarding system interference and finalize the placement of Radiation Portal Monitors (RPM).

· Prepare for final adjustments and IFC stage.

· Ensure all design elements are complete and ready for final review.

· Identify and resolve any outstanding issues or discrepancies in the design.

· Confirm that all deliverables are compliant with project requirements and ready for construction.

The 95% Design Review represents the last opportunity to make significant adjustments to the design before it is finalized for construction. The contractor must ensure that all feedback from previous reviews has been addressed, and that the design is fully optimized for constructibility, operational efficiency, and compliance. Formal approval of the 95% design deliverables by the Government is required to proceed to the Issued for Construction (IFC) stage.

Issued For Construction Review Stage The Issued for Construction (IFC) Review Stage is the final milestone in the design process, where all design deliverables are fully completed, reviewed, and approved for implementation. At this stage, the design documents must be finalized to include all necessary details for construction, ensuring alignment with project objectives, requirements, and constraints. The IFC review focuses on verifying that the design is constructible, compliant with applicable codes and standards, and optimized for operational efficiency. This stage marks the transition from design to construction, and formal approval of the IFC deliverables is required before construction activities can begin. In this stage, the Contractor shall:

· Submit finalized design deliverables.

· Provide a comprehensive set of construction-ready documents, including:

· Final site drawings with all revisions incorporated.

· Detailed specifications for materials, equipment, and construction methods.

· Certified drawings reviewed and stamped by a Professional Engineer (PE) licensed in the state where the system will be installed.

· Installation plans, wiring diagrams, and any other required documentation.

· Prepare for construction:

· Identify and resolve any remaining issues or discrepancies that could impact construction activities.

· Confirm construction schedules, site access, and logistics with CBP and other stakeholders.

· Ensure all necessary permits, approvals, and clearances are in place prior to the start of construction.

The IFC Review Stage represents the culmination of the design process, ensuring that the project is fully prepared for construction. The contractor must ensure that all deliverables are complete, accurate, and compliant with project requirements. Formal approval of the IFC design deliverables by the Government, including the PE-stamped drawings, signifies readiness to proceed with construction and marks the official start of the implementation phase.

Construction Requirements This section outlines the specific requirements and standards the contractor must adhere to during the construction phase. It defines the scope of work, technical specifications, quality expectations, and compliance with applicable codes, regulations, and safety standards. The contractor is responsible for ensuring that all construction activities align with the approved design, project schedule, and budget, while maintaining clear communication with the project team to address any issues or changes that may arise. The construction phase begins upon the approval of the IFC drawings and ends when civil works is complete. Comment by MERLI, KAITLIN H (CTR): I think it makes sense to include Civil Works in the construction phase since that is when they break ground. Comment by MERLI, KAITLIN H (CTR): Should the construction kick-off meeting be included here? Comment by MERLI, KAITLIN H (CTR): What are the requirements for civil works? Comment by GARCIA, DANIEL: No requirements for civil works as it is site specific.

Construction Scheduling (D007) Comment by GARCIA, DANIEL: Is this in the proper section? Construction Scheduling might not be the proper heading unless it specifically relates to construction. The current bullet reads high-level timeline for:

Design Construction Installation

· The Contractor shall provide a high-level timeline for key milestones (D007) across the design, construction, and installation phases, ensuring that the timeline includes the following: Comment by MERLI, KAITLIN H (CTR): When does the vendor need to provide this and to who? Comment by GARCIA, DANIEL: Construction Scheduling timeline should be provided prior to CKOM. Schedule is discussed during CKOM and should not deviate from what is being submitted. Comment by CARAMANICA, JANET L: I recommend this be separated from the “detailed schedule” below in the deliverables table Comment by MERLI, KAITLIN H (CTR): Noted. Comment by CARAMANICA, JANET L: The way this is written, design will already be complete by the time it gets to Section 4. So it’s confusing to have this in here Comment by MERLI, KAITLIN H (CTR): Moved those details to the design section.

· Scheduling and phased plans for construction to include construction kick-off

· Completion of installation

Or maybe it becomes a sub-component of the “detailed construction schedule” vs. a separate item? Comment by MERLI, KAITLIN H (CTR): Noted.

· The Contractor shall develop the phased construction plan based on insights gathered during site surveys,

· and shall prioritize the plan to minimize disruption to existing operations as best as possible.

Construction Kick-Off (D008)

· The Contractor shall collaborate with the government, NIID representative, to schedule a construction kick-off meeting at the site.

· The Contractor shall provide a formal presentation to include construction activities, schedule, site adaptation during construction, and safety precautions. Comment by RUSSO, JOHN A (CTR): DID? Comment by CARAMANICA, JANET L: Certainly needs to be added to deliverables table. (construction kick off meeting is listed, but refers to holding the meeting (technically a milestone), not the actual presentation.) Comment by MERLI, KAITLIN H (CTR): Added the presentation to the deliverable

· The Contractor shall conduct a site walk-through, with CBP representatives, of where construction activities will be held to address any outstanding issues or concerns.

1.

1.1.

Civil Construction Work Civil construction work is a critical component of project execution, providing the necessary infrastructure and foundation for the successful installation of large-scale fixed systems. This phase involves a range of activities designed to prepare the site, establish essential utilities, and ensure compliance with operational, safety, and regulatory requirements. The scope of civil construction work may vary based on site-specific conditions but typically includes the following key elements:

· Mobilization and Site Preparations

· Securing the Site

· Command Center Construction

· Demolition, Excavation, and Removal

· Site Grading and Preparation

· Utilities Installation

· Concrete and Asphalt Work

· Steel Work

· Traffic Control Measures

· IT Infrastructure

· Site Survey

· Stormwater Pollution Prevention Plan (SWPPP)

· Permitting

0. Communication Comment by MERLI, KAITLIN H (CTR): What are the requirements of this section? What does the vendor need to do to communicate proactively?

Reports Email Maybe if there is only a deviation from the plan?

Is this the weekly vendor meetings with the COR?

· provide updates on progress,

· identify potential issues at the construction site,

· and proposing resolutions for minimizing interference. Comment by CARAMANICA, JANET L: What kind of interference? System interference? This isn’t very clear. Comment by MERLI, KAITLIN H (CTR): Mitigating interference between multiple large X-ray systems. Interference can lead to signal degradation, false readings, or equipment malfunctions, which may compromise the effectiveness of the system.

· The Contractor shall conduct bi-weekly contract calls with NIID during the construction phase.

· If any issues arise that pose high risk to the project schedule or cost, the Contractor shall notify NIID immediately.

Installation Requirements This section outlines the requirements the contractor must follow for the installation of the Large-Scale Fixed systems. The contractor shall coordinate installation activities, adhering to the approved schedule, and ensuring compliance with applicable codes and regulations. All equipment must be installed, tested, and verified to meet operational requirements before final acceptance.

Scope of Installation Comment by CARAMANICA, JANET L: This section warrants additional sub-sections to define expectations beyond the “Scope”. There is almost no context of expectations, responsibilities, or progress checks and issue resolution during installation. I imagine this is a very complex activity and should be further described.

Also, similar to construction design planning, recommend considering…