200824_FFE_Substitution_Form.docx

This is a Substitution Request Form for the Maine Correctional Center's Invitation to Bid issued on August 4, 2016, for Furniture, Fixtures & Equipment (FFE) serving Buildings 2 and 3 located in Windham, Maine. The form provides a standardized template for bidders to request approval of substitute products in lieu of the basis of design items specified in the solicitation. Bidders must complete the form by identifying the item designation tag, providing the basis of design manufacturer and model, proposing alternative manufacturer and model information, documenting item dimensions, describing the substitute product, and listing sustainable attributes and finishes as priced. The form requires submission of vendor name and signature by the submitting individual, with initials confirming investigation and determination that the proposed product meets or exceeds the quality level of specified products.

Bidders must attach or include additional drawings, specifications, or cut sheets as required to adequately evaluate each substitution request, consistent with the Instructions to Bidders and Product Requirements sections of the solicitation. The form does not specify pricing information, set-asides, award timelines, or contract term details, as it functions as a procedural document within the broader invitation to bid rather than as a standalone contract award vehicle. This substitution process allows for product flexibility while maintaining quality standards and enabling comprehensive evaluation by the Maine Correctional Center procurement team.