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Addendum 1 Request For Proposal No. 200000001724 License Plate Bags Q&A and Second Round of Question Timeline
The State is allowing a second round of Q&A effective immediately and due by June 9th at 3:00 pm EDT. Questions must be emailed to CathyCarr@michigan.gov by the above due date.
| Q# |
| Document and Section |
| Page # |
| Bidder Question |
| MDOC Responses |
| 1 |
| RFP, Proposal Instructions |
| 3 |
| Will you confirm that solicitations will only be considered if they are accompanied by the required samples? |
| Yes, bidder must submit samples of work that are identical to the proposed Contract Activities by the proposal deadline. |
| 2 |
| RFP, Proposal Instructions |
| 3 |
| In the process of developing the solution for this requirement, bidders may come up with alternate specifications that enhance the final product. Questions are due very early in the solicitation process, and the RFP states that any alternate specifications to be proposed must be submitted with questions. Would the State be open to extending the deadline only for questions regarding alternate specifications? |
| The State will not extend this round of bidder questions. The State will allow a second round of Q&A effective immediately and due by June 9th at 3:00 pm EDT. |
| 3 |
| RFP, Proposal Instructions |
| 4 |
| Will a transcript be made available of the Pre-Proposal Meeting held on May 12? |
| No, the meeting was optional, so a transcript was not created. |
| 4 |
| RFP, Proposal Instructions |
| 4 |
| Will the state release the names of the participants in the Pre-Proposal Meeting held on May 12? |
| No, the meeting was optional, so attendance was not recorded. |
| 5 |
| Vendor Questions Worksheet, #7 |
| 12-13 |
| Does the state only want W2 employees included, or also 1099 and owners? |
| W2 and 1099 employees should be included. |
| 6 |
| MCL 24.61 / Act 153 of 1937 |
| N/A |
| Because the bag requires printing, does the selected contractor need to comply with the State Printing Act? |
| Yes, the State hereby amends the Standard Contact Terms of the RFP to include: |
1. 41. State Printing. All printing in Michigan must be performed by a business that meets one of the following: (a) have authorized use of the Allied Printing Trades Council union label in the locality in which the printing services will be performed; (b) have on file with the Michigan Secretary of State, a sworn statement indicating that employees producing the printing are receiving prevailing wages and are working under conditions prevalent in the locality in which the printing services will be performed; or (c) have a collective bargaining agreement in effect and the employees are represented by an operations that is not influenced or controlled by management.
| 7 |
| RFP Section 2.2, Delivery |
| 17 |
| We want to confirm some of the delivery requirements. Due to the security required for the facility being delivered to, the State requires all trucks to leave empty, and deliveries may only be made in a four hour window? (We are confirming this because it affects transportation costs.) |
| In accordance with Section 2.2 C. There shall be nothing loaded on or in the truck other than items being delivered to MSI. In accordance with 2.2 A, |
Deliveries will be accepted 8:00 am to 10:00 am and 12:00 pm to 2:00 pm. EST/EDT. Monday – Thursday. The four-hour window does apply for all deliveries.
| 8 |
| RFP Section 2.2, Delivery |
| 17-18 |
| How long does it take to get a driver LEIN cleared? |
| In accordance with Section 2.2, LE.I.N. clearance should be submitted “at least 48 hours prior to delivery. |
| 9 |
| RFP Section 2.2, Delivery |
| 17-18 |
| If the driver is delayed due to a lockdown at the facility, will the State reimburse the selected contractor for the additional costs that will be borne for the driver to wait? |
| No. In accordance with Section 2.2, E. The State will not be responsible for any additional charges which may arise due to delivery delays caused by a mobilization or any other reason. |
| 10 |
| RFP Section 2.2, Delivery |
| 17-18 |
| Are there rules for what the driver can have in their vehicle? Many drivers have tobacco products, cell phones, and multi-function tools. |
| See Section 3.4 Security. |
| 11 |
| RFP Section 2.3, Reporting |
| 18 |
| Does the State require evidence of the ability to report? |
| No, the bidder does not have to submit sample report with their bid. The bidder must be able to complete these reports and should list any variances in their bid response. |
| 12 |
| RFP Section 3.2 |
| 19 |
| In order to get full points for this, must the contractor have a toll-free number? |
| The state is unable to describe how points will be allocated on a response that is not yet submitted. |
| 13 |
| RFP Section 6.2 |
| 24 |
| Letter A seems to not apply to this solicitation. Will you confirm that we can ignore this? |
| Agreed. The state hereby removes Section A. |
| 14 |
| RFP Section 8 |
| 24 |
| What are the State’s payment terms? |
| In accordance with Terms, Section 29, All undisputed amounts are payable with 45 days of the State’s receipt. |
| 15 |
| SLA Metric 1: Delivery Time Frame #1 |
| 1 |
| Could you confirm that the penalty for late shipping is, if you do not deliver within 90 days you will be charged 1% of the delivery total and then another 1% every 5 days until delivery is made? Is this compounding or always 1% of the delivery total? |
| In accordance with the SLA, a service credit of 1% of the Delivery Order total will be assessed one day after the due date (from receipt of order) and every 5 business days thereafter. The State’s preferred 90 business days is reflected below as an example. The timeframes will be updated according to the mutually negotiated contract. |
Example:
Day 91: 1% of Delivery Order total.
5 Business Days later: 1% of Delivery Order total.
5 Business Days later: 1% of Delivery Order total.
And so on until delivery is complete.
Extenuating circumstances will be reviewed by the MDOC Contract Manager before any Service Credits are assessed.
| 16 |
| SLA Metric 1: Delivery Time Frame #2 |
| 1 |
| What is the penalty for not submitting a confirmation of the delivery date within two days of receipt? |
| While there is no financial assessment, failure to comply can result in the issuance of a Corrective Action Plan or Vendor Performance. Extenuating circumstances will be reviewed by the MDOC Contract Manager. |
| 17 |
| SLA Metric 2: Reporting |
| 2 |
| What are the key metrics that will need to be reported monthly for the order and delivery report? |
| Key metrics will be agreed upon with the Contract Manager after bids are received. |
| 18 |
| SLA Metric 3: Shortages |
| 3 |
| Shortages of 5% will be accepted after a 2% fee is deducted from the total delivery order amount. What is the penalty for overages? |
| There is not a penalty or service credit for overages. |
| Can I have your last awarded Price? |
| The last award price for full size bags were $114.46 for a carton of 2,000 and motorcycle bags were $64.05 for a carton of 2,000. Prices were increased during the contract term to $118.00 for a carton of 2,000 full size bags and $68.00 for a carton of 2,000 motorcycle bags. |
| Do you know if our samples, submitted last year, will still be good for the next rounds of bids? |
| Samples must be submitted for each bid. Previously submitted samples will not be accepted. |