20-ITB - 237352 - Construction Kanis Park Loop - SOW (2).pdf

INVITATION TO BID

CONSTRUCTION

Bid Event # 237352 Job 061776, Little Rock Kanis Park Loop (TAP-22) (S)

Kanis Park 820 S. Rodney Parham Road City of Little Rock, Arkansas

The capital city of Arkansas is also the state’s largest municipality with over 202,000 people calling it home. The City of Little Rock employs over 2,500 employees in 16 departments. It is our mission to ensure our City is a safe, secure, and prospering place to live, work, and play.

Mayor Frank Scott Jr.

City of Little Rock – Invitation to Bid – 237352 - Job 061776, Kanis Park Loop (TAP-22)

City of Little Rock, 500 W. Markham St., Little Rock Arkansas 72201 (501) 371-4560

Contents

SCHEDULE AND ACCESS INFORMATION

SECTION 1 – GENERAL INFORMATION

1.1 PURPOSE

1.2 BACKGROUND INFORMATION

1.3 DEFINITION OF REQUIREMENT

1.4 DEFINITIONS OF TERMS

1.5 RESPONSE DOCUMENTS

1.6 NONCOLLUSION

1.7 PROPRIETARY INFORMATION

1.8 ISRAEL BOYCOTT NOTICE

1.9 BOYCOTT OF THE ENERGY, FOSSIL FUEL, FIREARMS, AND AMO INDUSTRIES

1.10 REQUIREMENT OF ADDENDUM

1.11 PAST PERFORMANCE

SECTION 2 – PROJECT SCOPE OF SERVICES

2.1 GOAL

2.2 TERMS OF AWARD

2.3 MINIMUM QUALIFICATIONS

2.4 BID SECURITY

2.5 GENERAL REQUIREMENTS

2.6 INSURANCE AND WARRANTIES

2.7 PAYMENT STRUCTURE

2.8 PRICING

SECTION 3 – PERFORMANCE MATRIX

SECTION 4 – CONTRACT MANAGEMENT

4.1 COMMUNICATION PLAN

4.2 JOINT VENTURE

SECTION 5 – SUPPLEMENTAL DOCUMENTATION

SECTION 6 – CONTRACT

6.1 NEGOITATIONS

6.2 ISSUANCE OF CONTRACT

6.3 COOPERATIVE USE

6.4 LIABILITY

SECTION 7 – INQUIRES AND SUBMISSION INSTRUCTIONS

SECTION 8 – TERMS AND CONDITIONS

BID BOND CONTRACT

SCHEDULE AND ACCESS INFORMATION

Schedule of Solicitations

Title: ITB – 237352 - Job 061776, Little Rock Kanis Park Loop (TAP-22) (S)

Description: Demo existing grade and widen and repave existing trail.

Release Date: May 28, 2026 @ 10:00 A.M.

Pre-Bid Walk-Thru June 5, 2026 @ 10:00 A.M. (On site at basketball courts).

Vendor Questions

Deadline:

June 12, 2026 @ 10:00 A.M.

Close Date: June 29, 2026 @ 10:00 A.M.

Bid Opening Information (Optional)

Bid Opening Meeting

MS Teams

Date: 06/29/2026 Time: 10:15 A.M. Central Time

Web Link: ITB – 237352 - Job 061776, Little Rock Kanis Park Loop - Bid Reading | Meeting-Join | Microsoft Teams

Meeting ID: 274 021 277 586 048

Passcode: Ci2NZ3us

Dial-In: +1 972-371-0918,164046306# United States, Dallas

Phone Confer. ID: 421 063 428#

Resources

Business Contact Little Rock Business Portal | City of Little Rock

Procurement Purchasing Division | City of Little Rock

LRPROCURE by

Euna littlerock.bonfirehub.com

Israel Boycott Restriction Confirmation

By submitting a formal proposal to this Bid Solicitation, a Prospective Vendor agrees and certifies that they do not boycott Israel, and if selected will not boycott Israel during the aggregate term of the contract. Vendor must attach a signed copy of the Combined Certification for Contracting with the City of Little Rock form to the proposal submission.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmOGIwMGEtZDI1OC00MjQyLWFlNTgtYWU0ODcyYjZlMmUy%40thread.v2/0?context=%7b%22Tid%22%3a%2284d336e2-3cb3-4ee8-91ca-5e4f107776ce%22%2c%22Oid%22%3a%220482e7ca-b0e2-4a95-9ca7-449438c919bf%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmOGIwMGEtZDI1OC00MjQyLWFlNTgtYWU0ODcyYjZlMmUy%40thread.v2/0?context=%7b%22Tid%22%3a%2284d336e2-3cb3-4ee8-91ca-5e4f107776ce%22%2c%22Oid%22%3a%220482e7ca-b0e2-4a95-9ca7-449438c919bf%22%7d tel:+19723710918,,164046306 https://www.littlerock.gov/business/little-rock-business-portal/ https://www.littlerock.gov/city-administration/city-departments/finance/divisions/procurement/ https://littlerock.bonfirehub.com/portal/?tab=openOpportunities

Boycott of the Energy, Fossil Fuel, Firearms, and AMO Industries

By submitting a formal proposal to this Bid Solicitation, a Prospective Vendor agrees and certifies that it does not boycott the energy, fossil fuel, firearms, and ammunition industries and will not boycott the energy, fossil fuel, firearms, and ammunition industries during the term of the contract.

Vendor must attach a signed copy of the Combined Certification for Contracting with the City of Little Rock form to the proposal submission.

Vendors must submit responses to this request online at LRProcure powered by Bonfire on or before the designated due date and time.

Responses should comply with all requirements stated in this bid solicitation. The Vendor is required to be both responsive and responsible as per the terms of this bid. If any conflict is identified in key terms (such as the quantity or type of work to be performed), the City of Little Rock reserves the right to disqualify the Vendor's response at its sole discretion.

The City reserves the right to revise the bid submission deadline. If the City needs to make changes or revisions, an addendum will be available on Bonfire under Public Notices.

The City has worked hard to make sure this request is correct, but it is up to the Bidder to check the proposal carefully because the City and its team are not responsible if there are mistakes or missing information. The responsibility for determining the full extent of the exposure to risk and verifying all information herein shall rest solely on those parties’ making proposals. The City, its representatives, and its agents shall not be responsible for any error or omission in this ITB, nor shall they be responsible for any Vendors or representatives' failure to verify the information herein and to determine the full extent of that exposure.

The City of Little Rock hereby notifies all bidders that this contract is subject to applicable labor laws, non-discrimination provisions, wage rate laws and other federal laws including the Fair Labor Standards Acts of 1938.

The Work Hours Act of 1962 and Title VI of the Civil Rights Act of 1964 also apply. “Build America, Buy America” provisions apply to this project.

http://www.littlerock.bonfire.hub.com/

SECTION 1 – GENERAL INFORMATION

1.1 PURPOSE

The City of Little Rock has issued this Invitation to Bid (ITB) to businesses authorized in the State of Arkansas and qualified to provide the requested service(s) outlined in this bid document.

Professional completion of the Kanis Park Trail Loop repave.

1.2 BACKGROUND INFORMATION

Little Rock is the State Capital and the largest city in Arkansas. It was chartered in 1835 and is in the central part of the state, approximately 135 miles west of Memphis, Tennessee. The city has a population of 202,591 according to the 2020 census certified by the Arkansas State Treasurer. The 2025 operating budget revenues as approved by

Ordinance No. 22079 are $338,231,579 including the General Fund revenue budget of $263,108,099.

It is also a major cultural, economic, and governmental center in central Arkansas. Several cultural institutions are in Little Rock, such as the Arkansas Museum of Fine Arts, the Arkansas Repertory Theatre, the Arkansas Symphony

Orchestra, The Museum of Discovery, William J. Clinton Presidential Library & Museum, and the Mosaic Templars

Cultural Center, including a diverse array of outdoor recreational opportunities.

1.3 DEFINITION OF REQUIREMENT

A. The words “must” and “shall” signify a requirement of this solicitation and that Bidder’s agreement to and compliance with that item is mandatory.

B. Exceptions taken to any requirement in this solicitation, whether submitted in the Vendor’s response or in subsequent correspondence, may cause the Responder’s response to be disqualified.

C. Bidders may request exceptions to non-mandatory items. Bidder must clearly explain the requested exception and should reference the specific solicitation item number to which the exception applies.

1.4 DEFINITIONS OF TERMS

A. The City has made every effort to use industry-accepted terminology in this bid solicitation and will attempt further to clarify any point of an item in question as indicated in the Clarification and Discussion of

Proposal.

B. “Best Interests” used herein means practicing economical frugality, professionalism, and a firm commitment to the publicly stated goals of the City

C. “Bid Opening Meeting” is the formal process in which sealed bids are opened and the contents are revealed to all Bidders and the public (optional attendance).

D. “Commodity Code” is the standardized system of numbers used to identify goods and services being purchased. The City of Little Rock utilizes the NIGP Code.

E. “City” means the City of Little Rock, Arkansas. When the term “City” is used herein to reference any obligation of the City under a contract that results from this solicitation.

F. “Public Notice” is the Bonfire bulletin board where the City can issue changes or new information about a project. Vendors can find this in the [Messages] section titled “Public Notices.” Vendors who have viewed a project will receive an email notification when a new public notice is posted.

G. “Prospective Vendor” means a person who submits a bid in response to this solicitation.

H. “Responsible bid” means a Vendor response that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

I. “Responsive bid” A bid solicitation that is deemed to meet all the requirements set forward in the bid solicitation such as but not limited to bid instructions, technical requirements, general requirements, acceptance of terms and conditions, and provide complete information.

J. “Notice of Award” is the written notice of the acceptance of a bid from the City to the successful Vendor.

K. “Notice to Proceed” is written communication issued by the City to the contractor authorizing them to proceed with the work and establishing the date of commencement of the work.

L. “Specifications" A part of the contract documents consisting of written descriptions of a technical nature of materials, equipment, construction systems, standards, and workmanship.

M. “Supplementary Conditions” are modifications to adapt the specific requirements of the project and that may be imposed by applicable federal, state, and local laws.

N. “Work” is all labor necessary to produce the construction required by the contract documents, and all materials and equipment incorporated or to be incorporated in the project. The contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

O. “Written Notice” is any notice to any party relative to any part of this Agreement shall be in writing and considered delivered and the service thereof completed, when posted by certified or registered mail to the said party or his authorized representative.

P. “Vendor” means a person who sells or contracts to sell commodities and/or services.

Q. The words “Responder,” “Bidder,” and “Vendor” are used synonymously in this document.

R. The terms “Invitation to Bid,” “ITB,” and “Solicitation” are used synonymously in this document.

S. The terms “bid,” “response,” and "submission" are used synonymously in this document.

1.5 RESPONSE DOCUMENTS

The Bidder’s responsive/responsible proposal must be submitted thru LRPROCURE Bid Opportunities Portal on or before the closing date and time. Other documents and/or information required must be attached to bid solicitation upon submission.

1.6 NONCOLLUSION

Bidder shall represent and warrant that in connection with a response to this solicitation:

A. The Bidder has not been a party to any collusion among Responder(s) in the restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding.

B. The Bidder has not been a party to any collusion with any official or employee of the City of Little Rock as to quantity, quality, or price in the prospective contract or any other terms of said prospective contract.

C. The Bidder has not been a party in any discussion between Bidders and any official of City concerning the exchange of money or other things of value for special consideration in the letting of a contract.

D. Bidder's failure to disclose such a relationship may result in one of the following:

1. The City’s rejection of the Responder's response.

2. The City’s cancellation of any resultant contract.

1.7 PROPRIETARY INFORMATION

A. Response documents pertaining to this solicitation will become the property of the City of Little Rock and shall be subject to the Arkansas Freedom of Information Act (FOIA).

1.8 ISRAEL BOYCOTT NOTICE

A. Pursuant to Arkansas Code Annotated § 25-1-503, a public entity shall not enter into a contract valued at

$1,000 or greater with a company unless the contract includes a written certification that the person or company is not currently engaged in and agrees for the duration of the contract not to engage in, a boycott of Israel.

B. Vendor's signature on the Combined Certification for Contracting with the City of Little Rock form shall represent and warrant they do not boycott Israel and will not boycott Israel during the remaining aggregate term of the contract.

1.9 BOYCOTT OF THE ENERGY, FOSSIL FUEL, FIREARMS, AND AMO INDUSTRIES

Pursuant to Arkansas Code Annotated § 25-1-1002, a public entity shall not enter into a contract valued at $1,000 or greater with a company unless the contract includes a written certification that the person or company is not currently engaged in and agrees for the duration of the contract not to engage in a boycott of the energy, fossil fuel, firearms, and ammunition industries. The signed Combined Certification for Contracting with the City of

Little Rock form shall represent the Bidder’s compliance.

1.10 REQUIREMENT OF ADDENDUM

This solicitation shall be modified only by an addendum written and authorized by City.

1.11 PAST PERFORMANCE

A Vendor's past performance with City may be used to determine if the Bidder is “responsible”. Responses submitted by the Bidder determined to be non-responsible shall be disqualified.

SECTION 2 – PROJECT SCOPE OF SERVICES

2.1 GOAL

The City of Little Rock Parks and Recreation Department , is seeking a qualified General Contractor to provide comprehensive heavy construction services for the Arkansas Department of Transportation (ARDOT) JOB 061776, Kanis Park Loop (TAP-22) project.

Desired Outcome

The desired outcome of this ITB is construction of the ARDOT JOB 061776, Kanis Park Loop (TAP-22) as indicated within this solicitation in full accordance with the project Plans, Specifications and Contract Documents and all other supplementary and referenced documentation included herein or provided by Little Rock Parks and Recreation

Department.

2.2 TERMS OF AWARD

A. The bid shall be awarded on an all or none basis, to the lowest qualified bidder who meets all specified requirements, and who has the absolute capability to provide the required services. Responses to this bid solicitation will be used by the City of Little Rock to determine if the vendor has the appropriate experience, licensures, and qualifications to be considered for the project.

B. The Vendor must have a license to operate in the State of Arkansas.

C. On Federal-aid projects, the Contractor’s do not have to have license to respond to the bid but must provide a current copy of their Arkansas State Contractor License prior to the required time to sign the contract.

Contractors and subcontractors shall be licensed and bonded.

D. The City of Little Rock Treasury Management Division will determine validity of all business licenses.

E. For more information regarding business licenses requirements, contact the Treasury Division | City of Little Rock.

F. The City reserves the right to reject all bids and to waive any informality or irregularity in any bid.

G. Bidder must attach a signed copy of the Combined Certification for Contracting with the City of Little Rock form to the bid submission.

Note: Failure to submit the executed Certification as a part of the bidding documents will make the bid nonresponsive and not eligible for award.

H. The term of this agreement will be sixty (60) days. Upon mutual agreement, the contract may be extended.

I. Arkansas Performance and Payment Bond: Prior to contract award, the selected vendor shall submit an Arkansas Performance and Payment Bond as found in the Specifications and Bid and Contract Documents.

https://www.littlerock.gov/city-administration/city-departments/finance/divisions/treasury/ https://www.littlerock.gov/city-administration/city-departments/finance/divisions/treasury/

2.3 SERVICES REQUESTED

A. Upon submission of their bid, vendors shall be in agreement with and qualified to perform the work as outlined with all information present, or provided thereafter, within the Bid and Contract Documents

(Job 061776, Little Rock Kanis Park Loop (TAP-22) (S) sections of this solicitation.

B. The vendor shall complete all aspects of the project and must meet current Federal ADA Regulations and Standards.

C. The vendor shall be in compliance with the requirement of Act 150 of 1965 of the State of Arkansas, effective June 3, 1965, (codified as amended at Ark. Code Ann. §§ 17-25-301 through 17-25-316), which is the current Arkansas State Licensing Law for Contractors.

D. It is expressly agreed that the contractor is acting as an independent contractor in performing the Work described herein. See the drawings, typical.

E. Prior to issuing the notice to proceed to the Contractor, the Sponsor must hold a preconstruction meeting with the Contractor and must invite the Department’s Resident Engineer assigned to the Project.

F. The Vendor shall be available for construction inspection(s) performed by the City of Little Rock Proejct

Manager in accordance with the Guideline for Inspection for the Locally Administered Construction

Contracts for Transportation Alternatives Program (TAP) Projects and Recreation Trails Program (RTP)

Projects (Form LPA-023).

G. The vendor shall demolish the existing trail in designated areas and install approx. 2 inches thick (after compaction) of gravel base in preparation for new asphalt paving 3 inches thick.

H. The vendor shall widen (both sides) of the existing trail to 14 feet wide and compacting the excavated areas and installing new 3 inch thick asphalt paving for the walking trail.

I. The vendor shall repair all damaged areas of the approx. 7-foot-wide walking trail to prepare for overlaying.

J. The vendor shall prepare the grade around the manhole including installing, leveling, and compacting suitable fill and providing seed and straw upon completion.

K. The vendor shall prepare the site including installing, leveling, and compacting suitable fill at the designated areas of trail removal. The new hot mix asphaltic concrete shall be installed on the walking trail. The asphalt paving material shall be spread and compacted to 3 inch thickness the entire length and width of the walking trail.

L. The trail shall be tapered down over 10 feet length to the width of the concrete culvert under the walking trail as it transitions across the drainage ditch.

M. The trail shall be tapered down over 10 feet in length to the width of the concrete walking trail as it transitions under the I-630 interstate.

N. A non-mandatory pre-bid meeting will be held on the Date and Time and Location noted on the (Pre-Bid

Discussion Meeting) at the beginning of this document. The Meeting is Non-Mandatory and will be held at the basketball courts at Kanis Park, 820 S. Rodney Parham Road, Little Rock, Arkansas 72204, attending vendors should sign in.

O. The vendor shall install a 25 foot diameter 4 inch thick concrete plaza where the trail meets the existing trail along the creek and transitions to the I-630 Interstate.

P. All changes in elevation along the walking trail and as the trail connects to new and existing plazas, ADA requirements for slope shall be met.

Q. The vendor shall prepare the walking trail as needed and install the new asphalt paving to provide a (Max.

Cross Slope of 1.5% and Max. Longitudinal Slope of 3.8%, typical with asphalt installed). See the drawing for the noted area to be asphalt paved, approximately 1,254 linear feet.

R. The vendor shall visit the site, review all conditions, and verify all quantities of required materials for the completion of the project.

S. The vendor shall repair damaged portions of the trail due to the contractor’s construction work to the standards and materials required for the project.

T. The vendor shall clear and clean the site of all construction debris upon completion of the work.

U. The vendor shall grade the adjacent disturbed soil to provide adequate drainage away from the areas of construction and seed and straw all disturbed soil.

V. The vendor shall not be debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

W. If requested by the City, upon project completion the vendor shall attend a final acceptance meeting for the

Project held by the City of Little Rock Project Manager at an agreed upon time and date with ARDOT’s Resident

Engineer assigned to the project.

2.4 MINIMUM QUALIFICATIONS

Qualified bidders must submit a Statement of Vendor’s Qualifications responding to ALL the following questions.

The responses provided must be clear and comprehensive. The statement shall be submitted in the form of a PDF attachment with your bid. The bidder may provide supplemental information, if deemed necessary.

A. Name of Bidder

B. Mailing Address (if more than one office, identify primary office responsible for bid)

C. Telephone and fax numbers.

D. Email address and contact information attached.

E. Date when organization was formed.

F. If incorporated, what year did you incorporate?

G. How many years have you engaged in the contracting business under your present firm or trade name?

H. Detail the background and experience of the principal members of your organization, including the officers.

I. What are your contracts on hand? Provide a schedule of contracts and anticipated date(s) of completion.

J. Describe your firm’s qualifications and character of work.

K. Have you ever failed to successfully and/or satisfactorily complete any work awarded to you?

L. Have you ever been in default on a contract? If so, where, and why?

M. For the past five (5) years have your firm had any judgements filed against it for failure to pay materials suppliers, any damages to property or any other reason under contract? If so, please provide a list of judgments and explanations, if applicable.

N. For the past five (5) years have your firm had any liens, judgements, or certificates of indebtedness for failure to pay taxes or workers’ compensation insurance? If so, please provide a list of any liens, judgements, or certificate of indebtedness and explanations, if applicable.

O. Upon request, can you provide any other information such as a detailed financial statement that may be required by the City of Little Rock?

2.5 BID SECURITY

All city construction or demolition bids awarded that are $50,000 or more require a Bid Bond of 5.0 percent (%) of the total bid submission. This requirement can be satisfied by cashier's check drawn upon a bank or trust company doing business in this state of Arkansas, or by a corporate bid bond (see form at end of Scope of work).

Again, the Bid Bond is not necessary if bid is less than $50,000.

To be eligible, the cashier’s check or bid bond must be received by the closing date and time for this bid solicitation to the following address:

City of Little Rock

Attention: Procurement Division

500 West Markham Street, Suite 300

Little Rock, Arkansas 72201

2.6 GENERAL REQUIREMENTS

A. All aspects of the project must meet current Federal ADA Regulations and Standards.

B. Vendors shall be in compliance with the requirement of Act 150 of 1965 of the State of Arkansas, effective June 3, 1965, (codified as amended at Ark. Code Ann. §§ 17-25-301 through 17-25-316), which is the current Arkansas State Licensing Law for Contractors. The Vendor shall indicate on the bid form the current license number as issued by the applicable licensing entity.

C. The Vendor shall agree to commence work under this contract with 10 calendar days after they receive the written “Notice to Proceed” of the City and to fully complete the project within sixty (60) consecutive calendar days thereafter as stipulated in the specifications.

D. It is expressly agreed that Contractor is acting as an independent contractor in performing the Work described herein.

E. Complete Lobbying Certification. This certification is required by 49 CFR 20 and Vendor shall complete and submit Standard Form – LLL (SF-LLL), “Disclosure Form to Report Lobbying,” in accordance with its instructions to this ITB.

F. FWHA-1273: Each set of contract documents shall include FWHA-1273 “Required Contract Provisions, Federal-aid Construction Contracts,” and such supplements that may modify the FWHA-1273.

G. Compliance with Executive Order 14332.

H. Davis-Bacon Pre-determined Minimum-Wage Rates: Davis-Bacon requirements apply to all projects greater than $2,000 that are physically located within the existing right-of-way of a functionally classified city street or highway. The Davis-Bacon wage rates will be provided by ARDOT.

I. “Build America, Buy America” Provisions: Because federal highway funds are included in this project “Build America, Buy America” requirements as specified in Title 23 of the United States Code Section 313 and Title 23 of the Code of Federal Regulations Section 635.410, apply to this project. A section of the bidding documents should specify these requirements as part of the project.

J. Arkansas State Contractor License. Bidders must provide a current copy of their Arkansas State Contractor License prior to contract award.

Note: Contractors and subcontractors shall be licensed and bonded.

2.7 INSURANCE AND WARRANTIES

The Vendor shall carry the following insurances throughout the term of the contract and any extension thereof.

Prior to award of a resulting contract, the Vendor must provide a Certificate of Insurance naming the City of Little Rock as additional insured.

Workmen’s Compensation (statutory requirements)

Comprehensive General Liability – one million dollars ($1,000,000)

Personal Injury – one million dollars ($1,000,000)

Property Damage and other liabilities – one million dollars ($1,000,000)

2.8 PAYMENT STRUCTURE

A. The Vendor shall submit all invoices resulting from contract purchase order to the City of Little Rock’s Accounts

Payable Division, Department of Finance, Room 315, 500 West Markham, Little Rock, AR 72201 at:

accountspayable@littlerock.gov.

Email invoice preferred.

B. The City follows a standard thirty (30) day net terms.

C. The vendor shall submit pall period request for payment resulting from contract purchase order to the Little Rock Parks and Recreation Department. All requests for payment shall be made on the form as provided or approved by the Department.

mailto:accountspayable@littlerock.gov

D. This ITB and its subsequent award and agreement are subject to the availability of federal funds from the Arkansas Department of Transportation in cooperation with U.S. Federal Highway Administration to the City of Little Rock (Grantee) under the Grant Agreement. The City of Little Rock (Grantee) Shall notify Contractor, in writing, of any modification, payment, delays, or cancellations of said funds by funder. This ITB and its subsequent award and agreement, any and all obligations to the Contractor may be terminated by the City of Little Rock if for any reason the funder reduces or does not pay fully the Grant Agreement to Grantee.

2.9 PRICING

A. Any cost not identified by the successful Vendor but subsequently incurred in order to achieve successful operation shall be borne by the Vendor.

B. To allow time to evaluate responses, prices shall be valid for ninety (90) days following the bid opening.

C. Vendor shall provide a bid or cost for professional completion of Kanis Park trail Loop repave and reporting as indicated within this solicitation.

D. Pricing shall include all associated costs. The City will not pay any cost not listed in the Vendor’s price proposal—unless the City agrees in writing—even if it’s later required for services, equipment, or service quality.

E. The City should receive any discounts offered by, or available to the Vendor. For term contracts the beginning date for computing discounts will be the date of invoice or the date of delivery and acceptance, whichever is later.

F. Prices quoted are to be net prices. If the Vendor makes an error in extending total prices, the City may accept the lesser amount whether reflected by extension or by the correct multiple of the unit price.

G. Any prices in the response have been arrived at without collusion.

H. All bid pricing shall be quoted in U.S. dollars and cents ($).

I. Vendor must provide the most up to date cost information available and if there is a change in rates, ensure the new price for services is reasonable as required by 2 CFR 200.324(a) & 404.

J. The contract price may be changed only by a Change Order. Change Orders must be submitted by the Vendor to the City of Little Rock’s Project Manager before any work is completed. The City of Little Rock must then submit the Change Order request to ARDOT’s Resident Engineer for approval and eligibility. The value of any work covered by a Change Order or any claim for increase or decrease in the contract price shall be determined by one or more of the following methods below:

A. Unit prices previously approved;

B. An agreed lump sum.

SECTION 3 – PERFORMANCE MATRIX

The City seeks to collaborate with the Vendor and other stakeholders to enhance accountability and contract management, improve results, and adjust the delivery of products and/or services based on learning what works.

Metric Data Source Data Frequency Responsibility Review Cadence

1. How many days (within the required parameters of this bid) did the contractor take to complete the project?

Department

Records

Completion of

Project

City of Little Rock

Parks and Department

Completion of

Project

2. For the duration of the project, what percentage of the time was the contractor available to receive and respond to routine phone calls?

Department

Records

Completion of

Project

City of Little Rock

Parks and Department

Completion of

Project

3. For the duration of the project, what percentage of the time was the contractor available to receive and respond to emergency calls?

Department

Records

Completion of

Project

City of Little Rock

Parks and Department

Completion of

Project

4. Vendor Performance

Report (Ad-hoc)

Vendor

Performance

Review Form

As Needed – At

Least Once Per

Contract

City of Little Rock

Procurement Division

Completion of

Project

5. Vendor Performance

Review

Bonfire Annually City of Little Rock

Procurement Division

Annually

SECTION 4 – CONTRACT MANAGEMENT

4.1 COMMUNICATION PLAN

A. To manage this contract and the goals outlined in sections herein, the City will collect performance data and regularly discuss performance metrics with selected Vendors.

B. The Vendor update meeting shall occur monthly at an agreed-upon time and date. Upon mutual agreement, the parties may move to this meeting if necessary to avoid scheduling conflicts, holidays, or similar occurrences. Any changes or cancellations to a meeting shall be communicated at least twenty-four (24) hours in advance.

4.2 JOINT VENTURE

A. A joint proposal submitted by two or more Vendors is acceptable.

B. In the event of a joint venture, documentation must be submitted with the proposals identifying all participating business entities.

C. Prior to the award, a binding agreement between the participants must be provided. The City will recognize both companies as one entity.

D. The City shall have a single point of operational contact with the entity that is formed pursuant to this provision.

E. Two companies with the same physical address or with a single point of operational contact will be considered one entity.

SECTION 5 – SUPPLEMENTAL DOCUMENTATION

A. City of Little Rock Ordinance 20,482 § 1, 10-3-11, Sections 18.51 – 18.53:

https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_CH18MIPROF_AR

TIIOFINPUPEOR

B. Act 1068 – “To Repeal The Arkansas Prevailing Wage Law; And To Provide Flexibility To Cities And Counties For Capital Construction Projects; And To Declare An Emergency:

https://www.arkleg.state.ar.us/Bills/Detail?ddBienniumSession=2017%2F2017R&measureno=sb601

C. Arkansas Code 22-9-203 Pertaining to Public Works Projects Bids By Encouraging Small, Minority, and Women Business Enterprises:

https://arkleg.state.ar.us/Bills/Detail?id=HB1954&ddBienniumSession=1999%2FR

D. City of Little Rock Public Works Contracts and Specifications, under the section entitled “Design and

Construction Details”: https://www.littlerock.gov/city-administration/city-departments/public-works/applications-details-and-manuals/

SECTION 6 – CONTRACT

6.1 NEGOITATIONS

A. If the City chooses, negotiations may be conducted with the highest-ranking prospective Vendor. Negotiations are conducted at the sole discretion of the City.

B. If negotiations fail to result in a contract, the City may begin the negotiation process with the next highest ranking prospective Vendor. The negotiation process may be repeated until the anticipated successful Vendor has been determined, or until such a time the City decides not to move forward with an award.

6.2 ISSUANCE OF CONTRACT

A. Any resultant contract of this bid solicitation is subject to City approval processes which may include board review.

6.3 COOPERATIVE USE

A. The City of Little Rock, as the issuing office for this solicitation, shall be the leading agency for this contract.

Other governmental entities may participate in any contract resulting from this solicitation that falls under its scope of work throughout the life of the contract.

https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_CH18MIPROF_ARTIIOFINPUPEOR https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_CH18MIPROF_ARTIIOFINPUPEOR https://www.arkleg.state.ar.us/Bills/Detail?ddBienniumSession=2017%2F2017R&measureno=sb601 https://arkleg.state.ar.us/Bills/Detail?id=HB1954&ddBienniumSession=1999%2FR

B. The Vendor must agree to offer the same pricing, terms, and conditions to participating governmental entities as outlined in this solicitation.

6.4 LIABILITY

The City of Little Rock shall not assume liability or obligation on behalf of any other governmental entity that may use any contract resulting from this solicitation. All purchases and payment transactions shall be made directly between the Vendor and the requesting entity

6.5 Confidentiality

Upon opening, all bid submissions become public information subject to disclosure under the Arkansas Freedom of Information Act.

The Arkansas Freedom of Information Act, as amended, is extremely broad in its scope. Any person(s) or organization(s) submitting a response to this ITB who wishes to include proprietary information with the proposal should be on notice that such a proposal may be deemed public record subject to disclosure upon completion of the selection process. Any such information that is not intended for disclosure should be placed in a separate sealed envelope and the proposal should note what part(s) of the proposal requires reference to such information.

The envelope should note that this information is not intended for public disclosure, is being provided to the City on loan by the party and is to be returned to the party immediately if any request for disclosure is made of this information pursuant to the Arkansas Freedom of Information Act. Upon receipt of any such request, the City shall immediately return the property to the person(s) or organization(s) submitting the proposal and shall not maintain a copy. HOWEVER, IF SUCH ACTION SOMEWHO RESULTS IN AN INCOMPLETE PROPOSAL THAT IS DEEMED BY THE

CITY OR SELECTION COMMITTEE NOT TO BE RSPONSIVE TO THIS ITB THE PROPOSAL SHALL BE DEEMED

DISQUALIFIED AND SHALL NOT BE CONSIDERED FURTHER.

6.6 Title VI, Civil Rights Act

A. The Contractor, and its sub-contractors, sub-recipients, sub-grantees, successors, transferees, or assignees, shall comply with:

i Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) and its applicable federal statutory, regulatory authorities, other pertinent directives, circulars, policy, memoranda, and guidance prohibiting discrimination on the basis of race, color, national origin, age, sex, and disability and give assurance that it will promptly take any measures necessary to ensure such compliance;

ii all applicable provisions governing the City of Little Rock’s, or applicable federal departments or agencies, access to records, accounts, documents, information, facilities, and staff;

iii any program or compliance reviews, or complaint investigations, or both, conducted by the City, or federal department or agency;

iv record retention and reporting requirements, and maintain and preserve all project records for a minimum of five (5) years and all requests for documents and materials in a timely, complete, and accurate manner;

and v all other reporting, data collection, and evaluation requirements, as required by the City, prescribed by law, or detailed in program guidance.

B. The City of Little Rock, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the applicable federal regulations, hereby notifies all bidders that it will affirmatively ensure that in regard to any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

6.7 Recordkeeping

The successful bidder shall maintain all financial and accounting records related to the Contract in accordance with generally accepted principles of accounting. Upon request by the City, such records shall be made available for inspection at a minimum of three (3) years post-project completion, more if required by the funder of federal rule.

FHWA-1273, Required Contract Provisions, Federal-aid Construction Contracts, and Supplements.

Retain all records relating to inspection and certification, the Contractor’s billing statements, and any other files necessary to document the performance and completion of the work in accordance with requirements of 2 CFR

Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit for Federal Awards.

6.8 Indemnification

The successful bidder shall indemnify and save harmless the City against any and all claims or liabilities arising from the successful bidder’s violation of any applicable law, ordinance, permit, or regulation in the performance of the agreement.

6.9 Governing Law

The agreement with the successful bidder shall be governed and construed in accordance with Arkansas law or

Federal law, as applicable. In the event of any legal action to enforce or interpret the agreement, the sole and exclusive venue shall be a court of competent jurisdiction in Pulaski County, Arkansas. The applicable Statute of

Limitations, as provided under Arkansas law, shall not be waived. The statute of limitation period shall be tolled for any fraudulent act committed by the successful bidder that the City cannot discover upon due diligence. In any resulting contract, the City shall not be required to waive its right to trial by jury.

SECTION 7 – INQUIRES AND SUBMISSION INSTRUCTIONS

Bid submissions must be submitted electronically via LRPROCURE powered by Bonfire, a Euna Brand Solutions prior to the bid closing data. Bid Closing Date is listed under “Important Events.

Any questions or inquiries regarding a bid solicitation must be submitted prior to the Questions Due Date.

Questions Due Date is listed under “Important Events.” Once this date has passed, no further communication shall occur between City of Little Rock and suppliers or service providers.

For any system-related questions, technical errors and/or help, please contact Bonfire Technical Support or using the Help Button or at support@gobonfire.com Mon-Fri 8:00am-8:00pm EST.

Bids Submissions may be revised and resubmitted prior to the Bid Closing Date. Only submitted submissions will be considered.

SECTION 8 – TERMS AND CONDITIONS

https://littlerock.bonfirehub.com/ mailto:support@gobonfire.com

All prospective Vendors who submit a proposal agree to be bound by the City of Little Rock Standard Terms and Conditions for Vendors and the online EUNA Terms & Conditions.

https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.bonfire.com/terms-and-conditions/

BID BOND CONTRACT

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned as Principal, and as Surety, are hereby paid and firmly bound unto

City of Little Rock as owner in the penal sum of for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.

Signed: This day of _______________________, 2026.

The condition of the above obligation is such that whereas the Principal has submitted to

City of Little Rock a certain bid attached hereto and hereby made a part hereof to enter into a contract with the City for your services.

NOW, THEREFORE:

(a) If said bid shall be rejected, or in the alternate.

(b) If said bid shall be accepted and the principal shall execute and deliver a contract on the Form of Contract attached hereto (properly completed in accordance with said bid) and shall furnish a bond for his faithful performance of said contract and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid, then this obligation shall be void, otherwise the same shall remain in force and effect it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of time within which the City may accept such Bid, and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

SEAL:

Principal

By:

Surety By: