2-Technical Specifications.pdf

TECHNICAL SPECIFICATIONS 2026

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LIBRARIES – VARIOUS LOCATIONS

125 Morris Turnpike, Newton, MMAIN BRANCH Main Entrance, Reception Area 103 Main Street, Franklin, FFRANKLIN BRANCH Main Entrance, Reception Area 101 Main Street, Newton, DDENNIS BRANCH Main Entrance, Reception Area 21 Stanhope Sparta Road, Stanhope, LLOUIS CHILDS BRANCH Main Entrance, Reception Area 66 Route 94, Vernon, DDOROTHY HENRY BRANCH Main Entrance, Reception Area 69 Route 639, Wantage, SSUSSEX/WANTAGE BRANCH Main Entrance, Reception Area

WHEATSWORTH ROAD OFFICES AND FACILITIES

201 Wheatsworth Road, Hamburg, DDEPT. OF ENVIRONMENTAL & PUBLIC HEALTH 201 Wheatsworth Road, Hamburg, OOFFICE OF TRANSIT 201 Wheatsworth Road, Hamburg, OOFFICE OF FLEET Main Entrance, Office of Fleet

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UUNOCCUPIED FACILITIES

The following described County facilities are frequently not occupied. When scheduling non-emergent work in any of these facilities, the Successful Respondent shall notify the Facilities Management Division at least seventy-two (72) hours prior to starting work to make provisions for gaining entry into the facility as well as verifying their presence/departure at the facility.

TOWN OF NEWTON

1. 82 Main Street, HHILL MEMORIAL BUILDING

SUSSEX COUNTY FAIR GROUNDS, PLAINS

1. CCOUNTY OF SUSSEX EXPOSITION BUILDING

DPW MAINTENANCE CENTERS, VARIOUS LOCATIONS

1. Co Rte 605, Hopatcong Boro - HHOPATCONG MAINTENANCE CENTER

2. Co Rte 521, Sandyston Twp - LLAYTON MAINTENANCE CENTER

3. Co Rte 610, Stillwater Twp - SSTILLWATER MAINTENANCE CENTER

4. Co Rte 639, Wantage Twp - SSUSSEX/WANTAGE MAINTENANCE CENTER

5. Co Rte 644, Vernon Twp - VERNON MAINTENANCE CENTER

6. Co Rte 655, Frankford Twp - FFRANKFORD MAINTENANCE CENTER

7. Co. Rte. 623, Lafayette Township - LLAFAYETTE MAINTENANCE COMPLEX

8. US 206, Andover Township - AANDOVER MAINTENANCE CAMP

HOMESTEAD COMPLEX, CO RTE. 655, FRANKFORD AND HAMPTON TOWNSHIPS

1. MMOSQUITO EXTERMINATION COMMISSION GARAGE AND STORAGE BUILDING

2. SSEWAGE TREATMENT PLANT

PROCEDURE FOR PLANNED WORK UNDER THE CONTRACT

The Successful Respondent, under the terms of this agreement, shall be available for non-emergent planned work. The County will perform a site visit with the Successful Respondent to describe the extent of the work and then provide a written work request to the Successful Respondent. Any time restrictions or special needs will be clearly defined in the Owner’s work request. As part of the requirements for performing planned/non-emergent work, the Successful Respondent shall provide a written work request response which shall include the following items:

a. Estimate of materials

b. Estimate of labor

c. Timetable of work

d. Estimated start date

e. Other trades required to complete the work

f. Work required of the County

g. Other costs, conditions and/or requirements

h. Date of the County's work request for the work

i. Date of Successful Respondent's pricing response

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QUANTITY AND PAYMENT

The Successful Respondent shall submit to the Owner for approval a complete description of all material and equipment he contemplates incorporating in the course of their work. The installation of all mechanical materials and/or equipment shall also conform to the applicable requirements of the Code.

Labor - Each project shall be authorized by individual purchase order. All billing shall reflect the hours worked at the hourly rate applicable and the total cost for the project. Only the hourly rates stated on the proposal sheets shall be accepted.

Material - All materials and equipment furnished by the Successful Respondent and solely for the purpose of performing contract repairs or alterations as authorized by the Director shall be at a fixed rate for the entire term(s) of the contract. The rate shall be a fixed percentage above or below, or equal to existing reasonable and prevailing rates for these said materials furnished to this locale. Proof of the purchase price for which the mark-up or down or remain the same is calculated shall be submitted with all billings. The County shall reserve the right to furnish and supply said materials and equipment at the discretion of the Director. Proof of purchase price shall consist of invoicing specifically for the site in which said work is performed.

The County of Sussex shall be referenced by the supplier of said invoice on each invoice and no other items such as tools or materials for projects other than the work the Successful Respondent is engaged in (or taxes) shall be included on said invoice or in the event the Successful Respondent has the materials in stock an appropriate invoice for such materials shall be prepared that reasonably compares to current costs for similar materials.

Equipment – If the Successful Respondent is required to rent equipment for a project they are entitled to receive a reasonable ownership expense cost based on prevailing local rental rates for the period that such equipment is in use for the performance of the contract; no profit or overhead shall be allowed for such equipment. The decision of the Director of Facilities as to

Technical Specifications p. 7 of 13 what a "reasonable ownership expense cost" is shall be final. All other equipment the Successful Respondent uses in the regular course of business shall be absorbed within the hourly rate billable for services provided.

MMethod of Payment - The Successful Respondent shall submit invoices and vouchers to the Owner prior to the deadline established by the County's Prompt Payment Policy. The invoice shall be accompanied by itemized statements showing in detail the labor, material and equipment used for each job, and specifying the unit and total cost for each. Authorized payment for work shall be made by check from the Sussex County Treasurer's Office after the Director, or in the case of other offices the person charged with same responsibility has accepted the invoicing and documentation submitted. The County will not deviate from their prompt payment policy to convenience a . The Successful Respondent's invoice shall be accompanied by an itemized statement showing in detail all labor and materials for each category billed (not in summary form). The invoice shall include the location, date, and hours incurred for each type of labor. The recommended form for documenting your invoicing:

Date work performed: Location:

Type or Category of Labor:

Total Hours: # Labor Total: $_

Total Hours: # Labor Total: $_

Contract Hourly Rate: $_

Type or Category of Labor:

Contract Hourly Rate: $_

Type or Category of Labor:

Contract Hourly Rate:$_ Total Hours: # Labor Total: $_

NOTE: Each class of labor on a project shall be itemized according to the above method and at the unit prices bid on the proposal sheet. HHours invoiced shall correlate with the sign in/out sheets of the facility where the work was performed.

Materials provided: $ X Markup _ % =$ Mat. Total: $

NOTE: All materials provided shall have attached documentation from suppliers, manufacturers and/or distributors. Additional information on this requirement is contained in this section under the title "Material".

Type of Equipment Used: Total Hours: # Equip. Total: $

Daily total of all Labor/Material/Equipment: $

NOTE: Materials may be invoiced on a single day once all materials are on the , providing said materials have been acknowledged and inventoried by an authorized representative of the County.

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RRULES AND REGULATIONS TO BE OBSERVED

The Successful Respondent shall, by date of commencement of the contract, have sufficient number of their work-force, maintained in physical residence, in proximity of Sussex County to expeditiously respond to emergency calls on a twenty-four (24) hour, three hundred sixty-five day per year basis.

The Successful Respondent shall comply with all pertinent and applicable rules and regulations concerning precautions to be taken in the proximity of high-voltage lines for the prevention of accidents, of the New Jersey Dept. of Labor & Industry, wherever high voltage lines are located within or adjacent to the project or the sites of any operation of the Successful Respondent in connection with the work of the contract.

The Successful Respondent's attention is particularly directed to the requirements of the current edition of the Construction Safety Code promulgated by the New Jersey Dept. of Labor & Industry, Bureau of Engineering & Safety. Article 3.6 of said Construction Safety Code states the requirements regarding reporting of accidents involving injury, loss of life, and property damage.

In carrying out of the provisions of this contract or in exercising any power of authority granted them by their position, there shall not be liability upon the Board, the Director, and their authorized representatives or assistants, either personally or as officials of the County, it being understood that in such matters they act as agents and representatives of the County.

GENERAL CONDITIONS

Proof (affidavit) of payment and interim/final releases of lien, or lien claim bond as provided by statute, are conditions precedent to the Owner’s release of progress and/or final payment to the Successful Respondent.

The Successful Respondent shall provide interim release(s) of lien, or lien claim bonds, for each category of payment defined in the schedule of values and/or by vendor, supplier, sub-contractor, sub-sub-contractor with each requisition for payment.

The Successful Respondent shall provide for current certified payroll records (as required by regulation) with each requisition for progress/final payment. If the Successful Respondent should fail to provide for such records the Owner may withhold payment until such time the records are provided.

ADDITIONS AND DELETIONS OF SERVICE

The County of Sussex shall reserve the right to add or delete services to this contract within the scope of work described. Costing associated with said adds/or deletions shall be in accordance with bid pricing for materials and/or labor on attached bid proposal sheet.

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EEMERGENCY RESPONSE

Due to the critical nature of the County's facilities, response to emergencies is imperative .

The Successful Respondent is required to and shall initiate a call-back to the facility within thirty (30) minutes of the initial emergency call from the County. If the emergency is of such nature as to require immediate attention, the Successful Respondent shall be at the work site no later than two hours after the time of the initial call. The County will provide the Successful Respondent upon request a list of individuals empowered to authorize the Successful Respondent to immediately proceed.

The County will pay an additional two hours above and beyond the actual time spent on-site if the Successful Respondent responds within the two hour time period allowed for emergency response.

The Successful Respondent shall meet this requirement and/or if necessary by providing a qualified (pre-approved) sub-contractor to respond (note at the hourly rates contracted).

The County shall in particular not tolerate a Successful Respondent being unresponsive to the 24- hour facilities.

The County is responsible for many lives within those buildings. AA single unresponsive incident shall result in a warning. A second incident shall result in termination of the contract.

Within ten (10) days of the notice to proceed, the Successful Respondent shall establish communication services by telephone service(s) with the County of Sussex where all calls for regular and emergency service shall be received and recorded.

All calls for emergency service shall be answered (returned) within thirty (30) minutes of the first call to the service if an immediate response is not given when the call is first made. Failure to abide the terms of the emergency service requirement may be grounds for removal from the contract.

Twenty-four (24) hour live telephone answering service shall be maintained every day of the year sufficient to ensure timely responses. The Successful Vendor shall also provide a twenty-four (24) hour pager/telephone number as secondary means of communication to back-up the telephone communication service described above.

NOTIFICATION OF CONCERNED PARTIES

All planned/non-emergent work by the Successful Respondent shall require a written work request and response from the Successful Respondent.

Any special conditions that may arise while the work is being performed, i.e. utility shut-offs, building areas becoming inaccessible to employees and/or occupants, etc.

Any special need they may have to perform their duties, i.e. keys, or other means, to access otherwise secure areas, manuals and/or other information for existing equipment pertinent to the planned work, the services of other contractors, etc.

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CERTIFICATION TO PERFORM WORK

The Successful Respondent shall hold and show proof of certification recognized by the United States Environmental Protection Agency for refrigerant transition and recovery if applicable, and other certifications and registrations that may be required to work for a public entity in the State of New Jersey.

CONTRACT PERIOD

The Contract resulting from this proposal shall be in effect from date of contract award for a period of twelve (12) twelve months, with the County reserving the right to extend said contact for one (1) additional and consecutive one (1) year period at the rates proposed in the proposal.

PUBLIC WORKS CONTRACTOR REGISTRATION

NOTICE: The Work includes the performance of work that is subject to the New Jersey Prevailing Wage Act. The Successful Respondent is required to comply with the following in addition to all other requirements stated herein:

A. All provisions of the New Jersey Prevailing Wage Act.

B. The New Jersey Public Works Contractor Registration Act, which requires that the bidder and all named subcontractors be registered at the time of the bid.

C. Listing of subcontractors as required herein.

Pursuant to N.J.S.A. 34:11-56.51: No shall bid on any contract for public work as defined in section 2 of P.L.1963, c. 150 (C.34:11-56.26) unless the is registered pursuant to this act.

No shall list a subcontractor in a bid proposal for the contract unless the subcontractor is registered pursuant to P.L.1999, c.238 (C.34:11-56.48 et seq.) at the time the bid is made. No or subcontractor, including a subcontractor not listed in the bid proposal, shall engage in the performance of any public work subject to the contract, unless the or subcontractor is registered pursuant to that act.

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