2-ST2403 Solar Pedestrian Crosswalks BID Proposal Packet.pdf

TOWN OF PRESCOTT VALLEY

CIP #ST2403 – Solar Pedestrian Crosswalks

Cover 1 August 5, 2025 Section 1

BID PROPOSAL PACKET

Town of Prescott Valley

7501 E. Skoog Blvd Prescott Valley, AZ 86314

CONTACT: Jon Leyba, PE Project Manager Phone: (928) 759-3075 Email: jleyba@prescottvalley-az.gov

CONTRACT DOCUMENTS, SPECIFICATIONS & PLANS

BID DUE DATE – MONDAY, SEPTEMBER 22, 2025, at 3:30 PM ARIZONA MST

PROJECT MANAGER

Jon Leyba, PE Town of Prescott Valley 7501 E. Skoog Boulevard Prescott Valley, AZ 86314 Phone: (928) 759-3075 Email: jleyba@prescottvalley-az.gov

PROJECT DESIGN ENGINEER

Brian A. Bucholtz, PE, CFM Lyon Engineering & Surveying, Inc.

2971 Willow Creek Road, Building #2 Prescott, AZ 86301 Phone: (928) 776-1750 Email:

brianbucholtz@lyonengineering.com mailto:jleyba@prescottvalley-az.gov mailto:jleyba@prescottvalley-az.gov mailto:brianbucholtz@lyonengineering.com

Table of Contents 2 August 5, 2025

TABLE OF CONTENTS

Section # Section Name

1. ....................... Cover

2. ....................... Table of Contents

3. ....................... Notice of Invitation to Bid (Advertisement)

4. ....................... Project Information

5. ....................... Bid Proposal including Bid Schedule(s)

6. ....................... Affidavit of Non-Collusion

7. ....................... Surety Bond (a.k.a. Bid Bond)

8. ....................... Technical Specifications and/or Special Provisions (under this cover)

9. ....................... Plans (under separate cover)

Appendices Document Title A. ....................... Contract B. ....................... Statutory Performance Bond C........................ Statutory Labor and Materials Payment Bond D........................ Contractor’s Affidavit Regarding Settlement of Claims

Notice of Invitation to Bid 3 August 5, 2025 Section 3

NOTICE OF

INVITATION TO BID

The Town of Prescott Valley is seeking bids for the construction of the CIP #ST2403 – Solar Pedestrian Crosswalks. In general, the work consists of constructing sidewalk ramps, installation of Rectangular Rapid Flashing Beacons, signage, and striping.

Contract documents, plans, specifications, and other information about this bid are listed in the Bonfire Procurement Portal at prescottvalleyaz.bonfirehub.com/portal/. Information on how to acquire contract documents, plans, and specifications may also be obtained by calling Prescott Valley Public Works Department at (928) 759-3070.

A non-mandatory pre-bid conference will be held at 2:00 PM Arizona MST on Monday, September 8, 2025, in the Prescott Valley Civic Center Room 330, 7501 E. Skoog Blvd, Prescott Valley, Arizona. The ability to join virtually is available at the following link:

Microsoft Teams Join the meeting now Meeting ID: 276 500 218 480 6 Passcode: 2Xe39ju3

Electronic bid submissions will be accepted until 3:30 PM Arizona MST on Monday, September 22, 2025, on the Town of Prescott Valley’s Bonfire website. Please note that bids will only be accepted electronically, not in person. Immediately following the bid closing, the bid proposals will be electronically unsealed and read aloud in Room #330. Bid proposals received after the deadline will not be considered.

Each bid shall be accompanied by a certified check, cashier’s check or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee.

• If utilizing a Certified/Cashier’s Check – Please upload a copy of the check alongside your proposal. Vendors will also be required to deliver the original check to the Town, either by mail or drop off, before closing of the solicitation.

• If utilizing a Surety Bond – Please upload a copy of the bond alongside your proposal. Upon receipt of an Intent to Award notification, the selected vendor will be requested to provide the original surety bond to the Town, either by mail or drop off.

The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, to withhold the award, and waive any informality deemed in the best interest of the Town.

s/Fatima Fernandez Town Clerk

2TC PUB August 24, 31, 2025 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDdiYTFmNDYtMzQ0ZS00Zjg2LTg2MjAtMTVkMjg3OWY4OTBh%40thread.v2/0?context=%7b%22Tid%22%3a%22fec39ba4-0c6c-4ca7-8035-9bef7a5864ae%22%2c%22Oid%22%3a%22d03f89b3-197e-46d8-8d69-175e4d20048e%22%7d

Bid Proposal 4 August 5, 2025 Section 4

PROJECT INFORMATION

1. CIP No. and Project Name

2. Project Scope of Work:

In general, the work consists of constructing sidewalk ramps, installation of Rectangular Rapid Flashing Beacons, signage, and striping.

3. Applicable Standard Specifications and Details This construction contract shall be completed in accordance with the latest version of the “Uniform Standard Specifications and Details for Public Works Construction” as sponsored and distributed by the Maricopa Associations of Governments (hereinafter referred to as MAG). The MAG is further modified as per the Quad City Standard Details, Town of Prescott Valley Design and Construction Standards and Specifications, Town Code, and these Contract Documents, Specifications, and Special Provisions.

These referenced specifications and details are hereby incorporated into this construction contract by this reference. In the event a conflict exists between Contract Documents, the order of precedence shall be as presented in Per MAG 104.1.1.

4. Project Design Plans and Specifications The Design Plans, Technical Specifications and/or Special Provisions have been prepared by Lyon Engineering & Surveying, Inc. The Technical Specifications are included in this Bid Proposal Packet.

By this reference, these specifications are incorporated into these contract documents.

No geotechnical report has been completed for this project.

Any references in the plans or specifications to the “Skoog Boulevard” location or the “Civic Center” location are meaning the same location.

The “Item No.” columns in the Bid Schedules herein skip numbers with zero (0) quantities to maintain number alignment with the improvement plans quantities table.

5. Bid Schedule Quantities (PV/MAG 102.3) The quantities listed on the bid schedules are approximate. Actual quantities will be field verified for payment. Item quantities may be increased, decreased, or deleted at the discretion of the Town. Items of work not specifically set forth in the bid schedule, or discussed in the Technical Specifications, are incidental to the work and no additional compensation will be made. The unit prices shall be considered as full compensation. Therefore, they must include all state and local taxes required.

6. Compensation for Alteration of Work (MAG 109.4.1) Section 109.4.1 of MAG Specifications is hereby waived. No adjustment in unit price will be made for quantity changes of greater than 20 percent.

Bid Proposal 5 August 5, 2025 Section 4

7. Pre-Bid Conference

A non-mandatory pre-bid conference is scheduled for Monday, September 8, 2025 at 2:00 pm Arizona MST in the Prescott Valley Civic Center Room 330, 7501 E. Skoog Blvd, Prescott Valley, Arizona. The Bidders shall have the opportunity to ask questions of the PROJECT ENGINEER and applicable Town staff. Any interpretation, clarification, or addition to the Contract Documents shall be provided by Addenda.

8. Preparation and Submittal of Bid Proposal (PV/MAG 102.5 & 102.9) The bid proposal is considered to be this ENTIRE BID PROPOSAL PACKET, completed in full. Bidders shall retain copies for their own records.

The Bid Proposal, Affidavit of Non-Collusion, Surety Bond, and any Acknowledgement of Addenda shall be submitted via the Bonfire procurement software.

BID PROPOSALS must be received before the time and date specified in the Bonfire procurement software (or as modified by addenda/um).

Shortly after the deadline, bid proposals will be electronically unsealed and read aloud. Bid proposals received after the deadline will not be accepted. The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, and waive any informality deemed in the best interest of the Town.

Bid proposals will be evaluated and awarded based on the total base bid (i.e. all base bid schedules), plus or minus any alternate bid schedules (if any). The successful bidder will be determined by the Town Council at the regularly scheduled Town Council meeting.

9. Subcontractors List (PV/MAG 102.6) A Subcontractors List is not required in the bid proposal submittal.

10. Permits Permits (and any associated inspections) are the responsibility of the contractor to obtain. All permit fees will be waived. At a minimum, the following permits are likely required to perform the work for this project:

- Town ROW Permit with Traffic Control Plan

- Building Department Permit (Construction office)

- Temporary Storage Yard Permit

11. Licenses

The Contractor and all Subcontractors shall have a 1) valid Town of Prescott Valley Business License, and 2) valid Arizona Registrar of Contractors License for work required in this project.

Bid Proposal 6 August 5, 2025 Section 4

12. Project Schedule The total construction duration shall not exceed Thirty (30) calendar days for the base bid (and an additional Thirty (30) calendar days for the alternate bid, if the Town selects to include it) from the date of the Notice to Proceed. The following schedule of project dates is anticipated:

1. Advertisement: Sunday, August 24, 2025 and Sunday, August 31, 2025

2. Pre-Bid Meeting: Monday, September 8, 2025

Prescott Valley Civic Center Room 330 2:00 PM Arizona MST 7501 E. Skoog Blvd, Prescott Valley

3. Bid Proposal Submittal Deadline Monday, September 22, 2025

3:30 PM Arizona MST

4. Contract Award Thursday, October 9, 2025 5:30 PM Arizona MST

5. Pre-construction Conference Wednesday, October 15, 2025

6. Notice to Proceed & Monday, October 20, 2025

First Day of Construction Contract

7. Last Day of Construction Contract (30 Days) Wednesday, November 19, 2025 (Alternate ‘A’ Bid Added, 60 Days) Friday, December 19, 2025

THIS SCHEDULE IS TENTATIVE AND SUBJECT TO CHANGE WITHOUT NOTICE.

(THIS SCHEDULE IS PROVIDED FOR INFORMATION ONLY.)

13. Liquidated Damages (MAG 108.9)

Failure to complete on time shall subject the contract to liquidated damages as specified in Section 108.9 “Failure to Complete on Time” of MAG.

14. Hours of Work Working hours, including equipment start up and/or staging of equipment or materials, shall be per the table below.

Days WORKING HOURS *

Monday – Friday 7:00 AM – 7:00 PM

Saturday Not Allowed

Sunday Not Allowed

Bid Proposal 7 August 5, 2025 Section 4

These hours may be adjusted depending on special traffic control restrictions and/or other unique situations. Any request for changing the work hours shall be submitted to the Project Manager for consideration and approval.

Additional working hours may be approved by the Town, per SB 1182 as shown in the table below.

Days SB 1182 HOURS *

May 1st – October 15th Monday – Friday 5:00 AM – 7:00 PM

Concrete pours may begin at 4:00 AM.

Saturday 7:00 AM – 7:00 PM Concrete pours may begin at 6:00 AM.

Sunday Not Allowed

*Excluding Town recognized holidays, and events due to high traffic volumes.*

Inspections are to be scheduled during regular working hours, 8:00 AM to 5:00 PM, Monday through Friday, excluding Town recognized holidays, unless otherwise approved by the Project Manager.

All materials, labor, and equipment for each phase of construction must be ready and on site before any portion of that phase of construction shall commence.

15. Subletting of Contract (MAG 108.2)

The MAG Standard Specification 108.2 (E) is hereby waived. The Contractor may perform any percentage of work for this contract and sublet any percentage of work to subcontractor(s).

16. Cooperation Between Contractors This project is to be coordinated with any and all simultaneous and adjacent construction projects. The Contractor of this project shall initiate and establish a line of formal communication with all contractors who are doing simultaneous and adjacent construction projects.

17. Work Site Safety and Security The Contractor is specifically responsible for, and by submission of his/her proposal and/or execution of a contract for this project accepts full and complete responsibility for, work site safety and security for this project. It is recognized that neither the Owner nor the Project Engineer or their representatives have control of or responsibility for work site safety and security.

“In compliance with the Town’s Hazard Communication Program (Loss Control Manual), the Town is hereby notifying the contractor of their rights under the Arizona Hazard Communication Standard. The Town will provide a copy of any Workplace Chemical List, and any existing SDSs the contractor may be exposed to, if any, for the project area. The contractor is responsible for providing SDSs for any hazardous chemicals they will be bringing to the Town of Prescott Valley workplace to which employees will have an exposure.”

Bid Proposal 8 August 5, 2025 Section 4

18. Contractor Representative The Contractor shall be represented at all times during the work. Neither the Owner nor the Project Engineer will deal directly with Subcontractors. Instructions and information given by the Project Engineer to the Contractor's foreman or other on-site representative shall be considered as given to the Contractor.

19. Pre-Construction and Progress Meetings A Pre-Construction Meeting shall be scheduled prior to start of construction. The Project Manager (Town), Communications Representatives (Town), Project Engineer, Contractor, and other interested parties shall be present. The sequence of work will be discussed and will be mutually agreed upon to ensure that the work is accomplished and completed within the time specified and to allow for inspection and operations flexibility by the Town. A schedule of work, list of sub-contractors, and a list of contacts including emergency numbers are required and will be established at the Pre-Construction Meeting and maintained throughout the project.

Progress meetings will be held throughout the life of the contract by mutual agreement during the course of construction, as needed. The purpose of these meetings is to establish and maintain lines of communication, report on progress, discuss and resolve problem areas, and other such matters as related to the project.

20. Pre-Project and Post-Project Video Records The contractor shall thoroughly video record the project limits, prior to start of construction, and prior to any staging and/or delivery of materials & equipment. Provide a copy of the recording to the Owner. The format of the recording shall be approved by the Owner.

The contractor shall also thoroughly video record the project limits, post construction. Provide a copy of the recording to the Owner. The format of the recording shall be approved by the Owner.

21. Submittals Clean & legible copies of submittals shall be furnished by the Contractor to the Project Engineer & Project Manager. Submittals shall be e-mailed to the Project Team. Submittals must be submitted at least ten

(10) days prior to the commencement of work involving the submittal.

22. Construction Stakes, Lines and Grades Section 105.8 of MAG Specifications shall apply and is noted here for emphasis. The Project Engineer, Lyon Engineering & Surveying, will provide control stakes for the portion of the project, as requested by the Contractor, with a minimum of three (3) working days' (72 hours') notice. To facilitate scheduling, the Contractor shall submit a schedule of anticipated staking requirements at each coordination meeting.

After completion of each element of construction control staking, the Contractor's representative shall walk all staked areas with the Project Engineer or Project Surveyor for the purpose of accepting the stakes in place. After staking acceptance by the Contractor, the stakes are to be preserved by the Contractor.

Re-staking due to Contractor destruction of stakes, and/or failure to protect in place, will be provided on the above notification schedule at a rate commensurate with the rates charged by the engineering design firm, which will be deducted from Contractor payments.

Bid Proposal 9 August 5, 2025 Section 4

23. Property to Be Used The Contractor shall limit operations and equipment to Town Property, rights-of-way, and easements (or rights-of-entry) designated by the Owner or obtained by the Contractor for this project. Disturbances or damages to noted areas or other areas shall be restored to pre-construction condition or better, at the Contractor’s expense.

If any additional property is used for staging of equipment or materials, the Contractor must obtain written permission from the property owner and supply a copy of the written agreement to the Town.

The staging area application process is as follows:

• Permission letter from the property owner for the property to be used for staging

• Completed and approved Temporary Storage Yard Permit

• Site plan showing storage yard details including screened fencing (submitted with application)

24. Operation of Existing Facilities Only Town staff or Town contract operators (JACOBS) shall operate water valves and other water system facilities. The Contractor shall give the Town and JACOBS a minimum of 48 hours’ notice prior to the need to operate water facilities.

25. Sanitary Facilities The Contractor shall provide and maintain adequate sanitary facilities for his/her construction forces on the job site throughout the duration of the project.

26. Local Business Access The contractor shall maintain 24-hour access to all businesses and properties during the construction period. Additional "BUSINESS ACCESS" signs may be required as directed by the owner (Town).

27. Residential Access The contractor shall coordinate with and provide access to all residences during the construction period.

28. Construction Water

It shall be the responsibility of the contractor to obtain a water source for his/her water usage. No additional payment shall be made for this item. The cost of this work shall be included in the unit price for construction of the appropriate or related contract pay items.

Water withdrawal from a nearby fire hydrant is available via the Town’s “Hydrant Meter Application” process.

Access Town Internet site per the following link:

https://www.prescottvalley-az.gov/DocumentCenter/View/13557/Hydrant-Meter-Application-PDF

Water Rates: https://www.prescottvalley-az.gov/DocumentCenter/View/488/WaterFees-PDF

Base User Rate: Based on 2” Meter. Volume Rate: Based on 2” meter.

https://www.prescottvalley-az.gov/DocumentCenter/View/13557/Hydrant-Meter-Application-PDF https://www.prescottvalley-az.gov/DocumentCenter/View/488/WaterFees-PDF

Bid Proposal 10 August 5, 2025 Section 4

29. Quality Control Quality Control (QC), for this project shall be the responsibility of the Contractor and shall be paid for as a separate contract pay item. The Contractor shall provide to the Owner a copy of all QC testing. The Owner may also perform "Quality Assurance (QA)", at no cost to the Contractor. In the event that the initial QA test fails, all additional QA retests shall be charged to the Contractor in the form of deductions to Contractor payments at the actual costs.

30. Traffic Control Traffic Control measures shall be performed in accordance with plans and specifications. The Contractor shall submit a traffic control plan for approval by the Town’s Public Works Department, in accordance with Right-of-Way Permit requirements. A traffic control plan submittal is required at the pre-construction meeting.

Key elements of this plan are as follows:

• The Contractor shall maintain convenient traffic access to the adjacent and nearby businesses and residences for the duration of the project.

• Dust control shall be monitored and regulated.

• The Contractor shall provide the traffic control signs, markings and devices in accordance with the

Manual on Uniform Traffic Control Devices and ADOT supplements.

• It shall be the Contractor’s responsibility to closely coordinate all road closures, detours, and/or traffic flow alteration with local police, fire, and school officials. Coordination also includes the US Postal Service.

• The Traffic Control Plan shall be submitted to, and approved by, The Town of Prescott Valley prior to issuance of a Right of Way Permit.

• The Traffic Control Plan will be in accordance with all requirements as stated in the Town’s Right of Way Permit and all applicable sections of the special provisions and specifications.

• The Notice to Proceed for this project will not be given until the Right of Way Permit is issued.

31. Protection of Existing Utilities and Property and Project Site The Contractor shall be held responsible for any damage to existing utilities and property, both public and private, due to Contractor’s work. The Contractor shall repair or replace any such damaged utilities and property according to the requirements of the Project Engineer at no additional cost to the Town.

Existing vegetation and/or landscaping should be removed within the project limits. The Contractor shall replace any irrigation lines and/or emitters broken or damaged due to the project improvements or Contractor’s work at no additional cost to the Town. The Contractor shall be responsible for maintaining and protecting the construction area and shall adequately protect the public, in and around the construction area. This may include, at the Contractor’s discretion, temporary fencing to prevent unauthorized access to the site. Contractor shall conduct the work to ensure the least possible inconvenience to the general public and adequate protection of persons and property in the work vicinity.

The Contractor shall correct any hazardous condition immediately.

32. Dust Control and Trackout/Carryout The Contractor is required to adhere to dust control measures as per the contract specifications. In addition, the Contractor is responsible for controlling Trackout/Carryout of soil, material, and debris from the project site onto sections beyond the confines of the project site or adjacent / nearby properties. Upon observation by the Contractor of Trackout/Carryout, and/or upon notification from Project Manager, or his representatives, the Contractor shall clean up before the end of working day. If

Bid Proposal 11 August 5, 2025 Section 4 the Contractor is not responsive to notification, the Owner shall perform clean up or hire a private firm for said services and actual charges based on equipment, fuel, labor, and incidentals shall be charged to the Contractor in the form of deductions to Contractor payments. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

33. Blue Stake The Contractor is responsible for: 1.) securing all necessary Blue Stake services for the project, and 2.)

field verification of all underground utilities prior to commencement of construction.

It’s recommended that Blue Stake locations be recorded via photograph or video prior to construction activities in those areas.

34. Water Shutdown The Contractor shall minimize water shutdowns / interruptions. When a water shutdown is required, the Contractor shall provide advanced notice of 72 hours and shall closely coordinate the shutdown with the Town and its representatives. Shutdowns of more than 4 hours will require nighttime work to minimize water service disruption or provide water to residents affected by the shutdown. Any water shutdown will require notification by the Contractor to all entities impacted in accordance with requirements set forth in this Bid Proposal Packet.

35. Notifications The Contractor, in conjunction with the Town’s communication team, is required to notify local police (PVPD), local emergency and fire (CAFMA), local postal services (USPS), local medical facilities, local school officials, all local business owners and tenants, all local residents, local institutions, and adjacent construction projects, etc. impacted by this project. Notification, for example, could include door knockers, flyers, phone messages, fax messages, emails, and/or personal communication. Notification shall include dates, times, duration, noise impacts, type of construction and/or water interruption, emergency Contractor contact phone numbers, etc. The context of the notifications shall be prepared by the Contractor and provided to the Town for review / modification prior to distribution. Notifications shall be distributed no later than 72 hours in advance of construction, unless otherwise approved by the Town. No additional payment to the Contractor shall be made for notification services regardless of the measures required. Said services shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

36. Project Generated Excess The Contractor is responsible for: 1) the removal, transport, permitting, disposal, etc. of all and any excess vegetation, spoils, waste permitting, materials, system infrastructure, salvage items, pavement, debris, etc. generated by the project and 2) any associated costs for permitting and disposal. No additional payment shall be made for this item’s associated costs. The associated costs shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

37. Excavation and Spoils The Contractor is responsible for ensuring that trenches, holes, depressions, etc. are not left exposed at the end of a work shift. Traffic plates, or other security measures, must be utilized to ensure safe passage over or around all cavities. Spoils must also be cleared from roadways, pathways, open ground, etc. at the end of a work shift if they inhibit conveyance or if safety within the project limits would be

Bid Proposal 12 August 5, 2025 Section 4 compromised. Excavation and spoil services shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

38. Potholing The contractor is responsible for contacting Blue Stake and locating underground utilities including all costs for exposure of public and private infrastructure to ensure locations, sizes, fittings, depth, alignment, etc. No additional payment shall be made for this item. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

39. Dewatering

All water encountered during the work shall be disposed of by the Contractor in a manner such that it will 1) not damage public or private property, 2) not create a public nuisance, and 3) not create a public health problem. This work shall consist of furnishing equipment, materials, and labor necessary for the control and removal of water, the construction or installation of all facilities necessary to accomplish the work, and the subsequent removal of such facilities except when designated on the project plans or in the special provisions to remain in place. No separate measurement or payment shall be made for dewatering. This work shall be considered incidental and included in the unit price bid for construction or installation of the appropriate contract pay items per the bid schedules.

40. Erosion Control Measures

This project as designed will not disturb more than one acre within the project limits. Therefore, a Storm Water Pollution Prevention Plan (SWPPP) in binder format, Notice of Intent, and a Notice of Termination will not be required. The contractor shall also be responsible for controlling dust as an integral part of their construction activities as well as preventing water-borne debris and pollutants from entering receiving streams. The contractor is responsible for providing, protecting, and maintaining Erosion Control Measures, if needed, at no additional cost to the Town.

41. Warranty Period The contractor shall provide a warranty for the project or any project that will be given to the public per agreement(s). The Town’s definition of a warranty includes any workmanship, labor, materials, equipment, sales tax, etc. required to restore a project to acceptance criteria as defined by the plan. The warranty period lasts for a minimum of two (2) years from the date of Town final acceptance of project completion. All warranty work shall conform to all applicable portions of the Town Design and Construction Standards and these Contract Documents.

42. Retroreflectance/Reflectivity Testing The contractor shall provide retroreflectance/reflectivity test results per ADOT specifications for pavement markings to the Town. If ADOT specifications are not met, the failed pavement markings shall be reapplied at no additional cost to the Town until testing results are satisfactory.

43. Construction Survey Staking & As-Built Drawings The Town will be responsible for providing construction survey staking & as-built drawings as part of a separate contract with the Design Engineer & Surveyor (Lyon Engineering & Surveying). The contractor will work with the Surveyor to coordinate the construction staking and give at least 72 hours advanced notice for construction survey staking requests.

Bid Proposal 13 August 5, 2025 Section 5

BID PROPOSAL

Town of Prescott Valley 7501 E. Skoog Blvd.

Prescott Valley, AZ 86314

Date: ___________

Ladies/Gentlemen:

In compliance with your invitation for bids and all conditions of the Contract Documents, the undersigned, __________________________________________________, a corporation organized under the laws of the State of __________________________, a partnership consisting of ________________________________________________ or individual trading as ___________________________________________________ of the Town/City of _______________________________, hereby proposes and agrees to furnish any and all plans, materials, labor, construction equipment, services, transportation, TAXES, AND PERMITS required for performing all work for the construction of the CIP #ST2403 – Solar Pedestrian Crosswalks; and to construct the same and install the material therein for the Owner in a good and workmanlike and substantial manner and to the satisfaction of the Owner, through its Engineers and under the direction and supervision of its Engineers or their properly authorized agents; and strictly pursuant to, and in conformity with, the Specifications and Plans prepared by the Engineers for the Owner or their properly authorized agents at the following unit price rates included in the bid table below.

Bid Proposal 14 August 5, 2025 Section 5

BID SCHEDULE (BASE BID) FOR

CIVIC CENTER LOCATION

*Note: This is only a sample; please fill out and submit the Excel BidTable in Bonfire to submit pricing.

Item No. Spec No.

Description Est.

Quantity Unit Unit Price

Item Bid Total

1 MAG 336 Sawcut Existing Pavement 70 LF

2 MAG 350 Remove Pavement 65 SY

3 MAG 350 Remove Existing Curb and Sidewalk 40 SY

4 MAG 321 6” Asphaltic Concrete 37 SY

5 MAG 310 10” Aggregate Base Course 37 SY

6 MAG 340 6” Vertical Curb & Gutter 65 LF

7 MAG 340 Concrete Sidewalk 402 SF

8 MAG 340 Sidewalk Ramp 3 EA

9 SW 901 Trench Grate 30 LF

10 ADOT 704 High-Visibility Thermoplastic Crosswalk Marking, 4” Equivalent 867 LF

11 ADOT 704 Thermoplastic No Parking Striping, 4” Equivalent 615 LF

12 SW 902 RRFB Assembly 2 EA

13 ADOT 607 Sign Post 2 EA

14 ADOT 608 Sign 4 EA

15 ADOT 701 Obliterate Existing Striping, 4” Equivalent 89 LF

16 MAG 401 Traffic Control 1 LSum

17 MAG 106 Quality Control 1 LSum

Bid Schedule (Base Bid) Total

*Includes all applicable taxes and license fees

Bid Proposal 15 August 5, 2025 Section 5

BID SCHEDULE (ALTERNATE ‘A’) FOR

ROBERT-NACE LOCATION

*Note: This is only a sample; please fill out and submit the Excel BidTable in Bonfire to submit pricing.

Item No. Spec No.

Description Est.

Quantity Unit Unit Price

Item Bid Total

1 MAG 336 Sawcut Existing Pavement 140 LF

2 MAG 350 Remove Pavement 40 SY

3 MAG 350 Remove Existing Curb and Sidewalk 56 SY

4 MAG 321 6” Asphaltic Concrete 44 SY

5 MAG 310 10” Aggregate Base Course 44 SY

6 MAG 340 6” Vertical Curb & Gutter 51 LF

7 MAG 340 Concrete Sidewalk 250 SF

8 MAG 340 Sidewalk Ramp 2 EA

9 ADOT 704 High-Visibility Thermoplastic Crosswalk Marking, 4” Equivalent 1,065 LF

10 ADOT 704 Standard Thermoplastic Crosswalk Marking, 4” Equivalent 285 LF

11 ADOT 705 Preformed Thermoplastic Symbol for Yield Triangles, Type IV 2 EA SET

12 SW 902 RRFB Assembly 2 EA

13 ADOT 607 Sign Post 2 EA

14 ADOT 608 Sign 6 EA

15 ADOT 701 Obliterate Existing Striping, 4” Equivalent 309 LF

16 MAG 401 Traffic Control 1 LSum

17 MAG 106 Quality Control 1 LSum

Bid Schedule (Alternate ‘A’) Total

*Includes all applicable taxes and license fees

Bid Proposal 16 August 5, 2025

Bid Schedule (Base Bid) Total = $ . (use numbers)

DOLLARS & CENTS (use words)

Bid Schedule (Alternate ‘A’) Total = $ . (use numbers)

DOLLARS & CENTS (use words)

Bid Schedules (Base Bid & Alternate ‘A’) Total = $ . (use numbers)

DOLLARS & CENTS (use words)

*Note: This is only a sample; please fill out and submit the Excel BidTable in Bonfire to submit pricing.

The lowest responsible bidder is to be determined per Prescott Valley Town Code. The Town reserves the right to reject any and/or all bid proposals, or to waive any informality in any bid proposal deemed to be for the Town’s best interests. The project will be awarded based on the total amount bid for the bid schedules.

Per MAG 102.4 as modified by Town Public Works Construction Standards and Town Code, the undersigned hereby declares that they have physically visited the project site and have carefully examined the Project and Contract Documents relating to the work covered by the above bid proposal.

Each bid shall be accompanied by a certified check, cashier’s check or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee.

• If utilizing a Certified/Cashier’s Check – Please upload a copy of the check alongside your proposal. Vendors will also be required to deliver the original check to the Town, either by mail or drop off, before closing of the solicitation.

• If utilizing a Surety Bond – Please upload a copy of the bond alongside your proposal. Upon receipt of an Intent to Award notification, the selected vendor will be requested to provide the original surety bond to the Town, either by mail or drop off.

Upon receipt of Notice of Award of this bid, the undersigned will execute the formal Contract Documents.

The undersigned agrees to complete all work within Thirty (30) calendar days for the base bid (and an additional Thirty (30) calendar days for the alternate bid, if the Town selects to include it) from the date of issuance of the Notice to Proceed. If the project elements noted are not completed within the specified time and dates noted above, liquidated damages as specified in Section 108.9 “Failure to Complete on Time” of the most recent Maricopa Association of Governments (MAG) Uniform Standard Specifications and Details for Public Works Construction will be applied per day thereafter until completion.

The undersigned has carefully checked all the above figures and understands that the Owner will not be responsible for any errors or omissions on the part of the undersigned in making up this bid.

Bid Proposal 17 August 5, 2025

The undersigned is the holder of Arizona State Contractor's License No. ______________ and Classification

Respectfully submitted, ATTEST:

Witness: If bidder is an individual.

CONTRACTOR

(Corporate Seal)

(BIDDER'S FULL ADDRESS)

AGENT PROVIDING BID BOND -

CONTACT INFORMATION

(NAME)

(ADDRESS)

(PHONE NUMBER)

Affidavit of Non-Collusion 18 August 5, 2025 Section 6

AFFIDAVIT OF NON-COLLUSION

STATE OF )

County of )

, being first duly sworn, deposes and says: THAT Print Name he/she is of Print Title (Owner/Officer/Agent/President/Vice President)

(Print Name of Company) who submits herewith to the TOWN OF PRESCOTT VALLEY, a bid proposal called CIP #ST2403 – Solar Pedestrian Crosswalks.

THAT all statements of fact in such bid proposal are true;

THAT said proposal was not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation;

THAT said bid proposal is genuine and not collusive or a sham;

THAT said bidder has not, directly or indirectly by agreement, communication or conference with anyone, attempted to induce action prejudicial to the interest of the TOWN OF PRESCOTT VALLEY or of any bidder or anyone else interested in the proposed Contract; and further, THAT prior to the public opening and reading of proposal, said bidder:

1. did not directly or indirectly induce or solicit anyone else to submit a false or sham bid proposal;

2. did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his/her proposal;

3. did not, in any manner, directly or indirectly seek, by agreement, communication or conference with anyone, to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit, or cost element of his proposal price or of that of anyone else;

Affidavit of Non-Collusion 19 August 5, 2025 Section 6

4. did not directly or indirectly submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the TOWN OF PRESCOTT VALLEY, or to any person or persons who have a partnership or other financial interests with said bidder in his/her business.

BY:_____________________________________

Signature

STATE OF ARIZONA )

County of )

The foregoing instrument was subscribed and sworn to before me this

________________ day of ___________________________________, 2025.

NOTARY PUBLIC My Commission Expires:

Surety Bond 20 August 5, 2025 Section 7

SURETY BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, __________________________________, as Principal (hereinafter called the Principal), and the _______________________, a corporation duly organized under the laws of the State of _____________________ and duly licensed and possessing a certificate of authority to transact surety business in the State of Arizona, as Surety (hereinafter called the Surety), are held and firmly bound unto the TOWN OF PRESCOTT VALLEY as Obligee, in the sum of ten percent (10%) of the total amount of the bid proposal of Principal, submitted by him/her to the TOWN OF PRESCOTT VALLEY for the work described below, for the payment of which sum, well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, and administrators, successors, and assigns, jointly and severally, firmly by these presents and in conformance with Arizona Revised Statutes.

WHEREAS, the said Principal is herewith submitting its proposal for the CIP #ST2403 – Solar Pedestrian Crosswalks.

NOW, THEREFORE, if the TOWN OF PRESCOTT VALLEY shall accept the bid proposal of the Principal, and the Principal shall enter into a contract with the TOWN OF PRESCOTT VALLEY in accordance with the terms of the Bid Proposal, and give the Bonds and Certificates of Insurance as specified in the Standard Specifications with good and sufficient Surety for the faithful performance of the contract and for the prompt payment of labor and materials furnished in the prosecution of the contract; or in the event of the failure of the Principal to enter into the contract and give the Bonds and Certificates of Insurance, if the Principal pays to the TOWN OF PRESCOTT VALLEY the difference not to exceed the penalty of the bond between the amount specified in the Bid Proposal and such larger amount for which the obligee may in good faith contract with another party to perform the work covered by the Bid Proposal, then this obligation is void. Otherwise, it remains in full force and effect, provided, however, that this bond is executed pursuant to the provisions of Section 34-201, Arizona Revised Statutes, and all liabilities on this bond shall be determined in accordance with the provisions of the section to the extent as if it were copied at length herein.

Signed and sealed this _______________ day of _________________, A.D., 2025.

Principal: _________________________

Title: _________________________ Witness: _________________________

Surety: _________________________

Title: _________________________ Witness: _________________________

Technical Specifications 1 August 5, 2025 Section 8

TECHNICAL SPECIFICATIONS

Solar Pedestrian Crosswalks

CIP #ST2403

Public Works Department

7501 Skoog Blvd.

Prescott Valley, AZ 86314

Technical Specifications 2 August 5, 2025 Section 8

TECHNICAL SPECIFICATIONS (TABLE OF CONTENTS)

SECT. REFERENCE ITEM PAGE NO.

SECTION 101: ABBREVIATIONS AND DEFINITIONS .......................................................................... TS-3 SECTION 106: CONTROL OF MATERIALS .......................................................................................... TS-3 SECTION 107: LEGAL REGULATIONS AND RESPONSIBILITIES TO PUBLIC ................................. TS-4 SECTION 109: MEASUREMENTS AND PAYMENTS ............................................................................ TS-5 SECTION 211: FILL CONSTRUCTION .................................................................................................. TS-5 SECTION 215: EARTHWORK FOR OPEN CHANNELS ....................................................................... TS-6 SECTION 301: SUBGRADE PREPARATION ........................................................................................ TS-6 SECTION 310: PLACEMENT AND CONSTRUCTION OF AGGREGATE BASE COURSE .................. TS-7 SECTION 321: PLACEMENT AND CONSTRUCTION OF ASPHALT CONCRETE PAVEMENT ......... TS-7 SECTION 329: TACK COAT .................................................................................................................. TS-8 SECTION 336: PAVEMENT MATCHING AND SURFACING REPLACEMENT .................................... TS-8 SECTION 340: CONCRETE CURB, GUTTER, SIDEWALK, CURB RAMPS, AND DRIVEWAYS ........ TS-9 SECTION 350: REMOVAL OF EXISTING STRUCTURES ................................................................... TS-10 SECTION 401: TRAFFIC CONTROL .................................................................................................... TS-11 SECTION 430: LANDSCAPING AND PLANTING ............................................................................... TS-12 SECTION 607: SIGN SUPPORTS ........................................................................................................ TS-14 SECTION 608: SIGN PANELS ............................................................................................................. TS-14 SECTION 701: MAINTENANCE AND PROTECTION OF TRAFFIC .................................................... TS-15 SECTION 704: THERMOPLASTIC PAVEMENT MARKINGS .............................................................. TS-15 SECTION 705: PREFORMED PAVEMENT MARKINGS ..................................................................... TS-16 SECTION SW 901: SPECIAL WORK – TRENCH GRATE ................................................................... TS-17 SECTION SW 902: SPECIAL WORK – RECTANGULAR RAPID FLASHING BEACON .................... TS-17

SPECIAL PROVISIONS ........................................................................................................................ TS-18

APPENDIX TS1 – TESTING GUIDES ........................................................................................ SP-1

Technical Specifications 3 August 5, 2025 Section 8

SECTION 101: ABBREVIATIONS AND DEFINITIONS

MAG Specifications, Section 101, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

The following changes are hereby made to the abbreviations and definitions contained in Section 101:

Board of Supervisors' definition and references thereto are hereby deleted and/or amended to mean the TOWN OF PRESCOTT VALLEY as applicable within the context of the definition.

"City" or "Town" shall mean the TOWN OF PRESCOTT VALLEY.

"Engineer" is augmented to include the Owner’s duly authorized representative(s) for this project, Lyon Engineering & Surveying, Inc., 2971 Willow Creek Road, Building #2, Prescott AZ 86301, (928) 776- 1750.

"Owner" and "Town" shall be used interchangeably and carry the same meaning.

Standard Specifications: This construction contract shall be completed in accordance with the latest version of the “Uniform Standard Specifications and Details for Public Works Construction” as sponsored and distributed by the Maricopa Associations of Governments (hereinafter referred to as MAG) - and the Standard Specifications for Road and Bridge Construction by the Arizona Department of Transportation (hereinafter referred to ADOT). The MAG Standards are further modified by the Town of Prescott Valley Design & Construction Standards, Standard Details, and these Contract Documents, Specifications, and Special Provisions. These reference specifications and details are hereby incorporated into this construction contract by this reference. Standards and/or specifications referenced in these specifications mean the most recent publication thereof, and are made a part hereof, and carry the same force as if they were printed here in their entirety.

SECTION 106: CONTROL OF MATERIALS

MAG Specifications, Section 106, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

The following requirement is added under Section 106.2, Samples and Tests of Materials:

The Contractor will complete compliance testing or “Quality Control” of materials and construction, including compaction of subgrade, ABC, and asphaltic concrete compaction. The Contractor is responsible to achieve the specified results prior to testing by the Owner who will provide Quality Assurance testing as needed. If retesting is required due to the Contractor's failure to achieve the specified requirements, the cost of retesting will be withheld from Contractor payments. Contractor testing frequencies shall be per the "TESTING GUIDE" included as part of Section 106.2 and found at the end of these Technical Specifications as Appendix TS1. The Contractor shall provide copies of all test results to the Engineer and the Town of Prescott Valley within the following week of the test performed and again prior to final acceptance of the project. Failure to provide test results in a timely manner, i.e. daily or weekly as determined at the preconstruction meeting, will be just cause for the Owner to withhold compensation for this item and will be just cause for non-acceptance of the work.

The required quality control testing shall address all elements which affect the quality of any material or aspect of the project, and includes, but is not limited to, the quality of the subgrade, backfill materials, aggregate base, chips, oil, concrete, and asphaltic concrete, and shall include, but not be limited to the following:

Technical Specifications 4 August 5, 2025 Section 8

A. Mix designs B. Aggregate Production C. Quality of Components D. Stockpile Management E. Proportioning F. Mixing, including addition of Mineral Admixture, if required G. Placing and Finishing I. Compaction

Measurement and Payment: Measurement and payment for Quality Control, which price shall be full compensation for completion of compliance testing; provision of copies of all test results, and performing all work as specified herein will be made at the following contract unit price:

PAY ITEM PAY UNIT

QUALITY CONROL LUMP SUM (LSUM)

SECTION 107: LEGAL REGULATIONS AND RESPONSIBILITIES TO PUBLIC

MAG Specifications, Section 107, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

A. The contractor shall complete a video inventory of the existing facilities within the project limits and provide a copy of the video to the Town prior to construction start.

B. Section 107.9, Protection and Restoration of Property and Landscape is hereby included and made part of this specification whereas the work shall include the restoration of property, mailboxes, and facilities within the project right of way, Town property, private property, and all other areas disturbed by construction activities. At the conclusion of this project, it is the intent to restore property and facilities to pre-project conditions or better. Restoration of landscaped areas along the existing roadway shall include new filter fabric applied under the restored or replaced rock.

C. The contractor shall maintain all properties throughout the life of the project in an orderly manner.

The contractor shall restore all materials and facilities in "like-kind" and will be responsible for repairing any damage to facilities that are within or adjacent to the project limits or were damaged as a result of the contractor's workers or subcontractors.

D. The Town of Prescott Valley will employ a communications team to work with the Contractor to maintain lines of communication with the public and business owners adjacent and in the vicinity of the project corridor. At a minimum, a weekly meeting will be held with all interested parties, Contractor, and Town construction team to discuss progress and upcoming work.

Measurement and Payment: No separate measurement or payment for the video inventory as required in the Information for Bidders will be made; the cost of which shall be included in the contract unit prices of related items. No separate measurement or payment for Protection and Restoration of Property and Landscape will be made; the cost of which shall be included in the contract unit prices of related items.

Technical Specifications 5 August 5, 2025 Section 8

No separate payment for…