REQUEST FOR QUALIFICATIONS (RFQ) NS27-133

Rail-Experienced Engineering Consultant Diagnostic Review and Preliminary Engineering Airport Road At-Grade Railroad Crossing (USDOT #255341Y) City of Green River, Utah

Airport Road RR Crossing Diagnostic and PE

Utah; Contract No. 278231, executed August 18, 2026)

https://utah.bonfirehub.com/projects

1. Introduction and Background The City of Green River, Utah (the "City") is soliciting Statements of Qualifications (SOQs) from qualified engineering firms with demonstrated railroad crossing experience to provide professional services for a railroad crossing diagnostic review and preliminary engineering (PE) at the Airport Road at-grade crossing. The project is funded by the Utah Department of Transportation (UDOT) Railroad Crossing Safety Grant Program under Utah Code §72-2-131 and will require close coordination with Union Pacific Railroad (UPRR), the operating railroad authority.

The City has been awarded $55,000 through the FY 2027 UDOT Railroad Crossing Safety Grant Program to complete Phase 1 (Diagnostic Review and Preliminary Engineering) of a planned multi-phase safety improvement project. The UDOT grant agreement was fully executed on August 18, 2026, and all work under the agreement must be completed by July 31, 2027. The total future-phase construction budget is estimated at $495,000 and will be the subject of subsequent grant applications (UDOT Section 130, state Railroad Crossing Safety construction, and/or federal Railroad Crossing Elimination funding).

Green River is a rural city of approximately 847 residents located along the Union Pacific mainline and Interstate 70. The Airport Road at-grade crossing (USDOT #255341Y; UPRR

Milepost 0554.920, Green River Subdivision, Rocky Mountain Division) provides the sole roadway access connecting the City to the Green River Municipal Airport, a newly established aviation manufacturing facility operated by AirBuild, and adjacent agricultural uses south of the UPRR mainline. Development east of the rail line is expected to generate sustained increases in industrial and heavy-truck traffic. The crossing is transitioning from a low-volume rural facility to a critical industrial and airport access corridor, warranting a proactive safety investment prior to realization of those traffic increases.

Existing crossing conditions include faded pavement markings and stop bars, minor deterioration of concrete crossing panels, and the absence of crossing illumination despite available commercial power. Approximately five through trains operate daily at speeds of 30–60 mph, including nighttime operations. Current AADT is approximately 152 vehicles per day, including approximately 41 percent truck traffic. No crashes have been documented within the past five years.

2. Project Objectives

· Complete a UDOT/UPRR Diagnostic Review of the Airport Road at-grade crossing in accordance with Utah Admin Code R930-5.

· Deliver Preliminary Engineering (approximately 30% design) that identifies recommended safety treatments, right-of-way needs, utility conflicts, and environmental considerations.

· Position the City for a follow-on construction-phase funding application through UDOT Section 130, the State Railroad Crossing Safety Program, and/or the federal Railroad Crossing Elimination (RCE) program.

· Ensure full compliance with all UDOT Grant Agreement requirements, Utah Admin Code R930-5, and all applicable UPRR Public Projects standards and submittal procedures.

· Deliver all work in a compressed timeframe that preserves adequate buffer against the July 31, 2027 grant expiration.

3. Scope of Services The selected consultant will provide day-to-day project management and technical services under City oversight. Anticipated services include, but are not limited to:

3.1 Project Initiation and Coordination

· Prepare a detailed project work plan and schedule for City concurrence.

· Conduct kickoff meetings with the City and the UDOT Rail Division.

· Open and maintain active coordination with Union Pacific Railroad Public Projects, including obtaining assignment of a UPRR Public Projects Manager for this project.

· Assist the City in executing the UPRR Preliminary Engineering Agreement (PEA) and advancing the required deposit.

· Assist the City in submitting the UDOT Diagnostic Request Form through the UDOT Rail Division.

3.2 Data Collection and Baseline Analysis

· Confirm and validate FRA Grade Crossing Inventory data for USDOT #255341Y.

· Collect and review current traffic counts, truck percentages, crash history (last five years), rail operations data, and site conditions.

· Prepare a baseline existing-conditions summary suitable for the diagnostic record.

3.3 Diagnostic Review

· Prepare for and attend the field diagnostic meeting with UDOT, UPRR, City staff, and any other invited stakeholders.

· Facilitate and document the on-site review covering sight distance, train operations, roadway geometry, warning devices, pedestrian/bike considerations, and potential treatments.

· Prepare the written diagnostic report, including recommended improvements, responsible parties, and action items, and obtain UPRR concurrence on the rail-side scope.

3.4 Alternatives Development

· Develop conceptual improvement alternatives (e.g., active warning devices, signal interconnection, crossing surface upgrades, illumination, channelization, closure of nearby crossings).

· Evaluate feasibility, safety benefits, planning-level costs, and constraints for each alternative.

· Coordinate alternatives iteratively with UPRR Signal Group and UDOT Rail Division.

3.5 Preliminary Engineering (~30%)

· Survey and base mapping (as needed).

· Conceptual design to approximately 30% including layout, signal/circuitry concept, surface design, and illumination.

· Identification of right-of-way needs, utility conflicts, and environmental considerations (NEPA Categorical Exclusion documentation as applicable).

· Opinion of probable construction cost and recommended phasing.

3.6 Final Deliverables and Grant Closeout Support

· Diagnostic report (final).

· Preliminary Engineering report with concept plans and cost estimates.

· Recommended next steps and construction-phase funding strategy.

· Support for City preparation of UDOT quarterly progress reports (§14 of the Grant Agreement) and the Final Performance Report (§15).

· Grant closeout documentation package.

4. Roles and Responsibilities The City will retain ownership of the project and will provide policy direction, grant administration, fiscal oversight, and final approval of all project activities and deliverables, including review and approval of consultant invoices. The City will execute the UPRR Preliminary Engineering Agreement and advance the required deposit. The selected consultant will provide day-to-day project management and technical services as described in Section 3. The UDOT Rail Division will provide program oversight, diagnostic coordination, and review at key milestones. Union Pacific Railroad will provide rail-side review and approvals through its Public Projects group.

5. Anticipated Project Schedule The project must be completed well in advance of the UDOT Grant Agreement expiration of July 31, 2027. All PE deliverables, final invoices, and closeout documentation shall be submitted to the City no later than May 31, 2027, to allow adequate City and UDOT closeout time. The selected consultant will refine the schedule in coordination with the City, UDOT, and UPRR.

engagement; execute UPRR PEA; submit UDOT Diagnostic Request Form.

diagnostic review.

concurrence on rail-side scope.

Engineering (~30%).

documentation submitted to the City.

the July 31, 2027 agreement expiration.

6. Estimated Project Budget The total Phase 1 project budget shall not exceed $55,000, which represents the full amount of the UDOT Railroad Crossing Safety Grant award. This amount is to cover all consultant fees and all pass-through costs charged by UPRR under the Preliminary Engineering Agreement (diagnostic attendance, plan reviews, flagging coordination, and related labor). The planning-level allocation submitted with the City's grant application is summarized below for informational purposes only.

UPRR Coordination / Preliminary Engineering Agreement (pass-through) $20,000

7. Award Methodology Respondents are requested not to submit cost, fee, or pricing information as part of this Request for Qualifications. Consultant compensation will be negotiated with the top-ranked firm following qualifications-based selection, consistent with the Utah Procurement Code for architect-engineer services (Utah Code §63G-6a-15).

A minimum of three (3) qualified respondents will be scored by the City selection committee against the evaluation criteria in Section 9. Fee negotiations will commence with the highest-scoring firm. If a satisfactory agreement cannot be reached with the highest-scoring firm, the City will terminate negotiations and commence negotiations with the next highest-scoring firm, and so on, until an agreement is reached.

UPRR charges incurred under the Preliminary Engineering Agreement shall be treated as reimbursable pass-through costs at actual cost without consultant markup. The total of consultant fees plus UPRR pass-through costs shall not cause the total project budget to exceed $55,000 without written City authorization.

8. Submission Requirements Respondents shall submit a concise Statement of Qualifications (SOQ) that includes, at a minimum:

· Firm overview, including office location(s) and relevant licensure/certifications.

· Relevant experience with railroad crossing diagnostic reviews and preliminary engineering, with emphasis on at-grade crossings in Utah.

· Specific recent experience coordinating with Union Pacific Railroad Public Projects (identify UPRR staff worked with, projects completed in the last five years, and status of any current UPRR engagements).

· Familiarity with the Federal Railroad Administration (FRA) Grade Crossing Inventory and Utah Admin Code R930-5.

· Proposed project team, including the qualifications of key personnel, subconsultants, and specifically the individual who will attend the field diagnostic.

· Proposed project approach and understanding of the scope described in Section 3.

· Proposed schedule demonstrating ability to deliver final PE products to the City by May 31, 2027.

· References from at least three comparable railroad crossing projects (name, agency, project description, dates, and current contact information).

Respondents are requested not to submit cost, fee, or pricing information in response to this RFQ. SOQs should be concise; a 15-page limit is suggested (excluding resumes, references, and the cover letter).

9. Evaluation Criteria SOQs will be evaluated by a City selection committee based on the following criteria:

Union Pacific Railroad Public Projects staff.

and preliminary engineering.

May 31, 2027.

the field diagnostic.

10. State and UDOT Grant Requirements Any contract resulting from this RFQ will be subject to applicable state requirements and the flow-down provisions of the UDOT Railroad Crossing Safety Grant Agreement, including but not limited to Utah Code §72-2-131, Utah Code §54-4-15, Utah Admin Code R930-5, and all applicable UPRR standards, standard drawings, and design criteria. Selection will be based on demonstrated competence and qualifications consistent with the Utah Procurement Code for architect-engineer services (Utah Code §63G-6a-15); fees will be negotiated with the top-ranked firm as described in Section 7.

Records retention shall comply with Utah Code §63G-2 (Government Records Access and Management Act) and §20 of the UDOT Grant Agreement (six years after the end of the closeout period). The consultant shall support the City's compliance with quarterly progress reporting (§14) and Final Performance Report (§15) obligations under the Grant Agreement.

All-Inclusive Fees & Invoicing: The Consultant's quoted fees must encompass all costs associated with the delivery of services, including out-of-pocket expenses, travel, and ancillary charges, except for UPRR pass-through costs billed under the UPRR Preliminary Engineering Agreement, which shall be invoiced at actual cost without markup. Invoices shall be submitted monthly reflecting only earned fees and incurred pass-through costs.

11. Anticipated Procurement Schedule

· RFQ Issued: October 28, 2026

· Deadline for Pre-Submittal Questions: November 3, 2026, 4:00 p.m. MST

· Statements of Qualifications Due: November 10, 2026, 4:00 p.m. MST

· Anticipated Selection: November 17, 2026

· Anticipated Notice to Proceed: December 1, 2026

12. Submission Instructions This RFQ is posted and administered through U3P-Bonfire (Utah's Public Procurement Place, powered by Bonfire). Statements of Qualifications must be submitted electronically through U3P-Bonfire by November 10, 2026, 4:00 p.m. MST. SOQs submitted by email, mail, or any method outside of U3P-Bonfire will not be accepted.

All questions regarding this RFQ must be submitted through U3P-Bonfire at https://utah.bonfirehub.com/projects. Consistent with the City's standard practice for RFQs and RFPs, questions will not be answered by phone, email, or any channel outside of U3P-Bonfire.

Submitting questions through U3P-Bonfire ensures that all prospective respondents can see both the questions asked and the City's official answers. Questions must be submitted no later than November 3, 2026, 4:00 p.m. MST. The City will not be responsible for SOQs that are incomplete, late, or submitted outside of U3P-Bonfire.

13. Reservation of Rights The City reserves the right to reject any or all submittals, to waive minor irregularities, to request clarification or additional information from any respondent, and to negotiate scope and fees with the selected firm in compliance with applicable Utah procurement requirements.

Issuance of this RFQ does not commit the City to award a contract.

14. Attachment(s)

· Attachment A – Grant Application