2-RFQ 26-43 Vendor Submission Checklist.pdf

RFQ 26-43 | Vendor Submission Checklist

MURRAY CITY, UTAH

RFQ 26-43 Vendor Submission Checklist

Engineering Services - PFAS Evaluation and Source Development Study

RFQ Number 26-43

SOQ Due Monday, November 16, 2026, at 4:00 PM MT

Preferred Submission U3P Euna platform

Purchasing Contact Amandah Maudsley, Purchasing Agent

Use this checklist as a convenience. The RFQ and all attachments control if there is any difference.

1. Before Preparing the SOQ

☐ Review the complete RFQ and all attachments, including the Draft Agreement, DBE Requirements, Debarment Certification, and Attachment D Authority to Sign.

☐ Direct all solicitation questions through the Euna Procurement Q&A process or the Purchasing Agent. Do not contact City elected officials, staff, or evaluators outside the authorized process.

☐ Confirm the firm is eligible for federal award and that neither the firm nor its principals is debarred, suspended, ineligible, or voluntarily excluded.

☐ Confirm a Utah-licensed Professional Engineer will be responsible for the work and available throughout the project.

2. Required SOQ Content

☐ Cover Letter - 1 page; include project title, RFQ number, company name, and contact information.

☐ Firm and Personnel Qualifications - 1 to 3 pages; include organization, licenses, roles, availability, and key staff/subconsultants. Resumes may be placed in an appendix and do not count toward the page limit.

☐ Relevant Experience - 2 to 4 pages; address PFAS treatment studies, groundwater source-development evaluations, municipal drinking-water work, and DWSRF/federal work.

☐ Project Understanding - 2 to 3 pages; address Murray City’s problem, decision context, major uncertainties, regulatory considerations, and data gaps.

☐ Technical Approach - 2 to 6 pages; address the Section 6 Scope of Services, including alternatives comparison and deeper-aquifer feasibility.

☐ Project Management and Schedule - 1 to 2 pages; address task sequence, coordination, quality control, availability, and ability to meet the funding deadline.

☐ Past Performance and References - 1 page; provide three comparable projects, contacts, dates, firm role, and schedule performance.

☐ Conflict disclosures and any requested exceptions to the Draft Agreement.

3. Mandatory Forms and Certifications

☐ Signed State-provided DBE Certification-Signature Page from Attachment B.

☐ Signed State-provided Debarment Certification in Attachment C.

☐ Completed Attachment D - Electronic Signature Authority and Execution Clause, including the authorized contract signer information.

☐ Identify proposed subconsultants and their roles without including fees, rates, or dollar amounts.

☐ Do not submit DBE forms containing fees, rates, or dollar amounts with the SOQ. Complete additional DBE forms only as directed by Murray City/DDW.

4. Format and Pricing Restrictions

☐ SOQ does not exceed 20 pages total, excluding the cover page and resumes.

☐ No pricing, fees, rates, or dollar amounts are included in the initial SOQ.

☐ All required forms and certifications are signed and complete.

☐ Any requested contract exception is expressly identified in the SOQ.

RFQ 26-43 | Vendor Submission Checklist

5. Submission

☐ Submit by Monday, November 16, 2026, at 2:00 PM MT.

☐ Electronic submission: upload through the U3P Euna platform and allow enough time for uploads to finish before the closing time.

☐ If mailing or hand delivering: place the SOQ in a sealed envelope labeled “RFQ 26-43, Engineering Services - PFAS Evaluation and Source Development Study, NAME OF FIRM.”

☐ Mail/hand deliver to: Murray City Corporation, Attn: Amandah Maudsley, Purchasing Agent, 10 East 4800 South, Room 155, Murray, UT 84107.

☐ Verify the complete submission was received before the deadline. Late SOQs will not be accepted.

6. Final Vendor Review

☐ RFQ number 26-43 appears on the cover letter and submission.

☐ Firm contact information is current.

☐ SOQ is organized in the order requested by Section 13.

☐ All attachments/forms required with the SOQ are included.

☐ No prohibited pricing information is included.

☐ Submission is complete and ready before the deadline.