2-RFP-04-Authorized Signature and Questionnaire.pdf
PDF 171 KB Posted
- Attached to
- Moving Services
- Solicitation number
- 26-0247
- Issued by
- Tarrant County, Texas
About this file
This is an Authorized Signature and Questionnaire form for RFP 26-0247 issued by the City of Fort Worth Purchasing Division for Moving Services to be provided on an as-needed basis to the Property Management Department. The form requires bidders to provide company information, authorize a representative to bind the company to the proposal terms, and designate up to three contact persons. The RFP encompasses comprehensive moving and relocation services, though specific quantities, response dates, due dates, site visits, bidder conferences, award dates, and contract terms are not detailed in this document.
The questionnaire requires bidders to address qualifications and operational capabilities across 28 detailed questions, including years in business, litigation and criminal investigation history, insurance requirements compliance, employee background check procedures, standard business hours and response times, key personnel assignments, experience with comparable contract volumes, three prior comparable projects within five years, dedicated equipment and vehicles, handling of sensitive materials, operational disruption mitigation, emergency response procedures, staffing models for large-scale moves, customer service approaches, quality assurance processes, damage prevention and reporting, workplace safety programs, accident reporting procedures, and value-added services. The form indicates that responses to certain questions may be used to score the proposal according to criteria outlined in RFP-02. Bidders may identify proprietary information for protection and may propose additional services in separate documentation without commitment from the City.
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Other files
| File | Type | Posted |
|---|---|---|
| 10-Addendum 1 - RFP 26-0247.pdf | ||
| 5-RFP-06-Small Business Utilization Form V1.pdf | ||
| 7-RFP-05-CFW Required Forms.pdf | ||
| 4-RFP-01-Instruction to Proposers.pdf | ||
| 6-RFP-03-Draft Vendor Service Agreement.pdf | ||
| 8-Reference 2026-SBE-Certification.pdf | ||
| 9-RFP 26-0247 Pre-Proposal 9.10.26.pptx | PPTX presentation | |
| 1-RFP-02-Scope of Services.pdf | ||
| 3-RFP-07-Deviations.xlsx | XLSX spreadsheet |
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Text version
CITY OF FORT WORTH - PURCHASING DIVISION
AUTHORIZED SIGNATURE AND QUESTIONNAIRE
RFP Ref. #: 26-0247 Doc. Ref#: RFP-04 Page 1 of 7
RFP Title: Moving Services
City of Fort Worth Bidder/Supplier ID:____________________________________
Legal Name of Proposer:
D/B/A Name of Proposer:
Federal Id Number (TIN):______________________________________________
Address:
Name of the Authorized Representative: __________________________________
Title: _____________________________________________________________
The undersigned, by his/her signature, represents that he/she is submitting a binding
Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.
The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.
Signature of the Authorized Representative: _____________________________
Email: Phone:
Name of Contact Person - 1:
Title of Contact Person - 1:
Email: Phone:
Name of Contact Person - 2:
Title of Contact Person - 2:
Email: Phone:
Name of Contact Person - 3:
Title of Contact Person - 3:
Email: Phone:
RFP Ref. #: 26-0247 Doc. Ref#: RFP-04 Page 2 of 7
Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.
1.0 Length of time in business: _______________________________________
2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes No
3.0 Is your business or any of its principals under criminal investigation?
Yes No
Have you answered “Yes” to either Question 1 or 2 above? Please provide the details outlining the situation in a separate document with the submission of this form.
4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?
Yes No
5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net
15, etc.)
6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information see RFP-01, Section 15.4.
Pages with information believed to be
Proprietary
Please indicate if only specific sections on the page are believed to be Proprietary
7.0 Has your company ever failed to complete a contract, been terminated for default, or had liquidated damages assessed? If yes, explain.
RFP Ref. #: 26-0247 Doc. Ref#: RFP-04 Page 3 of 7
8.0 How many years has your firm been in the business of providing commercial moving services?
9.0 Is your firm engaged in any current litigation, claims, or disputes that may impact your ability to perform under this contract?
Yes ☐ No ☐
10.0 Is your firm able to meet the insurance requirements outlined in the solicitation?
Yes ☐ No ☐
11.0 Does your firm conduct background checks on employees assigned to client facilities? If yes, describe the process.
Yes ☐ No ☐
12.0 What are your standard business hours and days?
13.0 What is your firm’s standard response time to client…
13.1 Emails?
13.2 Phone calls?
14.0 Please identify any key personnel who will be assigned to this contract, including their roles and experience. Response may be used to help score
RFP-02 Sec. 6.3.
RFP Ref. #: 26-0247 Doc. Ref#: RFP-04 Page 4 of 7
15.0 Does your company have experience filling contracts of similar volume to the projections for this bid, particularly with governments or large organizations? If so, please share this experience below. If not, please share how you will meet the estimated volume set forth in the bid. Proposer may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number. Response may be used to help score RFP-
02 Sec. 6.4.
16.0 Please list at least three (3) comparable projects within the last five (5) years, including a summary of the scope and the value of the contract. Response may be used to help score RFP-02 Sec. 6.4.
17.0 Please list any equipment and/or vehicles that will be dedicated to servicing this project.
RFP Ref. #: 26-0247 Doc. Ref#: RFP-04 Page 5 of 7
18.0 Describe your firm’s experience and procedures for handling sensitive, confidential, or high-security moves (e.g., records, IT equipment, medical or legal files).
19.0 How does your firm ensure minimal disruption to ongoing operations during moves?
20.0 Describe your firm’s overall approach to planning and executing moving and relocation services.
21.0 Describe your firm’s process for handling emergency or short notice move requests.
RFP Ref. #: 26-0247 Doc. Ref#: RFP-04 Page 6 of 7
22.0 Describe your firm’s staffing model for large-scale moves, including peak capacity. Response may be used to help score RFP-02 Sec. 6.3.
23.0 Describe your firm’s approach to customer service, responsiveness, issue resolution, tracking of service issues, and communication during the contract period. Response may be used to help score RFP-02 Sec. 6.2.
24.0 Describe your firm’s quality assurance and inspection process for moving services. Response may be used to help score RFP-02 Sec. 6.2.
25.0 How does your firm handle damage prevention, reporting, and resolution?
RFP Ref. #: 26-0247 Doc. Ref#: RFP-04 Page 7 of 7
26.0 Describe your firm’s workplace safety programs and training procedures.
27.0 Describe your firm’s procedures for reporting accidents, injuries, or property damage.
28.0 Please identify any value-added services or innovations your company can provide without mentioning pricing.
Note: if your firm would like to propose additional services and prices not identified in this bid, please attach a separate document in the
“Additional Requested Files” section; attaching a document does not commit the City to using or accepting additional services, and any proposed costs will not be part of this project’s price evaluation.
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