10-Addendum 1 - RFP 26-0247.pdf

RFP 26-0247 Moving Services Addendum No. 1, Page 1 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500

ADDENDUM TO REQUEST FOR PROPOSALS 26-0247

MOVING SERVICES

PURCHASING DIVISION

ADDENDUM NO. 1 DATE ISSUED: Sept. 18, 2026

REQUEST FOR PROPOSALS: 26-0247

BID OPENING DATE: September 24, 2026 (UNCHANGED)

RFP No. 26-0247, issued September 2, 2026, is hereby amended as follows:

1. Questions and Answers document is hereby incorporated, in full text, page 2.

All other terms and conditions remain unchanged.

Jordan Henry

BUYER

By the signature affixed below, Addendum No. 1 is hereby incorporated into and made part of the above referenced RFP.

COMPANY NAME:____________________________________________________

SIGNATURE:_________________________________________________________

NOTE: Company name and signature must be the same as on the original bid documents.

Failure to return this form with your sealed bid may constitute grounds for rejection of your offer.

Addendum No. 1, Page 2 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500

Questions and Answers

Q1: Historical Spend and Volume Can the City provide annual historical spend, job counts, and average move sizes under the current moving services contract for the last three years? Quantities in the pricing sheet appear to be estimates. Do these represent actual volume or $50k annually? $500k+ annually?

A1: The average historical spend for moving services is $161,565.00 for the last three years. The City does not track job counts and move sizes.

Q2: Incumbent Vendor Information Who is the current moving services provider(s), and what was the annual expenditure under the current contract?

A2: All Points and Move Solutions are the incumbent vendors, and the average annual spend has been $161,565.00 over the past three years.

Q3: Number of Awards Does the City anticipate awarding to a single vendor, multiple vendors, or establishing a primary/secondary vendor structure?

A3: The City anticipates making a single award; however, the City reserves the right to make multiple awards if determined to be in the City’s best interest.

Q4: Small Business Requirement Is the 30% Small Business participation goal calculated on total contract value, individual work orders, or annual spend? Would certified moving labor, installation labor, temporary labor, storage providers, or transportation providers qualify toward the Small Business participation goal? Will joint-service delivery arrangements or subcontracted labor be considered as utilization toward the Small Business goal?

A4: Utilization is calculated based on a Proposer’s total Bid Table cost.

Subcontractors that are certified Small Businesses with one of the City Manager’s designated certification agencies and have the certification attached to the prime vendor’s proposal will qualify toward the goal based on the dollar amount estimates provided on RFP-06-Small Business Utilization Form V1. For additional assistance, please contact zz_ed_sbdp@fortworthtexas.gov.

Q5: Furniture Installation Scope What manufacturers and furniture systems are currently utilized across City facilities (Haworth, Herman Miller, Steelcase, Teknion, AIS, etc.)? They require: Disassembly Relocation Reassembly Modular furniture installation

A5: Known manufactures currently include Magnuson Group, Via, Egan Visual, Special T, Allsteel, Fellowes, OFS Brands, Teknion, Steelcase, Enwork, Kimball, mailto:zz_ed_sbdp@fortworthtexas.gov

Addendum No. 1, Page 3 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500

The HON Company, Allseating Corporation, Andreu World Chicago, Stylex, MorreCo. This list is provided for reference and may not represent all manufactures the contractor may encounter during the term of this contract.

Q6: Safes Can the City provide typical safe sizes and weight ranges anticipated under this contract? The Scope specifically includes safes

A6: Property Management has a safe that is approximately 4” X 13”, and the Marshals division has a safe measuring H59” x W40” x D24” that weighs approximately 750 lbs.

Q7: Storage Requirements What percentage of work historically includes temporary or long-term storage services? Storage is referenced multiple times but no estimated quantities are provided beyond limited bid table estimates.

A7: Based on historical usage, approximately 10% or less of the work may invoice temporary or long-term storage services.

Q8: Emergency Response Requirement For the 2-hour response and 4-hour onsite requirement, what types of situations historically trigger expedited requests and approximately how many occur annually?

A8: The City does not typically require expedited requests, but vendors should anticipate the possibility of approximately 1-2 requests per year.

Q9: Full Valuation How should proposers price Item 1-11 (Full Value Protection)?

Can the City provide examples of historical valuation amounts requested?

A9: The City is requesting pricing for full value protection with a $0 deductible, priced in $1,000 increments. Full value protection should cover the full replacement value of items that are damaged during the move. Please refer to Section 4.1.8 of the RFP-02-Scope of Services.

Q10: Damage Responsibility - Will the City accept photo-based pre-move documentation as the determining record of pre-existing damage?

A10: Yes, photo-based pre-move documentation will be acceptable for documenting pre-existing damage.

Q11: Building Access Requirements - What are the city's background screening, security badging, facility clearances, or department-specific credentials/defined standards?

A11: All facilities with security concerns will have City staff to escort vendor employees in the buildings.

Addendum No. 1, Page 4 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500

Q12: Weekend Work What percentage of historical move activity occurs on weekends or holidays? How will after-hours pricing be evaluated?

A12: Historically moves are done Monday – through Friday 8am – 5pm.

Occasionally one to two weekend moves are done. All bid table pricing will be evaluated based on the total proposal cost.

Q13: Security / Sensitive Records Which City departments are anticipated users of the contract and will movers handle law enforcement, evidence, court, HR, legal, finance, or confidential records? What are the background screening requirements? Does the city have a Chain of custody protocol?

A13: Vendors will not be required to have any special screening as all secure areas will have a City employee escorting the vendors’ staff. At this time, the City does not anticipate having secure or sensitive records moved by these services.

Q14: RFP and website information appear as if the vendor is expected to register in Fort Worth as an SBE https://www.fortworthtexas.gov/departments/econdev/sbdp/sbe It appears that the subcontractors would also be required to register as a small business enterprise (SBE) if we want to utilize them. We are a small business in Dallas.

Would we then need to register as a small business in Fort Worth? Are we eligible for the 70% of the business that is not necessarily awarded to SBE? Would we lose points on the grading of the RFP if not registered as SBE in Fort Worth?

A14: Small Business Utilization points can only be allocated to certified Small Businesses within the five designated counties or by utilizing a subcontractor that meets those requirements. For additional information or assistance, please contact zz_ed_sbdp@fortworthtexas.gov.

Q15: Please provide the approximate annual dollar volume of moving and related services historically performed under the City's current or prior moving services contract(s). If available, lease also provide the anticipated annual expenditure under RFP 26-0247.

A15: The average annual spend has been $161,565.00 over the past three years.

The anticipated annual expenditure for for all departments is up to $658,500.00.

Q16: If historical information is available, approximately what percentage of the City's moving services expenditures or service request are associated with the mailto:zz_ed_sbdp@fortworthtexas.gov

Addendum No. 1, Page 5 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500 following categories. * Office moves/Relocation *New Furniture installation transportation services * Storage services * Other moving/logistics services.

A16: Based on review, service requests have been approximately 80% office relocation, 15% new furniture installation, and 5% storage and other.

Q17: The solicitation indicates that the city may award one or more agreements.

Does the City anticipate awarding a specific number of primary and/or secondary moving service providers under RFP 26-0247?

A17: The City anticipates making a single award; however, the City reserves the right to make multiple awards if determined to be in the City’s best interest.

Q18: Please clarify the process for individual service requests after contract awarded. Will each move or service request be separately quoted by the awarded contractor, or will multiple awarded contractors be asked to competitively quote each individual service request? If multiple vendors are awarded contracts, how will individual projects be assigned among the awarded vendors.

A18: The City anticipates making a single award; however, the City reserves the right to make multiple awards if determined to be in the City’s best interest.

Each move will be separately quoted.

Q19: We are currently preparing our application for SBE certification through a City of Fort Worth recognized certifying agency. The certifying agencies advise that the certification process may take approximately 30 days, which extends beyond the September 24, 2026 bid deadline. If our SBE certification application is submitted prior to the bid deadline but remains pending as of September 24, will the City accept our bid with proof of the pending SBE application and allow the certification to be completed after bid submission? If so, please advise whether there are any additional forms or documentation that should be included with our bid to demonstrate the pending certification.

A19: At this time, the City administrative regulations require a current certification to qualify as a Small Business.

Q20: If we can't use the city dumpsters and we can't bill for the items not on the list of pricing categories what do we do with the salvage that the city request us to remove and dispose of?

A20: Vendor will not be responsible for disposing of salvage that the City needs to remove and dispose of, only their own waste and the materials used for the move.

Addendum No. 1, Page 6 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500

Q21: What types and amounts of coverage for: General liability Trucking liability Cargo coverage per truck load per occurrence Umbrella coverage cyber security

A21: Please reference the RFP-03-Draft Vendor Service Agreement Section 10.

Insurance.

Q22: What size lockable weather proof unit are you requesting pricing for?

A22: Approximately 8ft X 8ft X 20ft.

Q23: Is TXDMV authority required for this contract?

A23: The vendor should maintain all applicable licenses, registrations, and operating authority required by the Texas Department of Motor Vehicles (TxDMV) and other regulatory agencies for the services performed under this agreement.

Q24: Is this a multiple award contract or single award?

A24: The City anticipates making a single award; however, the City reserves the right to make multiple awards if determined to be in the City’s best interest.

Q25: Will this contract replace all existing contracts for Moving Services or will it be an additional one?

A25: This contract is stand alone and will not replace current active contracts.

Q26: With the historical dollar volume of this contract, does that include all the dollar volume of the City Hall move which has not been completed?

A26: The historical amount is $688,000.00 which does not include City Hall move. The total annual contract maximum is $688,000.00 and the average annual spend has been $161,565.00 over the past three years. Any moved to City Hall that are not yet completed are not included in the historical spend.

Q27: Can the City provide the approximate total number of service requests or the total cubic footage/man-hours moved under this contract type in the previous year? This would help in assessing required staffing and equipment.

A27: Please refer to Bid Table BT-26JP for estimated annual hours and equipment requirements.

Q28: Modular Furniture Systems: The scope mentions installation of modular office systems. Does the City have a specific brand or type of modular furniture (e.g., Herman Miller, Steelcase) that is predominantly used in City facilities?

Addendum No. 1, Page 7 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500

A28: Known manufactures currently include Magnuson Group, Via, Egan Visual, Special T, Allsteel, Fellowes, OFS Brands, Teknion, Steelcase, Enwork, Kimball, The HON Company, Allseating Corporation, Andreu World Chicago, Stylex, MorreCo. This list is provided for reference and may not represent all manufactures the contractor may encounter during the term of this contract.

Q29: Storage Requirements: The scope mentions "storage services." Are these services expected to be at a City-provided facility, or is the vendor expected to provide warehouse/long-term storage space?

A29: The Vendor would be expected to provide a warehouse and most times a storage Conex container on site.

Q30: Site Access & Security: For secure City locations (e.g., those requiring badge access or security escorts), what is the lead time required for vendor personnel to obtain necessary security clearances or background checks?

A30: All facilities with security concerns will have City staff to escort vendor employees in the buildings.

Q31: Equipment Availability: Regarding section 4.1.1, does the City anticipate needing specialized moving equipment (e.g., heavy-duty lifts, specialized crate-building tools) beyond standard dollies and moving trucks?

A31: There is a possibility of needing specialized moving equipment.

Q32: Contract & Compliance Questions Small Business Utilization: For the 30% Small Business (SB) utilization goal, if a prime contractor is a certified Small Business, does self-performance fulfill the entire 30% requirement?

A32: If a prime contractor is a certified Small Business with one of the certifying agencies designated by the City Manager, self-performance would be considered 100% Small Business Utilization.

Q33: Insurance Requirements: Section 10.1(d) notes "Professional Liability (Errors & Omissions): Applicable N/A." Can the City confirm that Professional Liability insurance is not required for this specific contract?

A33: Please reference the RFP-03-Draft Vendor Service Agreement Section 10.

Insurance.

Q34: Expedited Services: In section 3.2.2, for expedited services, is there a standard "emergency rate" structure, or should these be billed according to the standard hourly labor rates provided in the bid table?

Addendum No. 1, Page 8 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500

A34: Please see line #1-23 on the Bid Table to add any expedited service cost outside of standard hourly rates.

Q35: After-Hours Work: Is there a specific estimation of how often "after-hours" work is anticipated (e.g., is it a common requirement for office relocations), or is it strictly reserved for emergencies?

A35: Historically moves are done Monday – through Friday 8am – 5pm.

Occasionally one to two weekend or after-hours moves are done.

Q36: Submission & Evaluation Questions Evaluation Criteria - Small Business: For the 20 points available under "Small Business Utilization," how does the City handle evaluation if multiple proposers exceed the 30% goal?

A36: Small Business Utilization points are awarded based on each Proposer’s utilization submitted. Multiple vendors are able to receive points for meeting the City’s utilization goal.

Q37: Pricing Format: Bid Table BT-26JP is the only document for pricing. Are there specific line items for different types of labor (e.g., project manager vs. mover vs.

installer), or should this be factored into a single hourly rate per person?

A37: Please refer to Bid Table BT-26JP for estimated annual hours and equipment requirements.

Q38: Site Visits: Will the City permit potential bidders to conduct a site visit of a representative facility to better understand the moving environment and furniture layouts?

A38: Services under this RFP will be used at various facilities throughout the City. For this reason, no site visits are scheduled.

Q39: Can the City provide historical utilization information for the current moving services contract, including annual spend, estimated annual move-request volume, and key lessons learned?

A39: The average annual spend for these services has been $161,565.00 over the past three years. Currently, the City does not track details on the number of move requests, and there have been no notable issues with the incumbent vendors. Please refer to Bid Table BT-26JP for estimated annual hours and equipment requirements.

Q40: Can the City provide a breakdown of historical contract activity by service type or work category, including percentages for major work categories?

Addendum No. 1, Page 9 of 9

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102 817-392-8500

A40: Based on review, service requests have been approximately 80% office relocation, 15% new furniture installation, and 5% storage and other.

Q41: What percentage of historical work is required after-hours or weekend performance?

Historically A41: moves are done Monday – through Friday 8am – 5pm.

Occasionally one to two weekend or after-hours moves are done.

Q42: If multiple awards are made, how will work be distributed among awarded vendors, for example, by rotation, project-specific competition, geographic assignment, departmental selection, or another methodology?

A42: Work will be distributed by cost and availability.

Q43: If multiple small-business subcontractors are used, can their participation percentages be combined to meet the Small Business Utilization goal?

A43: A Proposer is able to utilize multiple certified Small Businesses to meet the total designated utilization goal.

Q44: Can the City provide estimated annual storage utilization, including average duration and approximate volume of stored assets?

A44: Based on historical usage, approximately 10% or less of the work may invoice temporary or long-term storage services. The City does not currently track the level of detail requested in the rest of the question.

Q45: For computers, monitors, printers, phones, and other technology being relocated, who is responsible for the actual disconnect and reconnect - the City's IT department, another contracted vendor, or can the prime moving contractor subcontract that work to a qualified technology relocation company?

A45: City IT will disconnect and reconnect all technology items.

Q46: What is the bid number for the previous contract?

A46: There is no bid number as previous contract was awarded by interlocal agreement under Tarrant County F2023170.