2 - PWS - Fire Extinguisher Services FINAL FEB 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

HYDROSTATIC TESTING, MAINTENANCE, AND RECHARGE OF FIRE EXTINGUISHERS

1.0. General.

1.1. Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control, facilities, and non-personal services necessary to perform hydrostatic testing, maintenance, and recharge of fire extinguishers as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished Property, Equipment, and Services. The contractor shall perform to the standards of National Fire Protection Association (NFPA) 10 and manufacturer recommendations in this contract.

1.2. Background. Letterkenny Army Depot (LEAD) requires hydrostatic testing, maintenance, and recharge of various fire extinguishers to ensure the fire extinguishers are fully operational.

1.3. Period of Performance (PoP). The Period of Performance shall be one Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: TBD to TBD

1.3.2 Option Year One: TBD to TBD

1.3.3 Option Year Two: TBD to TBD

1.4. General Information.

1.4.1. Recognized Holidays: The contractor shall not perform services on recognized US holidays unless otherwise directed/approved by the KO. The recognized US holidays can be found at:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp. The contractor shall not deliver tested Fire Extinguishers on these days.

1.4.2. Place and Performance of Services: The contractor shall pick up and deliver fire extinguishers at Building 34 and/or 521, Letterkenny Army Depot, between the hours of 7 AM and 2 PM, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the contractor’s facility. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.3. Access and general protection/security policy and procedures: Contractor and all associated subcontractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.3.1 For contractors that do not require a CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.4. Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5 AT Level I training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer Representative (COR) or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.6. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available at http://slideplayer.com/slide/5285421/.

1.4.7 OPSEC training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.8. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.9. Special Qualifications: The contractor shall be approved by and have a registration number issued by the Department of Transportation (DOT) to perform retesting of compressed gas cylinders. The Requalification Identification Number (RIN) assigned to the contractor shall be provided in response to the solicitation. Contractor shall follow all requisite standards and shipping and handling instructions as stated in Title 49, Code of Federal Regulations (CFR), Part 107, Section 805.

1.4.10. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer (KO) in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.11. Contract Manager (CM): The contractor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.12. Identification of Contractor Employees: All contract personnel attending meetings or working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such by obtaining a visitor’s pass, to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

http://slideplayer.com/slide/5285421/

2.0. Definitions and Acronyms:

2.1. Definitions.

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer Representative (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.9. Work Week. Monday through Friday, unless specified otherwise.

2.1.10. Contract Line Item Number (CLIN). A specific unit of work to be performed by the contractor as a pay item.

2.2. Acronyms.

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFP/M/E Contractor Furnished Property, Materials, Equipment CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense DOT Department of Transportation

FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property, Material, Equipment and Services KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PW Pressurized Water (Fire Extinguisher) PWS Performance Work Statement QCP Quality Control Program RIN Requalification Identification Number TE Technical Exhibit

3.0. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1. Materials.

3.1.1. 10lb ABC Fire Extinguisher

3.1.2. 20lb ABC Fire Extinguisher

3.1.3. 15lb Co2 Fire Extinguisher

3.1.4. 5lb Co2 Fire Extinguisher

3.1.5. Pressurized Water (PW) Fire Extinguisher

3.1.6. Wet Chemical Fire Extinguisher

3.1.7. Water Mist Fire Extinguisher

3.1.8. Halotron Fire Extinguisher

3.1.9. Class D Fire Extinguisher

3.1.10. FE36 Fire Extinguisher

4.0. Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0. Requirements.

5.1. The contractor shall provide all services, labor, facilities, equipment, tools, parts, materials, and shipping costs to provide DOT recertification services by hydrostatically testing fire extinguishers.

5.2. Transportation. The contractor shall follow the regulation provided in Title 49, Code of Federal Regulations (CFR), Part 107, Section 805, for shipping and handling of all fire extinguishers.

5.3. Parts. The contractor shall provide all necessary parts for all work performed under this contract. The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under Paragraph 5.5 through

5.29. Parts required for repairs and recharge shall be billed as actuals per the parts under CLIN/instructions. Contractor shall provide original part invoice to the COR.

5.3.1. Maintenance Reports. The contractor shall submit initial maintenance reports to the COR after evaluation of the asset and before approval of any required parts in accordance with paragraph 5.3. A final maintenance report shall be submitted to the COR upon completion of each serviced asset.

5.4. Markings. The contractor shall mark the date of the test on the shoulder of all fire extinguishers with a steel stamp or other method to indicate the month and year of the test with the RIN, as per 49 CFR 180-213, Requalification markings.

5.5. The contractor shall provide hydrostatic testing for the 10lb ABC fire extinguishers, per NFPA 10.

5.6. The contractor shall provide six (6)-year maintenance on the 10lb ABC fire extinguishers, per NFPA 10.

5.7. The contractor shall recharge the 10lb ABC fire extinguishers, per NFPA 10.

5.8. The contractor shall provide hydrostatic testing for the 20lb ABC fire extinguishers, per NFPA 10.

5.9. The contractor shall provide six (6)-year maintenance on the 20lb ABC fire extinguishers, per NFPA 10.

5.10. The contractor shall recharge the 20lb ABC fire extinguishers, per NFPA 10.

5.11. The contractor shall provide hydrostatic testing for the 15lb Co2 fire extinguishers, per NFPA 10.

5.12. The contractor shall recharge the 15lb Co2 fire extinguishers, per NFPA 10.

5.13. The contractor shall provide hydrostatic testing for the 5lb Co2 fire extinguishers, per NFPA 10.

5.14. The contractor shall recharge the 5lb Co2 fire extinguishers, per NFPA 10.

5.15. The contractor shall provide hydrostatic testing for the pressurized water fire extinguishers, per NFPA 10.

5.16. The contractor shall provide hydrostatic testing for the wet chemical fire extinguishers, per NFPA 10.

5.17. The contractor shall recharge the wet chemical fire extinguishers, per NFPA 10.

5.18. The contractor shall provide hydrostatic testing for the water mist fire extinguishers, per NFPA 10.

5.19. The contractor shall recharge the water mist fire extinguishers, per NFPA 10.

5.20. The contractor shall provide hydrostatic testing for the halotron fire extinguishers, per NFPA 10.

5.21. The contractor shall provide six (6)-year maintenance on the halotron fire extinguishers, per NFPA 10.

5.22. The contractor shall recharge the halotron fire extinguishers, per NFPA 10.

5.23. The contractor shall provide hydrostatic testing for the Class D fire extinguishers, per NFPA 10.

5.24. The contractor shall recharge the Class D fire extinguishers, per NFPA 10.

5.25. The contractor shall provide hydrostatic testing for the FE36 fire extinguishers, per NFPA 10.

5.26. The contractor shall provide six (6)-year maintenance on the FE36 fire extinguishers, per NFPA 10.

5.27. The contractor shall recharge the FE36 fire extinguishers, per NFPA 10.

5.28. The contractor shall provide six (6)-year maintenance on the Class D fire extinguishers, per NFPA 10.

5.29. The contractor shall provide a report with results of hydrostatic testing or recharge and shall submit the report upon completion of each testing or recharge.

5.30. The contractor shall ensure coordination with the COR regarding all aspects of the contract.

5.31. Delivery Schedule. Upon issuance of a Task Order, the contractor shall have fourteen days to complete hydrostatic testing, maintenance, or recharge and return the fire extinguishers to the fire department. The contractor shall return all fire extinguishers using the same skid used for pickup of the fire extinguishers.

6.0. Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page) Date of Publication

Mandatory or

Advisory Website

National Fire Protection Association

(NFPA) 10, Chapter 7

August 21, 2022 Mandatory www.nfpa.org

National Fire Protection Association

(NFPA) 10, Chapter 8

August 21, 2022 Mandatory www.nfpa.org

Title 49, Code of Federal Regulations

(CFR), Part 107, Section 805

October 1, 2024 Mandatory https://www.govinfo.gov/content/pkg/CFR- 2024-title49-vol2/pdf/CFR-2024-title49-vol2-sec107-805.pdf

Title 49 Code of Federal Regulations

(CFR), Part 180, Section 213

October 1, 2024 Mandatory https://www.govinfo.gov/content/pkg/CFR- 2024-title49-vol3/pdf/CFR-2024-title49-vol3-sec180-213.pdf

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level

(AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.4 thru 5.28 Hydrostatic testing, maintenance and recharge

The contractor shall perform hydrostatic testing, maintenance and recharge of all types of depot fire extinguishers.

The contractor shall be in 100% compliance with NFPA 10.

100% Inspection by

COR

5.3 Maintenance Services

Parts & Equipment

The contractor shall coordinate with the COR when providing parts for repair and maintenance

0 (zero) failures to respond to agreed upon arrival date or perform

100% Inspection by

COR

5.31 Delivery The contractor shall perform hydrostatic

testing, maintenance and recharge of all types of depot fire extinguishers within

14 calendar days.

The contractor shall be in compliance 95% of the time.

100% Inspection by

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

AT Level 1 Awareness Training IAW

Paragraph 1.4.5

30 calendar days following award and 30 calendar days of new employee commencing performance

1 Per Employee Electronic Submission

COR

iWatch Training IAW Paragraph 1.4.6

30 calendar days following award and 30 calendar days of new employee commencing performance

1 Per Employee Electronic Submission

COR

OPSEC Training IAW Paragraph 1.4.7

30 calendar days following award and annually afterwards

1 Per employee Electronic Submission

COR

Parts Invoice IAW Paragraph 5.3

As needed 1 Electronic Submission

Initial and Final Maintenance Report

5.3.1

As required 1 Electronic Submission

COR

Test Results of Hydrostatic testing or

Recharge 5.29

As required 1 Electronic Submission