Lehi City Recreation Facilities Studies RFP No. 2026 – 09

Lehi City Corporation

RESPONSES ARE DUE PRIOR TO:

November 17th, 2026 5:00 p.m. MST

Required method is to submit electronically to:

https://utah.bonfirehub.com/ https://utah.bonfirehub.com/

Lehi City Recreation Facilities Studies – REQUEST FOR PROPOSAL (RFP)

REFERENCE NUMBER: 2026 – 09

PROJECT TITLE: Lehi City Recreation Facilities Studies RFP PROJECT LOCATION: Lehi, UT 84043

SUBMISSION DEADLINE: November 17th, 2026 SUBMISSION TIME: 5:00 p.m. MST SUBMISSION PLACE: utah.bonfirehub.com

PROJECT DESCRIPTION: A comprehensive assessment of Lehi City’s recreation facilities is requested to identify opportunities to improve operational and financial performance, reduce operating subsidies where feasible, and support informed decisions regarding future facility investments. Recommendations should be developed with consideration for service quality, community access, participation, and the recreation needs of Lehi residents.

PROJECT CONTACT: Dan Harrison Recreation Director 385-201-2304 dharrison@lehi-ut.gov

RESPONDENTS: Carefully read all instructions, requirements, and specifications. Give all requested information properly and completely. Submit your proposal with appropriate supplements and/or samples.

Please submit responses through Bonfire. All proposals must be submitted through Bonfire by the deadline. Proposals received after the submission deadline will not be considered.

Additional instructions for submitting responses:

A. It is the responsibility of the respondent to “Log In” through Bonfire. For assistance contact Bonfire at https://utah.bonfirehub.com/.

B. Questions regarding this RFP should be submitted through Bonfire. The respondent may also contact Project Contact (listed above) for specific questions regarding the proposal content. The bid number and title must be referenced on all responses and correspondence related to the RFP. Significant questions that arise subsequent to the issue of this RFP will be consolidated and answers will be provided to all respondents on record as receiving this RFP. All questions should be received two (2) business days prior to the RFP due date.

C. The required method to submit your response is through Bonfire.

D. Following the deadline, the names of those responding to the RFP will be made public. All other information will remain confidential, as required by law. (See Section 1.9) Unless specifically authorized by the city’s administrative office, telephonic proposals or modifications of proposals will not be considered. However, modifications by email, fax, etc. for proposals already submitted through the proper channels will be considered, if received prior to the time for the submission deadline.

SECTION 1: INSTRUCTIONS TO RESPONDENTS

1.1 ADMINISTRATIVE GUIDANCE

The information provided in this RFP is designed to provide interested respondents with sufficient information to submit responses meeting minimum requirements, but it is not intended to limit response content or to exclude any relevant or essential data therefrom.

Respondents are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFP.

1.2 SCOPE OF TERMS & CONDITIONS

Before submitting a response, the respondent shall understand all contract conditions referred to in this document, and any addenda issued before the RFP submission date. It shall be the respondent’s responsibility to ensure that the response includes all addenda issued prior to the RFP submission date. By submitting a response, the respondent acknowledges and accepts the Terms and Conditions described herein.

1.3 RESPONSE PREPARATION COSTS

Lehi City is not liable for any cost incurred by the respondent associated with the preparation of the response or the negotiation of a contract for services prior to the issuing of the contract.

1.4 RESTRICTIONS

All responses must clearly set forth any restrictions or provisions deemed necessary by the respondent to effectively service the proposed project.

1.5 RFP RESPONSE & PRICING

Any response submitted pursuant to this RFP shall constitute an offer by the respondent to the City. The cost submitted with the Bid Form shall, upon being awarded a contract subject to this RFP, commit the successful respondent to said cost in performing the Scope of Work. The representations contained in Section 3, and submitted pursuant to this RFP, shall be binding upon each respective respondent for (a) sixty (60) days from the submission deadline or (b) until the successful respondent and the City enter into an agreement pursuant to this RFP, whichever occurs first.

A respondent may withdraw or modify its response, including the representations made on the Bid Form, prior to the submission deadline as contemplated by Lehi City Municipal Code 03.28.080.C.3. Any such withdrawal or modification must be in writing, and must be signed by the same authorized officer or agent who originally signed the Bid Form.

1.6 ADDENDUM TO THE RFP

In the event that it becomes necessary to revise this RFP in whole or in part, an addendum will be provided to all respondents and potential respondents of whom the City has record as having received this RFP. A statement issued in an addendum shall have the effect of modifying this RFP as outlined in said addendum.

Any other communication, whether verbal or written, which are received by any representative of the respondent from sources other than official addendum should be confirmed by the respondent with the RFP contact as being true and accurate prior to incorporating such information into its response. This refers to both formal and informal conversations and communications.

1.7 ALTERNATIVE RESPONSES

Respondents may submit more than one response, each of which must follow the criteria of Section 3 and satisfy the requirements of this RFP. If alternative responses are submitted, the respondent must explain the reasons for the alternative(s) and its alternative’s comparative benefits. Each response submitted will be evaluated on its own merits.

1.8 DISCLOSURE OF RESPONSE CONTENT

Under the Government Records Access and Management Act, Section 63-2-101 et seq., Utah Code Ann. (1993 and supp. 1996), as amended ("GRAMA") certain information in the submitted response may be open for public inspection. If the respondent desires to have information contained in its response protected from such disclosure, the respondent may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the response (GRAMA, Section 63G-2-309). Pricing elements of any response will not be considered protected. All material contained in and/or submitted with the response becomes the property of Lehi City and may be returned only at the city’s option.

SECTION 2: BACKGROUND AND PROJECT DESCRIPTION

2.1 BACKGROUND

Lehi City is a family friendly, safe, and active community of approximately 95,000 people located halfway between Salt Lake City and Provo, Utah. The mountains above Lehi watch over a dynamic community that has always represented the best of each generation. Today, high tech companies from across the nation have come to embrace Lehi’s lifestyle of opportunity and optimism.

The Lehi City Recreation Department enhances the quality of life for residents by providing a wide variety of recreational programs, sports leagues, fitness opportunities, community events, and access to premier facilities such as the Legacy Center. The department serves individuals and families of all ages through youth and adult sports, recreation classes, aquatics, fitness programs, parks, trails, and community activities that promote health, wellness, and connection. By fostering active lifestyles and creating opportunities for engagement, the Recreation Department helps strengthen the sense of community that makes Lehi a vibrant place to live, work, and play

2.2 PROJECT DESCRIPTION

A comprehensive assessment of Lehi City’s recreation facilities is requested to identify opportunities to improve operational and financial performance, reduce operating subsidies where feasible, and support informed decisions regarding future facility investments.

Recommendations should be developed with consideration for service quality, community access, participation, and the recreation needs of Lehi residents.

The work should be organized into three components:

1. Operational and Financial Assessments of the currently operating Lehi Legacy Center and Lehi Outdoor Pool.

2. Operations and Maintenance Pro Forma for the potential opening and operation of the Curtis Center.

3. Capital Improvement Feasibility and Financial Impact Studies for potential improvements or replacement projects at the Legacy Center, Outdoor Pool, and Curtis Center.

For purposes of this study, operating subsidy shall be defined consistently as operating expenses minus operating revenues. Any administrative or overhead allocations shall be identified separately, and capital expenses and depreciation shall be distinguished from ongoing operating expenses. The same methodology shall be used when facilities, alternatives, or scenarios are compared.

Where sufficient information is available, historical financial and participation data shall be reviewed, trends shall be identified, and findings shall be compared with similar facilities or agencies. Any limitations in the availability or comparability of benchmark data shall be documented. The financial and operational impacts of recommendations shall be estimated, and the assumptions used in those estimates shall be clearly stated.

2.3 SCOPE OF WORK

Project A: Lehi Legacy Center Operational and Financial Assessment

An operational and financial assessment of the currently operating Legacy Center shall be completed. Opportunities to improve operational efficiency and financial performance, and to reduce operating subsidy where feasible, shall be identified while maintaining appropriate service quality and community access.

The assessment shall include, at a minimum:

• Purpose and Service Delivery: The facility’s purpose, services, programs, and use of available space shall be reviewed. Opportunities to improve service delivery, facility utilization, and operational efficiency shall be identified.

• Staffing Compensation and Labor Costs: The current organizational structure, staffing levels, staff responsibilities, schedules, wages, benefits, and other labor costs shall be reviewed. Opportunities for improved staffing efficiency shall be identified, with consideration given to service quality, employee recruitment and retention, and operational requirements.

• Operating Hours: Current operating hours shall be reviewed in relation to facility use, participation, staffing costs, and revenue. Potential changes to operating hours and their anticipated financial and service impacts shall be evaluated.

• Programs and Space Utilization: Current programs and activities, participation levels, program costs, and use of facility spaces shall be reviewed. Opportunities to improve utilization, adjust programming, or modify the allocation of space shall be identified with emphasis on keeping programs that have historically been appreciated by constituents. Also to be included is a general evaluation of benefits and weaknesses of running programs internally verses contracting programs to outside entities.

• Fees and Revenue: Current membership, admission, rental, and program fees shall be reviewed in relation to operating costs, comparable facilities, community affordability, and financial sustainability. The potential revenue and participation impacts of fee adjustments shall be estimated. Alternatives for improving financial performance without relying solely on fee increases shall also be considered.

• Payment Methods: The feasibility and potential operational or financial benefits of tap-to-pay and other payment options shall be evaluated.

• Financial Performance: Historical operating revenues, expenses, and operating subsidy shall be reviewed, including trends over time. Where appropriate, performance shall be compared with similar facilities, and the financial impacts of recommended changes shall be estimated.

Other assessment to be included as is common to this type of study as recommended by the consultant.

Project B: Legacy Center Renovation Feasibility and Financial Impact Study

A feasibility and financial impact study shall be completed for potential renovations or improvements to the Legacy Center. The study shall include an evaluation of the following potential improvements, including expansion of some areas identified as having the most impact on revenue generation, and identifying other areas not listed to improve that may have significant impact:

• Current fitness studio & additional studios

• Cardio equipment area

• Weight room

• Adding functional fitness area

• Lobby and other public areas

• Aquatics areas

• Locker rooms

For each improvement, the anticipated project costs, operational impacts, and potential financial impacts shall be evaluated. Where appropriate, individual improvements and combinations of improvements shall be compared.

The analysis shall include:

• Project Costs: Total anticipated project costs shall be estimated, including construction, design, engineering, equipment, furnishings, contingencies, and other applicable project costs. The basis and expected level of accuracy of each estimate shall be documented.

• Operating Impacts: Changes to staffing, operating expenses, maintenance, utilities, programming, facility capacity, and service delivery shall be evaluated.

• Revenue and Participation: Potential changes to revenue, participation, facility utilization, and operating subsidy shall be estimated over an appropriate period. The assumptions supporting these projections shall be documented.

• Prioritization: Improvements shall be evaluated and prioritized based on estimated cost, potential financial benefit, anticipated participation and community benefit, operational impacts, and implementation considerations.

• Conceptual Design: Concept drawings or other appropriate visual representations shall be provided for the proposed improvements.

Project C: Lehi Outdoor Pool Operational and Financial Assessment

An operational and financial assessment of the currently operating Lehi Outdoor Pool shall be completed. Opportunities to improve operational efficiency and financial performance, and to reduce operating subsidy where feasible, shall be identified while maintaining appropriate service quality, safety, and community access.

The assessment shall include, at a minimum:

• Organizational Structure and Staffing: The current organizational structure, staffing levels, staff responsibilities, schedules, wages, benefits, and other labor costs shall be reviewed. Opportunities for improved staffing efficiency shall be identified, with consideration given to recruitment and retention, safety, and operational requirements.

• Operating Hours and Season: Current operating hours and season length shall be reviewed in relation to attendance, staffing costs, revenue, and community needs.

Potential changes and their anticipated financial and service impacts shall be evaluated.

• Programs and Facility Use: Current programs, activities, attendance, and use of the facility shall be reviewed. Opportunities to improve utilization, adjust programming, or increase revenue shall be identified.

• Fees and Revenue: Current admission, program, rental, and other fees shall be reviewed in relation to operating costs, comparable facilities, community affordability, and financial sustainability. The potential revenue and participation impacts of fee adjustments shall be estimated.

• Payment Methods: The feasibility and potential operational or financial benefits of tap-to-pay and other payment options shall be evaluated.

• Financial Performance: Historical operating revenues, expenses, and operating subsidy shall be reviewed, including trends over time. Where appropriate, performance shall be compared with similar facilities, and the financial impacts of recommended changes shall be estimated.

Other assessment to be included as is common to this type of study as recommended by the consultant.

Project D: Outdoor Pool Replacement Feasibility and Financial Impact Study

A feasibility and financial impact study shall be completed for the potential replacement of the existing Outdoor Pool. The financial and operational implications of the existing facility and potential replacement options shall be compared.

The study shall include:

• Existing Facility Baseline: Current operating revenues, expenses, staffing, season, programs, maintenance requirements, and operating subsidy shall be documented and used as a baseline for comparison.

• Replacement Options: Potential replacement facility concepts and amenities shall be evaluated, with consideration given to construction costs, facility capacity, programming, attendance, operating hours, and season.

• Capital Costs: Total anticipated project costs shall be estimated, including construction, design, engineering, equipment, contingencies, and other applicable costs. The basis and expected level of accuracy of estimates shall be documented.

• Operating and Financial Impacts: Anticipated staffing, maintenance, utilities, revenues, expenses, and operating subsidy for each replacement option shall be estimated and compared with the existing facility. Any projected reduction in operating subsidy shall be supported by documented assumptions.

• Community and Service Impacts: Potential changes to participation, programs, amenities, safety, accessibility, and community benefit shall be evaluated.

• Conceptual Design: Concept drawings or other appropriate visual representations shall be provided for the proposed replacement options.

Project E: Curtis Center Operations and Maintenance Pro Forma

An operations and maintenance pro forma shall be developed for the potential opening and operation of the Curtis Center. The pro forma shall be based on documented assumptions regarding the facility’s intended use, staffing, operating schedule, programming, space, and fees.

The pro forma shall include, at a minimum:

• Staffing Compensation and Labor Costs: Anticipated staffing levels, organizational structure, responsibilities, schedules, wages, benefits, and other labor costs shall be estimated.

• Operating Hours and Facility Use: Potential operating hours and intended uses of the facility shall be identified and evaluated.

• Programs and Space: Potential programs, activities, space allocations, and anticipated participation shall be considered.

• Fees and Revenue: Potential membership, admission, rental, and program fees and associated revenues shall be estimated, with consideration given to financial sustainability, affordability, and comparable facilities.

• Operating Expenses: Anticipated expenses, including staffing, utilities, maintenance, supplies, administration, and other applicable operating costs, shall be estimated.

• Startup Costs and Ongoing Operations: One-time startup costs shall be distinguished from recurring operating expenses. The pro forma shall include estimates for both an initial operating period and a representative steady-state year.

• Operating Subsidy: Anticipated operating revenues, expenses, and subsidy shall be calculated using the definition established for this study. Assumptions and limitations shall be documented.

• Scenarios: Where appropriate, alternative operating scenarios shall be evaluated, including potential changes to programming, facility use, operating hours, and the addition of cardio and weight equipment. The financial and operational impacts of each scenario shall be identified.

Project F: Curtis Center Capital Improvement Feasibility and Financial Impact Study

A feasibility and financial impact study shall be completed for potential additions or improvements to the Curtis Center, including:

• Cardio equipment

• Weight room equipment or space

• Storage

For each proposed addition, the anticipated project costs, operational impacts, and potential financial impacts shall be evaluated. Individual additions and combinations of additions shall be considered, and the results shall be coordinated with the Curtis Center operations and maintenance pro forma.

The analysis shall include:

• Project Costs: Total anticipated costs shall be estimated, including construction, design, engineering, equipment, furnishings, contingencies, and other applicable costs. The basis and expected level of accuracy of estimates shall be documented.

• Operating Impacts: Changes to staffing, operating expenses, maintenance, utilities, programming, facility capacity, and service delivery shall be evaluated.

• Revenue and Participation: Potential changes to revenue, participation, facility utilization, and operating subsidy shall be estimated, with assumptions documented.

• Coordination with Pro Forma: The financial and operational impacts of each proposed addition shall be reflected in the applicable Curtis Center operating scenarios.

• Conceptual Design: Concept drawings or other appropriate visual representations shall be provided for the proposed additions.

Project G: General Deliverables and Study Requirements

The following deliverables shall be provided for the applicable components of the work:

• A written report documenting the assessment, analysis, findings, and recommendations.

• An executive summary suitable for review by City administration and the City Council.

In addition, City staff may require an in-person PowerPoint presentation to the City Council by the consultant to summarize the assessment, analysis, findings, and recommendations.

• A financial summary identifying historical or projected revenues, expenses, operating subsidy, capital costs, and anticipated financial impacts, as applicable.

• A description of the data, methodology, assumptions, and limitations used in the analysis.

• Financial projections and comparisons using consistent definitions and methodologies across facilities and scenarios.

• Financial Projection Assumptions, Support, and Limitations: The consultant shall disclose and explain the assumptions, data sources, methodology, and limitations underlying all financial projections and estimates. Projections of increased participation, revenue, cost savings, or reduced operating subsidy resulting from renovations, new amenities, changes in programming, or other recommendations shall be supported by reasonable, relevant evidence. Such projections shall not be presented as guaranteed outcomes or as established revenues unless the supporting evidence warrants that conclusion. The consultant shall distinguish verified historical results from estimates and assumptions; identify material uncertainties and factors that could affect projected results; and explain how those uncertainties affect the conclusions. Where appropriate, alternative scenarios or sensitivity analyses shall be provided to demonstrate the potential financial impact if key assumptions are not achieved. Unsupported assumptions, material data gaps, and limitations that could affect the reliability of the analysis shall be clearly disclosed in the report.

• Documentation and Review of Analysis: The consultant shall provide sufficient supporting documentation for Lehi City to understand and review the financial models, calculations, assumptions, and conclusions. Upon request, the consultant shall explain the basis for material assumptions and revise or clarify analyses where errors, unsupported assumptions, or material omissions are identified. Final recommendations and projections shall be consistent with the documented methodology, evidence, and limitations.

• Recommendations identifying anticipated operational, financial, participation, and community-service impacts.

• Concept drawings or other appropriate visual representations for proposed capital improvements or replacement options.

• Project cost estimates, with the basis and expected level of accuracy identified.

• A prioritization of recommendations or alternatives, where applicable, based on financial impacts, costs, operational considerations, participation, and community benefit.

The scope shall be completed in coordination with Lehi City staff. Data requirements, information gaps, and any assumptions required to complete the work shall be identified and communicated to the City.

2.4 PROJECT CONTACT

Respondents may contact the following individual(s) with questions regarding the project. All questions should be addressed on Bonfire and if further follow-up is needed you may contact the individuals below.

Dan Harrison Recreation Director 385-201-2304 dharrison@lehi-ut.gov

Specific questions regarding submittal requirements and/or contract negotiations should be referred to Ben Maxfield.

Ben Maxfield Management Analyst

(385) 201-2526 bmaxfield@lehi-ut.gov mailto:gallred@lehi-ut.gov

SECTION 3: PROPOSAL & PRICING

3.1 PROPOSAL

Each respondent must submit a complete and concise proposal in response to this RFP and must demonstrate the respondent’s ability to meet the requirements of this RFP. Each proposal must be accompanied by a transmittal letter, signed by an authorized representative, binding the respondent to the terms proposed. At the discretion of the City, the contents of any proposal submitted by the successful respondent may become part of any contract awarded pursuant to this RFP.

Each respondent is solely responsible for any information submitted or omitted from its proposal. All materials contained in, or submitted with, a proposal shall become the property of the City, and may be returned only at the City’s option.

Proposals must include the following information:

LETTER OF TRANSMITTAL

The letter of transmittal should include an introduction of the Respondent, including the name, address, telephone number, and fax number of the person to be contacted, along with others who are authorized to represent the Respondent in dealing with this RFP. Any other information not appropriately contained in the body of the proposal should also be included in the letter of transmittal. The transmittal letter should be signed by an authorized representative of the Respondent empowered with the right to bind the Respondent for the amounts estimated and terms proposed. This section should also include the Signature of Respondent page included at the end of this document.

PROJECT TEAM

Identify the key people that will work on the project, including their responsibilities on the project and past qualifications.

REFERENCES & QUALIFICATIONS

Include a list of clients for which the respondent has completed construction services, including the name of the organization, name of individual to contact, and contact information.

References may include public and/or private sector organizations. As appropriate, include pictures and/or plans of previous work.

TIMELINE

Include a proposed timeline for the project. Identify a start and end date for each key aspect of the project. Estimate a date of completion for each section as well as a date of completion for the entire project. Include a description of availability and indicate how soon after award of contract that work will begin.

COST PROPOSAL

The Respondent must submit a cost proposal allowing costs to be evaluated independently of other criteria in the proposal. The respondent should also include a proposed billing schedule.

The cost proposal submitted should be an itemized Bid Summary Sheet covered in Section 5.

The Bid Summary Sheet is intended to be all inclusive. Respondents are expected to review this document and complete an itemized Bid Summary Sheet.

The pricing for all products and services shall remain firm for the duration of the contract. No price changes, additions, or subsequent qualifications will be honored throughout the duration of the contract except with approved change orders. Pricing on all transportation, mobilization and other charges shall be prepaid by the Respondent and included in the proposal price. The Respondent must indicate any additional charges not mentioned above or forfeit the right to payment for such items.

FINANCIAL REPORT

The Respondent should furnish a current financial report (GAAP compliant) for the past three fiscal years. The financial report should include the size of the Respondent as measured by:

A. Number of personnel;

B. Number of clients, including the names of clients in the State of Utah; and

C. Annual sales.

The format and style of the proposal is at the discretion of the respondent. Respondents are encouraged to provide any supplemental information and attachments relevant to the response.

3.2 REPRESENTATIONS & WARRANTIES

By submitting a proposal, each respondent represents and warrants that:

3.2.1 Its proposal is made in good faith.

3.2.2 Its proposal is not submitted in the interest of, or on behalf of, another person or entity.

3.2.3 It has not directly or indirectly induced or solicited any other respondent to submit a bid other than in good faith.

3.2.4 It has not directly or indirectly induced or solicited any other person or entity to abstain from submitting a proposal.

3.2.5 It has not sought by collusion to obtain for itself any advantage over other respondents or the City.

3.2.6 It shall not violate, or cause any other person or entity to violate, any Federal, State, or municipal law, including (but not limited to) the Utah Municipal Officers and Employees Ethics Act.

SECTION 4: RESPONSE EVALUATION

4.1 EVALUATION PROCESS

All proposals submitted in response to this RFP will be evaluated in a manner consistent with the Lehi City Municipal Code, and as otherwise set forth in this RFP.

As an initial step in the evaluation process, the City shall review all proposals received by the submission deadline. Next, any timely, yet non-responsive proposals (i.e., those proposals not conforming to the requirements set forth in this RFP or the Lehi City Municipal Code) will be eliminated. All remaining timely and responsive proposals shall then be cursorily reviewed by the City to eliminate from further considerations those bids which, in the sole discretion and judgment of the City, fail to offer sufficient or substantive provisions which are required to warrant further consideration. The City reserves the right to disqualify any proposal that significantly deviates from the terms, conditions, and specifications contemplated by this RFP.

Any remaining bids will then be reviewed and evaluated in detail. If the City discovers at any point in the evaluation process that a proposal is lacking required or requested information, the City may remove said proposal from further consideration.

Lehi City reserves the right to be the sole judge as to the overall acceptability of any response or to judge the individual merits of specific provisions within competing offers.

4.2 EVALUATION CRITERIA

In determining which respondent is the lowest responsible respondent, the City shall evaluate the proposals received in accordance with the following criteria:

4.2.1. The respondent’s relevant qualifications.

4.2.2. The respondent’s professional reputation (with the City and other entities or individuals), including character, integrity, reputation, judgment, experience, and efficiency.

4.2.3. The quality of goods and services proposed, as well as the quality of previous goods or services provided by the respondent.

4.2.4. The respondent’s ability, capacity, and skill to provide the Scope of Work.

4.2.5. The sufficiency of a respondent’s financial resources, and the effect thereof on the respondent’s ability to perform the Scope of Work.

4.2.6. Any litigation, prosecution, or other claims by or against a respondent.

4.2.7. Availability to perform the Scope of Work, as well as the proposed schedule of completion contained in the proposal.

4.2.8. The ability of a respondent to provide future maintenance and service with respect to the Scope of Work.

4.2.9. The proposed RFP pricing.

4.2.10. Which proposal will provide the best economic advantage to the City.

4.3 AWARD OF CONTRACT

Upon completion of the evaluation process contemplated by the Lehi City Municipal Code and this RFP, the City may, but is not required to, negotiate with and award a contract for the Scope of Work to the respondent which provides the best economic advantage whose proposal is determined in the sole discretion of the City to be in the best interests of the City.

If the City decides to award a contract pursuant to this RFP, the successful respondent shall be required to enter into a contract with the City for the Scope of Work, as set forth in Attached Agreement Template hereto. The terms and conditions set forth in Attached Agreement Template are non-negotiable, and may not be changed or conditioned upon the contents of any proposal submitted pursuant to this RFP. The City may consider adding additional terms and conditions suggested by the respondent to said contract, but is not required to implement any such terms and conditions into the final contract.

Respondents are urged to give special attention to the insurance and bond/letter of credit requirements set forth in Attached Agreement Template. The aforementioned bonds/letters of credit must be provided on one of the forms attached hereto as Attachments LPC01 through LPCxx, respectively, and shall become part of the final contract.

4.4 RIGHT TO REJECT

The City reserves the right to reject any and all proposals and to waive any formality in the proposals received, to accept or reject any or all of the items in the proposal, and award the contract subject to this RFP, in whole or in part, if it is deemed in the City’s best interest. The City reserves the right to negotiate any and all elements of the proposals if any such action is deemed in the best interest of the city.

SECTION 5: BID SUMMARY SHEET

It is the contractor’s responsibility to provide an itemized Bid Summary Sheet when responding to this RFP.

BID FORM: SIGNATURE OF RESPONDENT

By submitting a proposal pursuant to this RFP, each respondent acknowledges that its proposal may be subject to public disclosure pursuant to the Government Records Access and Management Act, UTAH CODE ANN. § 63G-2-101, et seq. (“GRAMA”), as the same may be amended from time to time. If a respondent desires to have specific information contained in its proposal protected from public disclosure, the respondent may provide a written claim and description of business confidentiality with respect to any such information. Filing a written claim and description of business confidentiality does not guarantee that any information will remain protected or private as the City will strictly comply with GRAMA. As a general rule, RFP pricing shall not be considered protected or private information.

I hereby acknowledge that I have received, read, and understand the foregoing Lehi City Recreation Facilities Studies RFP (RFP No. 2026 – 09). The proposal that has been submitted herewith complies with the requirements of said RFP and applicable provisions of the Lehi City Municipal Code.

Upon acceptance of this RFP, the undersigned agrees to complete all required work as described in this RFP according to the terms and conditions described herein.

Please complete this form and return no later than the RFP deadline, as indicated on the cover page.

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SECTION 4: RESPONSE EVALUATION