2-JG26-008-RFSQ SOQ - GTI Remodel 2026.pdf
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- Solicitation number
- JG26-008-RFSQ
- Issued by
- Salt Lake County, Utah
About this file
GTI Event Center Remodel – Architectural Services Request for Statements of Qualifications
This Request for Statements of Qualifications (RFSQ) issued by the Granite School District on March 3, 2026, seeks architectural and engineering services to design and oversee construction of a student-operated hospitality, restaurant, and event conference center at the Granite Technical Institute. The project will convert an existing cafeteria and adjacent spaces within the GTI five-story building into a commercial restaurant and event venue integrating multiple Career & Technical Education pathways. The facility program includes approximately 4,000 square feet of dividable banquet/conference space, 3,000 square feet of restaurant dining, 2,500 square feet of commercial kitchen, 1,600 square feet of food preparation/bakery space, 3,600 square feet of outdoor dining patio, 1,800 square feet of classrooms, and supporting spaces for reception, storage, pantry, offices, laundry, and restrooms. Selected firms will perform three primary tasks: finalize the preliminary project program through stakeholder meetings, provide schematic design through construction document phases, and deliver bidding/negotiation and construction administration services. The submission deadline is March 18, 2026, at 1:00 PM MDT via the Bonfire procurement portal. Construction documents must be completed by June 18, 2026, with project bidding scheduled for July 2-23, 2026, and construction spanning August 2026 through June 2027. Evaluation will occur on qualifications alone, with scoring based on programming experience, principal and project architect qualifications, construction administrator qualifications, sub-consultant credentials, workload capacity, design approach, client references, professional liability insurance, and prior hospitality/event center design experience.
The construction budget ranges from $2.5 to $3.0 million, with the architectural and engineering fee to be negotiated based on the February 3, 2022 Division of Facilities and Construction Management fee schedule for complexity level D projects with a renovation modifier. The selected firm must maintain professional liability insurance with per-claim limits of $1,000,000 and aggregate limits of $1,000,000, commercial general liability insurance with minimum limits of $3,000,000 general aggregate, and additional workers' compensation, automobile, and valuable papers coverage as specified. The designer will be responsible for construction administration with on-site presence of one to two days per week, proactive schedule and cost monitoring, change order minimization, and completion of record drawings in both PDF and AutoCAD formats. GSD retains all rights to the deliverable instruments of service and may terminate the agreement for cause with fourteen days' notice or for convenience with the same notice period, with compensation adjusting based on completion phase. The project is anticipated to serve as a professional learning environment integrating authentic hospitality operations into the Career & Technical Education curriculum at the district level.
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DATE: March 3, 2026
REQUEST: Statement of Interest and Qualifications
FOR: Granite School District
DEPARTMENT: Architecture, Engineering, & Construction Services
SOLICITATION #:
DESCRIPTION: GTI Event Center Remodel
DETAILS: Project will rework an existing facility to incorporate a new student-run hospitality, restaurant, and event conference center for the existing Career & Technical Education programs at the Granite Technical Institute.
JG26-008-RFSQ
BACKGROUND INFORMATION
The Granite School District (GSD) Board of Education desires to:
Establish a student-operated hospitality, restaurant, and event conference center that functions as a fully authentic profession-based learning environment. The center will serve as a regional hospitality, tourism, and business operations training hub, integrating multiple CTE pathways into a single, real-world enterprise.
This RSOQ is part of the solicitation process that GSD will use to select a design firm or firms to undertake the project as described in greater detail below.
GTI EVENT CENTER REMODEL
GSD desires to retrofit an existing facility so it can function as a commercial restaurant and event conference center that meets current industry standards. The scope of work is to convert a cafeteria kitchen into a commercial kitchen, including evaluation of existing equipment and recommendation of additional equipment to support new food services, food preparation and storage infrastructure, dining and conference furnishings, and integrated technical AV systems.
Current serving kitchen and cafeteria space on the first floor of the GTI five-story building provides a good basis for the commercial restaurant program. Spaces on the first and fifth floors of the tower are being explored for use as a banquet hall, conference space, and additional instructional space. Relocation of the GTI and CTE offices are being considered as a part of this remodel. GSD believes that renovating the existing program space can accommodate the desired professional learning experience to the Granite School District community. The Preliminary Project Program for the project shall include, at a minimum:
1) Banquet Hall/Conference Space (Dividable) of approximately 4,000 square feet
2) Classrooms (900 sq ft x 2 minimum) of 1,800 square feet minimum
3) Reception Area(s) of a minimum of 1,500 square feet total
4) Storage Space of 500 square feet minimum
5) Commercial Kitchen of approximately 2,500 square feet
6) Restaurant Space (front of house)/Dining Area of approximately 3,000 square feet
7) Additional Food Prep/Bakery Prep Space (Takeout Items) of approximately 1,600 square feet
8) Outdoor Dining Space/Patio of approximately 3,600 square feet
9) Pantry Space of approximately 500 square feet
10) Office Space of approximately 500 square feet
11) Restroom Facilities to support Banquet Hall and other school operations.
12) Laundry Facilities of approximately 200 square feet
13) Electrical and mechanical infrastructure to support Event Center
14) Renovation/remodel of existing classroom spaces to accommodate existing/relocated and new programs.
PROFESSIONAL ARCHITECTURAL/ENGINEERING SERVICES
GSD Architecture, Engineering, and Construction (AE&C) Services is seeking an architectural firm(s) to perform the following three tasks:
1) Task 1: Meet with school administration and District staff to finalize the Preliminary Project Program.
2) Task 2: Provide basic architectural services of schematic design, design development, and construction documents to implement the improvements identified in Task 1.
3) Task 3: Provide bidding/negotiation support and services to administer/manage the project during the construction period. GSD AE&C Services staff are interested in strengthening project administration/management services.
A. The selected firm will be asked to assist by ensuring that contractors complete projects within established schedules and budgets through more effective construction administration/management.
B. The selected firm shall be able to monitor the contractor’s schedule, project costs, and workflow to bring the project to completion within the established schedules and budgets. This will require careful involvement by the architect and consultants’ representatives at the site during construction.
C. Demonstrated experience in keeping contractors on schedule and within budgets is critical to the successful completion of the project. Respondents must demonstrate the way in which the architectural and engineering consultants will minimize change orders.
D. GSD expectations for construction administration and management include, at a minimum, all tasks and assignments under AIA form B102 and the following:
i) Proactively identify schedule delays/missed milestones and if necessary, help develop a plan with the contractor to get on track.
ii) Identify quality deficiencies and substandard craftsmanship against contract documents.
iii) Proactively engage contractors in productive dialog to ensure timeline compliance.
iv) Conduct site visits one (1) to two (2) days per week.
FORMAL PRESENTATION
Based on the information contained in the Statement of Interest and Qualifications, selected firms may be invited to make a formal presentation to the Architectural Selection Committee. At the discretion of the Architectural Selection Committee, a firm may be selected to provide services without a formal presentation.
STATEMENTS OF INTEREST AND QUALIFICATIONS SUBMITTAL
Submittals shall be concise and address the nine (9) specific items listed in the Statement of Interest and Qualifications Contents (see next section). The following shall be submitted to
Granite School District through Bonfire (formerly the Utah Public Procurement Place (U3P)) no later than 1:00 PM MDT on Wednesday, March 18, 2026.
Proposals must be received by the posted due date and time. Proposals received after the deadline are late and ineligible for consideration.
1) Proposals must be received electronically through Bonfire.
2) When submitting a proposal electronically through Bonfire, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in this RSOQ. If you are in the middle of uploading your proposal at closing time, the system will stop the process, and your proposal will not be received by the system.
3) RSOQ Submission – The following items are to be submitted in an electronic pdf format, i.e., a separate pdf file uploaded to Bonfire.
A. RSOQ proposal response
4) NOTICE: By submitting a proposal in response to this RSOQ, offeror acknowledges that the requirements, scope of work, and the evaluation process outlined in the RSOQ are fair, equitable, not unduly restrictive, understood and agreed to. Any exceptions to the content of the RSOQ must be protested to the purchasing agent prior to the closing date and time for submission of the proposal.
STATEMENT OF INTEREST AND QUALIFICATIONS
CONTENTS/FORMAT
The Statement of Interest and Qualifications shall include the following:
1) Programming Qualifications and Experience. A profile of the firm’s hospitality, restaurant, and event center design and construction experience, with an emphasis on elements that relate to each of the proposed project demands. Provide specifics on the architectural and engineering firm’s programming experience that will assist GSD to determine which remodel options and facility programming are best suited for the facility. Include the programming experience of the principal(s)-in-charge, project architect, construction administrator/manager, and project engineers to be assigned to this project.
Maximum 2 pages (20 points)
2) Qualifications for Principal-in-Charge and Project Architect. Provide the following qualifications for the firm’s proposed principal-in-charge and proposed project architect to be assigned to the project:
A. Education/Training B. Hospitality, restaurant, and event center design and construction experience with an emphasis on remodels and expansion projects Maximum 2 pages, one for each individual (20 points)
3) Qualifications of Construction Administrator/Manager. Provide education and training, with an emphasis on their work related to hospitality, restaurant, and event center remodeling and expansion, for programming, design, remodeling, and construction administration/management qualifications for the architectural firm’s construction administrator/manager. GSD desires that the construction administrator/manager be a separate individual than the principal in charge or the project architect.
Maximum 1 page (10 points)
4) Qualifications for Sub-Consultants to the Architect. Provide the education and training, with an emphasis on their work related to hospitality, restaurant, and event center remodeling and expansion, for programming, design, remodeling, and construction administration/management for each of the following sub-consulting disciplines:
A. Structural
i) Principal in charge
ii) Project engineer
B. Mechanical and Plumbing
i) Principal in charge
ii) Project engineer
C. Electrical/ Technology/Communications
i) Principal in charge
ii) Project engineer
D. Kitchen
i) Principal in charge
ii) Project engineer
Maximum 8 pages, one for each discipline per individual (15 points)
5) Anticipated Workload. Provide the anticipated workload of the proposed project architect, project engineers, and construction administrator/manager during the schedule of this project, including their current project assignments.
Maximum 1 page (5 points)
6) Team’s Programming and Design Approach. Provide an original and brief statement of the architect and engineering team’s architectural programming and design approach for remodeling existing facilities to provide for hospitality, restaurant, and event center environments as described in this RSOQ.
A. Include what architectural programming and design approaches they have used and how these approaches have been successful in similar remodeling projects.
B. Discuss how your team would approach the remodeling and/or required new addition(s) and how your team would work with the assembled District team for design and development.
C. Provide specific details of how your team will interface with the successful contractor and sub-contractors to ensure the project is completed on schedule.
D. Provide Design Schedule indicating how much time your firm will require for each phase: Program Development, Schematic Design, Design Development, and Construction Documents. Construction Documents must be complete and ready for bid by not later than Thursday, June 18, 2026.
Maximum 3 pages (10 points)
7) References. Provide references from five previous hospitality, restaurant, and event center clients of the firm who may be contacted. Include name of individual to contact, phone number(s), and email address.
8) Professional Liability Insurance. Present proof of professional liability insurance coverage maintained by not only the architectural firm, but also for each sub-consultant.
9) Prior Design Experience for Hospitality, Restaurant, and Event Center Remodels/Additions. Provide examples of prior design work for hospitality, restaurant, and event center remodels and additions.
Maximum 10 pages (10 points)
QUESTIONS
Any additional questions regarding this solicitation are to be submitted via Bonfire. Questions will be answered on Bonfire for the viewing of all parties. Questions regarding the procurement process must also be submitted through Bonfire.
Due to the confidentiality of this project, during the solicitation process vendors shall not visit the site or contact the customer (District, school administration, and/or District staff). Such contact may result in the rejection of your submission.
PRELIMINARY PROJECT BUDGET AND FEE
School Project Type Budget Granite Technical Institute (GTI) Event Center Remodel $2.5 to $3.0 Million
FEE: The architectural and engineering fee for the project will be negotiated with the selected firm based on a percentage of the construction budget. A ‘not to exceed’ fee will be negotiated from the February 3, 2022, DFCM fee schedule for a project of complexity level D with the renovation modifier (attached).
PRELIMINARY PROJECT SCHEDULE
Phase Completed by Architectural Selection March 23, 2026
Board of Education Approves Architect March 31, 2026
Development of Construction Documents June 18, 2026
Bid the Project July 2, 2026 – July 23, 2026
Board of Education Approves Contractor August 4, 2026
Construction August 2026 – June 2027
School in Condition to Begin Classes August 2027
ATTACHMENTS
1. Reference Plans
2. Designer’s Agreement – Sample
3. DFCM Architectural Fee Schedule (Effective Date: February 3, 2022)
EVALUATION
SOQ’s will be evaluated by the Architectural Selection Committee utilizing the following scoring sheet:
SOQ Evaluation Score Sheet GTI Event Center Remodel
Firm Name Evaluator Date
Score will be assigned as follows:
0 = No Response 1 = Poor, inadequate, fails to meet requirement 2 = Fair, only partially responsive 3 = Average, meets minimum requirement 4 = Above average, exceeds minimum requirement 5 = Superior
Description Possible Points
Score (1 - 5)
Weight Points
1. Programming Qualifications and Experience
20 Points x4
2. Qualifications for Principal-in-Charge and Project Architect
20 Points x4
3. Qualifications for Construction Administrator/Manager
10 Points x2
4. Qualifications for Sub-Consultants to the Architect
15 Points x3
5. Anticipated Workload 5 Points x1
6. Team’s Programming and Design Approach 10 Points x2
7. References 5 Points
8. Professional Liability Insurance 5 Points
9. Prior Design Experience for Hospitality/Event venue Remodels /Additions
10 Points x2
TOTAL EVALUATION POINTS 100
Points
Total
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D124
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D125
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D127
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D101A
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D119
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D117
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D118
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D120
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D101B
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D111
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D112
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D108
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CONFERENCE
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PHYSICS/TECH LAB
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DESIGNER’S AGREEMENT
Granite School District Designer’s Agreement Revision Date –March 3, 2026
WITH GRANITE SCHOOL DISTRICT
FOR: <Project> <Location>
This DESIGNER’S AGREEMENT is made this ____ day of _______________, 20___, between the Granite School District, a political subdivision of the State of Utah (hereafter “GSD”) and the Architect / Engineer, ____________________________, a corporation of the State of Utah (hereafter “DESIGNER”), whose local address is:
DESIGNER:
GSD and Designer hereby agree to all provisions of this Agreement for the Project identified.
ARTICLE I.
DOCUMENTS INCORPORATED BY REFERENCE
A. GSD GENERAL CONDITIONS.
1. The GSD General Conditions (“General Conditions”) and Supplemental General Conditions (“Supplemental General Conditions”) which are current as of the date of this Agreement and on file with GSD are incorporated by reference as if fully set forth in this Agreement.
2. The DESIGNER and GSD shall be bound by the definitions and terms described in the General
Conditions.
3. Unless the context provides otherwise, all definitions and interpretations of provisions of this Agreement shall be as stated in the General Conditions. In case of conflict between the provisions of this Agreement and the General Conditions, the provisions of this Agreement shall control.
B. SOLICITATION / PROCUREMENT DOCUMENTS AND REQUIREMENTS.
The DESIGNER shall comply with the following:
1. State of Utah/GSD Procurement requirements.
2. The GSD solicitation documents and DESIGNER submitted documents for this project are hereby incorporated by reference as part of this Agreement. Attachment “C” hereto indicates changes to the DESIGNER’s response, if applicable.
Designer’s Agreement Revision Date –March 3, 2026
3. The procurement documents and Contract Documents.
C. GSD DESIGN STANDARDS.
1. Any additional Design Standards deemed appropriate and provided to DESIGNER by the GSD Representative shall also be incorporated and DESIGNER shall be bound thereby.
D. ATTACHMENTS TO THIS AGREEMENT
All attachments to this Agreement are incorporated by reference as if fully set forth in this Agreement.
Unless the context requires otherwise, any reference in this Agreement to an “Attachment” means such an item incorporated by reference to this Agreement.
E. HIERARCHY OF DOCUMENTS.
In case of conflict, the following documents supersede each other in accordance with the following respective hierarchy:
1. Codes and applicable law;
2. The attachments hereto;
3. The body of this Agreement;
4. The Supplemental General Conditions;
5. The General Conditions;
6. The Design Standards;
7. The solicitation documents issued by GSD for the selection of the DESIGNER; and
8. Any response by DESIGNER to the procurement documents attached to this Agreement.
ARTICLE II.
GENERAL REQUIREMENTS
A. GENERAL OBJECTIVES. The objectives of the Work under this Agreement include, but are not limited to the following:
1. Comply with the requirements of the Predesign Program;
2. Provide designs that comply with applicable laws, codes, rules, regulations and quality requirements;
3. Comply with this Agreement including the Supplemental General Conditions, General Conditions, and Design Standards;
4. Meet the established Construction Budget in Attachment “A”;
Designer’s Agreement
5. Maintain the Project Schedule in Attachment “A”; and
6. Work with GSD and the Contractor to accomplish all these objectives.
B. SCHEDULE. Time is of the essence. The DESIGNER shall commence and prosecute the work diligently so as to be in compliance with the Project Schedule in Attachment “A.” However, the DESIGNER shall not be responsible for failure to comply with the Project Schedule or any portion thereof to the extent such noncompliance is not due to the fault of the DESIGNER or anyone for whom the DESIGNER is liable.
C. STANDARD OF CARE; RESPONSIBILITY. The services of DESIGNER and its Subconsultants, if any, shall be performed in accordance with and judged solely by the standard of care exercised by licensed members of their respective professions having substantial experience providing similar services on projects similar in type, magnitude and complexity to the Project that is the subject of this Agreement. The DESIGNER shall be liable to GSD for claims, liabilities, additional burdens, penalties, damages or third party claims (i.e. a Contractor claim against GSD), to the extent caused by errors or omissions that do not meet this standard of care.
D. PUBLIC INFORMATION RELEASE. DESIGNER shall not make any public information release in connection with the Project without advance written permission of GSD. DESIGNER shall require of its Subconsultants the same agreement to maintain the confidentiality of information. Notwithstanding this provision, the DESIGNER does not need GSD’s consent to respond to any information release which is needed to defend the DESIGNER’s interest, or to the extent such public information release is protected by constitutional free speech rights.
E. CONFLICT OF INTEREST. DESIGNER and the DESIGNER’S Subconsultants shall not have any member that has a conflict of interest that may reasonably affect the DESIGNER’S or Subconsultants’ professional judgment in regard to the Project, unless such conflict is disclosed to the GSD and approved by GSD in writing. It is the DESIGNER’S duty to enforce this provision with all Subconsultants.
1. Use of “Sales Agents.” The DESIGNER warrants that no person or selling agency has been employed or retained except as indicated in writing to GSD.
F. LAWS, CODES AND REGULATIONS. DESIGNER and its Subconsultants shall use their best efforts consistent with the Standard of Care set forth in Article II.C. to comply with laws, codes, rules, regulations, ordinances and quality requirements applicable to the Project as established by State, local, or federal statute, codes adopted by State, local, or federal law, administrative rule and/or deemed applicable to the Project pursuant the express terms of this Agreement including those documents incorporated by reference. DESIGNER or GSD may request, and will be granted, a meeting with the other to discuss any additional codes or requirements that are applicable to the Project. In the case of change(s) or conflicts in the applicable code requirements, laws, rules or regulations, during the course of the Project and within the Scope of DESIGNER’S Services, the DESIGNER shall promptly notify GSD in writing when and if the DESIGNER becomes aware of such change(s) or conflicts. If GSD determines that work that has already been properly performed must be changed as a result of change(s) or conflicts in the applicable code requirements, laws, rules or regulations, such changes to the work will be considered additional work under this Agreement and the DESIGNER shall then prepare all documents to comply with the needed change(s).
Designer’s Agreement Revision Date –March 3, 2026
G. ESTABLISH CONSTRUCTION BUDGET. The DESIGNER shall prepare a construction budget (including cost estimate) for each phase of work under this Agreement in accordance with the Design Standards.
H. IF BIDS/PROPOSALS EXCEED CONSTRUCTION BUDGET. If no acceptable bid or proposal is received within the Construction Budget set forth in Attachment “A”, GSD in its sole discretion may elect any one or more of the following options:
1. Give written approval of an increase in the Construction Budget; and/or
2. Rebid or renegotiate the construction contract within a reasonable time; and/or
3. Revise the Project scope and/or quality as necessary to meet the Construction Budget; and/or
4. Abandon the Project and terminate this Agreement.
If GSD elects an option or options other than abandonment of the Project and termination of this Agreement, the DESIGNER shall perform the DESIGNER’S services to implement the selected option or options at no additional cost to GSD.
I. STAFFING. The DESIGNER shall maintain the human, physical and other resources reasonably necessary to timely meet its obligations under this Agreement.
J. GSD REVIEWS, LIMITATIONS. The right of GSD or any entity/user to perform plan checks, plan reviews, other reviews and/or comment upon the work of the DESIGNER as well as any approval by GSD, shall not be construed as relieving the DESIGNER from its professional and legal responsibility for services required under this Agreement. No review by GSD or any entity/user, approval or acceptance, or payment for any of the services required under this Agreement shall be construed to operate as a waiver by GSD of any right under this Agreement or of any cause of action arising out of the performance or nonperformance of this Agreement, and the DESIGNER shall be and remain liable to GSD in accordance with applicable law for all damages to GSD caused by the DESIGNER’S acts, errors and/or omissions.
K. USE OF PROTOTYPICAL DESIGNS OR DESIGNS PROVIDED BY GSD. DESIGNER shall use prototypical designs or other design drawings, specifications or calculations provided by GSD in the request for proposal. DESIGNER shall recheck such designs and any other design data, drawings, specifications and calculations provided by GSD. DESIGNER shall correct any error or omission as deemed necessary thereafter, and shall be responsible therefore to the same extent as if such materials had been provided by DESIGNER under this Agreement. DESIGNER shall be provided with all change orders, proposed change orders, and clarifications, from previous projects that are applicable to this Project. DESIGNER shall incorporate all pertinent material into the new plans and specifications. If DESIGNER has provided design services to GSD on previous projects and has designed buildings similar to the components of this Project, which are in DESIGNER’S charge, DESIGNER shall, at the direction of GSD, modify and reuse existing design as much as possible. Where existing designs are being reused, drawings are required to conform to GSD graphic/CAD standards unless prior written approval is given by GSD.
L. SUBCONSULTANTS. The DESIGNER shall be responsible and liable to GSD for the services of any
Subconsultant of DESIGNER. Any reference in this Agreement to Subconsultant shall refer to any subcontractor, consultant or subconsultant of the DESIGNER at any tier. DESIGNER shall, without
Designer’s Agreement Revision Date –March 3, 2026 additional expense to GSD, be responsible for obtaining any business and professional licenses and for complying with any applicable Federal, State, and local laws, codes, and regulations, as necessary for the performance of the DESIGNER’S services.
M. HAZARDOUS MATERIALS. The DESIGNER shall comply with the Supplemental General
Conditions, General Conditions, and Design Standards provisions regarding hazardous materials.
N. DISCRIMINATION AND SEXUAL HARASSMENT PROHIBITED. Pursuant to the laws of the
United States and the State of Utah, the DESIGNER, or any person acting on behalf thereof, will not discriminate against any employee or applicant for employment because of race, color, sex (including pregnancy, childbirth or pregnancy related conditions), religion, national origin, age, disability, sexual orientation, or gender identity. To the extent applicable, said persons will comply with all provisions of Executive Order No. 11246 dated September 24, 1965 and rules, regulations, orders, instructions, designations and other directives promulgated pursuant thereto. The DESIGNER, or anyone for whose act the DESIGNER may be liable, shall not act in any manner as would violate the laws, regulations and policies of the United States or the State of Utah prohibiting sexual harassment.
ARTICLE III.
PROJECT TEAM.
A. GSD REPRESENTATIVE. The GSD Representative is the person assigned by GSD to manage the
Project and is the sole person authorized to act on behalf of GSD.
B. DESIGNER AND SUBCONSULTANTS.
1. Need GSD Permission to Change Organizational Chart. The DESIGNER and Subconsultants have been selected to perform the services of this Agreement because of the skills and expertise of designated key personnel. Attachment “B” to this Agreement provides the organization chart of the DESIGNER and Subconsultants. The identified persons and entities in the organizational chart cannot be changed without advance written approval by GSD.
2. DESIGNER’S Representative. The DESIGNER’S Designated Representative identified in the organization chart is and shall be authorized to act on the DESIGNER’s behalf and bind the DESIGNER in regard to the Project.
ARTICLE IV.
GSD RESPONSIBILITIES AND RIGHT TO EVALUATE DESIGNER
A. GSD RESPONSIBILITIES. Unless otherwise expressly agreed herein, GSD shall at its sole cost and expense shall:
1. Place advertisements for bids or proposals;
2. Conduct bid or proposal openings and interviews;
3. Timely provide and update DESIGNER with available “public” information in GSD’s possession regarding the Project, including but not limited to, legal descriptions, topographic surveys, ALTA or other boundary surveys, utility surveys, record drawings, reports, project objectives, budgets, and other material requirements and limitations.
4. Notify DESIGNER of any known fault, known defect, or known deficiency in the Project, including but not limited to acts, errors, omissions, or inconsistencies in DESIGNER’S services and Deliverable Instruments of Service. Notwithstanding this provision, any failure to notify the DESIGNER, shall not relieve the DESIGNER of any responsibility or liability for such fault, defect or deficiency.
5. The GSD Representative shall timely render decisions so as to avoid unreasonable delays in the orderly progress of the Project.
B. PERFORMANCE EVALUATION OF DESIGNER. The GSD may conduct a performance evaluation of the DESIGNER’S services, including specific personnel of DESIGNER or any Subconsultant at any time. Results of any evaluation will be made available to the DESIGNER upon request.
ARTICLE V.
SCOPE OF DESIGNER’S BASIC SERVICES.
A. IN GENERAL. The DESIGNER’S Basic Services consist of those described in this Agreement, the
Supplemental General Conditions, General Conditions, and Design Standards, and include normal structural, mechanical, electrical, and architectural as well as other consulting services reasonably necessary to fulfill the DESIGNER’S duties under this Agreement. Any additional scope of service requirements are provided in Attachment "A" and the Design Standards.
1) Incidental Services/Reimbursements. DESIGNER shall provide all services incidental to the
DESIGNER’S identified Basic Services as established by standard professional custom and practice.
The Consultant reimbursements for this project have been estimated as a NOT-TO-EXCEED part of the fee and are allowed (with no mark-up) as follows:
a) Miscellaneous: e.g. express mail, photos, long distance calls. An original invoice must be submitted for each item. Exceptions to the above shall be approved by GSD in writing.
2) Direction from GSD Representative Only. DESIGNER has neither the responsibility nor the authority to accept directives or determinations from any person other than the GSD Representative. The DESIGNER shall not take any direction from Contractor or any other third party’s representative.
3) Review Requests for Information. The DESIGNER shall review properly prepared and timely
Requests for Information by the Contractor.
4) Issue DSI’s and Designer’s Drawings and Specifications. If approved by the GSD Representative, the DESIGNER shall issue a DSI, and prepare, reproduce, and distribute supplemental and/or corrected drawings and/or specifications in response to Requests for Information by the Contractor.
B. SCHEMATIC DESIGN PHASE.
1) Review Program and Statement of Scope. The DESIGNER shall review the program or other "statement of scope" furnished by GSD to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the GSD Representative. The term "program" as referred to in this Agreement shall be deemed to include any "statement of scope" provided by
GSD.
2) Preliminary Evaluation. The DESIGNER shall provide a preliminary evaluation of GSD's program, schedule and construction budget requirements.
3) Documents and Drawings.
a) Based on the mutually agreed upon program, or scope of work, schedule and construction budget requirements, the DESIGNER shall prepare, for written approval by GSD, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components.
b) The Schematic Design Documents shall comply with this Agreement and the Design Standards.
c) The Schematic Design narrative shall include the DESIGNER’s proposed design and construction budget which shall be within the GSD budget provided to the DESIGNER.
4) Alternative Approaches. The DESIGNER shall review with GSD, alternative approaches to design and construction of the Project. Several options shall be submitted for GSD’s evaluation.
5) Land Use Approval Assistance. The DESIGNER shall cooperate with GSD in obtaining applicable permits, and land use approvals, so as to allow for construction of the Project. However, appearances as an expert as well as the preparation of necessary drawings, visual aids and any other design work solely prepared for an appearance with zoning boards or planning commissions or other governmental meetings or hearings, shall be considered as Additional Services, if not included in Attachment "A".
C. DESIGN DEVELOPMENT PHASE.
1) General Description of Design Development Submittal. DESIGNER shall prepare, for written approval by the GSD Representative, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate. The narrative shall include the DESIGNER’S proposed design and construction budget which shall be within the GSD budget provided to the DESIGNER. The Design Development submittals shall comply with the following:
a) The GSD approved Schematic Design Documents and any adjustments authorized by GSD in the program, scope of work, schedule or construction budget; and
b) The provisions of this Agreement and the Design Standards.
2) Authorization to Proceed Required in Writing from GSD. The DESIGNER may proceed on and be paid for Design Development work only after a written authorization to proceed to the Design Development Phase is provided by the GSD Representative.
D. CONSTRUCTION (CONTRACT) DOCUMENTS PHASE.
1) General Description of Construction Documents Submittal. DESIGNER shall prepare, for written approval by the GSD Representative, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. The
Designer’s Agreement Revision Date –March 3, 2026 narrative shall include the DESIGNER’S proposed design and construction budget which shall be within the GSD budget provided to the DESIGNER. The DESIGNER shall advise GSD of any adjustments to previous preliminary estimates of construction cost indicated by changes in requirements or general market conditions. The Construction Documents shall comply with the following:
a) The GSD approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the construction budget authorized by GSD;
b) The Construction Documents shall comply with and identify all applicable codes, tests and inspections; and
c) The provisions of this Agreement and the Design Standards.
2) Authorization to Proceed Required in Writing from GSD. The DESIGNER may proceed on, and be paid for, Construction Documents work only after a written authorization to proceed to the Construction Documents Phase is provided by the GSD Representative.
3) Assistance with Procurement Documents. The DESIGNER shall assist GSD in the preparation of the necessary procurement documents to obtain a Contractor and other entities needed to complete the Project.
4) Assist with Filing for Governmental Approval. When requested by GSD, DESIGNER shall assist GSD in preparation and filing of documents required for the approval of governmental authorities having jurisdiction over the Project.
E. PROCUREMENT OR NEGOTIATION PHASE.
1) In General. The DESIGNER, after written authorization is provided by the GSD Representative, shall assist GSD in obtaining bids or negotiated proposals and assist in awarding contracts for construction.
2) Pre-Bid (including pre-proposal) Conference. The DESIGNER shall attend any pre-bid conference as requested by GSD. GSD shall control all advertising, bid openings, publishing of bid results, and awarding of the Contract.
3) Available for Interpretations. The DESIGNER shall at all reasonable times be available personally or have available, a responsible member of its staff to make such interpretations of the Construction Documents as are necessary to facilitate completion of the construction contract.
F. CONSTRUCTION PHASE - ADMINISTRATION OF THE CONSTRUCTION CONTRACT.
1) Commencement and Termination. The DESIGNER’S responsibility to provide Basic Services for the Construction Phase commences with GSD’s written authorization to proceed to this Phase and terminates upon the completion of the warranty period of the Contractor’s work, unless extended by written agreement of the DESIGNER and GSD. Any final payment made prior to the end of the warranty period does not terminate DESIGNER’S obligation to provide full performance of the DESIGNER’S services throughout the warranty period for the fee already paid for basic services.
Designer’s Agreement Revision Date –March 3, 2026
2) DESIGNER’s General Assistance During Construction and One-Year Warranty Period.
DESIGNER shall advise and assist GSD (1) during the Construction Phase, and (2) during the period of the Contractor's warranty obligations under the Contract Documents. During the One-Year Warranty Period, the DESIGNER shall make a qualified representative available to answer questions and to perform a 1-year warranty walk through. DESIGNER shall have authority to act on behalf of GSD only to the extent provided in this Agreement unless otherwise modified in writing by GSD and DESIGNER. The DESIGNER shall be liable for any representations made by the DESIGNER or anyone for whose acts the DESIGNER may be liable, not consistent with the provisions of the Contract Documents, unless GSD has given written approval in advance.
3) Site Visits.
a) In General. Site visits shall be conducted in accordance with Attachment “A” and the Contract
Documents.
b) Compliance with Contract Documents, Reporting Defects and Deficiencies. Site visits shall require the DESIGNER to examine the Work of the Contractor in progress to assist GSD in identifying any lack of compliance with the Construction Documents, defects or deficiencies in the Work and to determine whether the Work is proceeding in a manner such that, when completed, will likely be in accordance with the Construction Documents. Except as may otherwise be provided in Attachment “A”, the DESIGNER’S on-site construction-phase services:
i) are not full-time, continuous, or exhaustive,
ii) do not include a duty to discover latent defects in the Work,
iii) do not constitute a guarantee of the DESIGNER’S Work or relieve the Contractor of its responsibilities, and
iv) DESIGNER is not responsible for the Contractor’s selected means, methods, or sequences of work. The DESIGNER shall cooperate and assist GSD in enforcement of the Construction Documents. The DESIGNER shall promptly report known or obvious defects to GSD. This provision does not relieve the Contractor of its responsibility to comply with the Construction documents.
c) Written Report. DESIGNER shall promptly submit to GSD a written report subsequent to each site visit.
d) Limitations. DESIGNER shall not be required to make exhaustive or continuous on-site inspections or observations to check the quality or quantity of the Work unless specified elsewhere in this Agreement including the Attachment(s).
4) Submittals. Contractor Submittals shall be addressed in accordance with the Contract Documents.
5) Modifications. DESIGNER shall prepare Change Orders, or Construction Change Directives, with supporting documentation and data for GSD's approval and execution in accordance with the Contract Documents, and may issue DSIs not involving an adjustment in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. DSIs must be approved by the GSD Representative prior to being issued. When approved by GSD, the DESIGNER shall prepare Statements of Justification, detailed cost and time
Designer’s Agreement Revision Date –March 3, 2026 estimates of the proposed change in the work, Requests for Proposals, Construction Change Directives, and Change Orders. DESIGNER shall prepare, reproduce, and distribute Drawings and Specifications to completely describe Work to be added, deleted, and/or modified. The preparation of all such documentation shall not be considered additional services unless the change in the Work is determined by GSD to be a scope change and/or an unknown condition.
6) Record Drawings (As-Builts). The DESIGNER shall monitor the Contractor’s efforts to regularly update the redline drawings during construction. Upon completion of the Construction Phase, DESIGNER shall prepare Record Drawings based upon redline construction drawings and/or other information provided by Contactor. DESIGNER has no duty to verify the accuracy or completeness of said information and, unless DESIGNER knows that said information is on its face inaccurate and/or incomplete, DESIGNER is entitled to rely upon said information in preparing Record Drawings. If and to the extent DESIGNER knows that said information is on its face inaccurate and/or incomplete, DESIGNER shall promptly advise GSD in reasonable detail of the inaccurate and/or incomplete information. Subject to said obligation to advise and its obligation to transcribe the Contractor’s redline construction drawings and/or other information provided by Contractor in a manner consistent with the Standard of Care, DESIGNER makes no representation regarding the accuracy or completeness of its Record Drawings. Record Drawings shall specifically include the following deliverables:
a) One electronic USB flash drive (a.k.a. thumb drive/pen drive/jump drive) or other approved digital data storage device containing a copy of the Record Drawings in both Portable Document Format (.PDF) and AutoCAD (.dwg file extension) formats;
b) One hard (physical) copy of full-size drawings printed on Tyvek paper.
7) Review Process. DESIGNER shall comply with any review process required by GSD. DESIGNER shall make submissions to the reviewing entity in a timely manner so as not to delay the reviewing entity.
8) Specific Delay Liability of DESIGNER. The DESIGNER shall be liable to GSD for damages incurred to GSD as a result of impact on the Contractor’s critical path schedule to the extent due to DESIGNER’S error, act or omission.
9) Notification of Impacts on Critical Path. The DESIGNER shall promptly notify GSD in writing of facts, events or circumstances of which the DESIGNER is or should be aware and which have or likely will adversely impact the critical path schedule.
ARTICLE VI
DELIVERABLE INSTRUMENTS OF SERVICE
A. DEFINED. “Deliverable Instruments of Service” as used in this Agreement shall mean the drawings, specifications, addendum, attachments, calculations, manuals, reports, official project meeting minutes, project observation reports and/or other information, regardless of medium, identified in and required to be delivered or submitted to GSD under this Agreement.
B. OWNERSHIP. It is acknowledged and agreed that all documents developed pursuant to this
Agreement are Instruments of Service. Deliverable Instruments of Service are the sole property of GSD. GSD shall have unlimited rights, for the benefit of GSD, in all said deliverable instruments of service, including, but not limited to use, re-use, modification, and transferability for reference only related to the site.
Designer’s Agreement Revision Date –March 3, 2026
C. PROMOTIONAL ISSUES. The DESIGNER shall have the right to include photographic or artistic representations of the design of the Project among the DESIGNER’S promotional and professional materials, provided that the DESIGNER appropriately gives recognition to GSD regarding the Project.
The DESIGNER shall be given reasonable access to the completed Project to make such representations.
However, the DESIGNER’S materials shall not include GSD confidential or proprietary information.
GSD may provide professional credit for the DESIGNER in GSD’s promotional materials relating to the Project. Except to the extent related to the DESIGNER’S defense of any statements made by others in regard to the DESIGNER’s performance, and notwithstanding any other provision of this Agreement, the DESIGNER shall not make any public information release in connection with services performed under this Agreement without the advance written approval of the GSD Representative.
D. LICENSE. DESIGNER hereby grants GSD a nonexclusive license for governmental purposes to any copyrighted portion of Deliverable Instruments of Service. Such license shall include, but not be limited to, the right to use and reuse such copyrighted materials to construct the buildings, facilities, or other matters covered by such copyrighted materials for additional use and to license such copyrighted materials for reuse. GSD’s rights and licenses in and to said Deliverable Instruments of Service are conditioned upon DESIGNER receiving all sums related to GSD approved deliverables due under this Agreement.
E. INDEMNIFICATION RELATED TO CERTAIN GSD’S ACTION WITH DELIVERABLES.
GSD’s use on other projects, GSD’s re-use, or GSD’s modification of the Deliverable Instruments of Service shall be at GSD’s sole risk and without recourse against DESIGNER, its Subconsultants at any tier, and their principals, agents and employees. GSD shall hold harmless and indemnify DESIGNER, its Subconsultants at any tier and their respective principals, agents and employees from and against any and all actions, claims, loss, or damages of any nature whatsoever to the extent related to and resulting from any said use, re-use, or modification of all or any portion of the Deliverable Instruments of Service by or on behalf of GSD, or under any license issued by, through, or on behalf of GSD, irrespective of any actual or alleged fault on the part of the indemnitee(s). Under no circumstances shall DESIGNER be indemnified for the use of the Deliverable Instruments of Service for the Project that is the subject of this Agreement.
F. ACCESS TO DELIVERABLES. DESIGNER, for a period of three (3) years after completion of the
Project, agrees to furnish and to provide access to all the aforesaid Deliverable Instruments of Service upon the request of GSD. GSD shall pay all costs for labor, reproduction and/or shipping of requested documents. GSD agrees to make no demand on DESIGNER for responsibility for GSD use of such material for any other GSD work which is not the subject of an Agreement between GSD and the DESIGNER for such use.
G. STAMP. If the DESIGNER is not the same DESIGNER commissioned for the project within the
Deliverable Instruments of Services, GSD shall reasonably remove all indications of authorship, including the title blocks, names, initials, signatures, and professional stamps of DESIGNER, its Subconsultants at any tier, and their agents and employees.
ARTICLE VII.
COMPENSATION, PAYMENTS TO THE DESIGNER, AND DAMAGES
A. FEES IN ATTACHMENT “A.” Payment shall be in accordance with the schedule of lump sum payments for each phase listed under this Agreement as shown in the Schedule of DESIGNER’S and Subconsultant Fees (Attachment “A”). Progress payments with respect to such lump sum amounts shall be based upon percentage of such services completed.
B. PAYMENT IN FULL. The fee for any particular phase or activity described in Attachment “A” shall be the full payment owing by GSD for such phase or activity.
C. WITHHOLDING OF PAYMENT; LIABILTY OF EXCESS OWING. Should the DESIGNER fail to perform any of its obligations hereunder, be in default of this Agreement, or otherwise fail to complete the services of this Agreement within the time established by the Project Schedule (Attachment “A”), the DESIGNER shall be liable to GSD for the actual damages incurred and such amount may be deducted from any amount due or that may become due the DESIGNER. To the extent that the damages exceed any amount that would otherwise be due the DESIGNER, the DESIGNER shall be liable for such excess to GSD. GSD may seek enforcement of such obligation by legal action, and if such is necessary, shall recover the related costs and attorneys’ fees. Notwithstanding the above, GSD agrees that the DESIGNER is not responsible for damages arising directly or indirectly from any delays for causes beyond the DESIGNER’S control.
D. OTHER PREREQUISITES TO RECEIVE…
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