2-IFB 26-007-UT Final-01.05.26.pdf

BID DOCUMENTS

FOR

IFB 26-007-UT

Barricade Rental & Traffic Control Services

CITY OF RIO RANCHO, NEW MEXICO

January 2026

PREPARED BY:

City of Rio Rancho

Department of Finance/Purchasing Division 3200 Civic Center Circle, NE

Rio Rancho, New Mexico 87144 Phone (505) 891-5071

Table of Contents

Bid Specific Requirements 03 Instructions to Bidders 05 General Requirements and Specifications 15 Terms and Conditions 28

Bid Submission Packet Bid submission packet must include the following items:

• Bid Submission Cover Sheet 32

• Bid Form/Proposal 33

• Local/Area/Resident/Resident Veteran/Recycled Content Goods

Preference Certification Form 37

BID SPECIFIC REQUIREMENTS

Barricade Rental & Traffic Control Services

THE REQUIREMENTS MARKED WITH A ☒ BELOW APPLY TO THIS BID. FAILURE TO COMPLY WITH THE

STATED REQUIREMENTS MAY RESULT IN IMMEDIATE DISQUALIFICATION.

☒ Bidders must submit a properly labeled, original bid in a sealed envelope or container via mailing service, or hand delivery to the City of Rio Rancho, Office of the City Clerk, City Hall, 3200 Civic Center Circle NE, Room #150, Rio Rancho, NM 87144. Additionally, Bidders must submit an electronic bid on the City’s Bonfire portal to be deemed a Responsible Bidder no later than 10:00 AM MST January 28, 2026. Bidders will be deemed Non-Responsive if the original and/or electronic bid submissions is received after the deadline date and time, or if one or the other is not submitted at all.

☒ The bid must be signed by an authorized representative.

☒ Please acknowledge receipt of Addenda (if any) by initialing next to the number of each Addendum received.

☒ Liability Insurance: The successful Bidder shall obtain and maintain during the life of any Contract resulting from this IFB a comprehensive general liability insurance policy and automobile liability coverage with liability limits in amounts not less than One Million dollars ($1,000,000.00) per claim of liability for bodily injury, including death, and property damage in any one occurrence. If required coverages are provided by separate policies, each policy shall have the liability limits required above. Such policy(ies) shall include coverage for all of Contractor’s operations performed for the City, coverage for the use of all owned, non-owned and hired automobiles, vehicles and other equipment, both on- and off-site, and contractual liability coverage that specifically insures the Contractor for any liability arising from its indemnification obligations under the Contract resulting from this IFB. Prior to commencing any work under the Contract, the Contractor shall provide the City’s Purchasing Office one or more certificates of insurance demonstrating the Contractor’s fulfillment of the foregoing insurance requirements. The Contractor shall require the same insurance coverages and endorsements from each subcontractor engaged by the Contractor to fulfill any of its obligations under the Contract resulting from this IFB. The City shall be named an additional insured in each such policy maintained in satisfaction of the foregoing requirements.

☐ A Pre-Bid Conference will not be held.

☒ Pricing for All Bid Items Required: Bidder shall provide pricing for all items included on the bid proposal form. Failure of the Bidder to provide pricing for any and all items on the bid proposal form may cause a bid to be considered non-responsive. It is the City’s intent to award to the Responsive and Responsible Bidder offering the lowest extended total price for all items / services.

If a contract resulting from this IFB shall be a “List Price plus Discount” contract, as defined by the City’s Procurement Code. Cost plus Percentage Cost contracts are prohibited by the City’s Procurement Code, and no bid shall be accepted where such Cost plus Percentage Cost offers are proposed. Bidder(s) shall provide a less percentage discount off the published catalog/price list maintained at the time of receipt of bids for each section identified in the Bid Form or as requested by the City.

☐ Price List or Catalog: Before a Purchase Order is issued, the successful Bidder shall be required to submit a copy of the price list or catalog referred to in the successful offer. The price list shall become effective when it is received and accepted by the Purchasing Office. Failure to submit a price list by the required date specified in this request may cause a bid to be considered non-responsive.

☐ Additional Work Rates: The Bidder shall provide an hourly rate and a material cost in addition to the lump sum offer to be used solely for computing the costs of any additional work required and approved by the City.

☐ Manufacturer’s Information: Any offer made in response to this IFB must include the manufacturer’s make and model number (as applicable) of each item and literature clearly describing the item. Failure to provide this information may result in rejection of the offer.

☐ Bid Bond: Each offer must be accompanied by a bid bond, issued by a surety duly authorized to conduct business in the State of New Mexico and acceptable to the City in the amount of five percent (5%) of the total bid price, as a guaranty that the Bidder, if awarded the Contract, will promptly execute such Contract in accordance with this IFB and, if required by this IFB, will furnish good and sufficient bond for the faithful performance of the Contract and for the payment of all labor and materials. The Bidder must be named as principal on the bond. No third party bid bonds will be accepted. Certified checks, personal checks, cash or other substitutes will not be accepted in lieu of a bid bond.

☐ Local Area Maintenance: No offer will be considered unless adequate maintenance is available in the Albuquerque Metro Area.

☐ Prequalification Requirement: Bidders must be prequalified through the City’s Purchasing

Division in order to qualify to submit for this IFB.

Bid Schedule:

Legal Advertisement: January 7, 2026 Question Submission Deadline: January 13, 2026, by 5:00 PM MST Addenda Release Deadline: January 16, 2026 Bid Submission Deadline: January 28, 2026, at 10:00 AM MST

INSTRUCTIONS TO BIDDERS

DEFINITIONS: As used in this IFB and in the City of Rio Rancho Procurement Code, the following definitions apply:

A. AGREEMENT means any contract between the City and Contractor pertaining to price, terms, and conditions for the Procurement of items of tangible personal property, services or construction services as described in and awarded as a result of this Invitation for Bids.

B. AREA BUSINESS means a Resident Business or Resident Contractor which:

(1) Is authorized to do and is doing business under the laws of the State of New Mexico.

(2) Possesses a current City business registration.

(3) Maintains a bona fide place of business within the corporate limits of the City, and agrees to conduct its activities pursuant to the Contract for which it is bidding or proposing, to the extent practicable, from that place of business; and

(4) Agrees to furnish evidence, in a form suitable to the City, of its payment of New Mexico Gross Receipts Tax.

C. Bidder means a business that submits a bid in response to this Invitation for Bids.

D. Central Purchasing Office or Purchasing Office means the Purchasing Division of the City’s

Department of Financial Services.

E. City means the City of Rio Rancho, a political subdivision of the State of New Mexico.

F. Contract means any agreement between the City and Contractor as to price, terms, and conditions for the Procurement of items of tangible personal property, services or construction services as described in and awarded as a result of this Invitation for Bids.

G. Contractor means a Bidder who has been awarded a Contract.

H. Invitation for Bids or IFB means this Invitation for Bids, which includes all exhibits, schedules and other attachments referred to herein.

I. Local Business LOCAL BUSINESS means a Resident Business or Resident Contractor which:

(1) Is authorized to do and is doing business under the laws of the State of New Mexico;

(2) Possesses a current City business registration.

(3) Maintains its principal place of business within the corporate limits of the City; and

(4) Agrees to furnish evidence, in a form suitable to the City, of its payment of New Mexico Gross

Receipts Tax.

J. Notice of Invitation for Bids means the notice regarding this Invitation for Bids, containing a brief description of the items of tangible personal property, services or construction to be procured, the location where this Invitation for Bids can be obtained, where bids are to be received, the cost, if any, for copies of plans and specifications, the date and place of the bid opening, and other information the Procurement Officer deems necessary.

K. Procurement means the purchasing, renting, leasing, lease purchasing or otherwise acquiring items of tangible personal property, services or construction, and all aspects of such Procurement, including but not limited to preparation of specifications, solicitation of sources, qualification or disqualification of Bidders, preparation and award of Contract, and Contract administration.

L. Procurement Officer means the City Manager or other person authorized by the City Manager to oversee the administration of the Procurement process.

M. Purchase Order means the document issued by the Central Purchasing Office, which directs a

Contractor to deliver items of tangible personal property, services or construction pursuant to an existing Contract, and creates an encumbrance of funds necessary for payment.

N. RECYCLED CONTENT GOODS has the meaning set forth in NMSA 1978 § 13-1-21(A)(6), as amended from time to time.

O. Resident Business: has the meaning set forth in NMSA 1978 § 13-1-21(A)(5), as amended from time to time.

P. Resident Contractor: has the meaning set forth in NMSA 1978 § 13-4-2(A)(5), as amended from time to time.

Q. Resident Veteran Business: has the meaning set forth in NMSA 1978 § 13-1-22(A)(7), as amended from time to time.

R. Resident Veteran Contractor: has the meaning set forth in NMSA 1978 § 13-4-2(A)(6), as amended from time to time.

S. Responsible Bidder means a business that submits a Responsive bid and which has furnished, when required, information sufficient to prove that the Bidder’s financial resources, production or service facilities, integrity, personnel, service reputation and experience are adequate to satisfactorily deliver the items of tangible personal property described in this Invitation for Bids.

T. Responsive bid means a bid which conforms in all material respects to the requirements set forth in this Invitation for Bids and the drawings, specifications and other documents designated herein.

Material respects of a bid include, but are not limited to, price, quality, quantity or delivery requirements.

U. STATUTORY PREFERENCE means the five percent (5%) preference for Resident Businesses, Resident Contractors, and Recycled Content Goods provided in NMSA 1978 §§ 13-1-21 or 13-4-5, as amended from time to time.

V. QUALIFYING COMPANY means a company that qualifies for a Statutory Preference under NMSA

1978 §§ 13-1-21 or 13-4-5, as amended from time to time.

PREPARATION OF BIDS:

A. Submission: All bids must be submitted on the Bid Proposal Form attached. Failure to do so may disqualify your bid. It is the responsibility of the Bidder to submit sufficient additional information to allow for a thorough evaluation of the bid submitted.

B. Preparation method: All information required in this IFB must be typewritten or handwritten in ink and must be legible. Erasures or other changes must be initialed by the person signing the bid. Each bid must be signed on the appropriate pages by an individual authorized to bind the Bidder submitting the bid. In the event that a bid or Contract is signed by an agent, the City reserves the right to require evidence of the agent’s authority.

C. Unit Prices: The unit price for each item offered shall be shown unless otherwise specified. In the case of a discrepancy between the unit price and the extended price, the unit price shall govern in determining the price used for evaluation.

D. Estimated Quantities: The quantities shown on the bid are estimated quantities only. The City of Rio

Rancho reserves the right to purchase more than or less than the quantities shown. In any event, the unit bid prices shall govern for the duration of the Contract. Any and all price increases for items specified under the bid shall be mutually agree upon via a Contract modification and shall become effective upon written approval of the City’s Procurement Officer, or his designee.

E. Delivery Time: Delivery time stated in the specifications shall apply. Deviations by the Bidder shall be stated as an exception taken to this IFB as part of their response to this IFB. Time, if stated in number of days, will be consecutive calendar days.

F. Delivery, Unpacking, Assembly and Placement: Any offer in response to this IFB must include delivery, unpacking, assembly and placement of items as specified in this IFB. All costs associated with delivery, unpacking, assembly and placement must be included as a part of the unit price bid for each item.

G. Freight Policy: Freight will be F.O.B. Destination (as indicated on the Request Form), Freight Prepaid, unless otherwise specified in this IFB.

H. Taxes: The City of Rio Rancho is exempt from payment of New Mexico Gross Receipt Taxes

(NMGRT) on materials purchased, but is subject to such tax on services, including construction services as defined in NMSA 1978 § 7-9-3.M. A Bidder shall include any applicable NMGRT in its bid price, unless specified otherwise in this IFB, and bids will be construed in that manner. Determination of whether NMGRT is due and payment of the tax is the responsibility of the Bidder. Applicable taxes are to be listed separately and included in each invoice due and may not be billed more than sixty (60) days after providing the services to which the taxes apply.

I. New Material, Etc.: All materials, supplies, equipment, and vehicles specified in this IFB shall be new, the latest in production and manufactured within the last twelve (12) months (computed from the date and time of bid opening), unless otherwise indicated. This does not apply to materials, supplies, equipment or vehicles used by the Contractor to provide the required item(s) of tangible personal property.

J. Warranty: Materials furnished by the successful Bidder shall be accompanied by the manufacturer’s written warranty against defects in quality, craftsmanship, and materials. The Bidder agrees that item(s) of tangible personal property furnished under any Contract resulting from this IFB shall be covered by the most favorable commercial warranties the Bidder gives to any customer for such item(s). Further, the Bidder agrees that the rights and remedies provided in such warranties will extend to the City and are in addition to and do not limit any rights afforded to the City by any other clause of this IFB. The Bidder agrees not to disclaim any warranties of fitness for a particular purpose or of merchantability.

Warranties shall become effective at the time of acceptance of the goods furnished.

K. Equivalent Bids: Where a product is characteristic of a sole manufacturer, or where a brand name is indicated in the specifications, it shall be defined to mean “minimum acceptable level” or “minimum quality required” unless the specifications state that no substitutions or equivalents will be allowed. If the Bidder bids an item other than the one specified, which the Bidder considers comparable, the manufacturer's name and model number of that item must be specified in the bid and sufficient performance and descriptive data provided to permit a thorough evaluation. Failure to provide the appropriate information may result in disqualification of the bid.

L. Exceptions to Specifications: Specifications of items or components included in a bid shall be equal to or better than the standards set by the technical specifications made a part of this IFB, and all exceptions to these specifications shall be so listed on a separate sheet titled, “EXCEPTIONS TO THE SPECIFICATIONS.” Any bid submitted without exceptions will be required to meet every detail of the City’s technical specifications regardless of cost to the Bidder.

M. Site Inspection: All Bidders are required to conduct an on-site inspection. Failure by the Bidder to become acquainted with the conditions affecting the work specified in this IFB shall not constitute relief from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Bidder shall be responsible for any excess costs resulting from failure to estimate accurately.

Failure to conduct an on-site inspection may result in the rejection of a bid.

N. Service Facilities: The Bidder, upon submitting a bid in response to this IFB, must have service facilities, which are, in the opinion of the City, adequate to perform the services specified in this IFB.

The City reserves the right to inspect and determine if the facilities meet this requirement. The final determination of satisfaction of this requirement rests with the City.

O. Licenses and Certifications: The Bidder must provide proof, in a manner acceptable and within the time period specified by the Purchasing Office, but prior to award, unless otherwise specified in this IFB, that they are licensed and certified by the appropriate agencies as required by law to provide the goods specified in this IFB.

ETHICAL CONDUCT:

By submitting a bid in response to this IFB, each Bidder certifies that:

A. It has not offered, given or agreed to give to any City employee or former employee, a gratuity or offer of employment to influence the preparation of or recommendation of award of this IFB;

B. It has not retained a person to solicit or secure a City Contract for a contingent fee;

C. It has not taken any action in restraint of free competitive bidding in connection with this IFB;

D. It has not in any way violated the ethical conduct or other provisions of the City's Procurement Code;

E. It currently has no interest and will not acquire any interest, direct or indirect, which would conflict in any manner or degree with its performance of any Contract resulting from this IFB; and

F. The accompanying bid is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under state or federal law.

G. The City of Rio Rancho Procurement Code, Section 36.37, paragraph B, notes that New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities and kickbacks.

REQUESTS FOR EXPLANATIONS BY BIDDERS:

A. Requests for Explanation: Any explanation desired by the Bidder regarding the meaning or interpretation of specifications or any part of this IFB must be requested in writing and received in the Purchasing Office not less than ten (10) calendar days prior to the scheduled bid opening. This IFB is issued on behalf of the City of Rio Rancho by the Purchasing Office, which is THE SOLE POINT OF CONTACT DURING THE PROCUREMENT PROCESS. Communications initiated by Bidders with members of the Governing Body or City Personnel other than as coordinated by Purchashing Office Staff, shall be grounds for Bidder Disqualification. Any inquiries or requests during the Procurement process shall be submitted in writing to the following point of contact:

City of Rio Rancho

Department of Finance Services, Purchasing Division Attention: Erika Hernandez, Jr. Purchasing Specialist

3200 Civic Center Circle NE, STE 300 Rio Rancho, NM 87144

(505) 891-5071 ehernandez@rrnm.gov

B. Responses to Requests: Oral explanations or instructions given prior to the opening of the offer shall not be binding. All official explanations must be issued in writing by the Purchasing Office.

CLARIFICATION OF BIDS:

The City may, in the evaluation of bids, request clarification from Bidders regarding their bids, or additional material or literature, and pursue other avenues of research, as the City deems necessary to insure that a thorough evaluation is conducted.

SUBMISSION OF BIDS:

A. Time: Bids not received and uploaded into the Bonfire portal, by the time and date indicated in this IFB will not be accepted.

B. Hand Delivered: Bids may be hand delivered to the Office of the City Clerk, City Hall, 3200 Civic

Center Circle NE, Room #150, Rio Rancho, NM 87144.

C. Mailed: Bids may be mailed to Office of the City Clerk, City Hall, 3200 Civic Center Circle NE, Room #150, Rio Rancho, NM 87144, and will be considered submitted when actually received and time stamped. The City shall not be responsible for bids that are mailed and not received by the date and time specified in this IFB.

D. Upload into Bonfire: Bidders must also submit an electronic bid on the City’s Bonfire portalhttps://rrnm-gov.bonfirehub.com/portal/?tab=openOpportunities to be deemed a Responsive Bidder no later than the date indicated in this IFB. Bidders will be deemed Non-Responsive if the original and/or electronic bid submissions are received after the deadline date and time, or if one or the other is not submitted at all.

E. Receipts: The Office of the City Clerk will provide receipts (upon request) for bids that are hand delivered.

https://rrnm-gov.bonfirehub.com/portal/?tab=openOpportunities

F. Envelope Preparation: The envelope or package containing a bid must be sealed and the following identifying information legibly written or typed on the outside:

(1) Name of Bidder;

(2) Bid Number assigned by the City to this IFB; and

(3) Opening date identified in this IFB or in one or more subsequent addenda.

G. No Other Methods of Delivery: No means of delivery of bids other than those specified above, including telephone, e-mail, or facsimile, will be accepted.

H. Public Inspection: Each bid shall be open to public inspection, except to the extent the Bidder designates trade secrets or other proprietary data to be confidential. Material so designated shall accompany the bid and each page shall be clearly marked and readily separable from the bid in order to facilitate public inspection of the non-confidential portions of the bid. Prices and makes and models or catalog numbers of items offered, deliveries and term of payment shall be publicly available at the time of the opening of the bids, regardless of any designation to the contrary. The City shall endeavor to restrict distribution of material designated as confidential to only those individuals involved in the review and analysis of bids. Bidders are cautioned, however, that materials designated confidential may nevertheless be subject to disclosure to any New Mexico citizen under the Inspection of Public Records Act (NMSA 1978 §§ 14-2-1 through 14-2-12).

I. Delays or Closings of City Offices: In the event that City Hall is officially on a delayed opening for any reason (for example, inclement weather) and City Hall is not open at least two (2) hours prior to bid opening, the deadline for bid and proposal submissions will be delayed for exactly the amount of time indicated in the official City announcement. For example, if City Hall is on a two (2) hour delay, deadline for receipt of bids and proposals due prior to 12:00 p.m. will be delayed by two (2) hours and bids due after 12:00 p.m. will be due at their regularly scheduled time. Also, if City Hall is officially closed for any reason (such as inclement weather) for all or part of the day that submission of bids is due (other than an official, announced delayed opening), bids will be due at the same time on the following business day. Any delayed opening or closing of City Hall will be announced on the City's website http://www.rrnm.gov.

WITHDRAWAL OF BIDS:

A bid may be withdrawn in person at any time BEFORE the scheduled opening of bids, provided a receipt for the withdrawn offer is signed by the Bidder or the Bidder's authorized representative. The City reserves the right to request proof of authorization to withdraw a bid.

OPENING OF BIDS:

Sealed bids for this project must be submitted at the City of Rio Rancho City Hall, in the City Clerk’s Office #150 on the 1st floor at 3200 Civic Center Circle NE, Rio Rancho New Mexico 87144, no later than January 28, 2026, at 10:00 AM MST. The public opening and reading of bids submitted will be conducted via Team Meeting and in person in the City Hall Atrium located on the 3rd floor.

BIDDERS are invited to be present at the Bid Opening. The person(s) reading the bids will adhere to the following procedure prior to reading the amount of the bid:

A. Read the name of BIDDER.

B. Verify BIDDER's acknowledgment of Addenda.

http://www.rrnm.gov/

C. Determine whether the Bid Proposal is signed.

D. Verify submittal of BIDDER's Listing of Subcontractors for compliance with

Subcontractors Fair Practices Act.

Bids will be opened by the Purchasing Division at the time and place specified in this IFB

DISQUALIFICATION OF BIDS:

The City reserves the right to reject a bid for any one or more of the following reasons:

A. The City determines a bid to be non-responsive in any manner to the requirements of this IFB.

B. In the past the Bidder has failed to comply with previous contractual commitments, bids, proposals, or offers to the City.

C. In the opinion of the City, the Bidder is not capable of providing the offered items of tangible personal property, services or construction as offered or required by this IFB or is otherwise not a Responsible Bidder.

D. The Bidder has not provided sufficient or detailed information to allow for the evaluation of the bid.

E. In the opinion of the City, the bid prices are higher than the prices for which the specified items or services can be purchased on the open market.

F. The Bidder failed to properly fill in any space on the Request Form or any attached document in which information or a signature is required.

G. The Bidder did not, at the time the bid is submitted, have any license or certification required by law.

H. The Bidder failed to submit with its bid any bond or other material requirements of this IFB or has otherwise submitted a non-responsive offer.

I. There are unauthorized additions, conditions, alternate proposals or other irregularities of any kind, which might make the bid incomplete, indefinite or ambiguous in meaning.

J. The bid was not submitted in ink or typewritten, or there is any erasure or alteration of words or figures relating to pricing which is not initialed in ink by the Bidder.

K. The City determines that a bid contains any misrepresentations whatsoever.

L. Notwithstanding the foregoing, the City reserves the right to waive any irregularity in a bid if the

Procurement Officer deems, in his or her sole discretion, such irregularity to be immaterial to the purpose of this solicitation and that waiving the same is in the best interest of the City.

REJECTION/CANCELLATION OF BIDS:

Any solicitation, prior to opening or after opening, may be canceled or any or all bids may be rejected in whole or in part when it is in the best interest of the City to do so.

MINOR OR TECHNICAL IRREGULARITIES:

Minor or technical irregularities in a bid, when there is no effect on price, quality or quantity may be waived and clerical errors in a bid may be corrected, if it is in the best interest of the City.

NONCONFORMING/CONDITIONAL, OR COUNTER BIDS:

The City will reject any bid that is nonconforming or conditional, in whole or in part.

BID ANALYSIS:

The City reserves the right to analyze, examine and interpret any bid for a period of ninety (90) calendar days after the scheduled time for the opening of bids. Bids may not be rescinded during this period except for good cause and with the written approval of the Procurement Officer. In those situations where the analysis/evaluation exceeds ninety (90) calendar days, Bidders may withdraw their bids from consideration.

AWARD OF CONTRACT:

A. When Award Occurs: The award of a Contract occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Bidder. A recommendation of award does not constitute award of Contract.

B. Award: The City of Rio Rancho reserves the right to reject any or all bids or accept any presented which meet these specifications, and which would be in the best interest of the City and will not necessarily be bound to accept the low bid. The City reserves the right to make multiple awards as a result of this IFB if doing so would be advantageous to the City. The City may issue multiple awards on an item-by-item basis to the Responsive and Responsible Bidder(s) offering the lowest price for each item or to the Responsive and Responsible Bidder(s) offering the lowest total price for each category of items. Awards shall be limited to the least number of suppliers necessary to meet the requirements of the City. In addition, The City reserves the right to award to Primary and Secondary Vendors, in which case, the lowest Responsive bid overall, in each category, or for each item shall be the Primary Vendor who shall be the primary source for all designated bid items. The next lowest Responsive bid shall be the Secondary Vendor who shall be the secondary or back-up source of for all designated bid items. The Secondary Vendor shall be utilized only if extenuating circumstances or non-compliance precludes the Primary Vendor from fulfilling orders for goods or services. This IFB gives no guarantee of minimum quantities or work.

If a contract resulting from this IFB shall be a “List Price plus Discount” contract, as defined by the City’s Procurement Code. Cost plus Percentage Cost contracts are prohibited by the City’s Procurement Code, and no bid shall be accepted where such Cost plus Percentage Cost offers are proposed. Bidder(s) shall provide a less percentage discount off the published catalog/price list maintained at the time of receipt of bids for each section identified in the Bid Form or as requested by the City.

C. Determination of Bidder Responsibility: The City may make such investigations it deems necessary to determine the ability of the Bidder to perform the services and/or supply the items of tangible personal property specified herein. The Bidder shall, within seven (7) calendar days, furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if evidence submitted by, or investigation of such Bidder fails to satisfy the City that such Bidder is properly qualified to carry out the obligations of this Invitation For Bids.

D. Application of Resident, Local, Area, and Recycled Content Goods Preference: In all Invitations for Bid and requests for proposals, the Statutory Preferences shall be applied in the manner set forth in NMSA 1978 §§ 13-1-21 or 13-4-5, as amended from time to time. A copy of a valid Resident Business Certificate or Resident Contractor Certificate issued by the New Mexico Taxation & Revenue Department. Information regarding resident preference can be obtained by contacting the Point of Contact as listed herein.

In addition to the Statutory Preferences, a preference for Local Businesses and Area Businesses shall be administered in the same manner as the Statutory Preferences, as follows:

A. in the event a Local Business submits a qualifying bid or proposal and one or more Qualifying

Companies also submits a bid or proposal, the Local Business shall receive a two percent (2%) preference in addition to (and not in lieu of) the Statutory Preference; and

B. in the event an Area Business submits a qualifying bid or proposal and one or more Qualifying Companies also submits a bid or proposal, the Area Business shall receive a one percent (1%) preference in addition to (and not in lieu of) the Statutory Preference.

In addition to the definitions and criteria set forth in this section, the Central Purchasing Office may impose additional requirements regarding the nature, size and/or location of offerors or Bidders in any request for proposals or Invitation for Bids. As a result, companies responding to such solicitations should review the solicitation documents thoroughly.

Information regarding the City’s Procurement Code and the application of the local and resident preference can be obtained by contacting the Point of Contact as listed herein.

For consideration for the Area, Local, and Recycled Content Goods preference, the Offeror must complete the Preference Certification Form, attached hereto, in accordance with the instructions and return the form with its Technical Proposal.

In addition to the definitions and criteria set forth in the section, when a joint bid or joint proposal is submitted by both Resident and non-Resident Businesses, the Resident Business preference provided pursuant to Subsection B or C of the NMSA 978 §§ 13-1-21 or 13-4-5, as amended from time to time , shall be reduced in proportion to the percentage of the Contract, based on the dollar amount of the goods or services provided under the Contract, that will be performed by a non-Resident Business as specified in the join bid or proposal.

PROTEST PROCESS:

A. Right to Protest: Any Bidder or Bidder who is aggrieved in connection with a solicitation or award of a Contract may protest to the Central Purchasing Office.

B. Timely Protest: The protest must be submitted in writing within ten (10) calendar days after knowledge of the facts or occurrences given rise thereto.

C. Required Information: All protests must be submitted in legible, written form and delivered either personally or by mail to the Purchasing Division of the City’s Department of Financial Services (the same address to which bids are to be mailed). Protests delivered by any other method, including facsimile, telephone, or e-mail will not be accepted. Protest shall contain at a minimum the following:

(1) Name and address of the protesting party;

(2) The solicitation/IFB number;

(3) A clear statement of the reason(s) for the protest;

(4) A clear statement of the facts that support the protest;

(5) Attachments of any written evidence available to substantiate the protest; and

(6) A statement specifying the relief or ruling requested.

D. The envelope enclosing a protest should clearly indicate “PROTEST” and the IFB number.

E. Authority to resolve. The Procurement Officer has the authority to take any action reasonably necessary to resolve a protest in accordance with the City’s Procurement Code, but does not have any authority to award money damages or attorney fees.

GENERAL REQUIREMENTS AND SPECIFICATIONS

These General Requirements and Specifications are a description of the physical or functional characteristics, or nature of the item(s) of tangible personal property, service or construction to be procured under this Invitation for Bids, and also contain the applicable terms and conditions for the procurement of the same. The General Requirements and Specifications set forth herein are intended to establish the type, function, appearance, and/or quality required by the City of Rio Rancho and shall be satisfied without exception. Any exceptions taken by Bidder(s) may, at the City’s sole discretion, be accepted if they are minor, equal, or superior to that which is specified, or are otherwise acceptable to the City, and provided that they are listed and fully explained in the bid form section entitled, "Exceptions to Specifications". The exceptions taken by Bidder(s) shall refer to the specification name and/or number and shall detail in a clear and concise way, the nature and extent of the exception taken.

Any contract resulting from this IFB shall be a “Unit Price” contract, as defined by the City’s Procurement Code. In the event of a billing/invoice discrepancy between the unit prices and the extended prices, the unit prices offered by the bidder and accepted by the City shall govern. Less percentage discounts for weekly and monthly rental periods shall be applied to unit prices where they are offered by the bidder and accepted by the City.

The City of Rio Rancho reserves the right to issue multiple awards for the contract resulting from this IFB.

The City of Rio Rancho is soliciting bids for barricade and traffic control services. Services provided by the awarded vendor(s) will include, but not be limited to, the following project groups:

• Project Group 1: Service leaks, Main breaks, Sewer laterals, Pressure Reducing Valves, Sewer mains.

• Project Group 2: Service line replacements

• Project Group 3: Water Meter Taps

• Special Events: TBD

Awarded vendor(s) shall deliver services and/or items as ordered and shall replace any items found to be lost, stolen, damaged, inoperable, or otherwise substandard in any way, at no additional cost to the City.

The City of Rio Rancho shall not be held responsible for physical loss, damage, vandalism. Theft, or destruction of items and shall make no additional allowances and/or payments to compensate for such.

The City reserves the right to request quotations from awarded vendor(s) for materials, products, items, and/or services similar in nature to those specified in this IFB for which requirements were not know when this IFB was issued.

SPECIFICATIONS

DEFINITIONS:

Add-on: Adding of barricade equipment and/or traffic control devices to modify an existing active traffic control work zone.

Barricade Action Request: Includes any request of a Contractor by a City User Department for the delivery, add-on, partial pick-up, pick-up, reset, or set-off of barricade equipment and/or traffic control devices.

City: City of Rio Rancho

Confirmation of Action Completion: Contractors’ confirmation to the requesting City User Department that a barricade action has been completed.

Confirmation of Receipt of Barricade Action Request: Contractors’ confirmation to the requesting City User Department that a barricade action request has been received.

Delivery: Delivery of and set-up of barricade equipment and/or traffic control devices by Contractor(s) in accordance with a work order or barricade action request.

Emergency Mobilization: A barricade action request or work order placed by a City User Department, which involves an immediate danger to the public and requires Contractor(s) to commence a barricade action within one (1) hour and thirty (30) minutes of receipt of a work order or barricade action request.

Partial Pick-Up: Partial pick-up includes removal of any portion of barricade equipment and/or traffic control devices, as requested by the City User Department, which results in a modified traffic control work zone.

Pick-Up: Final removal of all barricade equipment and/or traffic control devices placed in or adjacent to City streets at the request of a City User Department at the conclusion of a work order.

Priority Mobilization: A barricade action request or work order placed by a City User Department with less than seven (7) working days advanced notification prior to the time specified for the barricade action.

Reset: Resetting, to an original or modified condition, barricade equipment and/or traffic control devices for an active traffic control work zone with devices previously used in work area.

Set-Off: Removal of barricade equipment and/or traffic control devices for an active traffic control work zone to the side of the roadway to be reset at a time to be determined and specified by the City User Department.

Scheduled Mobilization: A barricade action request or work order placed by a City User Department with seven (7) or more working days advanced notification prior to the time specified for the barricade action.

Traffic Control Devices (TCD): Are markers, signs and signal devices used to inform, guide and control traffic, including pedestrians, motor vehicle drivers and bicyclists. These devices are usually placed adjacent, over or along the highways, roads, traffic facilities and other public areas that require traffic control.

Traffic Control Plant (TCP): A detailed drawing showing all existing roadways, traffic lanes, traffic movement, proposed signs, traffic control devices, and roadway stripping. Plan shall include the type and location of all proposed equipment to be used to ensure safety to the workers and traveling public.

Work Order: An initial request of a Contractor by a City User Department for a barricading action in a new traffic control work zone.

WORK ORDER AND BARRICADE ACTION REQUEST:

The City shall initiate an initial request of Contractor(s) for barricade action in a new traffic control work zone via an electronic work order. Contractor(s) shall have the capability to receive and confirm receipt of barricade action request via electronically at all times, twenty-four (24) hours a day, seven (7) days a week.

Written confirmation of all scheduled barricade action request shall be provided by Contractor(s) within twenty-four (24) hours of receipt. For a barricade action involving an emergency or priority mobilization the City may contact Contractor(s) via telephone to make a barricade action request and shall subsequently submit a written work order to Contractor(s). Contractor(s) shall provide written confirmation of barricade action request involving an emergency or priority mobilization within forty-eight (48) hours after commencement of said barricade action.

Contractor(s) shall establish a unique work order number for each barricade action request involving a new traffic control work zone. Any and all subsequent barricade action request involving the same traffic control work zone shall be recorded and filed with the original work order and the work order number shall be referenced in all communications and invoices involving said traffic control work zone. The City shall furnish, a professionally prepared Traffic Control Plan for all mobilizations to be submitted to the City’s Construction Manager for review and approval prior to commencement of the barricade action. Work orders shall include, at a minimum, the following information:

-Unique Work Order Number

-Date of Request

-Date of Delivery of Barricade Action

-City of Rio Rancho Department Submitting Work Order

-Name of City of Rancho Representative Submitting Work Order

-Physical Location of Requested Barricade Action

-Break out of Specific Items Required for Barricade Action

-City of Rio Rancho Purchase Order Number for Requesting Department

-Dollar Estimate/Quote of Requested Barricade Action

MOBILIZATION:

The City User Department shall initiate a work order for mobilization and Contractor(s) shall furnish, deliver, set-up, maintain, add-on, re-set, set-off, and/or pick-up barricade equipment and/or traffic control devices in accordance with the following mobilization categories:

Scheduled Mobilization: Contractor(s) shall complete barricade action at the requested time specified on the City work order. Rental period of barricade and/or traffic control device (TCD) shall begin on the requested date of delivery to the specified location and shall cease, with no additional daily charges accruing, on the requested date of pick-up, including Saturday, Sunday, and legal holidays.

Contractor(s) shall not charge nor shall the City be responsible for payment for any barricade action involving a scheduled mobilization that is not completed within one (1) hour and thirty (30) minutes of the required time specified on the City work order. Exceptions to the preceding provision will be made when Contractor(s) immediately notifies the requesting City User Department of adverse weather or hazardous road conditions that may delay mobilization for a requested barricade action.

Emergency Mobilization: Contractor(s) shall arrive at work zone site and commence barricade action within one (1) hour and thirty (30) minutes of receipt of work order or phone call request. Rental period of barricade and/or traffic control device (TCD) shall begin on the requested date of delivery to the specified location and shall cease, with no additional daily charges accruing, on the requested date of pick-up, including Saturday, Sunday, and legal holidays. Contractor(s) shall not charge nor shall the City be responsible for payment for any barricade action involving an emergency mobilization that does not commence within the required time as specified above.

Priority Mobilization: Contractor(s) shall complete barricade action at the requested time specified on the City work order. Rental period of barricade and/or traffic control device (TCD) shall begin on the requested date of delivery to the specified location and shall cease, with no additional daily charges accruing, on the requested date of pick-up, including Saturday, Sunday, and legal holidays.

Contractor(s) shall not charge nor shall the City be responsible for payment for any barricade action involving a scheduled mobilization that is not completed within one (1) hour and thirty (30) minutes of the required time specified on the City work order. Exceptions to the preceding provision will be made when Contractor(s) immediately notifies the requesting City User Department of adverse weather or hazardous road conditions that may delay mobilization for a requested barricade action.

Mobilization charges shall include costs of delivery, set-up, add-on, re-set, set-off, and/or pick-up, and all labor and materials necessary to modify and/or maintain an existing work-zone to ensure barricade equipment and/or traffic control devices remain operable and in acceptable working condition to City of Rio Rancho jobsite officials.

TRAFFIC CONTROL PLANS:

A detailed and professionally prepared traffic control plan shall be submitted by Contractor(s) to the City’s Construction Manager for review and approval, at a minimum, forty-eight (48) hours prior to the scheduled commencement of a barricade action. Traffic control plans for barricade actions involving a lane drop, a closed road, or a detour shall be submitted, at a minimum, five (5) working days prior to the scheduled commencement of the barricade action. A barricade action shall not commence prior to the City’s written approval of the traffic control plan except in the case of an emergency or priority mobilization. Contractor(s) shall submit a traffic control plan involving an emergency or priority mobilization within forty-eight (48) hours after commencement of the barricade action. In the event that Contractor(s) and the City cannot agree on a proper traffic control plan, the City’s judgement shall prevail. Contractor(s) may elect to submit a standardized TCP used in typical situations for pre-approval by the City. When used for individual barricade action the standardized TCP shall be referenced in the confirmation of receipt of a barricade action request for new traffic control work zones.

Any and all placement of barricade equipment and/or traffic control devices shall be in accordance with the most current edition of the Manual on Uniform Traffic Control Devices. Modifications to and existing traffic control installation shall be the sole responsibility of Contractor(s) and shall be conducted upon request and at the direction of the City User Department. Traffic control modifications to an existing work zone shall require submittal and approval of revised traffic control plan within forty-eight (48) hours of receipt of a barricade action request.

TRAFFIC CONTROL DEVICES:

All TCD and barricade equipment shall conform to the standards of the most current edition of the Manual on Uniform Traffic Control Devices.

All TCD and barricade equipment shall conform, at a minimum, to the “Acceptable” standard of the American Traffic Safety Services Association (ATSSA) “Quality Standards for Work Zone Traffic Control Devices” publication.

Contractor(s) shall provide information and guide signs, also referred to as “special” or “business access” signs within twenty-four (24) hours of request by the City User Department.

Advertisements of any kind on barricade equipment and/or TCD utilized at City work zones shall be strictly prohibited.

PERSONNEL:

Contractor(s) shall maintain adequate personnel certified as Traffic Control Supervisors (TCS) and Traffic Control Technicians (TCT). Certified personnel shall possess proof of certification while on City work zone sites and shall render proof of said certifications to City of Rio Rancho job site officials immediately upon request. Contractor(s) shall also provide an updated list of all certified employees, their job titles, and a brief description of their job responsibilities every six (6) months, beginning from the date of the notice of recommendation of award.

MAINTENANCE:

Contractor(s) shall bear the sole responsibility of maintaining and replacing lost, stolen, damaged, inoperable, or otherwise substandard traffic control devices placed at City work zones at no additional cost to the City. Traffic control devices shall be maintained in conformance with the standards set out in the ATSSA “Quality Standards for Work Zone Traffic Control Devices” publication.

Upon notification by the City User Department, Contractor(s) shall correct any deficiencies in traffic control devices found to exist within one (1) hour of such notification. Contractor(s) shall immediately correct deficiencies presenting a danger to public safety.

Contractor(s) shall inspect, at a minimum, all traffic control devices located on major City arterials and collector/residential roadways once every twenty-four (24) hours. Contractor(s) shall immediately correct any deficiencies identified during inspections.

Contractor(s) shall maintain a log of all maintenance and/or corrective action taken at City work zone sites.

The maintenance log shall include the date, time, location, and action taken for each work zone site. A copy of maintenance logs shall be made immediately available to the City of Rio Rancho upon request.

In the event Contractor(s) fails to perform the maintenance and replacement requirements set forth herein, the City, upon discovery of facts, shall cease payment for barricade services until…