2-Exhibit A - Nicklaus Channel - SOW - Construction Services-Rev03.pdf

Department of Public Works Engineering Division

City of Rio Rancho ● 3200 Civic Center Circle NE ● Suite 200 ● Rio Rancho, NM 87144

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Exhibit A Scope of Work

General Information

All work accomplished under the contract shall be in accordance with the Federal, State and/or

City manuals, standards, guidelines, standard specifications, and standard procedures.

It is the intent of the City that the Consultant have full latitude and complete responsibility for this project, with guidance and final decision making by the City. The Consultant shall designate a project manager to be the sole point of contact for the City’s project manager. The Consultant project manager shall have experience managing similar size and scope of projects. Change in

Consultant’s project manager during the project will require written approval by the City’s project manager before the proposed change is made.

Although every effort has been made to fully describe the scope of services it is anticipated that changes may be required during the project. Changes to the Scope of Work that may be required to provide a complete project shall be negotiated and authorized by an Amendment to the

Contract as they are identified. Any changes made to the proposed project team must be approved by written notice from the City.

A manhour estimate identifying the number and type of full-time equivalents (FTE) to adequately deliver the project is to be submitted with the proposal.

General Project Information

This project consists of replacement of the existing corrugated metal pipe crossing of the Nicklaus channel at Southern Boulevard, east of Nickalus Drive. Construction includes retaining walls, 3-

10’x8’ box culvert bridge, erosion control, and temporary pavement. The intent of this RFP is to acquire Construction Oversight and Office services to meet all of the requirements of a Federally funded project. The project is partially funded by the Federal Highway Administration (FHWA) administered through the New Mexico Department of Transportation (NMDOT).

SCOPE OF WORK –

Task 1 Project Setup:

• Setup of project files and folders.

• Utilizing NMDOT Minimum Testing Requirements for T/LPA projects, establish and track minimum testing requirements and non-conformance tests.

• Source book setup and tracking processes for the project.

• Prepare preconstruction agenda, attend and run meeting, document and distribute meeting minutes to attendees.

Task 2 Project Observations:

• Daily full-time observations for the duration of construction (270 Calendar DAYS). The observations will be completed Monday-Friday while the contractor is working onsite.

Weekend and Holiday work may be required depending on the Contractor’s schedule and approval from the City.

• Complete Daily / Weekly construction reports including reviewing traffic control logbook, SWPPP, bulletin board, and ADA inspection reports and distribute to team.

• Attend weekly progress meetings.

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• Observe Contractor’s quality control testing for compliance with minimum testing requirements, document any non-conformance tests and ensure retesting is completed before work progresses.

Task 3 Project Management:

• Review submittals/material certifications and recommend approval, rejection, or revision and resubmission.

• Review change orders and recommend approval or revision. Process change orders with

NMDOT and provide approved NMDOT change orders to the City for City change order.

• Review testing reports for conformance and accuracy and conduct QA and IA testing.

• Approve and reject installed materials based on conformance with the testing criteria and adherence to the approved plans.

• Prepare agendas, minutes, and conduct weekly progress meetings.

• Review and reply to RFIs.

• Review pay applications against work performed and signed quantity agreement sheets.

• Review project schedule submitted with each pay application and communicate any discrepancies or delays to the contract schedule. Send reviewed pay application to the

City project manager for final approval and payment.

• Review and approve the Contractor’s as-built drawings throughout construction operations.

Task 4 Project Audits:

• Perform EEO audits and review paperwork.

• Approve Contractor’s Payrolls in LCP Tracker.

• Verify Contractor’s DBE goal compliance and payment in B2Gnow.

• Conduct Wage Rate and CUF Interviews to ensure compliance with approved project wage rates.

• Attend, provide documentation, and responses for all NMDOT or FHWA project audits.

• Ensure all federal requirements including but not limited to Buy America Build America

(BABA) and any current updates to the Federal requirements are followed and met.

Communicate any discrepancies to the City project manager immediately.

Task 5 Project Closeout:

• Conduct substantial completion project walkthrough and develop a punch list.

• Conduct final completion project walkthrough and ensure all punch list items have been completed.

• Prepare complete closeout package and submit to the City and NMDOT.

• Provide the City with electronically updated record drawing based on the Oversight

Company’s review of the Contractor’s as-built drawings within 21 days of providing the

Contractor a Final Completion Letter. This must be completed in accordance with the

Development Process Manual (DPM) Chapter II.7 Revised for Public Works

Vendor shall submit electronic versions of all deliverables. If the deliverables are more than one

(1) page, a multi-page PDF shall be required.

Record Drawings must be turned in and complete twenty-one (21) calendar days after receiving red lines from the City or Contractor. If Record Drawings are not turned in or not complete after the twenty-one (21) calendar day mark, then Liquidated Damages will be charged based on the amount established in the Design Contract.

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As part of the Final Record Drawings, a permanent erosion/sediment control plan must be submitted to the Development Services Department (DSD) Engineering Division. The permanent erosion/sediment control plan must include grading and drainage information.

In addition, all Final Record Drawings will follow the format and method stated in the

Development Process Manual (DPM) Chapter II.7 Revised for Public Works Section 2.2

(See Attachment 1 [Separate Document] included with this RFP). Please note that

Geographic Information System (GIS) files are required, and must comply with the GIS

Quality Control and Quality Assurance (QC/QA) Plan (See Attachment 2 [Separate

Document] included with this RFP). After award of the project; the Project Manager, the

Engineer of Record (if applicable as determined by the Project Manager), and the GIS Manager will have a meeting to discuss the GIS layers required for the project and the appropriate schemas for those layers. If, upon submittal, the digital files are rejected due to failing QC/QA guidelines then they must be corrected at no cost to the City.