2-Enduro Course - Bathroom.pdf

Invitation for Bid

UC26-12

Enduro Course – Double Vault Toilet

Condition: New

Issued By:

Uintah County Purchasing 152 E 100 N

Vernal, UT 84078

Issue Date: September 30, 2026 Closing Date: October 16, 2026 Open Date: October 21, 2026

Contents

1. Intent

2. Submission Deadline and Opening Date

3. Project Scope

4. Evaluation of Submission

5. Attachments

6. Award

7. Insurance Requirements

8. Terms and Conditions of the IFB

9. Questions & Inquiries

1. Intent It is the intent of Uintah County, Utah (“County”) to solicit competitive bids from qualified vendors for the procurement and installation of a double-vault restroom facility at the upcoming Enduro Training Course within the Buckskin Hills Recreation Complex, located at 4796 Diamond Mountain Road, northeast of Vernal, Utah. This project is intended to support increased public use and enhance recreational infrastructure to accommodate growing participation in OHV-related activities within the area.

The project will include all labor, materials, equipment, installation, excavation, and supervision necessary to deliver a complete and operational facility.

2. Submission Deadline and Opening Date To receive consideration and responses to this IFB, the County must receive the proposal no later than 5:00 PM (Mountain Time) on October 16, 2026.

Submission Method:

Proposals must be mailed or hand-delivered in a sealed envelope clearly labeled:

“Sealed Proposal Enduro Course – Double Vault Toilet” Please ensure that the proposal is delivered to the following address:

Uintah County-Clerk-Auditor 147 E Main Vernal, Ut 84078

Proposals will be publicly opened during the Uintah County Commission Work Session on Wednesday, October 21, 2026, in the Commission Conference Room, located at 152 E 100 N, Vernal, UT. This opening will confirm receipt only; no evaluation or cost/compensation review will occur at this stage.

3. Project Scope The following are Mandatory Minimum Requirements that MUST be met or exceeded, and be specifically addressed or referenced in the submitted bid to be eligible for consideration. If the following bullet points are not addressed, the offeror will be considered non-responsive.

The Contractor shall provide all services necessary to construct and install a fully functional vault outhouse restroom, including but not limited to:

A. Site Preparation

• Clearing and grading of the site as needed

• Excavation for vault installation

• Proper compaction and base preparation

B. Engineered Plans

• Contractor shall provide complete engineered plans for the vault restroom project.

• Plans shall be prepared and stamped by a Professional Engineer licensed in the State of

Utah, if required by applicable codes.

• Plans shall include all information necessary for construction and permitting.

• All engineering costs shall be included in the bid price.

• Contractor is responsible for obtaining any required permits and approvals.

C. Double Vault Installation

• Supply and install a pre-cast concrete or approved equivalent waste vault

• Vault must be watertight, structurally sound, and compliant with applicable health regulations

• Installation of venting system

D. Restroom Structure

• Supply and install an outhouse structure designed for outdoor public use

• Structure shall include:

• Weather-resistant materials

• Ventilation system

• Interior finishes suitable for easy cleaning and vandal resistance

E. Fixtures and Accessories

• Toilet riser/seat securely mounted to vault

• Toilet paper dispenser

• Restroom shall incorporate natural daylighting features to provide adequate interior visibility.

• ADA-compliant

F. Final Work

• Backfilling and grading around the structure

• Site cleanup and debris removal

G. Pricing Sheet

Must complete Attachment 1.

Detailed Pricing Breakdown Item Description Quantity Unit Price

Site Work

Site preparation & excavation

Final grading & site cleanup

Engineered Plans Stamped engineered plans $

Materials & Equipment

Precast double vault

Outhouse structure

Ventilation system

Toilet riser/seat securely mounted to vault

Toilet paper dispenser

Daylight features

Delivery & Logistics

Shipping / Offloading

Installation

Full Install

Total $

4. Evaluation of Submission

All bids must be in reference to the terms and conditions stated in this IFB. The County will select the awarded bid based on its determination of the top-scoring bid, most advantageous bid, presentation (if held), and completed reference checks.

The County may request interviews/presentations at its discretion. If held, presentations will allow the County to clarify and ask questions resulting from the initial evaluation. No new information may be brought forward. Presentations are not guaranteed; candidates are advised to fully respond to the IFB at the time of the submission.

Mandatory Minimum Requirements

The following are Mandatory Minimum Requirements that MUST be met or exceeded and be specifically addressed or referenced in the submitted bid to be eligible for consideration. If the following bullet points are not addressed, the offeror will be considered non-responsive.

• Completed Attachment 1 – Bid Form & Pricing Sheet

• Completed Attachment 3 – Vendor Compliance & Acknowledgment Form

5. Attachments Attachment 1: Bid Form & Pricing Sheet (completed form required with bid submission) Attachment 2: Vault Toilet Site Map Attachment 3: Vendor Compliance & Acknowledgment Form

6. Award The County will either award a bid or announce that no appointment will be made. There is no implicit or explicit guarantee that the project will proceed. Uintah County reserves the right to accept or reject any or all bids.

7. Insurance Requirements The successful proposer may be required to maintain, at their own expense, the following insurance coverage throughout the duration of the contract: Commercial General Liability, Workers’ Compensation, Automobile Liability, and, if applicable, Professional Liability (Errors & Omissions). Prior to the commencement of any work, the successful proposer must provide certificates of insurance evidencing the required coverage.

8. Terms and Conditions of the IFB Disclosure. Upon award of the contract, all proposals accepted by the County shall become a matter of public record and shall be regarded as public, except those elements of each proposal that are identified by the Contractor as business or trade secrets and plainly marked as “trade secret,” “confidential,” or “proprietary.” Each element of a proposal that the Contractor desires not to be considered a public record must be clearly marked. Any blanket statement (i.e. regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the County in any way whatsoever. If disclosure is required under the Utah Government Records Access Management Act (“GRAMA”) or otherwise by law (despite the Contractor’s request for confidentiality), the Contractor shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

Failure to Agree. If the County and selected Contractor cannot agree on a satisfactory agreement, the County reserves the right to terminate negotiations. The County may then negotiate an agreement with another IFB applicant, or County may submit another request for proposals.

Right to Reject. The County reserves the right to reject any and all proposals. In addition, the County will not reimburse costs associated with the preparation or presentation of the proposals.

9. Questions & Inquiries Questions Please address any project-related or procurement questions to Erika Calder with a subject heading of “Enduro Course Double Vault Toilet.”

Contact Information Erika Calder Uintah County Purchasing & Grants 152 E 100 N Vernal, UT 84078 ecalder@uintah.utah.gov 435-781-5442 mailto:ecalder@uintah.utah.gov