2. RFP IDIQ REQ 382472 Scaffolding Services.pdf

Request for Proposal Number LBNF-382472-BM for

Long Baseline Neutrino Facility (LBNF)/Deep Underground Neutrino Experiment

Temporary Scaffolding Engineering, Rental, Installation, and Removal – South Dakota

This Request for Proposal consists of a model Indefinite Delivery, Indefinite Quantity (IDIQ) subcontract in Sections A through J and Request for Proposal Sections K through M.

This solicitation is a “best value” represented by the most advantageous proposal, price and other factors considered. Offerors are advised that a proposal meeting the solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated price proposal is determined to be most advantageous to FFDG.

Proposals are to be submitted via e-mail to Brian McKenzie at mckenzie@fnal.gov no later than 5:00 p.m.

Mountain Time on November 24, 2026.

mailto:mckenzie@fnal.gov

IDIQ Subcontract Number ____________ for

Long Baseline Neutrino Facility

Temporary Scaffolding Engineering, Rental, Installation, and Removal – South Dakota

Table of Contents

Section A – Award Section B – Supplies or Services and Prices Section C – Description of Work Section D – Packaging and Marking Section E – Inspection and Acceptance Section F – Deliveries or Periods of Performance Section G – Subcontract Administration Data Section H – Special Subcontract Requirements Section I – Subcontract Clauses Section J – List of Documents, Exhibits, and Other Attachments Section K – Representations and Certifications Section L—Instructions, Conditions, and Notices to Offerors Section M—Evaluation Factors for Award

Section A – Award

A1. Identification of Parties

This Subcontract is between Fermi Forward Discovery Group, LLC (“FFDG”) and the party identified below as the Subcontractor (“Subcontractor”).

A2. Subcontract Issued Under Prime Contract

This Subcontract is issued under Prime Contract No. 89243024CSC000002 between the United States Government (“Government”), represented by the Department of Energy (“DOE”), and Fermi Forward Discovery Group, LLC (“FFDG”) for the management and operation of the Fermi National Accelerator Laboratory (“FNAL or Fermilab”) and the performance of research and development work.

A3. Relationships

Nothing in this Subcontract shall be deemed as creating any relationship between FFDG and Subcontractor other than that of contractor and subcontractor or buyer and seller. Subcontractor shall not interpret any clause contained herein as being binding or purporting to bind the United States Government, its officers, or its agents.

A4. General Purpose of the Subcontract

The general purpose of this IDIQ Subcontract is for the acquisition of South Dakota Temporary Scaffolding Services, further described in Attachment J-1. (Reference NAICS Code 532490 – Scaffolding Rental).

A5. Period of Performance

Task or Delivery Orders may be issued or amended under this IDIQ Subcontract during the term from the award of this IDIQ through December 17, 2029. Any task or delivery order issued during the effective term of this IDIQ and not completed within that period shall be completed by the Subcontractor within the time specified in the task or delivery order(s). The Subcontract shall govern the Subcontractor’s and FFDG’s rights and obligations with respect to that task order to the same extent as if the task order were completed during the Subcontract’s effective period.

A6. Reserved

A7. Order of Precedence

Any inconsistency in this Subcontract shall be resolved by giving precedence in the following order: Section A, B, D, E, F, G, H, I, C, J. To the extent of any inconsistency between this order of precedence and any order of precedence set forth in any other section of this Subcontract, this Section A7 shall control.

A8. Agreement

The parties agree to perform their respective obligations in accordance with the sections, terms and conditions, the documents referenced or incorporated herein, which constitute the entire Subcontract and shall supersede all prior negotiations, representations, or agreements, whether verbal or written.

A8. Signature

The parties have caused this Subcontract to be executed by their duly authorized agents by their signatures below.

Subcontractor (TBD) Fermi Forward Discovery Group, LLC (FFDG)

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

[END SECTION]

Section B – Supplies or Services and Prices

B1. Prices

The Subcontractor shall provide the supplies or services at the Indefinite Delivery, Indefinite Quantity (IDIQ) ceiling price shown below.

Subcontract Line- Item Number Description IDIQ Ceiling Price

1 Temporary Scaffolding Engineering, Rental, Installation, and Removal – South Dakota

B2. Fixed Price Task and Delivery Orders

Orders issued pursuant to this IDIQ may be of two types: (1) Task Orders (TO) which are issued when the performance of tasks/services is required and (2) Delivery Orders (DO) which are issued when delivery of products/supplies is required. All orders, whether TO or DO, will be issued on a firm-fixed price (FFP) basis. The FFP for each Order will be based on the pricing rates in Attachment J-2.

TO/DO may be performed at the Sanford Underground Research Facility (SURF) in Lead, South Dakota. Travel, if required, will be included in the FFP for the associated Task Order.

The Subcontractor shall submit a proposal for each Order that indicates the scope of the task, a list of the proposed deliverables, date of review submittals, and start and completion dates for the task. The proposal will be in response to the request for proposal (RFP) provided by FFDG. The pricing rates in Attachment J-2 shall be utilized to calculate an FFP for each TO proposal involving services.

The Subcontractor shall not exceed the Ceiling Price shown in Clause B1 – Prices.

B3. Limitation of Liability for IDIQ Task Orders

(This clause may apply to each Task Order placed against this IDIQ Subcontract)

a. The funding presently allocated for payment to the Subcontractor under this Order No. XX is $XX:

For SLIN TBD $TBD For SLIN TBD $TBD

The allocated funding amounts shall be the limit of FFDG’s liability for all costs under the respective SLIN, any other clause to the contrary notwithstanding. The Subcontractor is not obligated to continue performance under this Subcontract or otherwise incur costs or expenses in excess of the allocated funding amounts. The Subcontractor shall notify FFDG in writing whenever it has reason to believe that the costs it expects to incur under this Subcontract in the next 60 days, when added to all costs previously incurred, will exceed 75 percent of the allocated funding for a SLIN. FFDG Procurement can increase or decrease the amount of funding unilaterally by modifying the Subcontract or providing other written notice to the Subcontractor.

B4. Indefinite Delivery / Indefinite Quantity (IDIQ)

B4.1 Indefinite Delivery / Indefinite Quantity (IDIQ) [Reference: FAR 52.216-22]

a. This is an indefinite-delivery / indefinite-quantity Subcontract for the supplies and services specified in the Subcontract. The effective period is stated in the Subcontract. The quantities of supplies and services specified in the Subcontract are estimates only and are not purchased by this Subcontract.

b. Delivery or performance shall be made only as authorized by task orders issued in accordance with the Ordering clause. The Subcontractor shall furnish to FFDG, when and if ordered, the supplies and services specified in the Subcontract in accordance with the Ordering Limitations clause. FFDG shall order at least the quantity of supplies and services designated in the Subcontract as the “minimum.”

c. Except for any limitations on quantities in the Order Limitations clause or in the IDIQ Subcontract, there is no limit on the number of orders that may be issued. FFDG will issue task/delivery orders requiring delivery to Lead, South Dakota.

d. Any task or delivery order issued during the effective term of this IDIQ and not completed within that period shall be completed by the Subcontractor within the time specified in the task or delivery order(s). The Subcontract shall govern the Subcontractor’s and FFDG’s rights and obligations with respect to that task order to the same extent as if the task order were completed during the Subcontract’s effective period.

B4.2 Ordering [Reference: FAR 52.216-18]

a. Any supplies and services to be furnished under this Subcontract shall be ordered by issuance of task/delivery orders. Such orders may be issued during the effective period stated in the Subcontract.

b. All orders are subject to the terms and conditions of this Subcontract. In the event of conflict between a task/delivery order and this Subcontract, the Subcontract shall control.

c. Orders shall be issued in writing. Task orders may only be issued by the FFDG Procurement Specialist.

Orders The number of Task/Delivery Orders to be awarded under this Subcontract will depend upon the availability of funding and the guidelines established by Attachment J-1 - Statement of Work.

This IDIQ Subcontract has a minimum guaranteed value of $20,000.00 and an estimated maximum total value of $3,900,000.00, but not a minimum or maximum number of Task/Delivery Orders.

FFP Task Orders for Services Subcontractor shall submit a proposal for each Task Order that indicates the scope of the task, a list of proposed deliverables, date of review submittals, and the completion date for the task.

These proposals will be in response to the request for proposal (RFP) provided by FFDG.

Subcontractor shall propose a firm fixed price for a Task Order, using the pricing rates in Attachment J-2. The Subcontractor’s Task Order proposal shall include a breakdown of the proposed FFP in sufficient detail for FFDG to verify that the pricing rates in Attachment J-2 form the basis of the FFP.

B4.3 Ordering Limitations

a. The total maximum Subcontract value, defined as the sum of Subcontractor payment streams associated with all task orders against this IDIQ Subcontract, shall not exceed the amount stated in the Subcontract.

b. The minimum aggregate guaranteed task order(s) value for this IDIQ Subcontract award is stated in the Subcontract, provided that the Subcontractor can demonstrate it has exercised due diligence and made its best efforts to secure task orders meeting the minimum guaranteed value.

c. Other than the minimum aggregate guaranteed Subcontract value, FFDG has no obligation to issue orders under this IDIQ Subcontract, and all orders are subject to the availability of funding.

B4.4 Requirements for Subcontractor’s Proposal for an Order

FFDG will issue a Request for Proposal (RFP) for each order falling within the scope of this IDIQ Subcontract. The Subcontractor’s Task Order/Delivery Order proposals shall be firm-fixed-price (FFP). All proposals must include a breakdown that clearly demonstrates the total price calculated using the pricing rates for each applicable labor classification and other direct costs as listed in IDIQ Subcontract Attachment J-2.

The Subcontractor is responsible for the cost of preparing a proposal for a task order in the form and with the content specified in the RFP.

Section C – Description of Work

C1. Standards of Performance

The Subcontractor shall perform the work under this Subcontract as set forth in task/delivery orders by using its best efforts and know-how and its performance shall be accomplished in a workmanlike manner by qualified, careful and efficient personnel, in accordance with professional standards of care.

C2. Technical Reports

The Subcontractor shall prepare and submit to the Procurement Specialist and/or distribute, as directed by the Procurement Specialist, such reports concerning technical aspects of work under this Subcontract, in such quantity and form (including detail) and at such times, as may be specified in this Subcontract, or as may otherwise be specified by the Procurement Specialist.

C3. Conduct of Employees

The Subcontractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary. The Subcontractor shall immediately remove from the work under this Subcontract any employee of the Subcontractor who, in the sole discretion of FFDG, is found to be unsatisfactory in technical performance or personal conduct.

C4. Statement of Work

The Subcontractor shall perform the work in accordance with the Statement of Work in Attachment J-1.

Section D – Packaging and Marking

D1. Packaging and Marking

Packaging and marking of all material, drawings, or other items shall be in accordance with the applicable Task/Delivery Order Statement of Work and applicable clauses in Section I of this IDIQ.

D2. Shipping Address

All items shall be shipped to the following address, or a nearby staging area, as directed by FFDG:

Sanford Underground Research Facility 100 Ross Rd.

Lead, SD 57754

Unless otherwise specified in the applicable Task/Delivery Order, the Subcontractor shall provide the FFDG Technical Representative with a minimum of two (2) weeks’ advance notice prior to delivery of scaffolding components and equipment. The advance notice shall allow FFDG sufficient time to coordinate logistics activities required for underground movement and placement of the scaffolding at the cavern location. The Subcontractor shall notify the FFDG Technical Representative two weeks in advance of material shipment to allow sufficient time for FFDG Logistics coordination of underground movement to the cavern.

Section E – Inspection and Acceptance

E1. Inspection and Acceptance

Inspection and acceptance shall be in accordance with the Statement of Work in Attachment J-1 and applicable clauses in Section I.

Section F – Deliveries or Periods of Performance

F1. Period of Performance

The period of performance of this Subcontract is from the date of execution through December 21, 2029.

Task/Delivery Orders may be issued at any time during the IDIQ period of performance, and each Task/Delivery Order will be issued with a specific period of performance.

Subcontract Years Description Period of Performance Performance Terms

Base Year South Dakota Scaffolding Services

Date of Execution – 21-Dec-2027

Performance of Services in Accordance with J-1, Statement of Work

Year 1 South Dakota Scaffolding Services

22-Dec-2027 – 21- Dec-2028

Performance of Services in Accordance with J-1, Statement of Work

Year 2 South Dakota Scaffolding Services

22-Dec-2028 - 21- Dec-2029

Performance of Services in Accordance with J-1, Statement of Work

Section G – Subcontract Administration Data

G1. Subcontract Administration

a. FFDG’S Procurement Specialist for this Subcontract is shown below. The Procurement Specialist or their designee is the only person authorized to make changes in the terms, conditions, and requirements of this Subcontract or make modifications to this Subcontract, including changes or modifications to the Statement of Work. The Subcontractor shall direct all notices and requests for approval required by this Subcontract to the Procurement Specialist at the following address:

FFDG Procurement Specialist Attention: Brian McKenzie Email: mckenzie@fnal.gov Phone: 785-320-0868

Fermi Forward Discovery Group LLC Kirk Road & Wilson Street P.O. Box 500 – Mail Station #123 Batavia, IL 60510-0500

b. Any notices and approvals required by this Subcontract from FFDG to the Subcontractor shall be issued by the FFDG Procurement Specialist.

c. FFDG’s Technical Representative for this Subcontract is shown below. The Technical Representative is the person designated to monitor the Subcontract work and to interpret and clarify the technical requirements of the Statement of Work. The Technical Representative is not authorized to make changes to the work or modify any of the terms and conditions, including the schedule and the pricing of this Subcontract.

FFDG Technical Representative Attention: Dale Barker Email: dsbarker@fnal.gov Phone: 605-954-1615

Fermi Forward Discovery Group, LLC 168 Ross Street Lead, SD 57554

d. Unless otherwise stated in the Subcontract, reports required by the Subcontract shall be separately submitted to the FFDG Procurement Specialist and the FFDG Technical Representative. Unless otherwise stated in the Subcontract, the reports shall be submitted by email.

G2. Notification of Potential Changes

The Subcontractor shall provide notification to FFDG of potential changes to this subcontract. The primary purpose of this clause is to obtain prompt reporting by the Subcontractor of circumstances or FFDG actions that the Subcontractor considers to constitute a change to this Subcontract. The Subcontractor shall notify the FFDG Procurement Specialist in writing of any actions, inactions, or communications by FFDG that the Subcontractor regards as a potential change to the Subcontract. This notice requirement does not apply to formal change orders identified as such in writing and signed by the FFDG Procurement Specialist pursuant to the Subcontract’s mailto:dsbarker@fnal.gov

Changes clause. The Subcontractor shall provide the notice promptly, but no later than ten calendar days from the date that the Subcontractor identifies the potential change. Based on the most accurate information available to the Subcontractor, the notice shall state:

(1) The date, nature, and circumstances of the conduct regarded as a change.

(2) The name, function, and activity of each FFDG individual and Subcontractor official or employee involved in or knowledgeable about such conduct.

(3) The identification of any documents and the substance of any oral communication involved in such conduct.

(4) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose; and

(5) The elements of Subcontract performance for which the Subcontractor may seek an equitable adjustment under this clause.

G3. Invoices

All invoices shall be emailed to apinvoices@fnal.gov with a copy to the Procurement Specialist at mckenzie@fnal.gov. The subject line of the email shall state the Subcontractor’s name the Subcontract (Task/Delivery Order) number.

If the Subcontractor is unable to submit an invoice by email, it may submit the invoice to the following address:

FFDG Accounts Payable Fermi National Accelerator Laboratory P.O. Box 500 – Mail Station 112 Batavia, IL 60510

G3.1 General Invoice Requirements

Invoices shall be sent electronically to APINVOICES@FNAL.GOV.

Invoices shall contain the following information:

1. Subcontractor name as stated in the Subcontract

2. Remittance address

3. Telephone number and/or email address of the person requesting payment

4. Subcontractor's statement that the invoice is correct

5. FFDG task/delivery order/subcontract number

6. Invoice number

7. Invoice date

8. Total invoice amount

9. Description, price, and quantity of materials, property, or services delivered or completed

10. For goods received: date shipped or date of delivery

11. Payment terms

12. Shipping terms and required documentation. A copy of the pre-paid freight bill is required if charge is $250 or more.

13. Other documentation as required by the Subcontract mailto:apinvoices@fnal.gov mailto:APINVOICES@FNAL.GOV

G4. Milestone Payments Clause

FFDG shall pay the Subcontractor, upon the submission of proper invoices in accordance with any requirements from the clauses herein, the prices stipulated in each Delivery or Task Order for supplies delivered and accepted or services rendered and accepted, less any deductions provided therein.

(a) Payment may be based on a Milestone Payment Schedule included in the terms of the applicable Delivery or Task Order. Milestone payments shall be made to the Subcontractor when requested at the completion of the stipulated performance milestones, upon the following conditions:

(1) Amount of Payments. Each milestone payment shall be the amount set forth in the Delivery or Task Order for completion of the respective milestone. The Subcontractor is required to submit with each request for payment, certification of the completion of the performance milestone for which the payment is requested. Other evidence, such as project deliverables, photographs, reports may be required by FFDG. Subject to such other limitations and conditions as are specified in this Subcontract and this clause, the amount of payments and limitations on payments shall be specified in the Subcontract’s description of the basis for payment

(2) Substantiation of Milestone Completion. Verification of the completed milestone may be made by FFDG or its designee(s) and may include visits to the Subcontractor’s facilities to verify work completed.

(b) Subcontractor request for milestone payment. The Subcontractor may submit requests for payment of milestone payments once each month or at more frequent intervals (if approved by FFDG in writing), in a form and manner acceptable to FFDG. Unless otherwise authorized by FFDG, all milestone payments in any period for which payment is being requested shall be included in a single request, appropriately itemized and totaled. The Subcontractor’s request shall contain the information and certification detailed in paragraphs (l) and (m) of this clause.

(c) Approval and payment of requests.

(1) The Subcontractor shall not be entitled to payment of a request for milestone payment prior to successful accomplishment of the event or performance criterion for which payment is requested. FFDG shall determine whether the event or performance criterion for which payment is requested has been successfully accomplished in accordance with the terms of the Subcontract. FFDG may, at any time, require the Subcontractor to substantiate the successful performance of any event or performance criterion which has been or is represented as being payable. Verification of the completed milestone may be made by FFDG or its designee(s).

(2) RESERVED

(3) The approval by FFDG of a request for milestone payment does not constitute an acceptance by FFDG and does not excuse the Subcontractor from performance of obligations under this

(d) RESERVED

(e) Reduction or suspension of milestone payments. FFDG may reduce or suspend milestone payments, liquidate milestone payments by deduction from any payment under the Subcontract, or take a combination of these actions after finding upon substantial evidence of any of the following conditions:

(1) The Subcontractor failed to comply with any material requirement of this Subcontract (which includes paragraphs (h) and (i) of this clause).

(2) Performance of this Subcontract is endangered by the Subcontractor’s—

(i) Failure to make progress; or

(ii) Unsatisfactory financial condition.

(3) The Subcontractor is delinquent in payment of any sub-subcontractor or supplier under this Subcontract in the ordinary course of business.

(f) Title.

(1) Title to the property described in this paragraph (f) shall vest in the Government. Vestiture shall be immediately upon the date of the first milestone payment under this Subcontract, for property acquired or produced before that date. Otherwise, vestiture shall occur when the property is or should have been allocable or properly chargeable to this Subcontract.

(2) “Property,” as used in this clause, includes all of the following described items acquired or produced by the Subcontractor that are or should be allocable or properly chargeable to this Subcontract under sound and generally accepted accounting principles and practices:

(i) Parts, materials, inventories, and work in process;

(ii) Special tooling and special test equipment to which the Government is to acquire title;

(iii) Nondurable (i.e., noncapital) tools, jigs, dies, fixtures, molds, patterns, taps, gauges, test equipment, and other similar manufacturing aids, title to which would not be obtained as special tooling under paragraph (f)(2)(ii) of this clause; and

(iv) Drawings and technical data, to the extent the Subcontractor or sub-subcontractors are required to deliver them to FFDG by other clauses of this Subcontract.

(3) Although title to property is in the Government under this clause, other applicable clauses of this Subcontract (e.g., the termination clauses) shall determine the handling and disposition of the property.

(4) The Subcontractor may sell any scrap resulting from production under this Subcontract, without requesting FFDG’s approval, provided that any significant reduction in the value of the property to which the Government has title under this clause is reported in writing to FFDG.

(5) In order to acquire for its own use or dispose of property to which title is vested in the Government under this clause, the Subcontractor shall obtain FFDG’s advance approval of the action and the terms. If approved, the basis for payment (the events or performance criteria) to which the property is related shall be deemed to be not in compliance with the terms of the Subcontract and not payable (if the property is part of or needed for performance), and the Subcontractor shall refund the related milestone payments in accordance with paragraph (d) of this clause.

(6) When the Subcontractor completes all of the obligations under this Subcontract, including liquidation of all milestone payments, title shall vest in the Subcontractor for all property (or the proceeds thereof) not—

(i) Delivered to, and accepted by, FFDG under this Subcontract; or

(ii) Incorporated in supplies delivered to, and accepted by, FFDG under this Subcontract and to which title is vested in the Government under this clause.

(7) The terms of this Subcontract concerning liability for FFDG or Government-furnished property shall not apply to property to which the Government acquired title solely under this clause.

(g) Risk of loss. Before delivery to and acceptance by FFDG, the Subcontractor shall bear the risk of loss for property, the title to which vests in the Government under this clause, except to the extent FFDG expressly assumes the risk. If any property is lost (see 45.101), the basis of payment (the events or performance criteria) to which the property is related shall be deemed to be not in compliance with the terms of the Subcontract and not payable (if the property is part of or needed for performance), and the Subcontractor shall refund the related milestone payments in accordance with paragraph (d) of this clause.

(h) Records and controls. The Subcontractor shall maintain records and controls adequate for administration of this clause. The Subcontractor shall have no entitlement to milestone payments during any time the Subcontractor’s records or controls are determined by FFDG to be inadequate for administration of this clause.

(i) Reports and FFDG access. The Subcontractor shall promptly furnish reports, certificates, financial statements, and other pertinent information requested by FFDG for the administration of this clause and to determine that an event or other criterion prompting a financing payment has been successfully accomplished. The Subcontractor shall give FFDG reasonable opportunity to examine and verify the Subcontractor’s records and to examine and verify the Subcontractor’s performance of this Subcontract for administration of this clause.

(j) Special terms regarding default. If this Subcontract is terminated under the Default clause, (1) the Subcontractor shall, on demand, repay to FFDG the amount of milestone payments paid to Subcontractor, and (2) with respect to all property as to which the FFDG elects not to require delivery under the default provisions of this Agreement, title shall vest in the Subcontractor upon repayment of milestone payments, and the FFDG shall be liable for no payment except as provided by the default clause.

(k) Reservation of rights.

(1) No payment or vesting of title under this clause shall—

(i) Excuse the Subcontractor from performance of obligations under this Subcontract; or

(ii) Constitute a waiver of any of the rights or remedies of the parties under the Subcontract.

(2) FFDG’s rights and remedies under this clause—

(i) Shall not be exclusive, but rather shall be in addition to any other rights and remedies provided by law or this Subcontract; and

(ii) Shall not be affected by delayed, partial, or omitted exercise of any right, remedy, power, or privilege, nor shall such exercise or any single exercise preclude or impair any further exercise under this clause or the exercise of any other right, power, or privilege of FFDG.

(l) Content of Subcontractor’s request for milestone payment. The Subcontractor’s request for milestone payment shall contain the following:

(1) The name and address of the Subcontractor;

(2) The date of the request for milestone payment;

(3) The Subcontract number and/or other identifier of the Subcontract or order under which the request is made;

(4) Such information and documentation as required by the Subcontract’s description of the basis for payment; and

(5) A certification by a Subcontractor official authorized to bind the Subcontractor, as specified in paragraph (m) of this clause.

(m) Content of Subcontractor's certification. As required in paragraph (l)(5) of this clause, the Subcontractor shall make the following certification in each request for milestone payment:

I certify to the best of my knowledge and belief that—

(1) This request for milestone payment is true and correct; this request (and attachments) has been prepared from the books and records of the Subcontractor, in accordance with the Subcontract and the instructions of FFDG;

(2) (Except as reported in writing on __________), all payments to sub-subcontractors and suppliers under this Subcontract have been paid, or will be paid, currently, when due in the ordinary course of business;

(3) There are no encumbrances (except as reported in writing on _________) against the property acquired or produced for, and allocated or properly chargeable to, the Subcontract which would affect or impair the Government’s title;

(4) There has been no materially adverse change in the financial condition of the Subcontractor since the submission by the Subcontractor to FFDG of the most recent written information dated _____________;

and

(5) After the making of this requested milestone payment, the amount of all payments for each deliverable item for which milestone payments have been requested will not exceed any limitation in the Subcontract, and the amount of all payments under the Subcontract will not exceed any limitation in the

Milestone Payment Schedule

Payments will be made in accordance with the milestone payments clause, and upon FFDG’s approval of the Subcontractor’s certification required by the milestone payments clause, and in accordance with the milestone schedule included in the applicable Order.

G5. Closeout

The Subcontractor shall, as a condition of full payment, assist FFDG after the completion of the work in accomplishing the administrative closeout of this Subcontract and all Task/Delivery Orders, including, as necessary or required, the furnishing of documentation and reports, the disposition of property, the disclosure of any inventions, the execution of any required assignment or release documents, the performance of any audits, and the settlement of any interim or disallowed costs.

Section H – Special Subcontract Requirements

H1. Definitions

“SDSTA” means the South Dakota Science & Technology Authority, created by the South Dakota legislature, and operator of the Sanford Underground Research Facility.

“SURF” means the Sanford Underground Research Facility, located in Lead, South Dakota, and which is the Far Site for the Long Baseline Neutrino Facility (LBNF) project of the Fermi National Accelerator Laboratory.

H2. FFDG Furnished U.S. Government Property

FFDG will not furnish any U.S. Government Property for use under any order for this Subcontract.

H3. Insurance for Work Performed at SURF

Insurance requirements for this Subcontract are established by FFDG as the contracting entity and the SDSTA Risk Transfer Protocols (for work occurring on the SURF site). Before undertaking any work under this Subcontract, the Subcontractor shall, except as otherwise approved by FFDG, comply with the Insurance Requirements Exhibit to this Subcontract, which are based upon the applicable category of risk, and provide the required evidence of insurance as set out in the Insurance Requirements Exhibit.

The Subcontractor shall indemnify FFDG for any expense incurred or loss suffered by FFDG for the failure of the Subcontractor to comply with the provisions of this clause or the Insurance Requirements for this Subcontract.

H4. Reserved

H5. Supervision

FFDG employees shall not direct or supervise Subcontractor employees, either directly or indirectly. The Subcontractor retains sole responsibility for the management, supervision, and control of its employees, including responsibility for determining the means, methods, techniques, sequences, and procedures of performing the work, except as otherwise expressly provided in this Subcontract. FFDG technical direction is limited to providing technical guidance and clarification of Subcontract requirements and shall not constitute supervision or control of Subcontractor personnel or over Subcontractor’s means, methods, techniques, sequences, and procedures of performing the work.

H6. Additional Requirements

Subcontractor compliance with all the orders, regulations, plans, manuals, and other directives listed in the Statement of Work and in the Incorporated Documents is a material term of this Subcontract.

H8. Small Business Subcontracting Plan

The Subcontractor’s Small Business Subcontracting Plan is incorporated in Attachment J-9. (Attachment will be removed if the Subcontract is awarded to a small business.)

H.9 Teaming Partners, Sub-Tier Subcontractors and Outside Associates and Consultants Teaming Partners, Sub-tier subcontractors and outside associates or consultants to be utilized in the performance of this Subcontract shall be limited to individuals or firms that are listed below. The Subcontractor shall obtain the FFDG Procurement Specialist’s written consent before making any substitution for these sub-tier subcontractors, associates, or consultants after the award of the Subcontract.

Section I – Subcontract Clauses

I1. General Clauses

The general terms and conditions for this Subcontract are as listed in Attachments J-1 through J-9. The clauses listed in those Attachments shall be applicable to this Subcontract as stated therein based on the value of the Subcontract, the status of the Subcontractor, and the nature and location of the work. The Subcontractor shall flow down to sub-tier subcontractors the clauses as specified in those Attachments.

Section J – List of Documents, Exhibits, and Other Attachments

J1. Incorporated Documents

The following documents are incorporated as part of this Subcontract.

Number Description/Title Revision and/or Date J-1 Statement of Work for South Dakota Scaffolding Rental and Installation August 03, 2026 J-2 Pricing Rates for Orders TBD J-3 FFDG General Terms and Conditions for Subcontracts Combining

Supplies and Services Performed at SURF 08/2025

J-4 Insurance Requirements for Subcontract Work at SURF Category 4 01/2025 J-5 Exhibit A 7020 for Supply and Services SURF Leased Space March 2026 J-6 7010 Fermi F1 Subcontractor Safety Information Questionnaire 07/2018 J-7 SDSTA Risk Transfer Protocol Manual 07/2024 J-8 U.S. Department of Labor Service Contract Act Wage

Determination No. 2015-5377, Revision 31 05/13/2026

J-9 Small Business Subcontracting Plan Template 06/23

Section K – Representations and Certifications

Number Description/Title Revision and/or Date K-1 PUR-466, Proposal Certification Revision 5 K-2 SARC Subcontractor Annual Representation and Certification Revision 8 K-3 FL-11, Organization Conflict of Interest Form Revision 1 K-4 FL-57B, Organization Conflicts of Interest Form Revision 01/07

Section L—Instructions, Conditions, and Notices to Offerors

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward (FFDG) in support of this specific requirement:

L1. Proposal Response and Due Date and Time

A) Proposals shall be submitted via email to Brian McKenzie at mckenzie@fnal.gov no later than 5:00 p.m. Mountain Time on November 24, 2026.

B) Representations and Certifications must be:

• Submitted on the forms furnished by FFDG or on copies of those forms, which have been manually signed and scanned.

• The person signing the Representations and Certifications must initial each erasure or change appearing on a completed form.

• The Offeror’s Representations and Certifications shall be signed by an authorized representative of the company submitting the proposal.

C) Submit an email with 1 scanned PDF copy of the Technical Proposal volume and 1 scanned pdf copy of the Price/Contractual Proposal volume.

L2. Inquiries and Questions

Direct all price/contractual and technical questions that you may have concerning this RFP in writing via email to mckenzie@fnal.gov. All inquiries and questions regarding this solicitation must be received no later November 13, 2026, in order to allow FFDG sufficient time to respond prior to the proposal due date. Offerors shall reference the solicitation number in the subject line of the email correspondence. The person designated below shall be the only contact for all inquiries regarding any aspect of this RFP and its requirements.

Fermi Forward Discovery Group LLC Attention: Brian McKenzie LBNF Procurement Specialist Phone:(785)-320-0868 Email: mckenzie@fnal.gov

Responses to written questions, which involve an interpretation or change to this RFP, will be issued in writing by an RFP amendment and mailed to all parties recorded by FFDG as having received a copy of the RFP. All such amendments issued by FFDG prior to the time that FFDG receives proposals shall be considered part of the RFP.

Companies receiving this RFP other than directly from FFDG Procurement are responsible for notifying the FFDG contact for RFP inquiries that they are in receipt of an RFP package, and for providing a company name, contact name, and email address in the event an amendment is issued.

Only additional information provided by formal written amendment shall be binding. Oral and other interpretations or clarifications are not binding on FFDG.

L3. Explanation to Prospective Offerors

Any explanation desired by a prospective Offeror regarding the meaning or interpretation of the solicitation, drawings, specifications, etc., must be requested with sufficient time to allow for a reply to reach all prospective Offerors before the submission of their offers. Any information given to a prospective Offeror will be furnished to all prospective Offerors if such information is necessary in submitting offers or if the lack of such information would be prejudicial to any other prospective Offerors.

Direct any questions concerning the RFP in writing to:

Brian McKenzie Procurement Specialist mckenzie@fnal.gov

L.4 Minimum Offer Acceptance Period

“Acceptance period,” as used in this provision, means the number of calendar days available to FFDG for awarding a Subcontract from the date specified in this RFP. Once awarded a Subcontract, the Offeror agrees to perform in compliance with the Subcontract terms.

FFDG requires a minimum acceptance period of 90 calendar days.

An offer allowing less than FFDG’s minimum acceptance period may be rejected.

L.5 Evaluation of Proposals

An Evaluation Team will evaluate the proposals. Offerors should be prepared to respond to requests by the Evaluation Team for responses and/or site visits deemed necessary to assist in the detailed evaluation process. Failure to complete any section of the Proposal may render the proposal insufficient, and it may not be evaluated. All items requested herein will be considered in the evaluation process.

FFDG may conduct negotiations with any Offeror to resolve inadequacies or clarify issues in submittals.

Proposals will be evaluated in accordance with this RFP.

Failure to complete any section of the Proposal may render the proposal insufficient, and it may not be evaluated. All items requested herein will be considered in the evaluation process. FFDG reserves the right to award without discussions with Offerors. Accordingly, Offerors should submit their best proposals. However, FFDG may contact any Offeror to clarify issues with its submittals.

Proposals will be evaluated in accordance with this RFP. FFDG shall evaluate proposals for award purposes without considering any conditions or contingencies. A competitive range will be established, and discussions may be held with the most highly rated Offerors.

L.6 Pre-Proposal Conference and Optional Site Visit

A mandatory Pre-Proposal Meeting to go over the RFP with prospective offerors will be held on either on-line or in person October 28, 2026, starting at 8:30 am. Mountain Time. The option to attend in-person is being offered, and will be held in Lead, SD. The On-Site Visit will also include a tour of the underground facilities of the Sanford Underground Research Facility (SURF) relevant to the SOW. This tour is limited to two (2) people per prospective Offeror, with the option of providing a Zoom connection to others for non-tour elements of the meeting.

All Offerors intending to send representatives to the On-Site Visit are required to submit an RSVP no later than 4 pm Mountain Time, October 20, 2026, to allow sufficient time for badging to be completed. The RSVP shall be emailed to mckenzie@fnal.gov prior to the deadline.

Upon arrival at the site, a Release/Agreement Not to Sue and Waiver as required by SDSTA risk transfer protocols must be executed by each participant. The required waivers are part of RFP Attachment J-7 and should be reviewed prior to registration. Personnel that do not agree to sign these waivers upon arrival will not be allowed to participate in the site tour.

Attendees are responsible for all travel and transportation costs associated with attendance at the On- Site Visit. FFDG is not liable for any costs or damages incurred or arising from the inability of any person (or persons) to access the site or attend the Site Visit, whether due to failure to supply the necessary notifications and information for access to FFDG in a timely fashion, or for any other reason.

On-Site Visit:

Please include the following in your RSVP for the On-Site Visit.

Full legal name and email address for each attendee (including lower-tier subcontractors)- (Limited to two individuals per company due to underground cage restriction).

Safety, PPE, and Training Requirements.

• PPE Required: Hard hat, head lamp, steel-toe boots, safety glasses, reflective safety vest, and long-sleeve shirts and cut-resistant gloves.

• Self-Rescuers: Self-rescuers will be provided by FFDG for all participants entering the underground site.

• Prequalification Safety Training: Will be conducted onsite by FFDG on the morning of the visit

– no pre-training is required before arrival. Training details will be provided in an amendment.

Site Access Instructions For all onsite attendees, Fermilab site access approval is required in advance. Each attendee must:

Complete the Fermilab Access Request Form (Access Request Form), see answers below Provide a REAL ID-compliant ID (REAL ID-compliant document) and visa documentation (Visa documents) if applicable when you arrive.

Access Request Form Instructions

Reason for access request Business Visitor

Have you visited the lab before? If yes, find previous information

What Fermilab affiliation will you be visiting? LBNF - Long Base Neutrino Facility

Point of Contact (click on magnifying glass) Dale Barker

Purpose of Visit Procurement Meeting

Description of visit On-Site preproposal visit and underground tour

Is your request On-site or virtual? “On-site”

From (Date) 10/28/2026

To (Date) 10/28/2026

What Fermilab site will you be visiting Lead, SD

What Building will you be visiting South Dakota

Enter your personal information Enter your personal information

L.7 Acknowledgement of Amendments to Solicitations

Offerors shall acknowledge receipt of any amendment to this solicitation (a) by signing and returning the amendment; (b) by e-mail to mckenzie@fnal.gov; or (c) by completing the Representations, Certifications and Acknowledgments (Form SARC). FFDG must receive the acknowledgment by the time and at the place specified for receipt of offers.

L.8 Responsibility of Offerors

FFDG reserves the right to award a Subcontract only to a responsible Offeror. A responsible Offeror is defined as a company that demonstrates the financial ability, resources, skills, capability, and willingness, and business integrity necessary to perform the Subcontract. FFDG’s determination of whether an Offeror is responsible is at FFDG’s sole discretion.

L.9 Additional Terms and Conditions

The articles, terms, conditions, and provisions provided herein generally conform to those normally issued by this office and are compliant with FFDG’s Prime Contract with the U.S. Department of Energy (DOE) or with public law. Significant exceptions to the sample Subcontract and the FFDG General Terms and Conditions, requested changes, or requests for waivers by the Offeror may delay any resultant award. There is no certainty that any requested changes will be incorporated into the awarded Subcontract.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://publicpoint.fnal.gov/get-connected/Shared%20Documents/Documents/REALID-Compliant-Documents.pdf https://get-connected.fnal.gov/documents/

L.10 Submission of Proposal

The Offeror’s written proposal shall be submitted electronically to the e-mail address listed below: The subject, title, or description line of all email correspondence shall include the RFP number.

mckenzie@fnal.gov Attention: Brian McKenzie Procurement Specialist Subject: (e.g. RFP LBNF-382472-BM)

The cover page of an electronic Proposal shall list the solicitation number, due date and time, and the name and address of the Offeror. Facsimile offers will not be considered.

L.11 Late Submissions, Modifications and Withdrawals of Proposals

Any proposal received at the email designated in the solicitation after the exact time specified for receipt will not be considered unless it is in the best interest of FFDG to evaluate it and it is received before the award is made.

L.12 Requirements for Proposal Offerors shall submit two (2) separate PDF proposal volumes with the required mandatory supporting documents.

The Technical Proposal volume shall contain all the pertinent technical information exclusive of the prices and other information required in the Price/Business Proposal volume. The Technical Proposal volume shall include all the information required by the Technical Proposal Preparation Instructions below.

Information should be presented in the order listed.

Technical Proposal Preparation Instructions:

The Offeror’s Technical Proposal should clearly demonstrate its ability to meet or exceed FFDG requirements with regard to each evaluation factor stated in Section M. The Technical Proposal should provide the following documentation to facilitate FRA’s evaluation of each evaluation factor:

Proposal Format for Criterion 1: In this section of the Technical Proposal, the Offeror must provide sufficient information to clearly demonstrate its Staffing, Material Availability, and Mobilization Capability will result in successful project execution. At a minimum, the proposal must discuss the following key considerations:

• Availability of qualified personnel and offeror’s ability to provide adequate staffing throughout contract performance.

• Offeror’s ability to maintain continuity of personnel and provide experienced resources familiar with applicable safety and worksite requirements.

• Processes for ensuring personnel maintain required certifications, qualifications, and training.

• Offeror’s ability support multiple simultaneous work activities.

• Offeror’s availability, accessibility, and adequacy of scaffolding materials and equipment to support anticipated task order requirements.

• Ability to support multiple concurrent task orders and surge requirements.

• Description of the offeror’s capability to mobilize personnel, equipment, and materials within required timeframes of the Task Order.

• Description of the offeror’s capability to respond to urgent or emergency requirements.

Proposal Format for Criterion 2: In this section, the Offeror must fully demonstrate that its recent past experience includes projects similar to the requested scaffolding services for LBNF/DUNE-US. In addition, the offeror must demonstrate satisfactory performance on similar projects, leading to a successful result.

The prospective Offeror shall provide a brief description of at least two past, or present projects valued at $500K or greater and performed within the past 3 years. The brief description should include:

• Project description

• Project duration and dates of service

• Explanation of how each project was similar to the services required by FFDG

• Challenges faced during project execution and how Offeror overcame those challenges

• Whether or not the project was completed on time

Proposal Format for Criterion 3: Provide an overview of the corporate environment, safety, and health program. Explain how your ES&H Program meets FFDG requirements as stated in Attachment J-5 of this RFP. Describe the responsibilities and actions to ensure that working conditions, practices, and areas of responsibility are maintained in a safe and healthy manner. Describe the plan for providing subcontractor ESH orientation and training to personnel on site. This section should also include a completed Subcontractor Safety Information Questionnaire with support documentation for the offeror and each key sub-tier subcontractor, a copy of the Subcontractor’s Environmental, Safety, and Health Manual, and a description of your safety record.