1. RFP Cover Letter.pdf

FFDG RFP No. LBNF-382472-BM Scaffolding Rental Services

Fermi Forward Discovery Group Lead, South Dakota 1

RFP COVER LETTER

October 06, 2026

Subject: Request for Proposal (RFP) No. LBNF-382472-BM Proposal Due Date: November 24, 2026.

Fermi Forward Discovery Group LLC (FFDG) requests a proposal for the Long-Baseline Neutrino Facility Deep Underground Neutrino Experiment (LBNF/DUNE-US) Scaffolding Rental Services in accordance with this RFP and the enclosed Proposal Preparation Instructions and other enclosures.

SCHEDULE

It is expected that the Scaffolding Rental Service IDIQ for 3 years will be awarded by December 22, 2026, with an expected completion date of December 21, 2029.

SUMMARY OF SUBCONTRACT WORK

To provide engineering, rental, delivery, installation and removal of temporary scaffolding for FFDG in Lead South Dakota.

SUBMITTAL OF PROPOSALS

Complete written proposals must be submitted electronically to the undersigned Procurement Specialist listed below no later than 5:00 PM Mountain Daylight Time on November 24, 2026. FFDG reserves the right to extend the due date for proposals and to accept late proposals if it is in the best interest of FFDG and the U.S. Department of Energy (DOE).

Brian McKenzie Email: mckenzie@fnal.gov

The proposals shall be valid for a period of 90 days from the proposal’s due date. FFDG reserves the right to reject any and all proposals, to waive any minor irregularities in any proposal, or to cancel this RFP at any time prior to award without cost to FFDG. FFDG will not reimburse any firm for any preparation costs incurred or any other costs related to the participation in or preparation of this RFP.

EVALUATION AND SELECTION

FFDG will evaluate each proposal using the process described in Section M of the RFP. The Offeror will be required to provide documentation to demonstrate its ability to meet the technical requirements of the RFP. FFDG Procurement may, at their discretion, contact the Offeror to clarify any omissions or exceptions.

FFDG will make a selection for award based on a tradeoff process as described in Section M of the RFP.

Offerors are cautioned that any proposal may be rejected as nonresponsive if it is materially unbalanced as to the costs. FFDG may determine that a proposal is materially unbalanced when it is based on costs that are significantly less than cost for some work and costs that are significantly overstated for other work.

More information about the selection criteria and process is provided in the Proposal Preparation Instructions (RFP Section L).

mailto:mckenzie@fnal.gov

Lead, South Dakota 2

FUNDING AVAILABILITY

FFDG’s obligation under this Subcontract is contingent upon the availability of appropriated funds from which payment for Subcontract purposes can be made. No legal liability on the part of FFDG for any payment may arise until funds are made available to FFDG for this Subcontract and until the Subcontractor receives notice of such availability, to be confirmed in writing by the Procurement Specialist. See FFDG General Terms and Conditions for Subcontracts Combining Supplies and Services Performed at SURF (Attachment J-3).

PRE-PROPOSAL CONFERENCE

Offerors must attend a Pre-Proposal Conference that will be scheduled on Tuesday, October 28, 2026, 9:00- 10:30pm MST on-site or via Zoom. FFDG will present additional information about the project, which should be of interest to all Offerors. FFDG will provide further information on the Pre-Proposal Conference via a meeting invite.

Offerors that do not attend the Pre-Proposal Conference will not be eligible for award and any submissions provided will not be evaluated.

Offerors shall inform the FFDG Procurement Specialist (mckenzie@fnal.gov) no later than October 20, 2026, by 5:00 PM Mountain Daylight Time. The Offerors should provide their attendees name, title, email address and telephone number for each person who will be attending the Pre-Proposal Conference, including any lower-tier Subcontractors, and the company they will be representing.

mailto:(mckenzie@fnal.gov)

Lead, South Dakota 3

FFDG FORMS FOR SUBMISSION

The Offeror shall complete the following forms referenced within the Request for Proposal Submittals Checklist and submit them with the proposal:

• PUR-466 Proposal Certifications

• SARC Subcontractor Annual Representations and Certifications

• Subcontractor Injury and Illness Data Questionnaire, including OSHA 300A logs and Experience Modification Rating (EMR) documents

• Organizational Conflicts of Interest Form (FL-11 & FL-57B)

• Small Business Subcontracting Plan, in accordance with FAR Clause 52.215-9, Small Business

Subcontracting Plan (June 2023). Small businesses are exempt from this requirement. See attached FL-55 form.

• Unit Price Sheet/Fully Burdened Hourly Rate Sheet.

OTHER SUBMISSION REQUIREMENTS:

In addition to the items above provided by FFDG for the Offeror to utilize in their response, the following items must also be submitted with the proposal:

• Technical Proposal (see Section L of RFP for requirements)

• Quality Assurance Program

• Corporate Environment Health and Safety Plan

• Simulated Task Order #1 & 2.

FFDG has included the RFP Submittals Checklist for use by Offerors to aid in their preparation of proposals, attached to this letter.

This solicitation is governed by procurement policies and procedures established under FFDG’s Prime Contract with the U.S. Government, represented by the Department of Energy (“DOE”), for the management and operation of Fermi National Accelerator Laboratory (FNAL/Fermilab). Proposals submitted will be treated as offers, and any resulting award(s) will be a Subcontract under the Prime Contract between the selected Offeror and FFDG; such a relationship shall not create a contractual relationship between the Subcontractor and the DOE.

If there are any questions, please contact me by phone at (785) 320-0868, or by email at mckenzie@fnal.gov.

Brian McKenzie LBNF Procurement Specialist mailto:mckenzie@fnal.gov.