2. INITIAL TORP – PWS Shrub Planting and CR Surface and Subsurface Survey.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY CORPS OF ENGINEERS, SEATTLE DISTRICT

4735 EAST MARGINAL WAY SOUTH, BLDG 1202

SEATTLE, WA 98134-2388

Contracting Division XX Aug 2024 Special Projects Branch

Vendor

POC

Address

SUBJECT: Task Order Request for Proposal (TORP) No. for project titled "Shrub Planting and Cultural Resource Surface and Subsurface Survey” at Yakima Training Center, JBLM, WA.

Dear SATOC Contract Holder:

Please reference your Indefinite-Delivery, Indefinite-Quantity (IDIQ) SDVOSB Single Award Task Order Contract (SATOC) W912DW24DXXXXX. This is a Request for Proposal (RFP) for project entitled Shrub Planting and Cultural Resource Surface and Subsurface Survey

The RFP for this project consists of the following documents:

1. Price Schedule

2. Performance Work Statement for Shrub Planting and Cultural Resource Surface and

Subsurface Survey

3. Service Contract Labor Standards applies to this requirement. Wage Determination No.:

2015-5543 Rev 23, 7/22/2024

The proposal preparation and submission must follow the requirements as outlined in the Base Contract para 1.4.2.

You are hereby reminded that the cover letter submitted with your proposal must acknowledge all amendments and agree that in performance of the contract you will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

The applicable Service Contract Labor Standards applicable to this requirement is Wage Determination No.: 2015-5543 Rev 23, 7/22/2024. This wage determination will be updated to the most current modification of this wage determination that is in effect on the date of Task Order award.

The additional Clauses that will be added to subsequent Task Order:

52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days of contract award. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

To schedule the site visit please contact the Project Manager, Lindsey Gay at lindsey.t.gay@usace.army.mil or Cell: 206-660-6471.

Proposal is due no later than 12:00 PM (PST) XX Sept 202X. The Contact Holder shall submit its proposal electronically to the following email address: alfonso.nolasco@usace.army.mil , also CC: to jeffrey.a.ross@usace.army.mil . When submitting a proposal, the email subject line shall read “TORP for Shrub Planting and Cultural Resource Surface and Subsurface Survey” Do not send a copy of your proposal to any Government personnel other than those identified for the receipt of proposals.

For any questions relating to contractual and/or administrative matters, please contact the Contract Specialist, Alfonso Nolasco at alfonso.nolasco@usace.army.mil.

Sincerely, Jeffrey Ross Contracting Officer

PRICE SCHEDULE

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the tasks contained in the Performance Work Statement for Shrub Planting and Cultural Resource Surface and Subsurface Survey at Yakima Training Center, JBLM, WA.

CLIN SERVICE QTY UNIT UNIT

PRICE

AMOUNT

0001 Shrub Planting Project 1,000 each, See PWS Para 5.1

1 JOB

0002 Cultural Resource Surface and Subsurface Survey (Includes 500 shovel probes) See PWS Para 5.2

1 JOB

OPTION

Shrub planting project See PWS Para 5.1

1500 EACH

OPTION

Subsurface Survey See PWS Para 5.2 10 Probes = 1 EACH

130 EACH

PERFORMANCE WORK STATEMENT

Shrub Planting and Cultural Resource Surface and Subsurface Survey at Yakima Training Center, JBLM, WA.

Task Order: TBD 3 June 2024

PART 1 GENERAL INFORMATION

1 General: This is a non-personal services contract to provide program support for Joint Base Lewis- McChord Yakima Training Center’s Natural Resources Program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Natural Resources related tasks contained in this Performance Work Statement (PWS)..

1.2 Background: Joint Base Lewis-McChord Yakima Training Center (JBLM YTC) is a United States Army training center (Army maneuver training, land warrior system testing and live fire area) located in south central Washington state. It is bounded on the west by Interstate 82, on the south by the city of Yakima, on the north by the city of Ellensburg and Interstate 90, and on the east by the Columbia River. It comprises approximately 327,000 acres of land, most of which consists of shrub-steppe, making it one of the largest areas of shrub-steppe habitat remaining in Washington State. The terrain is undulating and dominated by four east-west parallel ridges, the Saddle Mountains, Manastash Ridge, Umtanum Ridge, and Yakima Ridge anticlines, which are part of the Yakima Fold Belt near the western edge of the Columbia River Plateau. Common Columbia Basin shrub-steppe plant species and communities are found on the installation. Main vegetation components consist of sagebrush, bitter brush, and bunchgrasses.

Military units stationed at JBLM are the primary users at JBLM YTC for maneuver and live fire training. JBLM YTC’s Directorate of Public Works (DPW) Environmental Division (ED), Yakima, Washington, is responsible for planning, managing, and accomplishing all environmental functions at JBLM YTC.

JBLM YTC’s DPW ED accomplishes their responsibilities through a series of robust environmental programs which include: air, water, environmental compliance, cultural resource management, Environmental Management System, National Environmental Policy Act, wildlife, natural resources, solid waste, sustainability, and toxic substances programs.

Additionally, the United States Army Corps of Engineers (USACE) has been assigned lead role in developing this PWS and provides contract administration and oversight to ensure the required support, services, and deliverables are provided in accordance with this contract.

1.3 Objectives: To provide project level Natural Resource and Cultural Resource support, as described by the tasks found at Part 5, Specific Tasks, of this PWS.

1.4 Scope: The Contractor, as an independent Contractor and not as an agent of the Government, shall provide the necessary support contained in this PWS. This support requires technical support provided by the Contractor to implement natural resource management projects.

The Contractor shall provide qualified key personnel to accomplish the work described at Part 5, and provide the support needed to accomplish monthly reporting requirements contained in the PWS as defined in Part 5. Historically, the requirement in this PWS has been successfully accomplished by a range of laborers (highly skilled or professional to general in nature) with limited support by others to accomplish their assigned work.

1.5 Period of Performance: Period of performance is specified for each task in Part 5, Specific Tasks. The Period of Performance for the contract reads as follows:

1.5.1 Period of performance: One year (365 days) from time of award.

1.6 General Information:

1.6.1 Quality Control and Management Plan. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program assures that the work complies with the requirement of the contract. The plan shall also specify the work flow process which specifically outlines how specific tasks are relayed from the Government to the Contractor, distributed to the individual who will perform the specific task, task accomplishment/tracking documentation, method of meeting suspenses, and conflict resolution. The Quality Control and Management Plan is due to the Contracting Officer’s Representative (COR) within 30 days from Notice to Proceed. The Quality Control and Management Plan shall be submitted to the Contracting Officer and the COR within five working days whenever changes are made thereafter. After acceptance of the Quality Control and Management Plan, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed changes to the plan.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform duty on the following recognized holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.7 Place of Performance: The work described in this PWS is to generally occur on JBLM YTC, however it also assumed some work will occur off-site (e.g., project management, data analysis and reporting, etc.). Office locations for JBLM YTC staff are found at the Director of Public Works, Building 810, Yakima Training Center, Washington.

1.8 Type of Contract: Firm-Fixed Price.

1.9 SECURITY REQUIREMENTS

1.9.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control and Management Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.9.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control and Management Plan.

1.9.4 General Security Requirements and Guidance: The security requirements described below apply to all the contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with theses security requirements. Questions regarding security matters shall be addressed to the designated Government representative (COR).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training withing 30 days of contract award of the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the COR. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the COR. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with appliable RA plans and procedures – this includes-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.9.5 Real ID Act: Joint Base Lewis-McChord is in compliance with the REAL ID Act of 2005. This means visitors presenting drivers licenses and Identification cards stating, “Not Valid For Federal Purposes" or "Federal Limits May Apply” will need to provide supplemental documentation to prove identity (see link below) in order to be issued a temporary installation pass or a AIE long term pass. If a visitor requesting access does not have REAL ID Act compliant form of identification and cannot provide supplemental identity proofing documents, they must be escorted at all times while on the installation. Each time the pass or AIE long term pass is renewed the supplemental documentation will need to be provided again. For the most current information concerning state-by-state compliance with the REAL ID Act, visit:

REAL ID | Homeland Security (dhs.gov).

1.9.6 Unexploded Ordnance (UXO) Training. The contractor and all associated subcontractors and employees will schedule and accomplish annual UXO Training through YTC Range Operations. A copy of the annual attendance roster (e.g., photograph copy) shall be provided to the COR and the YTC Government Representative each year.

1.9.7 Contractor Screening: The Contractor and subcontractors shall pre-screen all employees required to work on JBLM YTC using the E-Verify website (https://www.e-verify.gov/) to meet the established employment eligibility requirements.

The Contractor shall ensure that the employee has two valid forms of Government issued identification to ensure the correct information is entered into the E-verify system. The Contractor shall submit a signed company letter stating all employees have or will be screened in E-Verify prior to commencing any work on JBLM YTC.

1.9.8 Antiterrorism (AT) and Operations Security (OPSEC)

1.9.8.1 Antiterrorism Level I Training: All contractor employees, to include subcontractor employees, requiring access to

Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil ; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.9.8.2 Contractors requiring Common Access Card (CAC). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.9.8.3 Contractors who do not require CAC, but require access to a Department of Defense (DoD) facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.9.8.4 iWATCH Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the

RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager (PM), security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR No later than (NLT) 5 calendar days after the completion of the training.

1.9.8.5 OPSEC Level I Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training.

OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum."

1.9.8.6 Threat Awareness & Reporting Program (TARP): Handle any attempt by unauthorized personnel to solicit sensitive information (for example computer breach or questioning employees on or off JBLM YTC) as a Threat Awareness and Reporting. Program (TARP) incident. Report all facts immediately to the JBLM Fusion center (see iWatch paragraph above) and inform the COR.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government. These meetings will be virtual when possible.

1.11 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12 Key Contractor Personnel: The follow personnel are considered key personnel by the Government. Government contact information will be provided upon award of the contract:

1.12.1 Contractor Personnel: The Contractor shall provide all personnel necessary to perform all work described in this contract. All personnel shall be qualified and trained per tasks assigned in this PWS. All contract employees must obtain a favorable Government background check prior to performing work under this contract. In order to accomplish this background check, the Contractor shall, at least seven business days before the contract start date, complete and provide to the COR the access roster found at Technical Exhibit 1. The Contractor shall not allow any person who receives an unfavorable background check, as determined by the Government, to perform work under this contract. Failure of any employee to obtain a favorable background check does not relieve the Contractor of the requirement to perform all work in accordance with the terms of the contract.

1.12.2 Contractor’s Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 and 1700, Pacific Time, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.12.3 Contractor’s Project Manager: The Contractor shall provide a project manager certified through a recognized institute such as the Project Management Institute. The project manager must have a minimum of three years of experience working within similar technical fields as described in Part 5 below. The project manager shall be available between 0730 and 1600, Pacific Time, Monday through Friday during execution of contract Deliverables. Note: the Contract Manager and Project Manager roles may be filled by a single individual.

1.13 Identification of Contractor Employees: All contract personnel shall wear badges which clearly identifies the company they are employed by, their name, expiration date of contract, and picture of employee. The Contractor shall provide an organizational chart to the USACE Project Manager and COR within 30 days of contract award.

1.14 Contractor Travel: No travel is required as part of this contract and therefore not applicable.

1.15 Reserved

1.16 Data and Material: Except with prior approval from the COR, neither the Contractor nor any of his/her employees or consultants will participate in any oral interviews, release any written statements, or release for publication or any other use (including student thesis or professional journals) any sketch, photograph, report, or other material of any nature pertaining to any matters for which services are performed under the terms of this PWS. The provisions of this paragraph will extend also to the release of any such material to any person, including the public media and the professional community, without the expressed written approval by the COR.

1.17 Phase In/Phase Out Period: Not applicable to this contract.

1.18 Payment and Monthly Activity Report: The Contractor shall invoice the Government on a monthly basis. The invoice shall include a work schedule depicting work completed and work remaining with timelines, including supporting documentation for work performed, a monthly activity report, and a summary table of expenditures broken into contract items, shall be submitted no later than 30 days following the end of each fiscal calendar month. The contractor will not be allowed to invoice for a percentage of the total price greater than work completed.

Submit electronic copies of activity reports to customer for signature and submit signed activity report electronically with copy of invoices to USACE Project Manager:

PART 2 DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 ARCHAEOLOGICAL INVENTORY AND RE-LOCATION: For the purposes of this contract Re- location is defined to mean the re-finding of previously recorded archaeological sites. Archaeological inventory is documenting any fire damage or erosion distress events that may have occurred at the archaeological sites. Inventory is limited to a visual survey and documentation of changes to site by fire or other erosional distress events.

2.1.2 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.11 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 WORK WEEK: Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NCR National Capital Region OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out PLS Pure Live Seed POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES:

3.1 Services: The Government will identify specific tasks and priorities associated with the contract. All tasks and priorities provided by the Government shall be in accordance with Part 5 below.

3.2 Facilities: None

3.3 Utilities: The Government will provide incidental use of utilities (e.g., water, sewage, garbage, electricity) for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: None

3.5 Materials: None

3.6 Information: The Government will make available to the Contractor, existing datasets and information related to the various tasks included in this contract, to the extent that such datasets are needed to accomplish the prescribed work. The Government will provide the following: copies of or access to all data files, maps, aerial photography, satellite imagery, studies and reports available at JBLM YTC that are relevant to the contract work. Format of data to be provided varies and may be in either hardcopy or electronic formats.

3.7 Non-secured Parking Area: The Government will make available non-secured space for the Contractor to park vehicles and equipment during the period work is occurring on this contract. Since the designated areas are not considered secure, the Government assumes no responsibility for damages or losses to the vehicles or equipment parked in these areas.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all labor, material, personnel, equipment, and vehicle support needed to accomplish all work contained in this PWS, unless otherwise specified at Part 3.

PART 5 SPECIFIC TASKS

5 SPECIFIC TASKS: The Contractor shall provide services for the following tasks and in accordance with the timelines established in Part 1.5, Period of Performance, and specific tasks below:

Task 1. Shrub Planting Projects Task 2. Cultural Resource Surface and Subsurface Survey

Contractor’s performance shall be measured in accordance with Section 7 Performance Standards, Guideline Requirements and Schedule. The Contractor shall be responsible for the execution, and completion of the work contained in this PWS.

Defective services requiring clarification, corrective action, or rework shall be promptly resolved to the Government’s satisfaction by the Contractor.

The follow outlines the standards for each task:

a. Management and Supervision:

Meet suspense dates for deliverables (Section 7.1).

Properly prioritize and execute activities and workflow to meet established program goals and objectives.

Plan and schedule Contractor’s personnel activities to meet mission requirements.

Ensure employees meet security and qualification requirements (Section 1.9).

Ensure employees operate equipment and perform services in a safe manner.

Meet minimum quality standards as outlined in Section 7.2.

b. Coordination:

Timely program coordination with JBLM YTC’s Program Manager and customers.

Coordination with USACE, JBLM YTC Program Managers, and other contract employees as necessary to meet mission requirements with no degradation of service or support to JBLM YTC.

c. Deliverables:

Reports and deliverables meet suspense dates (Section 7.1).

Reports are accurate with the most current information at time of submittal.

Reports comply with established production standards.

5.1 Task 1, Shrub Planting Project: The Government intends to provide up to 2500 each 1-gallon (or smaller) native shrubs from regional nurseries, in support of this effort.

CLIN 0001 Shrub Planting Project: The Contractor will complete planting of Government provided native shrubs in support of watershed restoration efforts at JBLM YTC. The Government will provide 1,000 each 1-gallon (or smaller) native shrubs from regional nurseries, in support of this effort. Specific species and individual quantities will vary among 7 species of upland and riparian species: gray rabbitbrush, big sagebrush, bitterbrush, wax current, blue elderberry, serviceberry, and mock-orange. Placement of the shrubs will be a blend of regular alternating and irregular or random patterns. Locations will vary with most occurring in the upper reaches of the drainages higher on ridges. Terrain may be steep, possibly difficult to get to, and require some hiking in.

The Contractor shall coordinate the project schedule to implement task execution is expected for October- November 2024.

Note, the Contractor shall ensure field activities are completed outside of frost and frozen grounds conditions.

The Contractor shall provide all labor and transportation (vehicle support) assets needed to accomplish the following sub-task elements. The Government will provide all plant materials and hand tools needed.

CLIN 0003 OPTION Shrub Planting Project : The Contractor shall perform the scope of activities defined by paragraph 5.1 if exercised. If exercised, option will be exercised within the first 60 days after Contract award.

5.1.1 Deliverables: Up to 2500 shrubs planted, with all field data compiled and stored (electronically): The Contractor will collect pertinent information from each site where planting actions are undertaken to document the work completed.

Documentation will include, by site location, specific treatments applied, lessons learned, and follow up recommendations.

All data shall be provided to the Government and summarized in a final report (less than 30 pages) for all work completed on this Task Order that addresses the designated topics.

5.2 Task 2, Cultural Resource Surface and Subsurface Survey, CLIN 0002 Cultural Resource Subsurface Survey: Contractor shall provide services for the Cultural Resources Study on JBLM YTC within the area of potential effects. The Contractor shall provide surface and subsurface survey and site delineation for the proposed JBLM YTC Badger Pocket solar array (or PV) for potential cultural resource effects. The Badger Pocket area is approximately 24 miles north northeast from the I-82 Exit 26 (main entrance to JBLM YTC). The route to travel to reach the Badger Pocket area is seven miles east from the main gate to Range Operations, then north on Badger Pocket Road for approximately 15 miles, the last approximately two miles will be along a firebreak. Total acreage to be surveyed is approximately 40 acres and up to 500 shovel probes. There will be a number of “no dig” shovel probes recorded due to exposed basalt bedrock. See Technical Exhibit 1 for the project APE location.

Contractor shall conduct evaluation of the surface and subsurface to identify extent of cultural resources. In order to accomplish the objective of this PWS, the Contractor shall, through coordination with the JBLM YTC Cultural Resources Program Manager, provide all fieldwork and reporting services required to complete the following tasks:

a. Complete cultural sites presence/absence and significance on the basis of survey and archival information; for sites already documented and have a Determination of Eligibility their Register eligibility will be re-assessed by revisiting the sites during the inventory to identify changes, prepare new site maps as needed. JBLM YTC will provide more detailed maps of the area of potential effect when awarded. For the estimated area of potential effect (APE), please see map at Technical Exhibit 1.

b. Conduct systematic subsurface sampling for cultural resource site delineations high probability areas for encountering cultural material. Shovel test probes will be no larger than 50 cm in diameter. Shovel test probes will be dug in arbitrary 10 cm levels and all soils screened through a ¼-inch hardware mesh at a minimum. The Contractor will determine the appropriate depth of shovel tests based on subsurface materials located.

The Contractor must coordinate with the COR and YTC to ensure that personnel are notified when survey crews are working within YTC installation boundaries. The Principal Investigator (PI) and field crew shall note dates of site visits, names of tribal members, and information collected during site visits. All information generated during the field (e.g., handwritten notes, field maps, field notebooks, logs, electronic data, etc.) shall be included with the Final Report. Data deemed too sensitive may be retained at the Contractor’s offices and a summary of field notes may be included in lieu.

Five (5) calendar days prior to the start of fieldwork, the Contractor shall notify the COR and YTC Cultural Resources Program Manager (YCT CRPM) of the proposed date for the start of fieldwork. The Contractor shall keep the COR and YTC CRPM, appraised of where crews will be, what sites will be identified and assessed, and when the work will done.

The Contractor shall notify the same individuals the day fieldwork is finished.

JBLM YTC policy is to limit collections resulting from cultural resources investigations. Unless required for diagnostic purposes or for the protection of the artifacts, the Contractor shall leave cultural items identified on surfaces during the course of cultural resources investigations in situ. Specific collection policies for the investigations will be determined in post- award discussions between the Contractor, and JBLM YTC. Artifact collection is not expected to be a part of this work.

The Contractor shall refer to Technical Exhibit 3 for data collection requirement.

CLIN 0004 OPTION Cultural Resource Subsurface Survey: The Contractor shall perform the scope of activities defined by paragraph 5.2 section b. Up to 130 EA shovel probes, if exercised. YTC’s CRPM will determine when the option may be exercised. Determination will be made based on contractor’s assessment of fieldwork but before fieldwork is completed.

(One Each equals 10 Shovel Probes and the time needed to prepare for fieldwork and consolidate notes post fieldwork.)

5.2.1 Deliverables

The Contractor shall prepare a draft report/document for the Government to review. The Government recognizes that the cultural information can be confidential in nature and requests that the report/document contain enough information for JBLM YTC to make informed decisions regarding the proposed area. The draft report/document will clearly state the methods used to carry out the above tasks with pertinent details of all findings and full recordation procedures, site and quad maps, GIS data, and accurate descriptions of site conditions. The report/document is intended to be used for internal purposes by JBLM YTC and does not need to include analysis or interpretation. However, JBLM YTC does need the conditions of each site to be accurately documented. The technical report shall include Management Recommendations for each of the sites to be monitored. For drafts and final report/document format the Contractor shall follow Technical Exhibit 4 – Cultural Resource Surface and Subsurface Survey Report.

The Government will review the draft final report/document and will provide written comments. The Government will review the report/document editorially and substantively for organization, clarity, compliance with contract, documentation, and adherence to the standards of the profession. The Contractor shall address these written comments. The Contractor shall incorporate changes in the report suggested by the Government, if the changes are acceptable to the Contractor. The Contractor shall note changes that it does not believe should be included in the report and shall discuss these changes in the written reply to the Government comments. The Contractor shall insert an appropriate qualifying statement onto the title page of the report/document indicating that the technical findings do not necessarily reflect the views or concurrence of the sponsor. After receiving the review comments, the Contractor shall submit the camera-ready original and review copies of the final report to the Government. The Government will check the final report/document for completeness, responsiveness to previous comments and technical quality before final acceptance. Review conferences may be held at appropriate stages during the review process to discuss comments and necessary changes.

The Contractor shall submit monthly progress reports to the COR by email. The monthly reports shall support periodic invoices and shall contain an accurate, up- to-date account of all work completed during the month and will normally be no longer than two pages in length. Location and nature of electronic data files generated under this PWS are to be provided in required monthly letter reports.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable JBLM YTC regulations, publications, manuals, and local policies and procedures.

6.2 National Historic Preservation Act (NHPA), as amended (16 USC 470-470w) http://www.fema.gov/library/viewRecord.do?id=3081

6.3 National Environmental Policy Act (NEPA), as amended (42 USC 4321-4370c) http://www.elr.info/Fedlaws/statutes/Nepa.pdf

6.4 Archaeological Resources Protection Act of 1979 (16 USC 470aa-470ll) http://www.nps.gov/history/local-law/fhpl_archrsrcsprot.pdf

6.5 Native American Graves Protection and Repatriation Act of 1990 (25 USC 3001) http://www.nps.gov/nagpra/mandates/25USC3001etseq.htm

6.6 American Indian Religious Freedom Act of 1996 (42 USC 21) http://pilgrim.chattanooga.net/AIRF.htm

6.7 Executive Order No. 13007, Indian Sacred Sites http://www.achp.gov/EO13007.html Executive Order No. 11593, Protection and Enhancement of the Cultural Environment http://www.fsa.usda.gov/Internet/FSA_File/eo11593.pdf

6.8 Executive Order No. 11593, Protection and Enhancement of the Cultural Environment http://www.fsa.usda.gov/Internet/FSA_File/eo11593.pdf

6.9 Executive Order Preserve America http://www.preserveamerica.gov/EOtext.html Secretary of Interior’s Standards and Guidelines 36 CFR Part 79 http://www.nps.gov/archeology/tools/36cfr79.htm

6.10 Army Regulation 200-1, Environmental Protection and Enhancement http://www.dodnaturalresources.net/AR200- 1_2007.pdf

6.11 Grow the Army Environmental Impact Statement (GTA EIS)

http://www.lewis.army.mil/publicworks/sites/envir/eia_gta_final.htm

6.12 Table of Past Cultural Resource Report Titles from Vicinity. Available upon request.

Author Date Title Contractor or Organization

NADB

Oliver, Lally, Camuso

Cultural Resources Investigation of the Vantage to Pomona Heights 230kV Transmission Line: Kittitas, Yakima, and Grant Counties, Washington

YNCRP 1693664

Carter, Deboer 2002 Results of a 38,732-acre Cultural Resources Inventory on Yakima Training Center, Kittitas and Yakima Counties, Washington

HRA 1343445

Boreson, Regan et al.

Cultural Resources Inventory Expansion Area Maneuver Corridors, Yakima Training Center Kittitas County, Washington

EWU 1348373

PART 7

PERFORMANCE STANDARDS, GUIDELINE REQUIREMENTS & SCHEDULE

7. PERFORMANCE STANDARDS, GUIDELINE REQUIREMENTS & SCHEDULE

7.1 Contract Schedule: The period of performance for this task is 365 calendar days from the award of the contract.

Task Deliverable Description Due Date Delivery Method

Agency

1.6.1

Quality Control and Management Plan

One each When changes are made. Must be accomplished within 30 days after award -- AND within five working days when changes are made

Electronic Copy in MS Word

USACE PM

1.12.2 Contract Manager

Designation

One each Once or when changes are made.

Electronic Copy/Email

USACE PM/

Contracting Officer

1.13

Employee Identification

Identification cards and badges.

One per employee

Once or when changes are made.

Laminated Badge

Notify PM once task is completed

1.18 Payment, work

schedule and Monthly Activity Report

Reports from Contractor updating COR on progress of the contract.

No later than 30 days following the end of each fiscal calendar month

Email YTC USACE PM

5.1

Task 1 Shrub Planting Projects

Final report with field data compiled

Once within 30 days of end of project

Electronic Copy in MS Work no longer than 30 pages

YTC

5.2 Cultural Resource

Surface and Subsurface Survey Schedule

Project field schedule and deliverable reports

7 calendar day + Pre-work meeting

Email USACE/ YTC

5.2.1 Cultural Resource

Surface and Subsurface Survey Draft Report

Draft report as described in Section 5.2.1.

Award + 210 calendar days

One electronic copy if sent via email/ DoD

SAFE.

Electronic

5.2.1 Cultural Resource

Surface and Subsurface Survey Final Report

Final Report as described in Section 5.2.1.

Award + 285 calendar days

One electronic copy if sent via email/ DoD

SAFE.

Electronic

To ensure the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

7.2 Performance Requirements Summary (PRS) Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks)

Performance Standards Acceptable Quality Levels

Method of Surveillance

Prework Meeting

(Task 1)

Contractor and COR hold meeting within 21 days of contract award as describes in Task 5.1.1.

Contractor attendance at the meeting.

Direct Observation and email

Payment and Monthly Activity Report

Task 1.18

Contractor submits monthly reports, as described in Task 1.18

Government in receipt of monthly reports by 10th of each month.

Government review.

Shrub Planting Projects

(Task 5.1)

Contractor executes Tasks as described in Task 5.1

Management (meet suspense dates, effective prioritization of work, ensure security, safety, and quality measures are met) Coordination (effective/timely coordination with USACE, YTC, and customers) Deliverables (dates, accuracy, quality)

Direct Observation

Valid Customer Complaint

Periodic Surveillance

Cultural Resource Surface and Subsurface Survey

Contractor executes Tasks as described in Task 5.2

Management (meet suspense dates, effective prioritization of work, ensure security, safety, and quality measures are met).

Direct Observation

(Task 5.2) Coordination (effective/timely coordination with USACE, YTC, and customers) Deliverables (dates, accuracy, quality)

Valid Customer Complaint

Periodic Surveillance

Draft Report

(Task 5.2.