2. Enclosure 1 - Draft Subcontract.docx

Buyer

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the "Contract") is between the party named above (the "Contractor"), and Brookhaven Science Associates, LLC. ("BSA"), the latter acting under a Prime Contract with the United States of America (the "Government") represented by the United States Department of Energy ("DOE”).

I. SCOPE OF WORK

The Contractor shall design, manufacture, inspect, test and deliver 591 MHz RF Amplifier Systems.

All work shall be conducted in strict accordance with the attached BSA Attachment B – Statement of Work for the 591 MHz RF Amplifier Systems Doc No. EIC-RFS-SOW-010, Revision 03, dated May 30, 2024 and Attachment C – Technical Specification for the 591 MHz RF Amplifier Systems, Doc No. EIC-RFS-SPC-006, Revision 03, Dated May 30, 2024.

A. Reports/Deliverables:

This section contains the Contract Data Requirements List (CDRL). Submittal of data items may be in Contractor’s format, unless otherwise noted. All data items shall be delivered electronically in a Microsoft Office document, unless otherwise noted. All documentation shall be in English.

II. PERIOD OF PERFORMANCE:

This Contract shall be effective as of the date executed by BSA provided that the Contractor executes the Contract without exception or alteration. It shall remain in effect through _xx/xx/xxxx.

III. FIRM FIXED PRICE AND PAYMENT

A. Firm Fixed Price: In full consideration of the Contractor's performance hereunder BSA shall pay the Contractor the firm fixed price of TBD in US Dollars ($0.00). The said sum shall constitute full compensation for all services and materials furnished hereunder.

B. Payment: Payment will be made upon receipt and approval of properly certified invoices. Payment will be in accordance with the following milestone payment schedule:

Payment terms are Net 30.

Invoices shall be directed to BSA’s Accounts Payable Section via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal. Invoices shall be submitted in PDF format, via e-mail, to apinvoices@bnl.gov.

Hard copy invoices, in duplicate, shall be directed to BSA's Accounts Payable Section, Contracts Division, Bldg. No. 400d.

The Contractor shall indicate the final invoice by clearly marking such invoice as "FINAL". A copy of the final invoice must be submitted to BSA’s Contractual Representative.

C. Freight: Freight terms shall be (for North American shipments insert:)

FOB BSA National Laboratory, 98 Rochester Street, Upton, Long Island, New York. Freight Prepaid, (for foreign shipments insert :) “DAP” Delivered At Place, BSA National Laboratory, 98 Rochester Street, Upton, Long Island, New York.

FOB Thomas Jefferson National Laboratory Facility, 12000 Jefferson Ave, Newport News, Virginia. Freight Prepaid, (for foreign shipments insert :) “DAP” Delivered At Place, Thomas Jefferson National Laboratory Facility, 12000 Jefferson Ave, Newport News, Virginia.

D. Shipping and Labeling: Unless otherwise specified, standard Shipping Instructions apply. Standard Shipping Instructions are provided at http:/www.bnl.gov/ppm/linkable_files/pdf/ShippingInstructions.pdf.

Two (2) weeks prior to delivery of all items the contractor shall contact BSA as to the type of freight carrier that will be used.

Delivery Hours:

All deliveries must arrive at BSA National Laboratory (BNL), at the above address, Building 98 between the hours of 8:00 am to 11:45 am or from 12:30 pm to 4:00 pm EST, Monday through Friday. All deliveries must arrive at Thomas Jefferson National Laboratory (JLAB), at the above address, EEL building (90) and our hours of operation are 8 to 5 Monday through Friday.

Any delivery outside normal delivery hours to BNL will NOT be accepted unless advanced notification was provided and arrangements were made through Receiving (631344-2310, 631-344-4336, or 631-344-2300 or via email at: (PPMTraffic@BNL.gov).

All deliveries to JLAB, you must contact a Receiving Specialist in order to schedule deliveries at the dock. Failure to schedule a delivery time can result in unloading delays due to receiving volumes.

Debbie Campbell—757-269-7077 Receiving Specialist Elaine Zuchowicz—757-269-5010 Receiving Specialist

Special Notification of Delivery:

Advanced Notice, within 72 hours of expected delivery to BNL, shall be provided by the supplier or shipper to BSA’s Receiving department either by telephone at: 631-344-2310, 631-344-4336, or 631-344-2300, OR via email at: PPMTraffic@BNL.gov due to weight, size, and/or volume parameters of the end item(s) requiring special material handling/rigging by BSA personnel. Failure to contact BSA will result in delays during delivery and demurrage will be at the supplier’s/shipper’s expense.

Package Labeling Requirements:

All packages delivered to BNL or JLAB must be labeled with the complete Purchase Order/Contract Number as a minimum. Each shipping container (transport package) with a gross weight equal to or greater than 400 pounds (180 kilograms) must be marked with the center of gravity and gross weight on at least one side, or end panel in addition to meeting the requirements of the latest revision of ASTM Standard D 3951-98, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged or repackaged) to BNL or other locations cited in the purchase order or contract.

Ocean Shipments:

For foreign shipments that will be transported via ocean freight the 10-2 REQUIREMENTS Form located at http://www.bnl.gov/ppm/linkable_files/pdf/TenTwoForm.pdf must be completed by the supplier 72 hours before departure of the vessel. The form can either be faxed to Interfreight Harmonized Logistics, Inc. at 516-371-6880 or emailed to tom@interfreight.net. A copy should also be emailed to PPMTraffic@BNL.gov. Once the form is submitted to customs an acceptance number will be given. No freight will be loaded on a vessel without this acceptance number.

Special notice regarding 10-2 Form: On July 9, 2013 US Customs and Border Protection began full enforcement of Importer Security Filing (ISF) and will assess liquidated damages for violations. Failure to submit the 10-2 Form may result in fines from $5,000 up to $15,000. It is the Contractor’s responsibility to make sure Form 10-2 is submitted 72 hours prior to the vessel sailing. BSA shall withhold payment from the Contractor’s final invoice for any penalties incurred by BSA due to late or incorrect ISF filing by the Contractor. For more information go to http://www.cbp.gov/xp/cgov/trade/cargo_security/carriers/security_filing/sfi_carriers_lp.xml

All Ocean Bill of Ladings and Airway Bills must be addressed to:

Brookhaven National Laboratory Bldg 98 Upton, New York 11973

In addition, the Contractor must notify:

Interfreight Harmonized Logistics Inc.

221 Sheridan Blvd.

Inwood, NY 11096 / USA Phone 1-516-371-0775

The Contractor must fax or e-mail immediately to Interfreight copies of:

Ocean Bill of lading or Airway Bill Commercial Invoice Packing List Fax 1-516-371-6880 e-mail BNL@interfreight.net

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: Alex Zaltsman of the Electron Ion Collider Project, located in Building 911B is BSA's Technical Representative, hereunder. He shall act as liaison between BSA and the Contractor in technical matters only. He can be reached at (631) 344-2967(phone), zaltsman@bnl.gov (e-mail).

B. BSA’s Contractual Representative: William Koncelik, located in Building 1005S, telephone no. (631) 344-5281, wkoncelik@bnl.gov (e-mail), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this contract shall require the written approval of BSA's Procurement and Property Management Division’s Manager, or his designee.

C. Contractor’s Technical Representative: ________ is the Contractor’s authorized Technical Representative, hereunder. (He/She) shall act as point of contact between BSA and the Contractor in technical matters only. (He/She) can be reached at ________(phone), _____(e-mail).

D. Contractor’s Contractual Representative: ______________is the Contractor’s authorized Contractual Representative, hereunder. (He/She) shall act as liaison between BSA and the Contractor. (He/She) can be reached at _______(phone), ____________(e-mail).

V. PATENT CERTIFICATION

Upon contract expiration and completion of all work authorized under this contract, the Contractor shall complete and execute the attached “Patent Certification” clearance form and forward it to the Contractual Representative. Failure to do so may result in the withholding of final payment or a portion thereof.

VI. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Non-Commercial Items, Rev 22.0 Sept 2022 are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental terms and conditions listed above which are incorporated herein by reference. The complete text of these terms and conditions can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the buyer or contracts specialist immediately.

The following documents attached hereto and made a part hereof, contain additional provisions of this contract:

Attachment (A): BSA General Terms and Conditions for Non-Commercial Items, Rev. 22.0; (Sep. 2022) Attachment (B): Statement of Work for the 591 MHz RF Amplifier Systems, Doc No. EIC-RFS-SOW-010, Revision 03, dated 05/30/2024 Attachment (C): Technical Specification for the 591 MHz RF Amplifier Systems, Doc No. EIC-RFS-SPC-006, Revision 03, dated 05/30/2024 Attachment (D): BNL-QA-101 Supplier Quality Assurance Requirements, dated 04/2024 Attachment (E): Patent Certification, AMS Form 032 (Rev 1), dated 7/19/17

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

CONTRACTOR BROOKHAVENSCIENCE ASSOCIATES, LLC.

By: By:

Name: Name:

Title: Title:

Date: Date:

Should you accept this Contract without exception or alteration, one copy of the Contract executed by both parties shall be returned to BSA's Contractual Representative. Should you take any exceptions or attempt to alter the Contract in any manner, BSA's execution thereof shall be null and void. Should you wish to take exception(s)/alteration(s), you shall notify BSA's Contractual Representative. BSA will consider the requested exception(s)/alteration(s) and notify you accordingly. No Contract shall exist unless and until such differences are resolved.

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