2.2 Life and Disability RFP Workbook.xlsx

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Attached to
Life and Disability Insurance for the Public Employees' Benefits Program (PEBP)
Solicitation number
95PEBP-S1790
Issued by
Clark County, Nevada

About this file

Written by GovTribe AI ·

This document is a request for proposal (RFP) from the Nevada Public Employees' Benefits Program (PEBP) for life insurance and long-term disability (LTD) insurance coverage. The RFP is open to all qualified vendors and seeks proposals for plan administration, including customer service, claims processing, and reporting. PEBP requires the ability to administer the current plan provisions, with the option to modify benefit levels. The initial contract term is 4 years, with the option to extend for 2 additional years. Proposals are due by November 1, 2021, with the intent to have the new coverage effective on July 1, 2022.

The RFP outlines mandatory minimum qualifications, including the ability to offer life insurance coverage, experience with large employer groups, and compliance with Nevada licensing requirements. Vendors must also demonstrate technical capabilities, customer service support, and claims administration processes. Pricing is requested for both standalone life insurance and a bundled life and LTD option. PEBP will not accept proposals via brokers and there are no minimum participation or deposit requirements. The selected vendor will be responsible for managing the waiver of premium process and coordinating with PEBP's benefits administration vendor, Benefitfocus.

View the file

Other files

File Type Posted
1.4 Sample Business Associate Agreement.docx DOCX document
95PEBP-S1790 Letter of Intent 2022-01-06.pdf PDF
1.9 State of Nevada PEBP - 2021.09 Invoice Backup Information.pdf PDF
1.15 Basic Life and LTD Experience 9.2021.pdf PDF
1.3 Insurance Schedule.docx DOCX document
PEBP Life Insurance RFP QA 10.25.21.mp4 MP4 file
1.2 Standard Form Contract.docx DOCX document
1.14 The Standard Amendment 3.pdf PDF
1.11 Certificate 642682_BL_C_CE 6-29-2021.pdf PDF
1.1 RFP Information 95PEBP-S1790.docx DOCX document
1.5 Enrollment Summary 202107.xlsx XLSX spreadsheet
1.10 Certificate 642682_BL_A_CE 6-29-2021.pdf PDF
1.8 State of Nevada PEBP - 2021.06 Invoice Backup Information.pdf PDF
95PEBP-S1790 Life Insurance QA final updated version Oct 26.xlsx XLSX spreadsheet
1.7 State of NV PEBP - 7.1.2018-10.1.2021 lives- volume - premium.xlsx XLSX spreadsheet
Eligible for Life Insurance Report.xlsx XLSX spreadsheet
1.13 State of NV - Board Meeting Recommendation 07-27-17.pdf PDF
1.17 Life Claim Packet.pdf PDF
1.6 Explanation of Data Attachments.docx DOCX document
1.16 Basic Life and LTD Claim Run 9.2021.xlsx XLSX spreadsheet
Quote Instructions.pdf PDF
95PEBP-S1790 Presentation Notification.pdf PDF
2.1 Intent to bid 95PEBP-S1790.pdf PDF
1.12 Certificate 642682_LT_D_CE 11-30-2016.pdf PDF
2.3 References - CONFIDENTIAL~1.xlsx XLSX spreadsheet
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Submission Checklist

RFP - Nevada Public Employees' Benefits Program
Life Insurance - Offeror Information
We are providing this sheet as a helpful tool to ensure you have completed all items required for submission with this RFP. The Intent to Bid is non-binding.
Please pay attention to the purple boxes at the top of each tab. They contain important information and helpful tips related to this RFP.complete all gray boxes
(fill in Offeror name here)
Email to gkdavis@admin.nv.govConfirm you have emailed to gkdavis@admin.nv.gov
2.1Intent to Bid (due 11/1/2021 @ 2pm)
Submit to NevadaEProConfirm you have submitted in NevadaEPro
2.2This RFP Workbook
2.3References Spreadsheet - CONFIDENTIAL
Within this WorkbookConfirm you have completed these tabs, and then submit to NevadaEPro
1.a.Vendor Information Tab
1.b.Subcontractor Tab (if applicable)
2.Signatures Required Tab

(either print, sign, scan and upload as separate pdf - or insert photo of signature)

3.Terms and Conditions
Please read all three sections: Procurement and Proposal, Contract, and ProjectRead only, nothing to return
4.Mandatory Minimum Quals Tab
5.Plan Design Provisions
6.Technical Tab
7.Customer Service Tab
8.Financial Tab - Life Insurance Only
9.Financial Tab - Bundlied Life and LTD
10.LTD Questionnaire Tab

Vendor Info

RFP - Nevada Public Employees' Benefits Program
Life Insurance - Offeror Information
complete all gray boxes
(fill in Offeror name here)
1.0 - Company Name and Contact Information
Company Name
Company Street Address
City, State, Zip Code
Telephone Number
Toll Free Number
Web Address:
Dun and Bradstreet Number
Federal Tax Identification Number
Please include the last two years and current year interim Profit and Loss statements for your company.Embed here, if unable to embed a hyperlink, send as a separate attachment clearly labeled "Organization'sName_00_ProfitLossStmts-CONFIDENTIAL"
2.0 - Contact Person for Questions/Contract Negotiations
Name
Title
Address
City, State, Zip Code
Telephone Number
Email Address
3.0 - Vendor Information
3.1 - Company Profile
Ownership (sole proprietorship, partnership, etc.)
State of Incorporation
Date of Incorporation
# of years in business
List of Top Officers
Location of company headquarters, to include City and State
Location(s) of the office that shall provide the services described in this RFP
Number of employees within Nevada with the expertise to support the requirements identified in this RFP
Number of employees nationally with the expertise to support the requirements identified in this RFP
Location(s) from which employees shall be assigned for this project
Identify any known and significant changes in ownership, business operations, technologies, partnerships or staffing in the next 24 months that would impact services requested in this RFP or the level of service provided to PEBP. (Limit response to 10 sentences or less).
Is your company owned by another company or by a common controlling shareholder of interest? If so, describe these affiliate relationships. (Limit your response to 10 sentences or less).
Describe company background/history and why Offeror is qualified to provide the services described in this RFP. (Limit response to 15 sentences).
List any mergers, acquisitions, spin-off's or significant organizational changes in past 2 years.
3.2 - Vendor Licensing
Please be advised: Pursuant to NRS 80.010, a corporation organized pursuant to the laws of another state shall register with the State of Nevada, Secretary of State’s Office as a foreign corporation before a contract can be executed between the State of Nevada and the awarded vendor, unless specifically exempted by NRS 80.015.
The selected vendor, prior to doing business in the State of Nevada, shall be appropriately licensed by the State of Nevada, Secretary of State’s Office pursuant to NRS 76. Information regarding the Nevada Business License can be located at http://nvsos.gov.
Nevada Business License Number
Legal Entity Name
Is the Legal Entity Name the same name as vendor is Doing Business As (DBA)? Yes/No, if no, please explain.
3.3 - State of Nevada Experience
Has the vendor ever been engaged under contract by any State of Nevada agency?
If yes, complete the following tables for each contract being identified. (If additional spaces are required, please submit as separate attachment).
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
3.4 - Vendor Current or Former Employee
Are you now or have you been within the last two (2) years an employee of the State of Nevada, or any of its agencies, departments, or divisions? Yes/No. If yes, please explain when the employee is planning to render services; i.e., while on annual leave, compensatory time, or on their own time.
If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person shall be performing or producing the services which you shall be contracted to provide under this contract, you shall disclose the identity of each such person in your response to this RFP, and specify the services that each person shall be expected to perform.
3.5 - Prior or Ongoing Contractual Issues
Disclosure of any significant prior or ongoing contract failures, contract breaches, civil or criminal litigation in which the vendor has been alleged to be liable or held liable in a matter involving a contract with the State of Nevada or any other governmental entity.

Any pending claim or litigation occurring within the past six (6) years which may adversely affect the vendor’s ability to perform or fulfill its obligations if a contract is awarded as a result of this RFP shall also be disclosed.

Does any of the above apply to your company?
If Yes, please provide information in the table(s) below (for each issue being identified). If you require more space, please duplicate this table and attach separately.
Date of alleged contract failure or breach
Parties involved
Description of the contract failure, contract breach, or litigation, including the products or services involved
Amount in controversy
Resolution or current status of the dispute
If the matter has resulted in a court caseCourtCase Number
Status of the litigation
Date of alleged contract failure or breach
Parties involved
Description of the contract failure, contract breach, or litigation, including the products or services involved
Amount in controversy
Resolution or current status of the dispute
If the matter has resulted in a court caseCourtCase Number
Status of the litigation
Date of alleged contract failure or breach
Parties involved
Description of the contract failure, contract breach, or litigation, including the products or services involved
Amount in controversy
Resolution or current status of the dispute
If the matter has resulted in a court caseCourtCase Number

Status of the litigation

Subcontractor Info

RFP - Nevada Public Employees' Benefits Program
Life Insurance - Offeror Information
Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this RFP. This does not include third parties who provide support or incidental services to the contractor.complete all gray boxes
(fill in Offeror name here)
1.0 - Subcontractor Definition
Does this proposal include the use of subcontractors? Yes/No.
If Yes, vendor shall:

Identify specific subcontractors and the specific requirements of this RFP for which each proposed subcontractor shall perform services.

If any tasks are to be completed by subcontractor(s), vendor shall describe:

A. How the work of any subcontractor(s) shall be supervised;

B. Channels of communication shall be maintained;

C. Compliance with contracts terms and conditions will be assured; and D. Your previous experience with subcontractor(s) Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor shall notify the using agency of the intended use of any subcontractors not identified within their original proposal and provide the information originally requested in this tab of the RFP response.

2.1 - Subcontractor Company Profile
Vendors shall provide an overall company profile for all proposed subcontractors in the following table.

Table may be duplicated for additional proposed subcontractors, if needed and attached separately.

Subcontractor Company Name
Ownership (sole proprietorship, partnership, etc.)
State of Incorporation
Date of Incorporation
# of years in business
List of Top Officers
Location of company headquarters, to include City and State
Location(s) of the office that shall provide the services described in this RFP
Number of employees within Nevada with the expertise to support the requirements identified in this RFP
Number of employees nationally with the expertise to support the requirements identified in this RFP
Location(s) from which employees shall be assigned for this project
Subcontractor Company Name
Ownership (sole proprietorship, partnership, etc.)
State of Incorporation
Date of Incorporation
# of years in business
List of Top Officers
Location of company headquarters, to include City and State
Location(s) of the office that shall provide the services described in this RFP
Number of employees within Nevada with the expertise to support the requirements identified in this RFP
Number of employees nationally with the expertise to support the requirements identified in this RFP
Location(s) from which employees shall be assigned for this project
2.2 - Subcontractor Licensing
Please be advised: Pursuant to NRS 80.010, a corporation organized pursuant to the laws of another state shall register with the State of Nevada, Secretary of State’s Office as a foreign corporation before a contract can be executed between the State of Nevada and the awarded vendor, unless specifically exempted by NRS 80.015.
The selected vendor, prior to doing business in the State of Nevada, shall be appropriately licensed by the State of Nevada, Secretary of State’s Office pursuant to NRS 76. Information regarding the Nevada Business License can be located at http://nvsos.gov.
Nevada Business License Number
Legal Entity Name
Is the Legal Entity Name the same name as vendor is Doing Business As (DBA)? Yes/No, if no, please explain.No
Nevada Business License Number
Legal Entity Name
Is the Legal Entity Name the same name as vendor is Doing Business As (DBA)? Yes/No, if no, please explain.No
2.3 - Subcontractor State of Nevada Experience
Has the vendor ever been engaged under contract by any State of Nevada agency?
If yes, complete the following tables for each contract being identified. (If additional spaces are required, please submit as separate attachment).
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
State Agency Name
State Agency Contact Name
Date Services were Performed
Type of Duties Performed
Total Dollar Value of the Contract
2.4 -Subcontractor Current or Former Employee
Are you now or have you been within the last two (2) years an employee of the State of Nevada, or any of its agencies, departments, or divisions? Yes/No. If yes, please explain when the employee is planning to render services; i.e., while on annual leave, compensatory time, or on their own time.
If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person shall be performing or producing the services which you shall be contracted to provide under this contract, you shall disclose the identity of each such person in your response to this RFP, and specify the services that each person shall be expected to perform.
2.5 - Subcontractor Prior or Ongoing Contractual Issues
Disclosure of any significant prior or ongoing contract failures, contract breaches, civil or criminal litigation in which the vendor has been alleged to be liable or held liable in a matter involving a contract with the State of Nevada or any other governmental entity.
Any pending claim or litigation occurring within the past six (6) years which may adversely affect the vendor’s ability to perform or fulfill its obligations if a contract is awarded as a result of this RFP shall also be disclosed.
Does any of the above apply to your company?
If Yes, please provide information in the table(s) below (for each issue being identified). If you require more space, please duplicate this table and attach separately.
Date of alleged contract failure or breach
Parties involved
Description of the contract failure, contract breach, or litigation, including the products or services involved
Amount in controversy
Resolution or current status of the dispute
If the matter has resulted in a court caseCourtCase Number
Status of the litigation
Date of alleged contract failure or breach
Parties involved
Description of the contract failure, contract breach, or litigation, including the products or services involved
Amount in controversy
Resolution or current status of the dispute
If the matter has resulted in a court caseCourtCase Number
Status of the litigation
Date of alleged contract failure or breach
Parties involved
Description of the contract failure, contract breach, or litigation, including the products or services involved
Amount in controversy
Resolution or current status of the dispute
If the matter has resulted in a court caseCourtCase Number
Status of the litigation
2.6 - Subcontractor Company Background
For first subcontractor - Company background/history and why vendor is qualified to provide the services described in this RFP. Limit response to no more than two (2) pages.Embed response here, or attach, naming the file "OrganizationName_SubName_1_history"
For first subcontractor - Any pending claim or litigation occurring within the past six (6) years which may adversely affect the vendor’s ability to perform or fulfill its obligations if a contract is awarded as a result of this RFP shall also be disclosed.Embed response here, or attach, naming the file "OrganizationName_SubName_1_claim_litigation"
For second subcontractor - Company background/history and why vendor is qualified to provide the services described in this RFP. Limit response to no more than two (2) pages.Embed response here, or attach, naming the file "OrganizationName_SubName_2_history"
For second subcontractor - Any pending claim or litigation occurring within the past six (6) years which may adversely affect the vendor’s ability to perform or fulfill its obligations if a contract is awarded as a result of this RFP shall also be disclosed.Embed response here, or attach, naming the file "OrganizationName_SubName_2_claim_litigation"

Signatures required

RFP - Nevada Public Employees' Benefits Program
Life Insurance - Offeror Information
PEBP requires that you either print this page, sign each section, scan, and then submit as a pdf. Or insert electronic signatures on this tab and save.complete all gray boxes
sign all signature boxes
(fill in Offeror name here)
Verification of Vendor Info tab
Name of Individual Authorized to bind the Organization
Name:
Title:
Signature of Individual Authorized to bind the vendor
Signature:
Date
RFP - Nevada Public Employees' Benefits Program
Life Insurance - Offeror Information
PEBP requires that you either print this page, sign each section, scan, and then submit as a pdf. Or insert electronic signatures on this tab and save.complete all gray boxes
sign all signature boxes
Confidentiality and Certification of Indemnification
Submitted proposals, which are marked “confidential” in their entirety, or those in which a significant portion of the submitted proposal is marked “confidential” shall not be accepted by the State of Nevada. Pursuant to NRS 333.333, only specific parts of the proposal may be labeled a “trade secret” as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendors’ technical and cost proposals become public information.

In accordance with the submittal instructions of this RFP, vendors are requested to submit confidential Reference information in one separate file marked “References - CONFIDENTIAL”.

The State shall not be responsible for any information contained within the proposal. If vendors do not comply with the labeling and submission requirements, proposals shall be released as submitted. In the event a governing board acts as the final authority, there may be public discussion regarding the submitted proposals that shall be in an open meeting format, the proposals shall remain confidential.

By signing below, I understand it is my responsibility as the vendor to act in protection of the labeled information and agree to defend and indemnify the State of Nevada for honoring such designation. I duly realize failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

Company Name
Signature:
Print Name
Date
RFP - Nevada Public Employees' Benefits Program
Life Insurance - Offeror Information
PEBP requires that you either print this page, sign each section, scan, and then submit as a pdf. Or insert electronic signatures on this tab and save.complete all gray boxes
sign all signature boxes
Vendor Certifications
Vendor agrees and shall comply with the following:
1. Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State or municipal laws or regulations concerning discrimination and/or price fixing. The vendor agrees to indemnify, exonerate and hold the State harmless from liability for any such violation now and throughout the term of the contract.
2. All proposed capabilities can be demonstrated by the vendor.
3. The price(s) and amount of this proposal have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor or potential vendor.
4. All proposal terms, including prices, shall remain in effect for a minimum of 180 days after the proposal due date. In the case of the awarded vendor, all proposal terms, including prices, shall remain in effect throughout the contract negotiation process.
5. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal. All proposals shall be made in good faith and without collusion.
6. All conditions and provisions of this RFP are deemed to be accepted by the vendor and incorporated by reference in the proposal, except such conditions and provisions that the vendor expressly excludes in the proposal. Any exclusion shall be in writing and included in the proposal at the time of submission.
7. Each vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a proposal in response to this RFP, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall automatically result in the disqualification of a vendor’s proposal. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on the State’s selection of a vendor. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.
8. All employees assigned to the project are authorized to work in this country.
9. The company has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.
10. The company has a written policy regarding compliance for maintaining a drug-free workplace.
11. Vendor understands and acknowledges that the representations within their proposal are material and important and shall be relied on by the State in evaluation of the proposal. Any vendor misrepresentations shall be treated as fraudulent concealment from the State of the true facts relating to the proposal.
12. Vendor shall certify that any and all subcontractors comply with Sections 7, 8, 9, and 10, above.
13. The proposal shall be signed by the individual(s) legally authorized to bind the vendor per NRS 333.337.
Company Name
Signature:
Print Name
Date

Terms and Conditions

RFP - Nevada Public Employees' Benefits Program
Life Insurance - Procurement and Proposal Terms and Conditions
PEBP requests that you read this page in its entirety.
Procurement and Proposal Term and Conditions
1.This procurement is being conducted in accordance with NRS Chapter 333 and NAC Chapter 333.
2.The State reserves the right to alter, amend, or modify any provisions of this RFP, or to withdraw this RFP, at any time prior to the award of a contract pursuant hereto, if it is in the best interest of the State to do so.
3.The State reserves the right to waive informalities and minor irregularities in proposals received.
4.The State will post all official communication regarding this RFP at https://NevadaEPro.com.
5.Any changes, amendments, or clarifications will be issued in the form of written responses to vendor questions, amendments, or addendum published on the NevadaEPro website entry for this RFP.
6.Vendors should check the NevadaEPro website frequently for notification of matters affecting the RFP prior to submitting a proposal.
7.Vendors failure to periodically check for updates does not release vendors from any additional requirements or information that may have been posted on the NevadaEPro website.
8.Pursuant to NRS 333.350, the State reserves the right to reject any or all proposals received prior to contract award.
9.Pursuant to NRS 333.350, the State reserves the right to limit the Scope of Work prior to award, if deemed in the best interest of the State.
10.Pursuant to NRS 333.335, the State shall not be obligated to accept the lowest priced proposal, however, shall make an award in the best interest of the State of Nevada after all factors have been evaluated.
11.Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of the project, may be rejected.

12. Proposals from employees of the State of Nevada shall be considered in as much as they do not conflict with the State Administrative Manual (SAM), NRS Chapter 281 and NRS Chapter 284.

13.Proposals may be modified or withdrawn by written notice received prior to the proposal opening time.
14.Withdrawals received after the proposal opening time shall not be considered except as authorized by NRS 333.350(3).
15.Prices offered by vendors in their proposals are an irrevocable offer for the term of the contract and any contract extensions.
16.The awarded vendor agrees to provide the purchased services at the costs, rates and fees as set forth in their proposal in response to this RFP.
17.No other costs, rates or fees shall be payable to the awarded vendor for implementation of their proposal.

18. The State is not liable for any costs incurred by vendors prior to entering a formal contract.

19.Costs of developing the proposal or any other such expenses incurred by the vendor in responding to the RFP, are entirely the responsibility of the vendor, and shall not be reimbursed in any manner by the State.
20.Proposals submitted per proposal submission requirements become the property of the State, selection or rejection does not affect this right.
21.An unsuccessful vendor may file an appeal in strict compliance with NRS 333.370 and NAC Chapter 333.
22.NRS 333.290 grants a preference to materials and supplies that can be supplied from a ‘charitable, reformatory or penal institution of the State’ that produces such goods or services through the labor of inmates.
23.The Administrator reserves the right to secure these goods, materials or supplies from any such eligible institution, if they can be secured of equal quality and at prices not higher than those of the lowest acceptable bid received in response to this solicitation.
24.In addition, NRS 333.410 grants a preference to commodities or services that institutions of the State are prepared to supply through the labor of inmates.
25.The Administrator shall apply the preferences stated in NRS 333.290 and 333.410 to the extent applicable.
26.Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel.
27.By submitting a proposal or bid, vendor agrees that if it is awarded a contract it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).
RFP - Nevada Public Employees' Benefits Program
Life Insurance - Contract Terms and Conditions
PEBP requests that you read this page in it's entirety.
Contract Term and Conditions
1.General
a.Vendors shall review the terms and conditions of the standard contract (refer to the Standard Contract Form Attachment) used by the State for all services of independent contractors.
b.The State expects the contract form to be signed as is.
c.It is not necessary for vendors to complete the contract form with their proposal.
2.Sole Point of Contact
a.The awarded vendor shall be the sole point of contract responsibility.
b.The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.
3.Insurance Coverages
a.Vendors shall review and provide if awarded a contract the insurance requirements as specified in the Insurance Schedule Attachment.
b.The awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract.
c.Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of the required insurance coverages.
d.Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.
4.Taxes
a.The State shall not be liable for Federal, State, or Local excise taxes per NRS 372.325.
5.Final Contract Terms
a.The State reserves the right to negotiate final contract terms with any vendor selected per NAC 333.170.
b.The contract between the parties shall consist of the RFP together with any modifications thereto, and the awarded vendor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the State during the evaluation and negotiation process.
c.In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence:

i. The final executed contract;

ii. Any modifications, and clarifications to the awarded vendor’s proposal;

iii. The RFP and RFP Amendments, if applicable; and

iv. The awarded vendor’s proposal

d.Specific exceptions to this general rule may be noted in the final executed contract.
e.The State shall not indemnify vendor from any liability or damages, including but not limited to attorney’s fees and costs, arising under any contract resulting from this RFP.
6.Third Party Beneficiaries
a.Local governments as defined in NRS 354.474 and State agencies are intended third party beneficiaries of any contract resulting from this RFP and may join or use any contract resulting from this RFP subject to Nevada law.
b.The State is not liable for the obligations of any local government which joins or uses any contract resulting from this RFP.
7.Federal Contracts
a.Any person who requests or receives a Federal contract, grant, loan or cooperative agreement shall file with the using agency a certification that the person making the declaration has not made, and shall not make, any payment prohibited by subsection (a) of 31 U.S.C. 1352.
8.Discrimination
a.Pursuant to NRS Chapter 613 in connection with the performance of work under this contract, the contractor agrees not to unlawfully discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, sexual orientation or age, including, without limitation, with regard to employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including, without limitation apprenticeship.
b.The contractor further agrees to insert this provision in all subcontracts, hereunder, except subcontracts for standard commercial supplies or raw materials.
9.Payment
a.Upon review and acceptance by the State, payments for invoices are normally made within 45 – 60 days of receipt, providing all required information, documents and/or attachments have been received.
b.Pursuant to NRS 227.185 and NRS 333.450, the State shall pay claims for supplies, materials, equipment and services purchased under the provisions of this RFP electronically, unless determined by the State Controller that the electronic payment would cause the payee to suffer undue hardship or extreme inconvenience.
10.Billing
a.The State does not issue payment prior to receipt of goods or services.
b.The vendor shall bill the State as outlined in the approved contract and/or payment schedule.
11.Timeliness of Billing
a.The State is on a fiscal year calendar from July 1 to June 30.
b.All billings for dates of service prior to July 1 shall be submitted to the State no later than the first Friday in August of the same year.
c.A billing submitted after the first Friday in August that forces the State to process the billing as a stale claim pursuant to NRS 353.097, shall subject the contractor to an administrative fee not to exceed $100.00.
d.This is the estimate of the additional costs to the State for processing the billing as a stale claim and this amount shall be deducted from the stale claims’ payment due the contractor.
RFP - Nevada Public Employees' Benefits Program
Life Insurance - Project Terms and Conditions
PEBP requests that you read this page in it's entirety.
Project Term and Conditions
1.Award of Related Contracts
a.The State may undertake or award supplemental contracts for work related to this project or any portion thereof.
b.The contractor shall be bound to cooperate fully with such other contractors and the State in all cases.
c.All subcontractors shall be required to abide by this provision as a condition of the contract between the subcontractor and the prime contractor.
2.Products and/or Alternatives
a.The vendor shall not propose an alternative that would require the State to acquire hardware or software or change processes in order to function properly on the vendor’s system unless vendor included a clear description of such proposed alternatives and clearly mark any descriptive material to show the proposed alternative.
b.An acceptable alternative is one the State considers satisfactory in meeting the requirements of this RFP.
c.The State, at its sole discretion, shall determine if the proposed alternative meets the intent of the original RFP requirement.
3.State Owned Property
a.The awarded vendor shall be responsible for the proper custody and care of any State-owned property furnished by the State for use in connection with the performance of the contract and shall reimburse the State for any loss or damage.
4.Inspection/Acceptance of Work
a.It is expressly understood and agreed all work done by the contractor shall be subject to inspection and acceptance by the State.
b.Any progress inspections and approval by the State of any item of work shall not forfeit the right of the State to require the correction of any faulty workmanship or material at any time during the course of the work and warranty period thereafter, although previously approved by oversight.
c.Nothing contained herein shall relieve the contractor of the responsibility for proper installation and maintenance of the work, materials and equipment required under the terms of the contract until all work has been completed and accepted by the State.
5.Travel - If travel is required, the following processes shall be followed:
a.All travel shall be approved in writing in advance by the Public Employees’ Benefits Program Executive Officer or his/her Designee.
b.Requests for reimbursement of travel expenses shall be submitted on the State Claim for Travel Expense Form with original receipts for all expenses.
c.The travel expense form, with original signatures, shall be submitted with the vendor’s invoice.
d.Vendor shall be reimbursed travel expenses and per diem at the rates allowed for State employees at the time travel occurs.
e.The State is not responsible for payment of any premium, deductible or assessments on insurance policies purchased by vendor for a rental vehicle.
6.Completion of Work
a.Prior to completion of all work, the contractor shall remove from the premises all equipment and materials belonging to the contractor.
b.Upon completion of the work, the contractor shall leave the site in a clean and neat condition satisfactory to the State.
7.Right to Publish
a.All requests for the publication or release of any information pertaining to this RFP and any subsequent contract shall be in writing and sent to the Executive Officer or designee.
b.No announcement concerning the award of a contract due to this RFP can be made without prior written approval of the Executive Officer or designee.
c.As a result of the selection of the contractor to supply the requested services, the State is neither endorsing nor suggesting the contractor is the best or only solution.
d.The contractor shall not use, in its external advertising, marketing programs, or other promotional efforts, any data, pictures or other representation of any State facility, except with the specific advance written authorization of the Executive Officer or designee.
e.Throughout the term of the contract, the contractor shall secure the written approval of the State per Section 1.8.2 prior to the release of any information pertaining to work or activities covered by the contract.
8.Protection of Sensitive Information
a.Confidential personal data shall be encrypted.
b.Any electronic transmission of personal information shall comply with NRS 603A.215 (2 & 3).
c.Sensitive data shall be encrypted in all newly developed applications.

Mandatory Min Quals

RFP - Nevada Public Employees' Benefits Program
Life Insurance - Mandatory Minimum Qualifications
Confirm your compliance with these items. Please be aware, your inability to comply with any one of these items would disqualify you from bidding on this RFP.complete all gray boxes
(fill in Offeror name here)
Mandatory Minimum Qualifications
1Ability to offer Life Insurance coverage?
2Currently provide services to a minimum of two large employer groups, i.e., clients of 5,000 employees or more.
3The Offeror must guarantee PEBP that staff members who work on PEBP’s account have appropriate skill levels and qualifications.
4In addition to all standard services, the administration must include, but is not limited to the following services. Confirm your ability to comply with these requirements:
a.Administration materials (e.g. website, phone service, forms, etc.)
b.Plan management, performance and periodic reports
c.Account management and training for PEBP’s staff
d.Direct phone line for PEBP’s benefits staff
e.Communication materials
f.Customer service representatives
g.Financial and process audits
5Offeror must accept enrollment/eligibility data into secure site from PEBP’s outside online benefit administration system (Benefitfocus). The Offeror must be able to read and track all data elements provided on the file. This must be a system-supported (not manual) function.

PEBP may transition to a new benefit administration system during the term of this contract. The awarded Contractor will not charge PEBP to transition to a new system.

6The initial work to be preformed will begin as soon as possible after contract award, preferably as soon as on March 1, 2022. Awarded Offeror(s) will not be paid for integration/implementation work. Awarded Offeror(s) will not be eligible to receive payment until July 1, 2022. The initial term is 4 years, with an option to extend for 2 additional years.
8Offeror shall accept a payment in a manner determined by PEBP. All payments are made a minimum of one month in arrears without interest or late payment penalty. Premiums due the first of the month will be paid by PEBP no later than the 15th of the following month (e.g. July premium paid by August 15). PEBP will create a monthly invoice using the monthly headcount report generated by the PEBP eligibility system each month.

Offeror shall pay claims from PEBP owned controlled disbursement bank accounts. PEBP will fund the accounts daily for the checks/EFT that has been presented for the previous business day.

9Offeror agrees that PEBP reserves the right to determine eligibility.
10Offeror must be properly authorized, licensed and registered to conduct business in the State of Nevada for the services being offered through this RFP.
11Offeror must assume responsibility for administering PEBP’s obligations in accordance with all applicable state and federal laws, regulations, and IRS requirements.
12Offeror must hold each and every one of its subcontractors, independent contractors and subsidiaries to the same standards to which the Contractor is being held.
13A local office is not required for this RFP. However, Offeror must be easily accessible from 8:00am to 5:00pm PT by email and toll-free telephone number.
14Offeror must have reporting capabilities, allowing PEBP to gather, sort and analyze utilization information for auditing and forecasting needs. Offeror must work with PEBP to develop an appropriate reporting package in electronic format to facilitate analysis.
15If the relationship is terminated, confirm you have the ability to provide PEBP with a detailed report of the status of each participant, in order to transition these participants to another health plan.
15If requested, Offeror agrees to attend and participate in PEBP Board meetings (which are held on a bi-monthly basis - locations in both Carson City and Las Vegas, virtual attendance may also be acceptable). Also if requested, the Offeror agrees to attend an annual strategy session (typically held in Northern Nevada).
16Confirm you agree to comply with PEBP's required contract terms as seen in the Standard Contract Form Attachment 1.2 or if you are not able to comply, please confirm that you have attached a redline.
17Confirm you agree to comply with PEBP's required contract terms on Indemnification: "To the fullest extent permitted by law Contractor shall indemnify, hold harmless and defend, not excluding the State's right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including without limitation, reasonable attorneys' fees and costs, arising out of any alleged negligent or willing acts or omissions of Contractor, its officers, employees and agents."
18Confirm you have read and agree to comply with Procurement and Proposal Terms and Conditions, Contract Terms and Conditions, and Project Terms and Conditions as outlined on the previous tab labeled Terms and Conditions.
19Confirm you are able to comply with PEBPs Insurance Requirements as detailed in Attachment 1.3, or if you are unable to do so please confirm that you have attached a redline of Insurance Requirements.
20Confirm you are able to comply with PEBPs IT requirement that their data be encrypted in transit and in rest.
21Confirm you are able to comply with PEBPs IT requirement that state data assets must be maintained stateside and data will not be held offshore (this includes offshore assets that have access to PEBP data including customer service centers, claims processing, mail handling facilities, software development centers, data storage, or debt collection services).

Provisions

RFP - Nevada Public Employees' Benefits Program

complete all gray boxes
Confirm your ability to administer the current plan design by indicating "Confirmed" or "Not Confirmed".
Inforce Provisions(fill in Offeror name here)
General InformationBasic LifeBasic Life
Active
Class DefinitionSee pages 1-2 of the BL_A certificate for all member definitions
Eligibility Waiting PeriodEligible on date become a member of a covered class
Life Benefit$15,000
Retiree
Class DefinitionSee pages 1-2 of the BL_C certificate for all member definitions
Eligibility Waiting PeriodEligible on date become a member
Life Benefit$7,500
Reductions
Age Reduction Description - ADEA 1, 2 or SSNRANo reduction
Coverage End DateTerminates the date employment ends, at retirement, and/or at the date the group policy ends
Additional Information
PortabilityIncluded
ConversionIncluded
Suicide ExclusionNo exclusion
Life Disability ProvisionWaiver of Premium included while under age 60
Accelerated Death Benefit (ABO)Included
Repatriation BenefitIncluded
Other Comments Regarding Plan Design
Identify any other deviations from the current plans

Technical

RFP - Nevada Public Employees' Benefits Program
Life Insurance - Technical
Unless a response allows a longer "Embed here" response, all answers must fit within the cell provided. Concise answers are appreciated.
OFFEROR NAME
1.0 - Technical Questionnaire
1.1Confirm your ability to administer the current Plan Provisions as outlined on the prior tab. If any concerns, explain briefly here.
1.2Offeror shall have an in-depth functional knowledge and actual working experience performing Group Term Life insurance administration. State your guarantee that staff members who work on the State’s account have appropriate skill levels and qualifications. Provide an organizational chart or listing of the management and service team that would be assigned to handle the State account. Include name, location, title, and a brief description of each individual’s responsibilities and relevant experience. Include the following positions:
· Corporate officer who has decision-making authority for this account;
· Corporate officer assigned responsibility for implementation;
· Account Executive;
· Claim manager for Life/AD&D claims;
· Claim manager for Waiver of Premium claims;
· Underwriting manager for group rates;
· Underwriting manager for approving evidence of insurability;
· Portability / Conversion manager;
· IT manager;
· Report manager;
· Customer service manager;
· RFP/Sales contact person.
Provide the location (city and state) of each of the following:
· Home Office;
· Regional Office;
· Account Executive Office;
· Claim Processing Office;
· Underwriting Office;
· Customer Service Office.
1.3Confirm your agreement to accept the State’s definition of a covered employee/retiree/dependent and that coverage will be available to all eligible employees, dependents, and retirees.
1.4Confirm your agreement that should the State hire a 3rd party agency to provide open enrollment services, that Offeror's organization will train/educate the enrollers, potentially in lieu of Offeror attending open enrollment meetings.
1.5What was the average case size of your plans, in number of covered employees, each for calendar year 2020 and calendar year 2021?
1.6What was your organization’s total Group Term Life premium each for calendar year 2020 and calendar year 2021 (estimated)?
1.7At what level are individual claims reinsured? Provide the names of companies with which you have reinsurance agreements.
1.8Confirm your willingness to maintain records for at least seven years.
1.9Provide a brief history of Offeror’s organization.
1.10Indicate Offeror’s years of experience providing group life insurance.
1.11Provide a brief summary of Offeror’s experience in providing group life insurance for public sector clients such as the PEBP.
1.12Provide the number and percentage of government clients similar in size to the PEBP that your organization currently contracts with directly to provide group life insurance.
1.13Provide the following performance measure statistics for the Offeror’s office responsible for claims administration for 2020.
a.Claim processing accuracy percentage. (Number of claims processed correctly divided by the number of claims in the audit sample)
b.Dollar accuracy. (Dollars paid correctly divided by total dollars paid in audit sample)
c.Claim processing turnaround. (Percentage of claims processed within seven (7) calendar days)
d.Appeals turnaround. (Percentage of appeals processed within fourteen (14) calendar days)
1.14Briefly describe your fraud prevention and detection procedures. State in your response that the State will be notified of potentially fraudulent situations.
1.15How many companies cancelled their Group Term Life insurance contracts with your organization in each of calendar year 2019 and calendar year 2020?
1.16What was your persistency rate (by lives and premium) for each calendar year 2019 and calendar year 2020 on cases with at least 10,000 lives?
1.17Has your organization ever been sued on issues regarding claim handling or denials? How many times? General nature of each lawsuit? How resolved:
Settled out of court _______%
Resolved in favor of plaintiff_______%
Resolve in favor of your organization _______%
1.18Is your organization currently involved in any lawsuits against vendors or clients of your company? If so, give details.
1.19Should the Offeror have any exceptions, deletions, changes, qualifications, and/or contingencies to the model contract, these must be submitted with the proposal documentation. Please redline the attached State Model Contract and include in your proposal. Label it as "VendorName_ Redlined Contract".
1.20Confirm your agreement that: a "no loss, no gain" provision and to unconditionally provide continuous coverage to all current participants. Please provide specific wording of the no loss/no gain provision and include as an attachment.
1.21Confirm your agreement that: If both parents/partners work for the State (and both parents/partners are benefit eligible State employees) double coverage will not be allowed i.e. an employee can only be covered as either an employee or as a spouse/same-gender domestic partner/civil union partner for Optional Life, but not both. The only exception is if both parents/partners work for the State and their relationship has ended and they are no longer spouses/same-gender domestic partners/civil union partners to each other, then each parent/partner may cover the eligible child(ren) for Optional Child Life.
1.22Confirm your agreement that: If an employee has both Optional Employee Life and Spouse Optional Life coverage, and the employee’s spouse/same-gender domestic partner/civil union partner becomes a new State employee, then the spouse/same-gender domestic partner/ civil union partner may receive an amount of Optional Employee Optional Life coverage, on a guarantee issue basis, equal to the amount he/she had as a spouse/same-gender domestic partner/civil union partner, but not to exceed the maximum policy amount. The request for the new Optional Employee Life coverage must be made with 31 days of the date that the spouse/same-gender domestic partner/civil union partner Optional Spouse Life coverage ends.

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