2.2.1- Statement of Work_Attachment 2.pdf

Statement of Work (SOW)

For Canadian Vehicle Liability Insurance September 2026

1.0 Purpose/Objective

Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Homeland Security Investigations (HSI) has a requirement to obtain vehicle liability insurance for government vehicles traveling in and around Canada.

2.0 Background

Several of HSI SAC offices have a continuing need for the purchase of Canadian vehicle liability insurance. A purchase order with potential option periods was previously awarded to fulfill this need for all ICE vehicles needing the coverage. It is the Government’s intention to make such an award again to encompass a base period of one year, plus the potential for four option periods.

3.0 Scope

Many of HSI’s vehicles posted along the northern border of the US have a need to travel into Canada to conduct their mission(s). Such vehicles may or may not be marked and may need to be used for undercover operations.

As such, there is no way in advance to identify who the driver will be for any given vehicle since multiple drivers in each SAC office may utilize the same vehicle. Normally, the Government is a self-insured entity;

however, in this case a foreign government requires that our investigators carry Canadian proof of insurance cards to meet their legal requirements to drive within their country.

3.1 Description of the Supplies/Services

In support of Department of Homeland Security, Immigration Customs Enforcement, Homeland Security Investigations (HSI) Northern border personnel. ICE has a requirement to procure Canadian liability care insurance for 6 of HSI’s northern border offices to support a total of 175 vehicles for this current fiscal year.

HSI BOSTON BUFFALO DENVER DETROIT SEATTLE ST. PAUL TOTAL

Vehicle Count 55 55 7 16 21 21 175

4.0 Tasks

An insurance company must be found that can provide vehicle insurance for government vehicles traveling in and around Canada. The company must be capable of providing the Canadian Car Insurance (CCI) for the vehicle(s) when the driver is unknown.

4.1 Coverage

The type of program coverage needed is special in nature, where the driver’s name is not identified or any other applicable driver information. Additionally, the program coverage must be flexible in that it can accommodate newly added, changed, or deleted vehicles during the year. The price for added vehicles shall be calculated on a pro-rated basis using the approved monthly or annual insurance rate applicable to the vehicle type, coverage level, and period of coverage remaining in the contract period.

At the conclusion of each performance period, the quantity of vehicles deleted during the previous year will also be calculated to obtain a pro-rata credit to the Government. The program coverage must also allow the opportunity to add additional offices or functions within DHS/ICE.

Program coverage must meet each of the individual Canadian Province and territories minimum and mandatory insurance requirements. Each provincial/territorial government decides the parameters of the mandatory insurance requirements; therefore, the program coverage needed must meet the minimum third-party liability and medical payment as well as any extra expenses such as death benefits and funeral expenses for ALL provinces within the Canadian’s border.

4.2 Information for Vehicle Coverage for Canadian Provinces/Territories

Upon award, the Government will provide a complete and updated list of ALL vehicles to be covered, which include:

• Vehicle office location

• Vehicle Make

• Vehicle Model

• Vehicle Year

• VIN

• Vehicle Color

• Asset Number

CANADIAN PROVINCES

British Columbia Alberta Saskatchewan Manitoba Ontario Quebec New Brunswick Nova Scotia Prince Edward Island Newfoundland & Labrador

CANADIAN TERRITORIES

Northwest Territories Nunavut Yukon

4.3 Point of Contact Location Information

With this list, the Government will include the names, phone numbers, email addresses, and physical addresses of all the Points of Contact (POCs) associated with the vehicle office locations. This will ensure proof of insurance cards are delivered directly to the appropriate POCs and CORs assigned in a timely manner.

4.4 Insurance Card Information

Ensure the following information is included on EACH vehicle insurance card:

• Vehicle Make

• Vehicle Model

• Vehicle Year

• VIN

4.5 Vehicle Proof of Insurance

The insurer must be able to provide proof of insurance card(s) to the Program office no later than (NLT) 5 calendar days prior to the expiration of that current year’s insurance card(s). Proof of insurance must include:

• Effective date(s)

• Policy information

• Agent

• Underwriter/insurer

• Contact information in the event of an accident

4.6 Additional Vehicles

For any vehicles added or modified during the contract year, the insurer shall provide updated proof of insurance cards via email to the Program office POC’s and cc the COR’s within 3 business days of receiving written notification from the COR, when new cards are required.

5.0 Place of Performance

United States Northern Border, inside the Canadian Southern Border

6.0 Period of Performance

Base Year: 9/23/2026 to 9/22/2027 Option Year: 9/23/2027 to 9/22/2028 Option Year: 9/23/2028 to 8/22/2029 Option Year: 9/23/2029 to 9/22/2030 Option Year: 9/23/2030 to 9/22/2031

7.0 Deliverable Table

The contractor shall provide the following deliverables in the format and frequency listed:

Description Frequency Point of Contact Canadian Insurance Cards and Policy (email and hard copy required)

Annually or upon request (See SOW 4.2)

CORs and SAC/Field Office POCs

Meeting (via Teams)

Quarterly

CORs and SAC Administration Office (AOs)

Meeting Minutes Quarterly Due to CORs within 2 business days after meeting.

Claim Files (in event of accident) Upon incident or request Due to COR upon notification of accident or 24 hours of claim notification.

Invoice Submission Monthly Basis Burlington Finance Center

End of Statement of Work