2.1.1 26Q0362 Combo Solicitation_Redacted.pdf

Section A - Solicitation/Contract Form

Mechanic Labor

This Solicitation is a Women Owned Small Business Set-Aside.

NOTICE TO ALL OFFERORS: The Government anticipates awarding a firm, fixed price contract in accordance with RFO Part 12 and 19.107-2(a) in response to quotes/proposals received in response to this solicitation. A firm fixed price contract places the maximum risk and full responsibility for all costs and resulting profit or loss on the contractor, offerors are advised to consider these risks when pricing their quotes /proposals.

QUESTIONS: Offerors may submit their questions regarding clarification of solicitation requirements by email to chloe.b.vernet.civ@us.navy.mil and kelly.m.burch2.civ@us.navy.mil no later than 2 days before solicitation closing date and time. Any questions received after this deadline may not be answered.

Closing Date: 14 September 2026 at 12:00p PDT.

Name: Chloe Vernet

Email: chloe.b.vernet.civ@us.navy.mil

AND

Name: Kelly Burch

Email: kelly.m.burch2.civ@us.navy.mil

DELIVERY/INSPECTION: FOB DESTINATION.

SERVICES WILL BE DELIVERED AND INSPECTED: Upon delivery, the parts shall be subject to inspection by designated government technical personnel to verify that it meets all contract specifications. This includes, but is not limited to, verification of the part number, designation, and a visual inspection for any damage or defects.

The Government will evaluate offers in accordance with FAR 52.212-2.

SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of services to be provided N0040626Q0362 hereunder, the Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered. Therefore, quoters who quote less than the entire effort specified herein may be determined to be unacceptable.

"EXCEPTIONS: All quoters MUST note all exceptions from the solicitation's terms, conditions, specifications, and/or the performance work statement, if any. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation."

Submission of invoices will be via Wide Area Workflow.

Period of Performance: See Section F - Deliveries or Performance

Technical POC. Quotes shall be valid for sixty (60) days (at minimum).

N0040626Q0362

Quote packages SHALL contain the following information:

Official Company Name;

Point of contact including name, phone number and;

Cage Code

Business size

PLEASE PROVIDE:

YOUR NAME:

YOUR SAM REGISTERED CAGE CODE NUMBER:

YOUR E-MAIL ADDRESS:

YOUR PHONE NUMBER:

Defense Biometric Identification System (DBIDS) for Vendor Base Access

Vendors requesting base access must go to the following website and register: http://dbids.dmdc.mil/home.

Vendors must request for base access as soon as possible after receiving award to ensure that all employees' base access request(s) are approved before the start of the contract's period of performance.

This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO part 12 and will be solicited as a WOSB set aside in accordance with RFO 19.107-2. This announcement constitutes the only solicitation, a separate written solicitation will not be issued.

Solicitation number N0040626Q0362 is issued as a request for Quote for onsite support for material handling (MHE) and Shipboard Mobile Support Equipment (SMSE) mechanic labor.

This acquisition set-aside for women owned small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.

acquisition.gov.

The NAICS CODE is 811310 and the Small Business Size Standard is $12.5M.

The Government intends to award a firm fixed price (FFP) purchase order that meets the specifications outlined below. The proposed contract action is for onsite labor support for commercial services for which the Government intends to solicit as a women-owned small business set aside in accordance with RFO 19.107-2.

Interested parties may identify their interest and capability to respond to the requirement and submit quotes.

Determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government.

The Government will award a contract resulting from this solicitation without discussions to the responsible offeror whose quote, conforming to the solicitation that represents the best value to the Government, price, technical acceptability, past performance, and other factors considered.

QUESTIONS: Questions regarding clarification of solicitation requirements to Chloe Vernet and Kelly Burch by email no later than 2 days prior to the closing of the solicitation. Any questions received after this deadline may not be answered.

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Vendors shall provide a detailed (unpriced) capabilities statement for review and acceptance by the Technical POC.

Quotes shall be valid for sixty (60) days (at minimum).

Quote packages shall contain the following information:

1. Official Company Name;

2. Point of contact including name and phone number; and

3. Cage Code number.

4. Price in accordance with CLIN structure

See attached solicitation for a list of line item number(s) and items, quantities, and units of measure.

The Point of Contact(s) for this acquisition is Chloe Vernet and Kelly Burch.

Email: chloe.b.vernet@us.navy.mil / kelly.m.burch2.civ@us.navy.mil.

Quote packages are due by 09/14/2026 at 1200PM Pacific time.

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

BASE YEAR

Material handling equipment (MHE) maintenance support services as described in the PWS.

Pricing Arrangement: Firm Fixed Price

12 Months

Submission of Contract Data Requirements List (CDRL) reports

Option Year 1 Material handling equipment (MHE) maintenance support services as described in the PWS.

Pricing Arrangement: Firm Fixed Price

12 Months

Submission of Contract Data Requirements List (CDRL) reports

Option Year 2 Material handling equipment (MHE) maintenance support services as described in the PWS.

Pricing Arrangement: Firm Fixed Price

12 Months

Submission of Contract Data Requirements List (CDRL) reports

Option Year 3 Material handling equipment (MHE) maintenance support services as described in the PWS.

Pricing Arrangement: Firm Fixed Price

12 Months

Submission of Contract Data Requirements List (CDRL) reports

Option Year 4 Material handling equipment (MHE) maintenance support services as described in the PWS.

Pricing Arrangement: Firm Fixed Price

12 Months

4002 Submission of Contract Data Requirements List (CDRL) reports

6 - Month Extension Material handling equipment (MHE) maintenance support services as described in the PWS.

Pricing Arrangement: Firm Fixed Price

6 Months

Submission of Contract Data Requirements List (CDRL) reports

Section C - Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT

Material Handling Equipment Maintenance Services

1.0 INTRODUCTION

NAVSUP Fleet Logistics Center Puget Sound (NAVSUP FLCPS) MHE Shop's mission is to provide agile, relevant, quality Afloat (SMSE) Material Handling Equipment (MHE) maintenance, repair, and parts services to meet Naval Aviation Enterprise entitlementsand Ashore and the Navy's Fleet Response Plan requirements with improved efficiency and reduced cost. FLCPS provides seamless integrated MHE scheduled and unscheduled maintenance, repair and overhaul, and parts services with the goal of reducing repair cycle time while improving the availability of ready for issue and use MHE in the fleet and its supporting infrastructure.

1.1 NAVSUP FLCPS is tasked with providing MHE maintenance, repair and parts support to different categories of MHE identified in NAVSUP Publication 538, SWO 23-AH-WHM-010, and OPNAVINST 4460.1B. Those instructionsNAVSUP Instruction 10490.33D, define MHE as, the equipment required to move general material, ordnance, munitions including conveyer type equipment and make an end item of equipment (i.e., MHE or support equipment for SE) operational in its intended environment. In addition to its primary mission, SM NAVSUP has been tasked to support the MHE/SMSE needs of its customers seeking maintenance support for their specialized MHE/SMSE needs.

2.0 SCOPE

Provide maintenance support for approximately 276 NAVSUP FLCPS MHE/SMSE and pool assets that are maintained on either a scheduled or unscheduled basis. The contractor will be co-located within NAVSUP FLCPS providing dedicated MHE/SMSE maintenance personnel. work is to ensure that Ready for Issue/Use MHE/ SMSE is available to meet planned requirements and thatThe required maintenance is conducted in accordance with established schedules.

2.1 The objective of this PWS is to establish the performance requirements that provide support of NAVSUP FLCPS. The Contractor shall be responsible for the execution of maintenance, repair, rework and modification of MHE/SMSE and parts support in the control or custody of NAVSUP FLCPS. The Contractor shall identify material requirements to support said maintenance activities in accordance with applicable local procedures. The work associated with this performance work statement will primarily be accomplished at NAVSUP FLCPS, Building 1030 "W" Street, Bremerton, WA, and at other military facilities under the control of NAVSUP FLCPS, around the Naval Based Kitsap area (i.e., Bangor Naval base, Everett Naval Base, and Naval Air Station Whidbey Island).

3.0 APPLICABLE DOCUMENTS/DIRECTIVES

3.1. All work performed by the contractor shall be accomplished in accordance with applicable publications, technical directives, instructions, standards, and procedures contained in pertinent manuals utilizing blueprints, drawings or schematics as provided by NAVSUP FLCPS through the Contracting Officer's Representative (COR). All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards and field procedures guides shall be utilized and will be provided. When a publication provided by the government is subsequently revised, supplemented, replaced or rescinded, the contractor, upon notification or receipt of it, shall comply.

The Contractor shall be required to correct any contractor rework discrepancies noted as authorized by the NAVSUP FLCPS.

Applicable Documents/Directives. The Contractor shall adhere to the following documents in accordance with the Technical Requirements of this performance work statement:

Document Type

No./Version Title

DOD 4500.36-R Management, Acquisition, and Use of Motor Vehicles

DOD 4145.19 R-1 Storage and Material Handling

OPNAV

Instruction

5100.23 (series) Navy Safety and Occupational Health (SOH) Program Manual

OPNAV

Instruction 5100.12H Navy Traffic Safety Program

NAVSUP Pub P-538 Management of Materials Handling Equipment and Shipboard Mobile Support Equipment

NAVFAC Pub P-307 Management of Weight Handling Equipment

NAVSEA SW023-AH- WHM-

Handling Ammunition and Explosives with Industrial Materials Handling Equipment

Directive Technical Manuals(TM) and Technical Directives

OPNAVINST 4460.1B Management of MHE and SMSE in Navy

NAVSUP P485 Supply Ashore

NAVSUP 10490.33D

Navy Material Handling Equipment and Shipboard

Mobile Support Equipment Management

NAVSUP 5500.1 NAVSUP FLCPS Command Security Program Instruction

4.0 TECHNICAL/PERFORMANCE REQUIREMENTS

The Contractor shall provide MHE/SMSE scheduled (preventative) and unscheduled (restorative) maintenance: which includes the servicing, repair and replacement of unserviceable parts, assemblies, subassemblies and components; making minor structural repairs, fabrication of parts; incorporation of modifications, configuration control in support of NAVSUP FLCPS customers.

4.1. GENERAL MANAGEMENT PRACTICES

4.1.1. PERSONNEL The Contractor shall maintain personnel and skill levels at a level that routinely enables NAVSUP FLCPS to meet their workload and mission commitments. The Contractor shall ensure that all personnel are trained on the equipment and processes in their respective work areas and possess and use the requisite personal protective equipment (PPE) required to accomplish their work in a safe manner as identified in Naval Supply Publication 538 (NAVSUP P-538) and the NAVSEA SWO23-AH-WHM-010, Management of Materials Handling Equipment and Shipboard Mobile Support Equipment, and OPNAVINST 5100.23 (series), The Navy Safety and Occupational Health Program Manual. The contractor shall perform work in a wide range of systematized supply operations, such as performing records functions in maintenance and utilization, inventory, storage, cataloging, and receipt and control processes. Personnel must fluently read, speak, and understand English.

4.1.2. BRANDS/TYPE OF EQUIPMENT BOBCAT, DOOSAN, HYSTER, BP RICO, LIFT KING, WESLEY, TOYOTA, HYUNDAI, HARLAN, BRODERSON, BLUE GIANT, JLG, SELLICK, TUG, WIGGINS, YALE. All types and sizes of MHE, 36k and below.

4.1.3. PRODUCTION CONTROL Average forklift downtime for Q1/Q3 preventive maintenance (PM) inspections is 1 day.

Average forklift downtime for Annual/Semi-Annual PM inspections is 2-3 days. Unscheduled repairs are 1-21 days, depending on parts availability. The Contractor shall ensure that the status of all work performed is reported to the Contracting Officer Representative (COR) daily.

4.2 MAINTENANCE SUPPORT MHE/SMSE Operational Maintenance Support. The Contractor shall conduct organizational and intermediate level MHE/SMSE scheduled and unscheduled maintenance in support of day-to-day operations. The Contractor shall support MHE /SMSE Scheduled Maintenance Schedules for the performance of planned/scheduled maintenance requirements as identified in the MHE/SMSE item's applicable maintenance requirements cards, maintenance instructions manuals, or original equipment manufacturers manuals (if no other manuals are available). All inspections and maintenance shall be documented in accordance with NAVSUP P-538 or other applicable local guidance and shall include ordnance forklift safety weight Certifications in accordance with the NAVSUP P538 and the NAVSEA SW023-AH- WHM-010 publications. The onsite Government Representative will identify scheduled and unscheduled MHE/SMSE requirements. The Contractor shall ensure that "Ready For Issue/Use" MHE/SMSE is available to support all NAVSUP FLCPS evolutions requiring MHE/SMSE. A maximum of 60 planned preventive maintenance actions and 35 unscheduled maintenance actions are performed per month. A maximum of 5 shore-based customer forklift weight certifications and 75 shipboard forklift weight certifications are performed annually. Shipboard Forklift Evaluations and Consultations. Contractor shall perform MHE shipboard evaluations and consultations at the request of ships located in the Puget Sound area. It is maximum of 2 shipboard visits are required per month. Equipment Receipt and Inspection. The Contractor shall receive and inspect new units for various Navy customers in the Puget Sound area. Approved units shall be prepared for transfer to end use customers. The Contractor shall notify the COR of all non-approved units. Maximum of 100 new units will require receipt and inspection annually.

4.2.1.1 Self Help Program. Contractor shall assist in training fleet personnel (work alongside) in maintenance and repair of ships' Material Handling Equipment (MHE) in accordance with the Self-help program.

4.2.1.2 Crane Maintenance . It is estimated that approximately 1 (30,000lb capacity) crane will require annually maintenance IAW OEM manuals.

4.2.2 Workload Priorities. The Contractor shall ensure that the first equipment inducted is the first to be produced. Should a conflict with this policy arise due to NAVSUP FLCPS priorities, the COR will notify the Contractor of the priority equipment to be worked and the priorities of those items not to be worked.

4.2.3 Corrosion Control . The Contractor shall protect end items and component parts of MHE/SMSE to ensure against damage. Disassembled end items delayed during processing shall be adequately maintained and protected to prevent damage and corrosion. MHE/SMSE corrosion prevention, treatment, preservation and de-preservation shall be accomplished in accordance with the appropriate maintenance instruction manuals, maintenance requirements. The Contractor shall document these maintenance actions per NAVSUP P-538 unless otherwise directed by the appropriate COR in writing.

4.2.4 Completion. After the completion of maintenance, the Contractor shall thoroughly clean areas affected, removing filings, chips, loose hardware. The Contractor shall touch up protective finishes disturbed in accomplishing maintenance to prevent corrosion.

4.3 REWORK RELATED PROCESSES

4.3.1 Beyond Economical Repair. The Contractor shall not condemn any item without written direction from COR. Beyond Economical Repair Candidate items will be tagged "Beyond Economical Repair" and preserved to keep them from deteriorating any further until a decision is approved to repair/survey the unit.

4.3.2 Material Requirements . Upon the identification of a material requirement, the Contractor shall submit a material requisition to the COR in accordance with local policies before the end of the work shift. The Contractor shall maintain inventory and manage MHE /SMSE parts room.

4.3.3 Servicing. After the completion of all repair/rework, the MHE/SMSE equipment/systems shall be serviced in accordance with the applicable maintenance instruction manual/maintenance requirements cards. The Contractor shall document the maintenance action per NAVSUP P-538 or local instructions.

4.3.4 Best Practices . The Contractor shall utilize conservation and production, material and maintenance management practices that will result in reduced labor and material costs to the U.S. Government. The Contractor shall actively participate in the identification of areas for process improvement, and communicate those areas to the COR.

4.4 PERFORMANCE SUMMARY

4.4.1 Performance Measurement .

4.4.1.1 Performance measurement will be based on Quality Standards. 98% of all completed work must meet the first time acceptance standard of the Government QA/QC at the final inspection and will be scored as follows:

4.4.1.2 To receive a score of "+1", or exceeds standard, the Contractor must meet 100% first time acceptance at the QA/QC's final inspection.

4.4.1.3 To receive a score of "0", or meets standard, the Contractor must meet 98- 99.9% first time acceptance at the QA/QC's final inspection.

4.4.1.4 A score of "-1", or unacceptable, will be assessed if the contractor fails to meet 98% first time acceptance at the QA/QC's final inspection.

4.4.2 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

PERFORMANCE REQUIREMENTS SUMMARY

Performance Element

Performance Requirement Surveillance Method Frequency Acceptable Quality Level

M a i n t e n a n c e Support

Adhere to maintenance requirements specified in paragraphs 4.2 and 4.4

Monitored via discrepancy book data to verify completion of maintenance actions and validate discrepancies discovered.

Monthly

Contractors must complete maintenance actions with 0 -2.0 percent discrepancies discovered.

R e p o r t i n g Requirements

Adhere to reporting requirements specified in paragraph 5.0

Inspections by COR. Monthly 100% of all deficiencies, accidents and mishaps are reported to the QAR or COR.

C o n t r a c t o r V e h i c l e / E q u i p m e n t Operation.

Adhere to state, local, and base licensing requirements as specified in paragraph 6.12.1

Inspected by COR. S e m i - Annually

100% of all licensing requirements are current.

5.0 REPORTING REQUIREMENTS

5.1. The Contractor shall notify the COR in writing of any condition that may delay Contractor's performance.

5.2. When the following conditions occur, the Contractor shall advise the COR of conditions/deficiencies.

5.2.1. When it is suspected or confirmed that material failure is the cause of an SE accident or mishap.

5.2.2. A condition or material fault that is a hazard to personnel, equipment or mission.

5.2.3. When a prescribed installation or maintenance action cannot be accomplished or when operational characteristics or durability cannot be obtained because of faulty design or materials.

5.2.4. Conditions which are the direct result of poor quality workmanship during manufacture, modification, repair or overhaul, a Standard Form (SF) 368 Quality Deficiency Report (QDR) per NAVSUP P-538 shall be submitted.

5.2.5. Deterioration of installed components or Operational equipment due to the effects of climatic or environmental conditions.

5.2.6. Inadequate, insufficient or otherwise deficient Technical publications which prevent or hinder accomplishment of the contractor maintenance which if not corrected, may cause a hazard or safety condition. The Contractor shall also provide input or assistance to the COR in the preparation of a Technical Publication Deficiency Report in accordance with NAVSUP P-538.

5.2.7. Conditions which prevent the proper operation of equipment.

5.2.8. When equipment does not perform to published operational and maintenance standards.

5.2.9. In the event of any injury to personnel.

5.2.10 In the event of fire or any other damage to assigned facilities or work spaces.

5.2.11 The Contractor shall ensure that the status of all work performed is reported to the Contracting Officer Representative (COR) daily.

6.0 SPECIAL REQUIREMENTS/ INS TRUCTIONS

6.1 Safety. The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate OSHA and Environmental Protection Agency (EPA) instructions, NAVSUP P-538, OPNAVINST 5100.23 (series), and local instructions; the Contractor shall be responsible for the safety and accountability of all of its employees; the Contractor shall provide personnel protective equipment (PPE) for all team members.

6.1.1 The Contractor shall ensure that throughout the work day all Contractor workspaces are maintained in compliance with OPNAVINST 5100.23 (series). The Contractor shall conduct a sweep down, cleaning and trash removal from assigned work areas at the end of each work shift, or more frequently if needed, to maintain work areas in a safe condition. The Contractor shall be responsible for the cleanliness of assigned work areas.

6.2 CONTRACT SECURITY REQUIREMENTS

Work under this contract/task order is UNCLASSIFIED//FOR OFFICIAL USE ONLY.

6.2.1 GENERAL SECURITY REQUIREMENTS

Contract employees are required to obtain and maintain, at a minimum, a favorably adjudicated Tier 3 (T3) investigation. A T3 investigation must be opened and favorable results of the fingerprints received prior to commencement of work and issuance of a Common Access Card (CAC).

The contractor shall comply with all applicable DOD security regulations and procedures. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, controlled unclassified are obtained or generated in the performance of this purchase order.

Work under this purchase order requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974. In addition to the security requirements below, contractors performing work under this contract must meet the following criteria: Per SECNAV M-5510.30, all individuals with access to PII or Privacy Act information must be US Citizens; therefore US Citizenship is a requirement. In all cases contract employees must meet eligibility requirements for a National Security, Non-Critical Sensitive (NCS) position at a minimum.

NO FOREIGN NATIONAL WILL BE EMPLOYED ON THIS GOVERNMENT CONTRACT.

Pre-employment Actions: All contractor employees, working within DoN Spaces must be entered into the Defense Information System for Security (DISS), the facility security officer (FSO) must establish an 'owning' relationship indicating the company's Commercial and Government Entity (CAGE) code. A visit access request (VAR) will be submitted to security management office (SMO) code: 002445.

The point of contact to be used within the VAR should be the Contracting Officer's Represent (COR), if the COR is not located at NAVSUP FLCPS then list the NAVSUP FLCPS POC for the work being conducted. The NAVSUP FLCPS Security Office will then service those individuals in DISS for tracking and monitoring of their investigation status. The contractor shall provide to all contract employees, picture identification cards.

For contract companies who do not have a FSO, the Chief Executive Officer (CEO)/President shall provide a VAR; written upon company letterhead via encrypted e-mail. If you are unable to reply via encrypted e-mail, you can utilize SAFE at: https://safe.amrdec.army.mil/safe/ to provide your response in a secure manner.

All contractor employees will in-process with the command Security Office and Information Assurance Manager upon arrival to NAVSUP FLCPS and will out-process prior to their departure.

Local controlled unclassified information (CUI) indoctrination will take place at that time.

Employment Eligibility Verification: The contractor shall comply with the HSPD-12, E-Verify Federal Acquisition Regulations FAR .Clause 52.222-54

6.2.2 VETTING PROCESS

The Contractor (FSO/President/CEO (or person designated in writing by said persons)) will coordinate with the NAVSUP FLCPS Security Management Office to obtain vetting requirement completion in a timely manner.

Reminder: A T3 investigation must be opened and favorable results of the fingerprints received to commencement of work and prior issuance of a Common Access Card (CAC).

The vetting process begins with the contractor, submitting to the NAVSUP FLCPS Security Management Office the following:

1. A request for Industrial Security Investigation. This request contains the information required to enter a contractor employee into the e-QIP system. The contractor employee must be listed on the aforementioned VAR prior to sending the request.

2. Proof of Citizenship. Proof of citizenship will be verified by the contractor, COR or Command Security Manager (or designate representative) and a copy of said document shall indicate as "Verified a True Copy" and be signed. Acceptable proof of citizenship includes:

a. For individuals born in the United States, a birth certificate is the primary and preferred means of citizenship verification.

b. If the individual claims citizenship by naturalization, a certificate of naturalization is acceptable proof of citizenship.

c. If citizenship was acquired by birth abroad to a U.S. citizen parent or parents, the following are acceptable evidence:

(1) A Certificate of Citizenship issued by issued by the Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) or its predecessor organization.

(2) A Report of Birth Abroad of a Citizen of the United States of America (Form FS-240).

(3) A Certificate of Birth. (Form FS-545 or DS-1350).

d. A U.S. passport, current or expired, is acceptable proof of citizenship.

e. A Record of Military Processing-Armed Forces of the United States (DD Form 1966) is acceptable proof of citizenship, provided it reflects U.S. citizenship.

AN "UNFAVORABLE" OR "NO DETERMINATION" ADJUDICATION OF THE CONTRACTOR EMPLOYEE'S

INVESTIGATION WILL RESULT IN IMMEDIATE TERMINATION OF ACCESS TO THE WORKSPACE AND RECORDS .

6.2.3 INFORMATION SYSTEMS ACCESS

The Department of the Navy (DON) has determined that all DON Information systems (NIS) are sensitive regardless of whether the information is classified or unclassified. A contractor whose work involves access to controlled unclassified information (CUI) warrants a judgment of an employee's trustworthiness.

Therefore, all personnel accessing DoN computer systems must undergo investigation for a National Security, Non- Critical Sensitive (NCS) position to verify their trustworthiness.

DON policy prescribes that all unclassified data at rest (information stored on a computer or removable media device) that has not been approved for public release and is stored on mobile computing devices shall be treated as sensitive data and encrypted using commercially available encryption technology. A contractor employee, whose work involves access to sensitive unclassified information, warrants a judgment of trustworthiness.

The SAAR-N is processed through the COR and forwarded to the NAVSUP FLCPS Security Office as determined by the FLCPS Information System Security Manager (ISSM)

A T3 investigation must be opened and favorable fingerprint results received prior to commencement of work and issuance of a Common Access Card (CAC).

"All authorized users of DoD information systems shall receive initial Information Assurance (IA) orientation as a condition of access and thereafter must complete annual IA awareness refresher training to maintain an active user account." The COR can provide the contractor employee with a current link.

6.2.4 SECURITY POINT OF CONTACT

The security point of contact for this contract is as follows:

Name:

Mailing Address: Deputy Security Director

NAVSUP FLC PUGETSOUND

467 "W" Street

Bremerton, WA 98314

E-mail:

6.3 Quality. The Contractor shall ensure quality service is maintained throughout the life of the contract, and shall prepare and implement (upon Government acceptance) a Quality Control Plan (QCP) in accordance with paragraph 7 of this PWS. The Contractor shall present the QCP to the COR for acceptance not later than 30 calendar days after task award. The QCP shall reflect the Contractor's overall approach, internal controls and establishment of procedures for evaluating each of the major service areas (who, method, how often), for reporting to the Government, for resolving deficiencies, for identifying potential improvements, and for maintaining and making available to the Government, documentation (as listed in the Deliverables Section) reflecting quality control inspections and any corrective action taken. The QCP shall be compliant with ISO 9001:2000 or equivalent in accordance with Quality Standards (APR 2007) and shall incorporate the requirements of NAVSUP P-538 and OPNAVINST 5100.23 (series) and site specific operating procedures for locations covered under this task order.

6.4 Equipment and Facilities. The Government will provide necessary space, all machine tooling, and all support equipment.

6.4.1 Hand Tools. The Contractor shall ensure that all employees are equipped with the common hand tools required for their individual specialties.

6.4.2 Government Furnished Equipment (GFE). The Government shall provide the Contractor the necessary Government Furnished Equipment (GFE) to perform the required MHE/SMSE services. The GFE shall be maintained by the Contractor throughout the contract period. The Contractor shall be responsible for the maintenance, servicing and upkeep to ensure the proper operation of all equipment so that it remains in a serviceable condition, clean and free from any corrosion. The Contractor shall maintain accountability of all Government Furnished Equipment (i.e., support equipment, plant equipment, and shop tools) in their custody. The government shall also keep and update a list of all GFE provided to the contractor to ensure its return in full at the end of the contract.

6.4.2.1 The Contractor shall upon receipt inspect all material and parts received from the Government to verify that the correct item has been received and that it is serviceable for its intended purpose as identified in the item's applicable maintenance instructions manual.

6.4.2.2 In the event that an item is received that does not meet its intended purpose or that is unserviceable, the Contractor shall complete the appropriate discrepancy report to address the identified discrepancies (SF-364, Report of Discrepancy or SF-368, Product Quality Deficiency Report) per NAVSUP P-538. Copies of the appropriate report will be provided to the COR. In addition a copy will be attached to the discrepant material in a plastic bag and a "Non- Ready For Issue" Tag, and returned to the COR for action.

6.5 Timeline/Work Schedules

6.5.1 Regular Schedule: The work associated with this PWS shall be performed in a single shift conforming to NAVSUP FLCPS's normal working hours which are from 0600 - 1430 PT, 5 days per week (Monday - Friday). The start and stop times associated with this work may be adjusted at the discretion of the Contracting Officer to meet support requirements.

6.5.2 Down Days/Weather Days. Occasionally installations will be closed unexpectedly due to inclement weather or other reasons. Notification is normally by way of local radio TV stations, phone or email. Information concerning other methods of notifications will be provided by the Government.

6.6 Off-site operations: Maintenance shall be performed at locations defined in Section 2.1.

6.7 Overtime Not Authorized: The contractor is advised that a shortage of personnel which results in overtime or weekend work to accomplish scheduled tasks will NOT be entitled to overtime.

6.8 Training. NAVSUP FLCPS will schedule any required training for the operation of NAVSUP FLCPS equipment by the applicable agencies at no cost to the contractor.

6.9 Physicals. The Contractor is responsible for providing any and all physicals associated with the maintenance functions identified in this PWS. These physicals may include, but are not limited to, the following: forklift physicals, eye examinations.

6.10 Data Rights. The Contractor shall be provided access to information required to accomplish assigned tasks commensurate with security clearance and on a need basis. During the contract period, all data pertaining to this contract shall be returned to the -to-know Government upon order expiration. The Contractor shall not retain classified or unclassified material generated or received under this order after the order ends without approval of the appropriate office of primary responsibility. The Government has unlimited rights to all deliverables developed under this Task Order. The Government will retain custody of all records associated with Contractor deliverables and shall have exclusive control of all records associated in the distribution of all written deliverables. The Contractor shall not use any materials pertaining to this order for business development or any other vendor strategic purposes.

6.12 Contractor Vehicle/Equipment Operation . Contractors shall comply with DoD 4500.36 which states: "Contracts and agreements will require that operators comply with licensing requirements of the state and local motor vehicle laws. DoD contractor employees shall be issued Optional Form (OF) 346, "U.S. Government Motor Vehicle Operator's Identification Card." DoD contractor not employees assigned to operate either government owned/leased equipment in performance of their contract shall be certified, by the contractor and at the contractor's expense, as being fully qualified to operate the vehicles/equipment to which they are assigned. The prime contractor shall document all operator qualifications. This document shall be provided to the administrative contracting officer before any contract employee engages in any mode of equipment operation. The administrative contracting officer shall retain the document. This document shall be provided to the ACO as a deliverable, see Deliverables 7.0.

6.12.1 The Contractor shall ensure that an MHE/SMSE licensing program is maintained in compliance with NAVSUP P-538. No Contractor personnel shall operate SE without the proper training and license.

7.0 DELIVERAB LES

The following deliverables are required in conjunction with this Performance Work Statement.

Type of Deliverable

Format/Media/ Number of Copies Due Date / Time Frame

Recipients

Contractor Quality

Assurance /Control Plan

1 copy Microsoft

Word/Electronic, and 1 hard copy to each recipient, contactor format

NLT 30 calendar days after start of order

PERSONAL SERVICES MITIGATION AND AVOIDANCE PLAN

Contract Title: Material Handling Equipment (MHE) Maintenance Services

Requiring Activity: NAVSUP Fleet Logistics Center Puget Sound (NAVSUP FLCPS)

Solicitation / Contract No: N0040626Q0362

1.0 Purpose & Regulatory Basis

This Personal Services Mitigation and Avoidance Plan is established to ensure that the contract for Material Handling Equipment (MHE) and Shipboard Mobile Support Equipment (SMSE) maintenance services at NAVSUP FLCPS is executed and administered strictly as a non-personal services contract.

In accordance with Federal Acquisition Regulation (FAR) 37.104, personal services contracts are characterized by the employer-employee relationship they create between the Government and the contractor's personnel. Except where specifically authorized by statute, the Government is strictly prohibited from awarding or administering personal services contracts.

Because contractor employees under this Performance Work Statement (PWS) are co-located with Government personnel at Building 1030 ("W" Street, Bremerton, WA) and other naval facilities, and utilize Government-furnished facilities, tooling, and equipment, there is an inherently heightened risk of a "blended workforce" and constructive personal services. This Plan defines the operational guardrails, communication flows, and surveillance methods required to mitigate these risks.

2.0 Identification of Personal Services Risks (PWS Analysis)

Based on a thorough review of the Material Handling Equipment (MHE) PWS and the Department of Defense (DoD) Handbook of Contract Function Checklists for Services Acquisition (May 2018), the following high-risk areas have been identified in the performance of this contract:

3.0 Mitigation Strategies and Mandatory Guardrails

To maintain the required legal separation between the Government and contractor personnel, the following mandatory mitigation protocols shall be enforced throughout the life of the contract:

Mitigation 1: Establish an Onsite Contractor Chain of Command

The Contractor must designate an onsite Supervisor/Project Manager (PM) who shall act as the single point of contact (SPOC) for the Government.

All contractor personnel shall report directly to, and be supervised by, the Contractor's onsite PM. Under no circumstances shall Government officers, CORs, or onsite representatives exercise direct supervision, tasking, performance evaluations, or disciplinary actions over individual contractor employees.

Mitigation 2: Structured Work Request Process (No Direct Tasking)

The onsite Government Representative or COR shall communicate MHE/SMSE scheduled and unscheduled requirements (such as the daily maintenance log or work order allocations) ONLY to the Contractor's PM. The Contractor's PM is solely responsible for assigning tasks, determining the labor mix, scheduling shifts, and directing how the work is to be performed by contractor technicians. Task assignments must be managed via formal, documented work orders (e.g., under the NAVSUP P-538 documentation system) rather than verbal ad-hoc directives.

Mitigation 3: Clear Contractor Identification (Visual and Digital)

All contractor employees must wear distinctive company-issued photo identification badges at all times. Contractor workspaces within Building 1030 and other co-located facilities must have clearly visible signage stating: "Contractor Personnel - [Company Name]". All digital communications, including emails, must include a standard signature block identifying the individual as a contractor employee (e.g., "John Doe, MHE Technician, [Company Name], Supporting NAVSUP FLCPS"). In all meetings, conferences, or phone calls, contractor personnel must actively introduce themselves as contractors and sign in as such on attendance sheets.

Mitigation 4: Guardrails for the Self-Help Program (Section 4.2.1.1)

The Contractor's role in the Self-Help Program must be strictly limited to classroom training, structured demonstrations, and advisory support under a pre-approved curriculum. The Contractor's personnel shall not supervise, command, or direct Navy fleet personnel.

Mitigation 5: Formal Accountability for GFE and Tooling (Section 6.4)

A comprehensive joint inventory list of all Government-provided facilities, tooling, and GFE shall be established at contract award and updated annually. The contractor PM shall maintain a separate tool log and inventory control system to ensure contractor use of GFE is auditable and distinct from Government-operated shops.

Mitigation 6: Strict Control Over Government-Provided Training (Section 6.8)

Government-provided training must be strictly confined to local facility safety orientations, site security briefs, or proprietary software access (e.g., SAAR-N / local controlled databases) that are unique to NAVSUP FLCPS. The contractor remains entirely responsible, at its own expense, for ensuring all personnel possess required professional certifications, commercial forklift licenses, weight certifications, and mechanical qualifications prior to contract performance.

4.0 Roles and Responsibilities

Contracting Officer (CO): Retains sole authority to modify the contract terms, resolve performance disputes, and ensure that no constructive changes occur that transform the relationship into a personal services arrangement. Conducts periodic reviews of contract administration to ensure compliance with this Plan.

Contracting Officer's Representative (COR): Monitors contract performance strictly through objective Quality Assurance Surveillance Plan (QASP) metrics (such as the first-time acceptance rate or downtime averages). Refrains from directing individual contractor employees, setting their work schedules, or approving leave requests. Immediately reports any potential personal services risks or constructive changes to the CO.

Contractor Project Manager (PM): Directs, schedules, and supervises all contractor employees. Maintains accurate timekeeping, leaves, and training records. Ensures all contractor employees comply with identification and badge requirements. Communicates with the COR regarding overall contract progress and daily maintenance status.

5.0 Dispute and Anomaly Resolution

If any contractor employee or Government representative believes that contract administration has crossed the boundary into personal services, they shall:

Immediately document the specific instance (date, time, individuals involved, and description of the directive or interaction).

Report the incident to the Contractor's Project Manager and the COR.

If the Contractor's PM and the COR cannot resolve the issue, they shall jointly escalate the matter to the Contracting Officer (CO) for formal review and corrective action.

Work in the affected area may be temporarily paused or reassigned by the PM to prevent a continuation of the personal services condition pending CO resolution.

Requirements Afloat (SMSE) and Ashore Material Handling Equipment (MHE) Support

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Section F - Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 30 Sep 2026 To 29 Sep 2027

12 Months Place of Performance DoDAAC: N00406 CountryCode: USA

NAVSUP FLT LOG CTR PUGET SOUND

PUGET SOUND (FISCPS), 467 W STREET

BREMERTON, WA 98314-5100

UNITED STATES

Period of Performance From 30 Sep 2027 To 29 Sep 2028

12 Months Place of Performance DoDAAC: N00406 CountryCode: USA

NAVSUP FLT LOG CTR PUGET SOUND

PUGET SOUND (FISCPS), 467 W STREET

BREMERTON, WA 98314-5100

UNITED STATES

12 Months Place of Performance DoDAAC: N00406 CountryCode: USA

NAVSUP FLT LOG CTR PUGET SOUND

PUGET SOUND (FISCPS), 467 W STREET

BREMERTON, WA 98314-5100

UNITED STATES

Period of Performance From 30 Sep 2028 To 29 Sep 2029

Period of Performance From 30 Sep 2029 To 29 Sep 2030

12 Months Place of Performance DoDAAC: N00406 CountryCode: USA

NAVSUP FLT LOG CTR PUGET SOUND

PUGET SOUND (FISCPS), 467 W STREET

BREMERTON, WA 98314-5100

UNITED STATES

Period of Performance From 30 Sep 2030 To 29 Sep 2031

12 Months Place of Performance DoDAAC: N00406 CountryCode: USA

NAVSUP FLT LOG CTR PUGET SOUND

PUGET SOUND (FISCPS), 467 W STREET

BREMERTON, WA 98314-5100

UNITED STATES

Period of Performance From 30 Sep 2031 To 29 Mar 2032

6 Months Place of Performance DoDAAC: N00406 CountryCode: USA

NAVSUP FLT LOG CTR PUGET SOUND

PUGET SOUND (FISCPS), 467 W STREET

BREMERTON, WA 98314-5100

UNITED STATES

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card. May 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Tailored) (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE 2IN1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N50083

Issue By DoDAAC N00406

Admin DoDAAC N00406

Inspect By DoDAAC

Ship To Code N00406

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC) N00406

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

WAWF POC:

NAME: See at award

EMAIL: See at award

PHONE: See at award

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-13 Contractor Code of Business Ethics and Conduct. Nov 2021 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors…