TORPEDO WEAPONS RETRIEVER (TWR) OPERATIONS AND MAINTENANCE

SERVICES

Performance Work Statement Supporting Submarine Readiness Squadron (SRS) 33

At Joint Base Pearl Harbor-Hickam (JBPHH) Hawaii

PART 1- GENERAL INFORMATION

1.1 Introduction

This is a non-personal services contract to provide TWR operation services of multiple Government Owned Vessels and related maintenance services, and waterfront administration in support of Submarine Readiness Squadron (SRS) 33 at Joint Base Pearl Harbor-Hickam (JBPHH), Hawaii. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor which, in turn, is responsible to the Government for successful performance of all requirements in this contract.

1.2 Background

SRS 33 currently manages the scheduling and operation of three (3) torpedo retrieval vessels, TRB-5 Hawthorne, TWR-8 Iliwai, and MPC-4 Uhini, in support of Commander, Submarine Forces Pacific Fleet.

The primary mission includes operational and training requirements such as (but not limited to) recoveries of exercise torpedoes at various locations within the Hawaiian Island Fleet Operating Area (e.g Maui basin and Pacific Missile Range Facility (PMRF) in Kauai), backhaul of weapons from PMRF, transport of weapons, pyrotechnics and ammunition in and around Pearl Harbor, transfer of personnel, surface support and escort for submarines on sea trials, submarine navigation training support, launch Extendable Mobile ASW Training Target (EMATT) and MK30 mobile targets and search/rescue operations. The secondary mission of the Vessels is to support other fleet requirements including (but not limited to) vessel board search and seizure (VBSS) training, small boat attack training, Brief Stop for Personnel/Parts (BSP) transfers with afloat submarines, surface support and escort for submarines conducting Naval Special Warfare (NSW) exercises or Sea Trials, Unmanned Aerial Vehicle (UAV) and Unmanned Underwater Vehicle (UUV) launch and recovery support, maritime interdiction operations, and other tasking as determined by the Government.

1.3 Description of Services

The objective of this contract is for the contractor to provide a trained and technically competent crew to operate three Government-owned torpedo retrieval vessels in support of the SRS 33’s mission within the Hawaiian Island Fleet Operating Area; plan and conduct all maintenance, repairs, and alterations necessary to maximize operational readiness of the vessels; and provide all shore-based logistical support necessary to maintain and operate the vessels. This PWS describes the performance requirements in support of the TWR Operations and Maintenance Services.

1.4 Scope

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform TWR Operations, maintenance, and logistical support services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property, equipment and services. The Contractor shall perform to the standards in this contract without exception. The torpedo retrieval vessels used in support of this contract shall not be cross utilized with other contracts or activities.

1.5 Period of Performance

The Contractor will coordinate with the incumbent and Government as necessary to ensure it is ready to begin full performance on 1 November 2026. This contract consists of a three-month base year and one 12-month option year.

Base Year November 1, 2026, through January 31, 2027 First Option February 1, 2027, through January 31, 2028

1.6 Place of Performance

The Place of Performance is primarily located on JBPHH, Hawaii, however the scope of operations may occur anywhere within the Hawaiian Island Fleet Operating Area (e.g. Maui basin and Pacific Missile Range Facility (PMRF) in Kauai.

1.7 Post-Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.302, Post award Orientation. The Contracting Officer (KO) and Contracting Officer’s Representative (COR), as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will appraise the Contractor of how the Government views the Contractor's performance and the Contractor will appraise the Government for problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8 Government Quality Assurance

The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The Government’s QASP will address what deliverables are identified for surveillance and the method and surveillance periodicity to ensure the quality of deliverables as outlined in this PWS. The QASP addresses what will be reviewed and will outline actions to be taken by the Contractor and identify areas requiring remedial action. The Government will provide the Contractor with a copy of the Government’s QASP. Notwithstanding the Government’s QASP, the Contractor is not relieved from having their own Quality Control Plan (QCP)/Program to ensure compliance with the QASP and to address quality issues during contract performance.

1.9 Recognized Holidays

The following holidays will be observed. At the start of the contract the Contractor shall request in writing to the KO for any request to substitute holidays below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.10 Hours of Operation

Standard Hours of Operation: Normal hours of shore side operations are 0700-1600 Monday through Friday. Normal hours of TWR operations underway are dictated by the operational schedule established by the Government. Underway operational periods may vary based on mission requirements and are not limited to a fixed number of hours per day unless otherwise directed by the Government. Operational time of the Vessels includes a maximum total of 30 minutes for warming up and 30 minutes for cooling down.

As required by the Government, the start of normal operations can change on a daily basis. The Government will provide five calendar days of notice prior to changing the flex time schedule as each service and/or Vessel defined herein can have a unique flex time schedule depending on mission requirements.

Summary Notional Operation Schedule (inclusive neither in scope nor nature):

Service Normal hours of operations Shore side (Operations & Maintenance) 5 days/week, 9 hours per day TWR Operations 5 days/week, 12 hours per day Night Watch 7 days/week during non-normal hours

1.10.1 Schedule Variations: Variations to normal hours of operation may be required during the execution of this contract. When variations are required by the COR, the Contractor is required to identify the impact of the variation in terms of what regularly scheduled work will not be accomplished due to the variation. If the COR agrees and the schedule variation can be completed without any additional impact on the Contractor, the Contractor shall complete the requirement. If an agreement cannot be reached, the Contractor shall comply with the COR’s instructions but may seek a final decision from the KO in accordance with the Disputes clause.

1.11 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by the Contractor or its sub-contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Uniforms. All Contractor employees shall wear a Contractor furnished uniform. Contractor must provide uniforms suitable to the environmental conditions. The uniforms must be professional in appearance and be kept neat and clean. The uniforms must have identification on front and back and the employee names and company name will be visible on the front of outer clothing.

1.11.2 Identification Badges. All Contractor employees shall wear Government furnished identification badges.

1.12 Inspection by Regulatory Agencies

Work performed under this contract is subject to inspection by State and Federal Government Regulatory agencies including those described below.

1.12.1 The Navy permits Federal and State occupational health and safety officials to enter Navy shore installations, without delay and at reasonable times, to conduct routine safety and health investigations.

Permission also extends to safety and health investigations based on reports of unsafe conditions.

Occupational Health and Safety Administration (OSHA) officials may also investigate accidents or illnesses involving the Contractor’s employees. Inspections may also be carried out by the Department of Labor to inspect for compliance with labor laws.

1.12.2 The Contractor shall cooperate with regulatory agencies and shall provide personnel to accompany the agency inspection or review teams. Contractor personnel shall be knowledgeable concerning the work being inspected, and participate in responding to all requests for information, inspection or review findings by regulatory agencies.

1.14 Technical Library

The Contractor shall maintain a technical library consisting of technical manuals, publications, directives, and Government-approved inspection checklists for Government-furnished and Contractor acquired vessels and support equipment. The contractor shall ensure that controlled unclassified information is protected from unauthorized disclosure in accordance with distribution statements, dissemination markings, and the clauses in this contract on Safeguarding Covered Defense Information. The contractor grants the Government unlimited technical data rights for any technical documents, drawings, or other data the contractor updates or creates in connection with performance of this contract.

1.14.1 The Contractor shall maintain an updated technical library index list of all materials in the technical library. The technical library documents will be furnished by the Government and shall be returned to the Government at the end of contract performance. The Contractor shall provide 100% inventory of all library contents to the COR annually or as requested. The Contractor is responsible to destroy any copies or obsolete documents at the end of the contract performance unless directed otherwise by the Government.

1.15 Base Access

Any new Contractor, vendor, or supplier requesting base access will be required to obtain a government issued Common Access Card (CAC) credential and be registered in the Defense Biometric Identification System (DBIDS).

1.15.1 DBIDS increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and Force Protection Conditions (FPCONs). The system provides continuous vetting anytime the DBIDS card is scanned at an installation entry point.

1.15.2 The following is required to get a contractor CAC credential:

1.15.2.1 Contractor shall initiate the required background screening for potential cardholders by completing an FBI fingerprint check and a National Agency Check with Written Inquiries (NACI) check.

1.15.2.2 Government Security Manager must submit CAC application in Mission Partner Identity, Credential, Access Management (MP ICAM).

1.15.2.3 If approved, the contractor must go to a Real-Time Automated Personnel Identification System (RAPIDS) site for final verification and processing.

For more information see link provided: https://www.cac.mil/Common-Access-Card/Getting-Your- CAC/For-Contractors/.

1.16 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12 requires Government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “Department of Defense (DoD) Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated 3 February 2011 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

HSPD-12 applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the designated security officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAVINST 5510.30C, Contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAVINST 5510.30C, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized as no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher- level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High-Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1 and must be trained and certified in the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation.

When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three workdays after contract award, the contractor shall provide to the requiring activity’s Security Manager and the KO, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary Point of Contact (POC) on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice from the KO and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR

PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work requires physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT- II position is required to complete:

(a) SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

(b) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

(c) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period.

The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required. Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR- N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract.

The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per Secretary of Navy (SECNAV) M-

5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employees’ performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE

DUTIES

Contractor employees whose work is unclassified and non-sensitive and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

(a) Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

(b) Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

(c) SF-85 Questionnaire for Non-Sensitive Positions

(d) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

(e) Original Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date. Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

1.17 Service Contract Reporting Requirements

1.17.1 Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

1.17.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.”

1.18 Government Furnished Items and Services

1.18.1 At Vessel turnover, the Government warrants that the platforms are in good material condition, safe to perform all missions, and that equipment is in proper working order. The Contractor shall take custody of the Government furnished Vessels, equipment, and facilities.

1.18.2 Tools and Support Equipment. The Government will turn over custody of tools and test equipment currently utilized to perform maintenance and testing on the equipment furnished by this Contract. The Contractor may be required to purchase special tools not currently in inventory but necessary to perform the required maintenance on Government Furnished Equipment under this Contract.

1.18.3 Facilities. The Contractor will have use of select Government owned facilities in support of this Contract. The Contractor will be responsible for general cleaning and organization of these spaces.

1.18.3.1 The Contractor is not responsible for the supporting services or structure of the building. The Contractor is required to conserve energy to the maximum extent possible. The following facilities located on JBPHH are included as Government Furnished:

1.18.3.1.1 The first floor of Building 1588. The Government reserves the use of one designated office on the first floor of Building 1588.

1.18.3.1.2 The Contractor will have use of the mess area on the second floor of Building 1588.

1.18.3.1.3 The area surrounding Building 1588, to include the Boathouse and laydown areas.

1.18.3.1.4 Building 1778 –miscellaneous storage area for Vessels.

1.18.3.1.5 Building 2184 – Hazardous Material and miscellaneous storage

1.18.4 The Government will provide the following supplies and services:

(a) Fuel Oil (for Vessel operations).

(b) Fresh Water.

(c) Garbage disposal.

(d) Sewage pumps out and disposal during normal hours.

(e) Hazardous Material (HAZMAT) disposal necessary for Torpedo Weapons Retrieval (TWR) operations and maintenance

(f) Phone Services. Landline for local calls. Long-distance landline service will not be provided.

(g) Electricity at Pearl Harbor for Vessels and Facilities.

(h) Crane and rigging services outside of what can be conducted by the contractor with either the

Boathouse overhead crane or the vessel cranes.

(i) Standard Cable TV services

1.18.5 Initial Turnover Inventory. The Government and Contractor shall jointly conduct an inventory of all Government Furnished Material/Equipment/Tools/Property that will be provided in support of this contract. The joint inventory of property will be completed approximately one week prior to the scheduled turnover to the Contractor. The inventory of material, equipment, and property located ashore will be jointly conducted within one week prior to completion of turnover.

1.18.6 Vessel Inspection. The Government and Contractor shall jointly inspect each Vessel before turnover to the Contractor. All inspections may be videotaped for future reference and all videotapes produced under this contract shall be provided to the Government at the end of contract performance. The inspection shall include bottom inspections of Vessels. Based on this inspection the baseline material condition of each Vessel and deficiencies that are beyond normal wear and tear for a Vessel of that age will be determined and recorded. A plan to correct identified deficiencies shall be jointly developed and agreed to by the KO and the Contractor.

1.19 Contractor Furnished Items and Services

1.19.1 General Requirements. The Contractor shall be responsible for operating, navigating, and maintaining various Vessels and equipment as well as performing TWR service functions, as outlined in this contract.

1.19.1.1 The Contractor shall maximize the use of personnel resources to cross deck people to the greatest extent possible. However, each vessel shall have a dedicated crew of a minimum of three (3).

1.19.1.2 The Government reserves the rights to substitute, add, subtract or change the Government sponsor(s), number and/or types of Vessels supporting the same and/or similar Government missions in accordance with the Changes Clause.

1.19.3 The Contractor shall provide all Information Technology equipment necessary to support this Contract. This can include, but is not limited to Computers, Hardware, Printers, Copiers, Scanners, LAN systems, Commercial Software, etc. The Information Technology supplies shall only be used for unclassified processing. The Contractor shall maintain an open connection to an Internet Service Provider (ISP) to provide continuous email connectivity 24 hours per day/7 days per week.

1.19.4 Management and Authority.

1.19.4.1 On-Site Management. The Contractor shall designate an individual as the on-site manager for this contract. The On-Site Manager shall be the Contractor’s POC with the KO and the COR in matters concerning the execution and administration of this Contract. The On-Site Manager must have the authority to commit the Contractor in all matters related to this contract.

1.19.4.2 The On-Site Manager (or designee with the same authority) shall be available 24 hours a day, 7 days a week to respond to emergency situations. The COR shall be notified in writing prior to temporarily replacing Key Personnel identified at PWS Section 3.2. The Contractor shall provide the name and phone number of Key Personnel replacements.

1.19.4.4 Craftmaster Authority. The Craftmaster is responsible for the navigation and care of the Vessel(s) as well as the safety of personnel embarked. The Craftmaster shall execute his duties in accordance with U.S. Coast Guard rules and regulations as well as other Federal, state, and local laws that may apply. The Craftmaster has the sole authority and responsibility for safeguarding embarked personnel and the Vessel(s) assigned to his/her custody. The Craftmaster has the authority and obligation to abort operations when there is a clear and present danger to safety of embarked personnel and his/her assigned Vessel(s).

1.19.4.5 Vessel and Equipment Non-Availability Notice. The Contractor shall advise the COR and KO immediately when any Vessel and/or equipment failure or damage occurs. The Contractor may be asked to prepare or assist in preparing notice of such Vessel and equipment failures in a format as prescribed by the Government.

1.19.4.6 Readiness. The Contractor shall ensure that craft are crewed and maintained such that they are ready to support operational requirements in accordance with contract requirements.

1.19.4.7 Contract Completion Inventory & Vessel Inspection. Upon completion of the Contract, a joint inspection and complete Vessel, equipment, tool and material inventory must be accomplished. The Contractor shall be responsible for the costs associated with the replacement of missing/damaged Vessel, equipment and inventory in excess of normal wear and tear.

1.19.4.8 Regulatory Compliance. The Contractor warrants that all aspects of performance shall be in full compliance with all applicable international conventions and all applicable laws, regulations, and other requirements of the United States including all applicable State, local, Navy, Department of Defense (DOD) and United States Coast Guard (USCG) regulations.

1.19.4.9 Hazardous waste management and disposal shall be in accordance with all Federal, local, and base laws, regulations, and policies.

1.19.4.10 The Contractor shall comply with the Clean Water Act, the Oil Pollution Act of 1990, 33 U.S.C. §§2701 et seq., (OPA 90), MARPOL Annex I (which prohibits all discharges of oil in special areas), and all applicable statutes and supporting U.S. Coast Guard regulations. Additionally, for hazardous materials generated during operation and/or maintenance including shipyard periods, the Contractor shall comply with the Resource Conservation and Recovery Act (RCRA), the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), the Clean Air Act, the Clean Water Act, OPA 90, and all other applicable statutes and regulations.

1.19.4.11 Contractor-operated Vessels shall handle spill prevention in accordance with local regulations and Office of the Chief of Naval Operations Instruction (OPNAVINST) 5090 series guidance.

1.19.4.12 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes and regulations in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public, and the property of others.

1.20 Contract Data Requirements (CDR)

The Contractor will prepare and submit the following Contract Data Requirements. All CDRs shall be submitted to the COR for review, comment, and approval. The Contractor shall revise Contract data requirements as necessary to incorporate the KO’s comments and concerns within the timeframe provided or as otherwise contained in the CDRs listed below.

1.20.1 Property Control Systems Plan (CDR A001)

The Contractor shall provide a plan to establish and maintain an accurate property system to control, protect, preserve, and maintain all Government property. The plan should describe the procedures that will be used to prevent theft, pilferage, damage (both willful and unintentional), vandalism, and misuse of Government-Furnished Property (GFP). The Contractor shall maintain records for all Government property in Contractor custody. This Plan shall be submitted to the COR and the KO for approval no later than 30 days after contract award.

1.20.2 Safety Plan (CDR A002)

The safety plan implementing the safety program shall be submitted to the Contracting Officer for approval within thirty (30) calendar days after contract award. At a minimum, the safety plan shall include asbestos control, heat stress control, hearing and sight conservation, lead control, respiratory protection, electrical safety, gas free engineering, lock-out/tag out procedures, hazardous material control and management, mercury control, polychlorinated biphenyls, and man-made vitreous fibers. With respect to operations, the safety plan shall address methods to identify and communicate recommendations to improve the process, highlight safety hazards, and implement procedures to prevent unsafe practices. The Contractor shall comply with the plan approved by the Government.

1.20.3 Safety Program (CDR A003)

Vessel and personnel safety are the top priorities. The Contractor shall establish and maintain a safety program to promote occupational safety for the Vessel's force and all embarked personnel. The safety program shall encompass appropriate procedures and practices as necessary to establish a safe and hazard-free working and living environment. The program shall address areas associated with typical shipboard evolutions and equipment operations, mission operations, maintenance, and housekeeping. The program shall also incorporate applicable U.S. Coast Guard Regulations. The Safety Program shall be submitted to the COR and the KO for approval no later than 30 days after contract award.

1.20.4 Hazardous Material (HAZMAT) and Hazardous Waste (HW) Control and Management Plan (CDR A004) The Contractor shall propose a HAZMAT and HW Control and Management Plan to include control and management of HAZMAT and HW during the performance of the contract and is responsible to submit annual reports to Emergency Planning and Community Right-to-Know Act (EPCRA) and Commander Naval Region, Hawaii (CNRH) Storefront Safety Office. After award, the successful offeror shall have 30 calendar days to finalize the HAZMAT and HW Control and Management Plan and resubmit to Government for final approval. All Contractor personnel shall be required to read and certify that they have read and are trained in the implementation of the Plan. The Contractor is responsible for all arrangements for disposal of all HAZMAT/HW. The Contractor is responsible for any additional expenses/fines incurred as a result of any acts of noncompliance or negligence or violation of Federal, state or local laws and regulations as a result of the Contractor’s management of regulated waste or hazardous materials.

1.20.5 Severe Weather Response Plan (CDR A005)

The Contractor shall provide a specific Severe Weather Response Plan for heavy weather operations on JBPHH. The Severe Weather Response Plan shall be submitted to the COR and the KO for approval no later than 30 days after contract award.

1.20.5.1 This plan shall address the following requirements:

1.20.5.1.1 Destructive Weather Preparation: The Contractor shall be responsible for the execution of the Destructive Weather Plan. The Contractor shall be responsible for all craft identified under this Contract.

Variations to this plan can be made to suit the local weather conditions with the approval of the COR.

1.20.5.1.2 The number of Contractor personnel required to perform the necessary tasks, how the Contractor will ensure that its personnel are available, as well as the names and phone numbers of identified personnel. The Contractor shall submit any proposed modifications to the KO for approval.

1.20.5.1.3 Identify the foreseeable tasks that the Contractor should anticipate during increased conditions of Severe Weather Readiness are listed below as a guide for planning purposes. Specific execution timeline will be dictated by the COR.

1.20.5.1.3.1 Severe Weather Readiness:

(a) Remove, secure and properly stow all non-essential loose gear in associated waterfront areas.

(b) Relocate port services equipment, such as brows and ladders, to a secure storage area.

(c) Moor Vessels with additional mooring lines (heavy weather moor), as required.

(d) Provide Vessel operations support for post-storm assessments. Report extent of damage to pier facilities, sortied craft and assigned buildings to the COR.

(e) Provide personnel support for tasks associated with Federal, state or local requests as directed by the COR.

1.20.6 Quality Control Plan (CDR A006)

The Contractor shall propose a QCP to provide a quality inspection system that monitors compliance with safety requirements and procedures during all phases of operations. The plan shall also specify areas to be inspected on either a scheduled or unscheduled basis, how inspections are to be conducted, and results evaluated. Quality control inspections shall cover all services included in the contract. It must specify areas to be inspected on either a scheduled or unscheduled basis, how inspections are to be conducted and results evaluated.

1.20.6.1 The Contractor shall provide and maintain an effective inspection system (hereinafter “Quality Control Plan”) acceptable to the Government covering the services under this contract as required by Federal Acquisition Regulation (FAR) 52.246-4 Inspection of Services – Fixed Price

1.20.6.2 The Contractor shall develop a QCP that implements procedures to identify, prevent, and ensure non-recurrence of defective services and ensures that timely, positive corrective action is taken when discrepancies are discovered. The quality system procedures, documentation, and data that comprise the system shall be incorporated into a QCP. The plan shall be submitted within fifteen (15) days after Contract award. Existing quality documents that meet the requirements of this Contract may continue to be used. The Contractor shall also establish a quality control function within the organization to monitor quality. At a minimum, the plan shall include:

1.20.6.3 An inspection system covering all the services provided in this PWS. It must specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections will be accomplished.

1.20.6.4 Methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.20.6.5 On-site records of all inspections conducted by the Contractor and necessary corrective actions taken. These records must be made available to the Government as requested. The Contractor shall make all records and data related to quality control available to the Government upon request. The Contractor shall ensure records, data or other inspection documentation used for ensuring that proper maintenance services are performed are verified and reviewed for accuracy.

1.20.6.6 The Contractor’s QCP shall describe how the key areas identified will be inspected and reported.

The comprehensive written QCP shall be implemented on the first day of contract performance. The Contractor’s QCP shall include a method of tracking performance data for on-going and quantifiable trend analysis, the results of which can be used to develop a performance improvement strategy and expeditiously deploy solutions to resolve emerging non-conformance issues.

1.20.6.7 The Contractor shall make all records and data related to quality control available to the Government upon request. The Contractor shall ensure records, data or other inspection documentation used for ensuring that proper maintenance services are performed are verified and reviewed for accuracy.

1.20.6.8 The Government encourages the Contractor to provide recommended changes that will improve the QCP by submitting the proposed changes in writing to the KO and COR for review. If the proposed quality control plan changes are acceptable, the KO shall provide the Contractor with written acceptance before implementation.

1.20.7 Quality Management System Plan (CDR A007)

The Contractor shall provide the Quality Management System Plan and shall update it as changes occur.

The Quality Management System Plan shall be submitted to the COR and the Contracting Officer for approval no later than 30 days after contract award.

1.20.8 Training Plan (CDR A008)

The Contractor shall provide a Training Plan within 10 days of contract award for Government approval.

This plan shall demonstrate how the Contractor will accomplish both shore and afloat training as set forth in this Contract. The Contractor shall accomplish training in accordance with this plan. The training plan shall include the subject being taught; location of the training site(s); and the company, institution, or entity that will be employed to perform this training. The training plan must also include a contingency plan to address substitution of personnel when qualified/trained personnel are not available due to unforeseeable reasons. The Training Plan will also contain a training status matrix of all personnel with the qualifications and the expiration date for each.

1.20.9 Personnel Contingency Plan (CDR A009)

The Contractor shall develop a contingency and submit to the COR and the KO for approval no later than 30 days after contract award. This plan shall adequately address and risk of interruption of service due to labor disruption within the service provider’s own labor force.

1.20.9.1 The Contractor shall develop a contingency plan adequate to ensure that there will be no interruption of operations and maintenance service due to labor disruption within the service provider’s own labor force. The contingency plan must also include a plan to address substitution of personnel when qualified/trained personnel are not available due to leave, sickness, death, etc.

1.20.10 Oil/Fuel Spill Response Plan (CDR A010)

The Contractor shall provide an Oil/Fuel Spill Response Plan that integrates the current Regional Integrated Contingency Plan to address continuity of training to maintain both initial and annual qualifications to include drill periodicity requirements, as well a plan to include equipment and personnel required to man a Maximum Most Probable Discharge (MMPD) set by the Coast Guard is 50,400 gallons.

1.20.10.1 The Oil/Fuel Spill Response Plan shall be submitted to the COR and the KO for approval no later than 30 days after contract award.

1.20.11 Drug Testing Plan (CDR A011)

The Contractor shall provide a plan that details the stipulations and procedures of the drug testing program. The Drug Testing Plan shall be submitted to the COR and the KO for approval no later than 30 days after contract award.

1.20.12 Drawing, Manuals, or other Technical Data (CDR A012)

The Contractor shall provide new or updated drawings, manuals, or other technical data generated in connection with vessel(s) maintenance, repair, or alterations.

1.21 Periodic Reports

Templates and training on all periodic reports will be provided by the Government within 10 days of contract award.

1.21.1 Consumable Expenditure Report (CDR A013). The Contractor shall submit a monthly consumable expenditure report to the COR and KO. It shall include:

(a) Vessel/equipment identification/hull number or Facility.

(b) Brief description of the particular maintenance and the date(s) performed.

(c) Listing of the parts and or tools used for the particular maintenance and the cost of the item.

(d) Summary of labor and material expended (Vessel/equipment, Rate Table Identifier Number, Contract Line-Item Number (CLIN), and total).

1.21.2 Depot Level Maintenance Report (CDR A014). The Contractor shall submit a Depot Level Maintenance Report for all depot level actions regardless of the number of man-hours expended. The report shall include the following information:

(a) Vessel’s name.

(b) Identification of repair activity and brief description.

(c) Anticipated date and times of repair activity.

(d) Activity performing repairs.

(e) Certification by the On-Site Manager, Vessel’s Master or Chief Engineer as being accurate.

1.21.3 Depot Level Maintenance Weekly Status Report (A015). The Contractor shall submit an Industrial Assistance Status Report for any industrial assistance action that exceeds fifteen (15) calendar days. The report shall include detailed progress of work performed and outstanding work along with costs incurred.

This report shall be submitted to the COR weekly.

1.21.4 Shipyard Availability Plan of Action and Milestones (POA&M) (CDR A016). The Contractor shall develop generic POA&M and procedures for preparing and procuring repair/shipyard availabilities.

The POA&M and procedures shall be submitted to the KO for approval within 30 days of contract award.

1.21.5 Work Package Submission (CDR A017). The Contractor shall submit work packages for industrial assistance and repair/shipyard availabilities to the KO for approval. The KO will have a minimum of fifteen (15) calendar days for review and comment.

1.21.6 Accident Report (A018). In all instances in which any Vessel under this Contract sustains damage or is involved in any incident resulting in damage to Vessel(s), property, piece of equipment, environmental damage, or in bodily injury or death; or involving a spill of HAZMAT or oil, the Contractor shall secure a report from the Vessel master, Vessel operator, equipment operator, Officer acting as pilot, or from any licensed pilot aboard the Vessel being handled. The Contractor shall submit said report in triplicate to the KO within twenty-four hours following said incident, reporting all relevant facts, listing deaths, reporting the extent of damage or bodily injuries, and listing recommendations to prevent recurrence. The Contractor shall also provide any other documentation, witnesses, or other support requested as part of any subsequent Navy investigation.

1.21.7 List of Required Periodic Reports. The Contractor shall complete and submit the following reports to the COR. The Contractor will provide all testing, analysis, evaluation and labor necessary to produce these reports. All reports shall clearly break down all information by program and craft.

Periodicity Report

Daily Logbooks (available for review by the COR)

Weekly Summary of Government Equipment Check Out fuel oil/lube oil (FO/LO)/Water Report

Depot Level Maintenance Weekly Status Report

Monthly

Operational Summary based on…