2.02a_Attachment 1_DPM_PWS.pdf

ATLANTIC UNDERSEA TEST AND EVALUATION CENTER

(AUTEC)

PERFORMANCE WORK STATEMENT FOR PACKING, LOADING AND

CONTAINERIZATION OF PERSONAL PROPERTY SHIPMENTS

PART I – DESCRIPTION OF SERVICES

A. SCOPE OF WORK

The Contractor shall furnish all personnel, equipment, supplies, services, and materials, except as specified herein as Government-furnished, for the preparation of the personal property (including servicing of appliances) of Department of Defense (DoD) personnel for shipment, drayage and/or storage and related services through the DPM. The Contractor shall perform services within the area of Andros Island, Bahamas. The Contractor shall only perform Outbound Household Goods (HHG) services to include, packing, inventory, tag and containerize HHG. Packed and sealed containers shall be turned over to the local PPSO/Supply Officer at the customer’s residence for drayage to surface terminal or Government storage facility. Work to perform shall be those services in the Schedules awarded to the Contractor as outlined in items in the individual Task Orders Contract Line Item Numbers (CLIN). PWS Table 1, Task/Type of Move Matrix, shows which tasks normally apply to a HHG move. The Contractor shall furnish all materials except Government-owned containers (Federal Specification PPP-B-580), all equipment, and labor. The Contractor shall perform all work in accomplishing packaging and containerization, including inventorying, labeling and cooperage in preparation for movement or storage. Specific requirements for each task is described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable. Excluded from the scope of this contract is the furnishing of like services or materials which are provided incidental to complete movement of personal property when purchased by the “Through Government Bill of Lading” or other method/mode of shipment or property to be moved under the Do-It- Yourself moving program or otherwise moved by the owner. The Government/Personal Property Shipping Office (PPSO) AUTEC shall provide all equipment and transportation to:

Deliver empty Government-Owned Containers to customer’s residence for containerization of outbound Unaccompanied Baggage Household Goods

(UB/HHG)

Drayage of loaded containers from customer’s residence to Government terminal or storage facility

1. Complete preparation of transportation documents Transportation Control Movement Document (TCMD), customs forms, and Pre-move Survey. The Contractor shall determine the nature of personal property offered for shipment by either physical inspection or telephone survey with the customer. The survey shall be conducted at a time and date mutually agreed upon between the Contractor and the customer.

Any pack/pickup date changes shall be coordinated with the AUTEC PPSO Ordering Officer.

2. Weighing. The Government/PPSO AUTEC is responsible for obtaining the Tare, Gross and Net weight of each container/shipment at the Government scales and preparation of weight tickets.

a. When scales are not available or their use is not practical, the application of a constructive weight of 7 pounds per cubic foot will be used provided prior written approval is obtained from the AUTEC PPSO Ordering Officer. (See Paragraph A.2.b for constructive weight of professional books, papers, and equipment [PBP&E], also known as PRO or PRO-Gear).

b. When PBP&E are included as part of the shipment, the Contractor shall enter the weight of each item on the same line of the inventory next to the description. The total weight of such articles shall be annotated separately on the inventory and packing list.

The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the Contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 7 pounds per cubic foot shall be used for PBP&E.

c. Billing Procedures. Shipments are payable on the basis of 500-pound minimum weight for unaccompanied baggage (UB) or household goods (HHG), net or gross weight, as indicated in the bid item.

d. Actual pieces, weight, and cube of HHG shipments shall be provided to the Transportation Office (TO)/PPSO prior to the issuance of the TCMD

3. Time Requirements.

a. Any work ordered before and not completed by the expiration date shall be governed by the terms of this contract. The Government will not place new orders under this contract that require that performance commence more than 15 days after the expiration date. The Government may place orders required for the completion of services (for shipments in the Contractor's possession) 180 days past the expiration date. The FLCJ Contract Specialist will normally give the Contractor notice to commence services ordered herein at least 10 full business days prior to the date specified. The Contractor shall be available to receive orders between the hours 0800 and 1700. Upon request, the Contractor shall provide information as to whether the service shall be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

b. The Contractor shall not begin packing services at a customer’s residence before 0800 hours or after 1700 hours without prior approval of the Ordering Officer and the customer. The Contractor shall not begin any service that shall not allow completion by 2100 hours without approval by the AUTEC PPSO Ordering Officer and the customer by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the Contractor shall notify the AUTEC PPSO Ordering Officer and the customer. In case of an approved suspension of operations, the Contractor shall assure its return the next workday at 0800 hours to complete the services.

4. Preparation, Packing, Loading, and Containerization.

a. Personal property shall be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). It is the Contractor’s responsibility to coordinate with AUTEC PPSO to confirm container size and configuration for each mode of shipment prior to packing containers.

b. The Contractor shall perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments shall be protected from the elements (rain, snow, or sun) and theft while in the possession of the Contractor.

(1) Items of unusual nature may require disassembly service by a third party. The

Contractor shall not arrange for third-party servicing without the authorization of the Ordering Officer. The charges for third-party service shall not be billed by the Contractor as a separate charge on the invoice. All charges shall be included in the firm fixed price. Examples of such items are shrunks, wall units, grandfather clocks, and grand pianos.

(2) The Contractor shall not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The customer shall disassemble these items. Items disassembled by the customer will be shown in the remarks section of the inventory as Disassembled by the Owner (DBO).

(3) Customer-Packed Items. The Contractor shall inspect and repack items already packed by the customer. The Contractor has the right to inspect all items and shall use the appropriate carton(s) to pack all items (e.g., clothes in wardrobe boxes), thereby affording items the proper protection. PPSOs will ensure items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things must occur:

(a) The Contractor shall pack all contents in cartons and then stack empty plastic totes or tubs separately for onward movement, or

(b) The customer provides an already-packed tote/tub and the Contractor then inspects it and decides to do one of the following:

1 Empty the tote/tub and place its contents in a carton, or

2 Ship the tote/tub as is with contents (it shall be the Contractor’s responsibility to place the tote/tub in a proper carton or container for safe movement; tape may not be placed directly on the tote/tub).

The above decision is at the Contractor’s discretion. Members/employees cannot insist that the contents must remain in the tote/tub, since the Contractor assumes liability for the tote/tub and the contents.

(4) Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

c. Containerization. Containerization of outbound HHG shall be done at the member’s/employee’s residence, unless otherwise authorized by the Ordering Officer.

The Contractor shall perform all exterior containerization services as prescribed in Paragraph A.7 for the type of articles, destination, and method of shipment designated by the Ordering Officer.

(1) Firearms. When firearms are included in containerized shipments, they shall be placed in the number one container in such a manner to permit easy withdrawal for inspection. Make, model, caliber or gauge, and serial number of the firearm shall be listed on the inventory form (see Paragraph A.5.c). Firearms may not be shipped in a locked container/safe. Ammunition is prohibited

Boats. Boats may include, but are limited to the following: canoes, light rowboats, kayaks.

The Contractor shall be required to accept a boat ONLY (NO TRAILERS) that is less than 14 feet in length and less than 500 pounds in weight from a customer. Components and boat accessories shall be containerized IAW ASTM D6251/D6251M-011, Standard Specification for Wood-Cleated Panel- Board Shipping Boxes if they do not fit into the following:

(a) American Society for Testing and Materials (ASTM) D4169-14,

(b) Standard Practice for Performance Testing of Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, or

(c) Transportation and Travel Commercial Containers for Department of Defense Household Goods Shipments

d. Removal of Debris. Packing and loading at the origin shall include, as a minimum, removing from the member’s/employee’s residence all empty Contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the customer in writing.

5. Tagging, Inventorying, and Packing List. The Contractor, in coordination with the customer, shall prepare an accurate, legible, HHG/UB descriptive inventory similar to Attachment G-1, Figure G1-1, Figures, Household Goods Descriptive Inventory. The Contractor shall count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging shall be accomplished prior to the removal of goods from the residence.

a. Inventory Identification. Each carton shall be marked to indicate the general contents and member’s/employee’s last name. Each carton shall be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton,

3.5 cubic feet.

b. Inventory Symbols. The “Exception Symbols” and “Location Symbols,” as shown in Attachment G-1, Figure G1-1, Figures, shall be used to describe locations and exceptions. Locations and exceptions shall be true and accurate. The omission of exception symbols shall indicate good condition except for normal wear. Describe in as much detail as possible items of furniture; for example, television sets shall be identified as being either “color” (C) or “black and white” (B&W) and console or portable. The Contractor shall annotate on the inventory item(s), such as TVs, stereo components, computer hardware, VCRs, and video cameras, by make, model, and serial number when these are visible on the outside of the item.

c. Each privately owned firearm shall be annotated on the inventory by make, model, caliber or gauge, and serial number. Firearms shall not be shipped in a locked container or safe. THE SHIPMENT OF AMMUNITION IS PROHIBITED.

d. For PBP&E, ensure the term “PRO-GEAR (PRO)” or “SPOUSE PRO-GEAR (SPRO) is used to identify such articles on the inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO/SPRO 3 cubic ft., 53 lbs. These items identified by the customer shall be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The service member and spouse’s PRO GEAR shall be packed and recorded separately on the inventory. The symbol PRO/SPRO shall be used. The total weight of PRO and SPRO packed items shall be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

e. Items disassembled by the Contractor shall be shown in the remarks section of the inventory as Contractor Disassembled (CD). Items disassembled by the customer shall be shown in the remarks section of the inventory as DBO. When an article is packed in an original container furnished by the customer, the inventory shall indicate the type of article and shall be shown as Contractor Packed (CP).

f. Motorcycles, mopeds, and motor scooters shall be inventoried as one line item, listing their serial number, make, year, model, and odometer reading. For international shipments, ensure one copy of the title and/or registration is attached to all copies of the Transportation Control and Movement Document (TCMD).

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment.

g. Inventory Form. The inventory form shall bear the signature of the customer, and date signed, together with the signature of the Contractor’s representative and date signed certifying to its accuracy and completeness.

h. The Contractor shall prepare the inventory in five copies for outbound HHG shipments.

The original and all copies shall be legible and shall bear the name and complete mailing address of the Contractor. The original inventory and two copies shall be furnished to the Ordering Officer/PPSO, the Contractor shall retain one copy, and one copy s h a l l be given to the customer (CDRL 0001, Household Goods Descriptive Inventory).

i. Additionally, for HHG, the Contractor shall place an envelope containing the following documents in an easily accessible location inside the No. 1 container: one copy of the packing list, Inventory, orders, customs documents and DD Form 1299 Application for Shipment/Storage of Personal Property PWS Figure 1. The customer shall be required to furnish all the necessary copies of his or her orders.

j. For HHG/UB, the PPSO shall place in a waterproof envelope secured to the No. 1 container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property, PWS Figure 1, and one copy of the member’s/employee’s orders and custom’s document.

k. Packing Lists. The packing list identified in Attachment G-1, Figure G1-2, Packing List of Household Goods, or a similar format, shall be used. The Contracting Officer will advise the Contractor as to the required packing list prior to the start date of the contract. The Contractor shall prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

6. Appliance Servicing. The Contractor shall service appliances IAW manufacturer’s specifications. If third-party servicing is required and approved by the Ordering Officer, the Contractor shall bill the services as prescribed in Paragraph A.4.b(1).

7. Containers and Vehicles. The Government is responsible for providing all GOCs

(Overflow/Oversize/Special/Other) to be used by the Contractor including assembly, construction, banding, marking and coopering of any container described below. The Contractor shall notify the PPSO of any requirements for special, other, overflow or oversize containers a minimum of five full business days prior to date needed (first pack date).

a. Prior to usage the Contractor shall inspect GOCs to ensure they are free of defects (holes, loose or broken framing, missing skids, caulking repairs, or separated plywood).

Unacceptable containers are those that have been extended to accommodate oversize or overflow items, any panel bowed or bulging beyond their normal conformity, those with deteriorated plywood (either rotted or delaminated), those caulked on outside seams or joints, and those patched without the use of caulking compound. Patches on the outside surfaces are not acceptable because they increase the overall dimension and are subject to being scraped off during handling. The floor shall be solid and all skids installed and in sound condition.

b. Government-owned containers (GOCs). GOCs are containers constructed IAW Commercial Standard ASTM-D4169-14. GOCs also include those containers listed in SDDC Pamphlet 55-12, those meeting ASTM-D6251, and wooden overflow and oversize containers purchased by the Government or received by PPPO AUTEC from inbound shipments.

c. Containers (special) for articles such as large pieces of marble or glass tabletops that require more protection than the standard packing techniques shall be constructed IAW ASTM D6039/D6039M-11, Standard Specification for Crates, Wood, Open and Covered. These containers shall be used for interior packing purposes.

d. Overflow Containers. Overflow containers (Schedule I, Item 0002) shall be limited to use for those items that accumulate over and above that which can be packed into an ASTM-D4169- 14 or SDDC Pamphlet 55-12 container. The construction of an overflow container shall be IAW ASTM-D6251. The overflow container normally is of lesser size than ASTM-D4169- 01 or SDDC Pamphlet 55-12 containers and shall be limited to one per shipment.

e. Oversize Containers. Oversize containers (Schedule I, Item 0003) shall be limited to use for a single item that exceeds the dimensions of and cannot be accommodated in ASTM-D4169-14 or SDDC Pamphlet 55-12 container and therefore requires a specially built container. One or more of this type may be required per shipment.

These containers shall be constructed IAW ASTM-D6251 and the exterior container dimensions furnished to the Ordering Officer.

f. Other Shipments. Containers constructed for other shipments (Schedule I, Item 0003) shall be constructed IAW ASTM-D6251. Other shipments are defined as small shipments that require a lesser size box (container) than specified in Commercial Standard ASTM-D4169-14 or SDDC Pamphlet 55-12.

8. Outbound Documentation and Movement. The PPSO is responsible for preparing Outbound HHG movement documentation (TCMD, customs etc) and distribution.

a. The PPSO will provide the Contractor with a copy of the weight tickets NLT 2 business days after packing and containerization has been completed

b. The Contractor shall furnish the Ordering Officer the completed inventory and packing list not later than one business day from the date of pickup for UB/HHG

(1) The PPSO will note the following information on a copy of the TCMD (Attachment G-1, Figure G1-10), Block 22 (Pieces). Enter the total number of pieces in the shipment.

(2) Block 23 (Weight). Enter the gross, tare and net weight.

(3) Block 24 (Cube). Enter the total cube of the shipment.

c. The Ordering Officer/PPSO is responsible for completing preparation of the TCMD and distribution:

9. Facilities. The Government will provide facilities for storage of HHG and Contractor’s supplies and equipment.

10. Upon receipt of contract award, the Contractor shall furnish to the Contracting Officer evidence of the kinds and minimum amounts of insurance covering work to be performed.

The Contractor shall maintain at least the minimum insurance coverage required as specified in the Federal Acquisition Regulation (FAR) Part 28.307-2 Liability, throughout the contract period for the following policies:

(1) Workmen's Compensation Insurance $100,000;

(2) Comprehensive General Liability Insurance $500,000, and

(3) Automobile Liability Insurance $N/A, as this applies to automobiles operated in the United States.

Each policy shall contain an endorsement that cancellation or material change in the policy shall not be effective until after a 30-day written notice is furnished to the Contracting Officer.

11. Cargo Insurance. The Contractor shall provide a certification of cargo insurance reflecting coverage on a continuous basis in at least the amount shown below to cover legal liability within 10 days of award. The certificate shall contain the statement that the insurance company shall provide the Contracting Officer and PPSO Ordering Officer with a 30-day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance shall have a rating of “A” or better in the current issue of Best’s Insurance Guide. The certificate shall be prepared with original signatures and provided to the PPSO Ordering Officer. The minimum cargo liability coverage required for both domestic and international shipments is $50,000.00 per shipment.

12. Claims. The provision of full replacement value (FRV) to all DoD customers provides for the replacement, repair, or payment for the non-depreciated value of lost or damaged items. The liability limits for FRV are the greater of $5,000.00 per shipment or $6.00 times either the net weight of the HHG shipment or the gross weight of UB shipment, in pounds, not to exceed $75,000.00. For detailed claims and liability procedures, see Attachment G6.

13. Subcontracting. The Contractor shall not subcontract without the prior written approval of the Contracting Officer.

14. Erroneous Shipments. The Contractor shall turn over to the Government, articles of personal property inadvertently packed with goods of other than the rightful owner.

15. The Contractor shall provide additional services not included in the Schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the United States Transportation Command in effect at time of order.

PART II – GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1. The Government shall furnish the following items:

a. Government-owned containers

b. DD Form 1299, Application for Shipment and/or Storage of Personal Property, with special order and customs forms

c. DD Form 1384, Transportation Control and Movement Document (TCMD).

d. Weight tickets certified by a Gov’t representative

2. The title to all HHG Type II wooden containers, crates, or metal shipping boxes furnished by the Government will remain with the Government.

3. Return of Excess Government-Furnished Property. Upon the expiration of the contract, the Contractor return unused Government-furnished forms and supplies to the Ordering Officer. Returned forms and supplies are to be in good reusable condition.

4. Transportation to deliver empty GOCs to customer’s residence for containerization of outbound UB/HHG

5. Drayage of loaded containers from customer’s residence to Government terminal or storage facility

6. Complete preparation of transportation documents to include TCMD and customs forms

7. Secure facilities for storage Contractor’s supplies and equipment

8. Temporary quarter at the Gov’t Lodging Rate while Contractor’s personnel are on island to perform services.

9. Air transportation from West Palm Beach airport (WPB) to Andros Island (ASD) shall be via Government-contracted flight. Current rates can be found here: Naval Sea Systems Command > Home > Warfare Centers > NUWC Newport > What We Do > Detachments > AUTEC > Official Visits > Reservations (navy.mil).

PART III – GENERAL REQUIREMENTS

1. Application. This Performance Work Statement (PWS) contains basic instructions for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of HHG and UB. This PWS applies to international shipments. It does not apply to domestic or international Through Government Bill of Lading shipments.

2. Personnel. The Contractor shall furnish adequate supervision, labor, materials, and equipment necessary to perform all the services contemplated under this contract. The Contractor’s office shall be staffed at all times during normal working hours with personnel authorized to book shipments and arrange for services under the contract. All Contractors shall have available an English reading, speaking, and writing employee at all times during packing.

3. Materials. The Contractor shall provide boxes, cartons, mattress cartons and/or plastic bags (plastic bags may only be used when a direct delivery address has been designated by the origin PPSO), tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material to ensure proper packing for damage free movement. All materials shall be new or in sound condition. All previous markings pertaining to any previous shipment shall be completely obliterated and all material shall be free of any substance injurious to the articles being packed and to the customer. New material shall be used for packing mattresses, box springs, linens, bedding, and clothing. Plastic mattress shipping bags shall not be used for shipments being consigned to long term NTS.

4. Documentation and Reports. The Contractor shall ensure all the documentation performed by the Contractor shall be accurate and legible. All invoices submitted for billing to the Ordering Officer will be complete and display a detailed and accurate account of services performed.

5. Residential Safety Measures: Until otherwise notified, personnel must adhere to Centers for Disease Control protocols regarding health protection while performing services at residences. Measures include wearing face covers, minimizing crew size to enable social distancing, routinely cleaning frequently touched surfaces, practicing good hand hygiene, discussing health-related concerns with customer prior to arriving and providing customers a completed Transportation Service Provider Certification of Health Protection Protocols form upon arrival.

6. Quality Control and Assurance.

a. Quality Control. The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. One copy of the Contractor's quality control plan shall be provided to the Contracting Officer and PPSO Ordering Officer no later than five (5) days after award. (CDRL 0002).

b. Quality Assurance. The Contractor shall provide monthly metrics measuring the Service Delivery Summary Performance Threshold (CDRL 0003). These statistics shall be used in the monthly evaluation of the Contractor and also as a part of the annual performance report. Service Delivery Summary, PWS Table 2.

7. Performance Requirements Summary.

Performance Objectives PWS

Reference Performance Standard

Acceptable Quality Level Surveillance

Proper Packing/Loading/ Containerization of Personal Property for Onward Movement

Part I, Paragraph A.4, Paragraph A.7

No more than 3% of the total number of shipments are incorrectly packed/loaded/ containerized per month.

Random

On-Time Pickup/Delivery of Personal Property

Part I, Paragraph A.3

No more than 5% per month of the total number of shipments are validated customer complaints for untimely pickup/delivery.

Random

Timely Pickup/Return, Proper Preparation of Documentation

Part I, Paragraph A.2.i, A.8.a, A.8.c, A.8.i

98% on-time return of completed, accurate, legible documentation to PPSO per month. 96 percent on-time pickup of documentation from PPSO per month.

Random

Accurate Invoicing of Charges

Part III, Paragraph 4

98% error-free invoice submission rate per month.

Monthly

Maintain Adequate Facilities and Serviceable Equipment

Part 1, Paragraph A.11, Paragraph A.7.h

Less than three violations per quarter based on inadequate facilities or unserviceable equipment as outlined in Appendix E.

Random

Protection and Accountability of

Part 1, Paragraph A.7.a, No more than 2% of total number of GOCs improperly protected during this quarter. Less than two

Random

Government-Owned Containers (GOCs).

A.7.a.(1), A.7.e, A.7.g.(1), A.7.g.(2) failures per month to recoup GOCs within the specified time frame.

PART IV – GENERAL INFORMATION Contract Periods of Performance

Base Period TBD

Option 1 TBD

Option 2 TBD

Option 3 TBD

Option 4 TBD

52.217-8 Six-Month Extension TBD

2. Contracting Officer’s Representative Name: TBD Tel:

E-mail:

PART V – THE FOLLOWING NAVSUP LOCAL TEXT(S) IS HEREBY MADE

PART OF THE STATEMENT OF WORK/PERFORMANCE WORK

STATEMENT.

1. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee shall require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor shall begin as of the commencement of the performance period of services and no reimbursement shall be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access sot the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II.

IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher-level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High-Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1 and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access shall be denied access to the computer network and this denial shall not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieve the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract.

Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative.

Within three workdays after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS

OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check.

Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements, ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager shall review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative.

Although the contractor shall take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-

SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

2. AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: CONTRACTING OFFICER

ADDRESS: BLDG. 110 YORKTOWN AVE.

JACKSONVILLE, FL 32212

PART VI – ATTACHMENTS

Attachment G1: Figures

Attachment G2: Publication and Commercial Standards

Attachment G3: Contractor Documents Requirement Listings

Attachment G4: Definitions

Attachment G5: Acronyms

Attachment G6: Direct Procurement Method (DPM) Claims and Liability Procedures

Attachment G7: Direct Procurement Method (DPM) Third Party Payment System (TPPS)

PWS Figure 1. DD Form 1299, Application for Shipment and/or Storage of Personal Property

PRIVACY ACT STATEMENT

AUTHORITY: 37 USC 40b, S USC 5726: andE.O. 9397�

PRlNCIPAL PURPCISEISJ: PrlmarUy used for evalualllg requests submUted by Sewlcemembers andE!lglble i"ldlvlduats fot Shipment and/oc storage of personal property. Also used 10 prepare the Government bill ot lading and other shipping documents (asapptlcab!e) to move the personal PfopESly. used t,y 1he FJnance Office for conecuon ftom lhe me.ml>er n case goods 10 be shipped exceedGovernment enllttement IimiIs.

ROUTINE USEfSJ-: ODfonn 1299 Is provfded to commercW carriers and shlpp«lg agenIs as theofftdal; shipping and storage ad«.

OJSCLOSURE.: VolunIary: however, fallure to provfde !he requested Information maydelayshipping dates andImpede storage arrangements.

CERTIFICATION OF SHIPMENT RESPONSIBILITIES

In oonsidf:fatlonof saidhousehold goodS or mobile homes �g Shipped at Government expense, I hereby agree that:

1. Thts Shipment/storage lot oonSBts ol my )YOperty or the property awaroed to my ex-spouse Incident to .ad.tvorce Which was acquiredby me poor to the effecUvedateof my

2. If my orde,sare modified or cancelled and affec1 this shipment. 1 WIii Immediately noUfy !he Shlppbg office.al point of origin (a port, if any) and destlnatJon.

3. I wlllremtt lhe proper amount or consent 10 the collection frommy payasmay be necessary to cover all exoo-ss costs occasioned by this Shlr,ment.

4. t ag-ee, J)f'lor to Shipment and at my expense 10 pl.ace my mobile home In cond.ltion to withstand uansponatlon.

S. I understand lhat transportaUon ot my moblle home and shfpment of baggage and hOusehOld goods within the united St.ates are pro\lfded in Chapter 10, JTr.t

b. I understand !he Covemmem wtl no! 00 responsible for goodsremaining In storage- aflet the expir.a1lon ol the .aut.hortzed period.

1. Profession.al books, p.apers and equlpmen1.are-or were necessary In the performance of oftldal:duties.

CONDITION FOR STORAGE

tn conskterallon of saidhousehold goods being stcw-ed at Government expense, Ihereby agree as follows:

1. I will notlty the tr.ans.ponatlonoffice responsible for storing my nontemporary storage.accounI of artychanges rn my sIorage entitlement.

2. TheGovemmenl ts authOdzed to enter Into any agreem..--nt and to do all actsand things whichmay be convenlenl or necessary 10 store theho.Jseh01d goods.

Storage of the househOldgoods Is fumlshed subject to suth.applicable lawsandregulatlons as .are naw or may hereafler be Jn effect.

3. TheGovernmenI may store lhe hobsetold goods In Gov«nment facMJUes oc In commefcial storageunder a Government conuact.

4. TheCov«nmenI maymove or transfer oyarry appropriate me.ans the household goods from their present IOcatton to GovemmenI or commercial storage facllltles and from suchfaclllties l.o an approp,late destination upon terminatJon ot slaage.

S. When the householdgoods we stored In Government facilities and the 81Uthoriled pertod for storageaI Covem• ment expense ex�es. the Gov«nmenl mayrequte me to remove the househOldgoods from their pl.ace of storage.

tn the event, aftef 30 daysnotice. I falJ to remove the ttousehoid goods, or d'. after diligent effort, notice to me camol be effecled, !he CovemrnenI may proceed as foUO\YS: (a) plaoe ands1ae the householdgoods In commercial storage at my expense, or lb) Ir a commerclal warehouse wlll not accept the householdgoods for cOOVT1ercial storage at my expense. the Ccwenvnen1 Is hereby authorized to 1ue whatever action n accocdance with law and regulation may be deemedappropriate to effe-ct disposhlMof the househoid goods..

b. When lhe household goodsare storedIn commercial rac.lUtles and the authOrlzedperiod ol sI0tage aI Goverrment expense expires, altstorageand lncldentaf charges accruing .after-thelast dayof lhe authorized period or storageShall be al my expense.

7. The Gowmment shall not be-llable for charges lncidenl 10 storage or suvlces In cOff'leedon with the household goods (1) nol authorizedby I.aw or regulatloo to be al Govemmenl expense, (2) Fl excess of �ht IJmltallons mp0sedby law or tegulatiM, or (3) after the- expbtlon of the periodot which sIorage at Government expense Is authorb'.ed_

8. Govemment con.Iracts for the storageof household goods llmlt the Hablflty of thewarehooseperson to sso per article or package as listed on the warenouse receipt.

Applicants are ad\ftsed to consider obtaining lnSt#'ance or, their householdgoods>Ml.lie suchgoods are In storage.

00 FORM 1299 !BACK!. SEP 199B

PWS Table 1. Task/Type of Move Matrix

Task Outbound Household

Goods

Outbound Unaccompanied

Baggage

Premove Survey X

Weighing X X

Time Requirements X X

Preparation, Packing, Loading, and Containerization

Tagging, Preparing Inventory and Packing List X X

Appliance Servicing and Unservicing X X

Containers and Vehicles X X

Marking Exterior Shipping Containers X X

Storage X X

Facilities X X

Cargo Insurance X X

DPM Delivery, Unloading, and Unpacking X X Claims X X

PWS Table 2. Service Delivery Summary

Performance Objectives PWS Reference

Performance Standard Acceptable Quality Level

Surveillance

Proper Packing/Loading/ Containerization of Personal Property for Onward Movement

Part I, Paragraph A.4, Paragraph A.7

No more than 3% of the total number of shipments…