2-DF26-31 The Peak HVAC Replacement.docx

DF26-31 INVITATION FOR BIDS (IFB)

HVAC Equipment Replacement - The Peak Sports & Entertainment Complex Issued August 24, 2026, by: Tooele County Project Location: The Peak Sports & Entertainment Complex, 2930 UT-112, Grantsville, Utah Bids Due: September 7, 2026, 12:00 PM MST via utah.bonfirehub.com (subject to change).

1. INVITATION

Tooele County is soliciting sealed bids from qualified and licensed HVAC contractors for replacement of two rooftop HVAC units serving the Indoor Arena and one air-cooled chiller serving the Conference Center at The Peak Sports & Entertainment Complex. Qualified contractors are invited to submit bids in accordance with the requirements and specifications contained in this IFB and the solicitation portal. Current bid dates, question deadlines, addenda, and submission instructions will be provided through the County solicitation portal, utah.bonfirehub.com.

2. PROJECT OVERVIEW

The County previously replaced four of the six rooftop HVAC units serving the Indoor Arena. This project consists of replacing the remaining two rooftop units and replacing the existing Conference Center chiller. The equipment descriptions below establish the basis of design and minimum performance requirements. Bidders may propose the identified basis-of-design equipment or an approved equivalent that meets or exceeds the stated requirements and is fully compatible with existing systems.

3. SCOPE OF WORK

The successful contractor shall furnish all labor, supervision, equipment, materials, tools, transportation, rigging, cranes, permits, testing, startup, commissioning, and incidentals required for a complete and operational installation.

A. Indoor Arena Rooftop Unit Replacement – Base Bid Field verify existing conditions, dimensions, curb configurations, electrical service, controls, duct connections, roof conditions, access requirements, and all other conditions affecting installation before ordering equipment.

Remove and properly dispose of two existing rooftop HVAC units and associated materials that are no longer required.

Furnish and install two new commercial rooftop HVAC units meeting the following minimum requirements:

Nominal capacity: 10 tons each.

Electrical: 460 volt, 60 Hz, 3 phase.

Configuration: downflow.

Economizer: factory or manufacturer-approved economizer suitable for the application.

Basis of design: Daikin DCS120, or approved equivalent.

Equipment shall be equal to or better than the basis-of-design unit in capacity, efficiency, reliability, features, and overall quality.

Provide and install two 14-inch adapter roof curbs, or other properly engineered curb adapters required for the proposed equipment and existing roof openings. Contractor shall field verify required curb dimensions before fabrication or ordering.

Provide and install two appropriately sized non-fused disconnect switches, including all required mounting and reconnection work.

Provide and install two return-air smoke detectors compatible with the existing fire alarm and HVAC shutdown requirements. Include all required interconnection, testing, and coordination.

Provide all miscellaneous reconnection materials, electrical connections, control connections, duct transitions, gasketing, flashing, sealants, hardware, and accessories required for a complete installation.

Provide crane, rigging, lifting, and rooftop access necessary for removal and installation.

Integrate each new unit with existing HVAC controls and building systems. Any controls modifications required for proper operation shall be included in the bid.

Inspect roof penetrations, curbs, flashing, and mounting locations. Maintain existing roof warranties to the extent applicable and perform all work necessary to prevent water intrusion or leaks.

Repair at no additional cost to the County any roof, building, electrical, controls, ductwork, or other damage caused by the contractor or its subcontractors.

Start, test, and commission each unit in accordance with manufacturer requirements. Verify proper heating/cooling operation, airflow, controls, economizer operation, smoke detector shutdown sequence, and electrical operation before acceptance.

B. Conference Center Chiller Replacement – Alternate I

1. Field verify the existing chiller, piping, electrical service, controls, pad or mounting conditions, access, clearances, and all conditions affecting replacement before ordering equipment.

2. Remove and properly dispose of the existing chiller and materials no longer required.

3. Existing chiller: Carrier model 30RAN045DS-611CX.

4. Furnish and install one new air-cooled scroll chiller meeting the following minimum requirements:

Nominal capacity: 45 tons.

Electrical: 460 volt, 60 Hz, 3 phase.

Refrigerant: R-32, unless bidder proposes an approved equivalent refrigerant/system that meets all applicable code, safety, performance, serviceability, and environmental requirements.

Basis of design: Carrier 30RC-045661---213, or approved equivalent.

Equipment shall meet or exceed the existing and basis-of-design equipment in capacity, efficiency, performance, reliability, and quality.

5. Provide all miscellaneous piping, fittings, valves, insulation, electrical materials, controls materials, supports, hardware, and reconnection materials required for a complete installation.

6. Provide crane, rigging, lifting, and access equipment required for removal and installation.

7. Reconnect the new chiller to existing mechanical, electrical, and control systems and make all modifications required for a fully operational system.

8. Include manufacturer-required startup and all functional testing and commissioning necessary to demonstrate proper operation. Any required flushing, filling, venting, pressure testing, control calibration, or similar startup work shall be included.

9. Provide testing and balancing as required to confirm proper operation of the replaced equipment and associated system. If a bidder believes a specific testing or balancing activity is not applicable, the exception must be clearly identified in the bid.

10. Verify full operational functionality and compatibility with existing systems prior to project closeout.

4. BASIS OF DESIGN AND APPROVED EQUIVALENTS

Brand and model references are provided to describe the desired level of quality, configuration, capacity, compatibility, and performance. Equivalent equipment is permitted unless otherwise stated. The County will determine whether proposed equivalent equipment satisfies the requirements of this IFB.

For any proposed equivalent, the bidder shall identify the manufacturer and exact model number.

The bidder shall provide manufacturer data sheets and a side-by-side comparison against the basis-of-design equipment addressing capacity, electrical characteristics, physical dimensions, curb/connection requirements, efficiency, controls compatibility, economizer or accessory configuration, refrigerant, warranty, and other material characteristics.

Any changes to curbs, ductwork, piping, electrical systems, controls, structural supports, or other infrastructure required because of the proposed equivalent shall be included in the bid price.

Substitution of equipment after award requires prior written County approval.

5. CONTRACTOR RESPONSIBILITIES

Provide all labor, supervision, tools, materials, equipment, vehicles, cranes, lifts, rigging, access equipment, and incidentals required for a complete project.

Obtain and pay for all permits, inspections, licenses, and approvals required for the work.

Comply with all applicable federal, state, and local codes and requirements, including OSHA requirements and manufacturer installation requirements.

Coordinate shutdowns and work activities with the County to minimize disruption to facility operations. No shutdown affecting facility operations may occur without prior County approval.

Protect existing facilities, finishes, roofing, equipment, utilities, and occupied areas throughout construction.

Remove debris and leave all work areas clean at completion.

Provide manufacturer warranties and a contractor workmanship warranty. Warranty periods and coverage shall be identified in the bid.

Provide warranty service and support after installation.

Provide operation and maintenance manuals, warranty documents, startup reports, test reports, and other closeout documentation applicable to the installed equipment.

6. LEAD TIME AND SCHEDULE

Bidders shall provide current manufacturer lead times for all major equipment and a proposed project schedule. The contractor shall promptly order approved equipment after notice to proceed and shall notify the County of material changes in lead time or availability.

7. MINIMUM CONTRACTOR QUALIFICATIONS

Hold all licenses required by the State of Utah to perform the work described.

Have demonstrated experience with commercial rooftop HVAC and chiller replacement projects of similar size and complexity.

Maintain insurance required by Utah law and County contract requirements.

Be capable of providing manufacturer-authorized or otherwise qualified warranty service and post-installation support for the proposed equipment.

8. BID SUBMITTAL REQUIREMENTS

Bid submissions shall include, at minimum:

1. Company name, address, and primary contact information.

2. Utah contractor license number and applicable classifications.

3. Lump-sum Base Bid and Alternate I cost entered in the solicitation portal.

4. Itemized cost breakdown as uploaded attachment. Identify any additional or optional work separately.

5. Manufacturer and exact model number for each proposed rooftop unit and chiller.

6. Manufacturer product data for all major proposed equipment and accessories.

7. For proposed equivalents, the comparison information required in Section 4.

8. Current equipment lead times and proposed project schedule, including anticipated duration of onsite work and shutdowns.

9. Description of manufacturer and contractor warranty coverage.

10. At least three verifiable references for similar completed commercial HVAC projects.

11. Acknowledgment that the bidder has reviewed existing conditions and is responsible for field verification of dimensions, connections, compatibility, and installation requirements.

12. A list of all exceptions, exclusions, assumptions, qualifications, or deviations from the IFB. Anything required by the IFB that is not specifically excluded shall be considered included in the bid price.

13. Bid security in an amount equal to at least five percent (5%) of the total bid amount, in accordance with Utah Code § 63G-6a-1102.

9. SITE VISIT

A site visit may be arranged through the County contact identified in the solicitation portal. Bidders are strongly encouraged to inspect existing equipment, roof conditions, access, electrical service, controls, mechanical connections, and other field conditions before submitting a bid. Failure to inspect readily observable conditions does not relieve the successful bidder of responsibility for providing a complete installation.

10. BID EVALUATION AND AWARD

Bids will be evaluated for responsiveness and bidder responsibility. Subject to applicable law and the solicitation terms, award may be made to the lowest-cost responsive and responsible bidder whose proposed equipment and approach satisfy the requirements of this IFB and are determined to be in the best interest of the County.

Award may include one or both components of the above scope (Rooftop AC units AND/OR chiller) depending on budgetary constraints.

The County may request clarification or additional technical information necessary to determine equivalency, responsiveness, or responsibility. The County reserves the right to reject any or all bids and to waive informalities or minor irregularities as permitted by law.

Any subsequent award will be made on the County contract form and applicable terms (See Attachment A). Any requested modifications or supplements to County contract terms must be clearly included with the bid and may be considered in determining responsiveness.

The successful bidder shall furnish a performance bond and payment bond, each in an amount equal to one hundred percent (100%) of the contract amount, in accordance with Utah Code § 63G-6a-1103. Bonds shall be issued by a surety authorized to do business in the State of Utah and shall be provided prior to commencement of work.

Failure to comply with the specifications or to provide required submittals may result in bid rejection.

11. SUBMISSION

Bids, questions, and other solicitation communications shall be submitted through the County solicitation portal, utah.bonfirehub.com. The portal and any issued addenda control the current due date, time, question deadline, and other procurement schedule information. Late bids will not be accepted. Bids shall remain valid for at least sixty days unless a different period is stated in the solicitation portal.