2-COI Guide for Contractors.pdf

This is a Certificate of Insurance (COI) Guide document applicable to the City of West Jordan, Utah's procurement for a custom parade float design, construction, and installation project. The guide provides contractors with comprehensive instructions for preparing insurance certificates required for contract compliance. The document outlines the essential components of a COI, including the broker's name, insured party name (which must match the contract), verification of insurance companies through AM Best ratings, confirmation that the project falls within the policy period, and provisions for updated certificates if policies renew during project execution. The guide specifies that the certificate holder must be listed as an additional insured for both ongoing and completed operations, with endorsements documented accordingly. Required coverage details include general liability limits, Workers' Compensation policy information, and any additional coverages specific to the project scope.

The COI guide emphasizes that the certificate holder listed must precisely match the contracting entity, and all policy limits must be clearly detailed across designated sections. Additional insured and waiver of subrogation endorsements must be evidenced on the certificate. The document includes formatting guidance for broker information, signature blocks, and notation sections where contractors should document project-specific details such as parade dates and event parameters. This guide is designed to ensure contractors provide adequate insurance documentation and protection for the City's parade float procurement, which involves approximately ten annual parades scheduled May through September for 2026 and 2027, with a potential extension into 2028.