2-Attachment B - Scope of Work.pdf

ATTACHMENT B – SCOPE OF WORK

Background In an effort to align core standards and curricular materials across the state of Utah for driver education in both the classroom and online, each school district will need driver education curriculum materials. Curriculum materials will be for teachers and students in every high school and charter offering driver education. This will serve approximately 58 school districts/charters,150 high schools, 200 classroom teachers, and 160 student classroom bundles. Each driver education instructor will need an instructor guide that includes lesson plans, worksheets, quizzes, exams, classroom activities, downloadable PowerPoint slides with additional embedded video content. Each teacher will also need a classroom bundle of student textbooks and student activity books, (student workbooks).

Annual estimated quantities needed for each of these materials are as follows:

• 20 teacher editions (including all materials listed below)

• 400 student textbooks

• 24,000 student workbooks

Please note these are only estimated quantities and are NOT guaranteed.

Description Below are minimum requirements for any curriculum materials:

1) Vendor is expected to provide updated and current curriculum materials to each school district that will consist of, but not be limited to:

• Teacher Edition, including, but not limited to, o Instructor guide o Lesson plans o Downloadable PowerPoints/slides o Videos o Tests, quizzes, and activities o Classroom and behind-the-wheel activity sheets o Parent guide with in-car checklist

• Student Edition, including, but not limited to, o Student textbook o Student workbook

2) The complete driver education curriculum content shall include, but not be limited to, the following:

Introduction on how to drive

• Managing risk when driving

• The licensing process

Getting ready to drive

• Becoming acquainted with your vehicle

• Occupant protection

• Vehicle space, needs, natural laws and balance

Traffic Control Devices

• Signs, signals, and road markings

Administrative Laws and Rules of the Road

• Traffic control and vehicle operation laws

• Driver condition laws

Managing Visibility, Time and Space

• Vision and perception

• Selective searching

• Space to front, side and rear

• Using space to minimize risk

• Night driving

• Adverse driving conditions

Basic Maneuvers

• Steering and accelerating

• Braking and backing

• Changing lanes and turning

• Parking

Types of Driving

• City traffic

• Rural areas

• Driving green

• GPS mapping

Sharing the Roadway with Others

• Relating to other drivers

• Other road users

• Intersections and railroad crossings

• Interchanges and railroad crossings

• Alternative transportation

Impaired Driving

• Alcohol and its effects

• Alcohol elimination, and refusal skills

• Effects of illnesses, disabilities and drugs on driving

• Distracted driving

• Drowsy driving

• How emotions affect driving

3) Delivery: USBE will supply the number of curriculum packages needed. Materials may either be shipped to USBE or direct shipped to the districts/charters, at the sole discretion of USBE, and in accordance with Attachment A – USBE Standard Terms and Conditions and general weight guidelines. Materials will be shipped in a manner to ensure products arrive in “like new” condition. Any materials that are damaged in transit will be replaced by the vendor at no additional cost to USBE. Pricing submitted must include delivery charges (FOB Destination). The delivery address for USBE is as follows:

Utah State Board of Education 250 East 500 South Salt Lake City, UT 84111

If shipping via USPS: 250 East 500 South, P.O. Box 144200, Salt Lake City, UT 84114-4200

Vendor has been approved to direct ship materials to districts/charters, USBE will provide delivery addresses at time of order. Vendor will provide shipping, tracking, and delivery information to USBE.

4) Customer Service: Vendor must have a designated customer service representative or other form of customer service availability to provide immediate assistance to USBE, as needed.

Deliverables and Budget Total Budget for Agreement: Up to $250,000.00.

The total budget is up to $250,000.00 ($50,000.00 per fiscal year) for curriculum materials as described above. This is NOT a guaranteed total amount.

USBE reserves the right to purchase any bundled or discounted offers provided. The approximate quantity of each item needed has been provided in the Background section above in order to help determine costs; however, these quantities are only estimates and are NOT guaranteed. USBE will determine the exact materials and quantities needed and will place orders based on the provided prices, up to the maximum budget indicated below. USBE further reserves the right to terminate contracts at any time in accordance with the provisions set forth in the USBE Standard Terms and Conditions.

Invoicing Contractor shall submit invoices electronically to the USBE email account at accountspayable@schools.utah.gov , and Audra Urie at audra.urie@schools.utah.gov for all goods and/or services provided in accordance with the terms on the agreement. Invoices will not be considered for payment if submitted by another method.

Invoices shall include the following:

a. Contractor Name

b. Uniquely identifiable invoice number

c. Invoice date

d. Contract or Purchase Order Number

e. Recipient Entity’s contact information (phone number and email address)

f. Contractor’s authorized signature

g. Date(s) goods/services were provided

h. Description of goods and/or services for which payment is requested

i. Dollar amount requested.

Invoices submitted by Contractor to USBE without the required information will not be paid and shall be returned to the Contractor for completion.

All payments made to the Contractor under the agreement shall be made in the name of the Contractor, as it appears in the agreement. All payments will be sent to the address for the Contractor as it appears in the agreement. Changes to the information identified in this section must be requested in writing.

To obtain payment for the goods and/or services authorized by this agreement, Contractor shall submit the itemized invoice together with supporting documentation of work performed.

USBE reserves the right to question or seek clarification for any cost invoiced if the invoice is not supported by proper documentation.

Contractor may be required to repay USBE if, during or after the contract period, an audit or other review determines that payments made by USBE to Contractor were incorrectly paid or were based on incorrect information received from the Contractor. USBE reserves the right to withhold any or all subsequent payments to the Contractor until the incorrect amounts paid have been fully recovered.

mailto:accountspayable@schools.utah.gov mailto:audra.urie@schools.utah.gov