2-Attachment A -Rate Proposal Template.docx

ATTACHMENT A

VENTURA COUNTY BEHAVIORAL HEALTH

CSU PROGRAM RFP

RATE PROPOSAL SUBMISSION TEMPLATE

INSTRUCTIONS

IMPORTANT: All bidders must complete BOTH rate structures (Hourly and Daily) in this template.

This template has two main sections:

Part 1: Hourly Rate Structure - Complete all requirements for hourly rate Part 2: Daily Rate Structure - Complete all requirements for daily rate The County will evaluate both rate structures you submit and will select the structure that provides best value based on cost, administrative efficiency, budget predictability, and operational flexibility.

All costs including pre-operational activities (hiring, training, equipment setup, DHCS preparation) must be built into your ongoing rates. No separate pre-operational compensation will be provided.

PART 1: HOURLY RATE STRUCTURE

Complete all sections below for your proposed hourly rate structure.

Section 1.1: Hourly Rate Summary Rate Methodology (check one):

☐ Per operational hour (total cost / 168 hours per week) ☐ Per bed-hour (cost per bed / hours of operation) ☐ Blended/Other (explain): _____________________________________________________________

PROPOSED HOURLY RATES:

Year 2 Escalation: _____% Year 3 Escalation: _____% Section 1.2: Hourly Rate Assumptions Document all assumptions underlying your hourly rate calculations:

1. Staffing Ratios and Schedules:

2. Occupancy Assumptions:

3. Equipment Lifespan and Replacement Cycles:

4. Annual Inflation/Escalation Factors:

5. Other Key Assumptions:

PART 2: DAILY RATE STRUCTURE

Complete all sections below for your proposed daily rate structure.

Section 2.1: Daily Rate Summary Payment Methodology (check one):

☐ Occupied Bed Days (payment only for days when bed is occupied) ☐ Available Bed Days (payment for all days bed is available regardless of occupancy) ☐ Minimum Guaranteed + Occupied (specify minimum: _____% + occupied days) ☐ Other (explain): _____________________________________________________________

PROPOSED DAILY RATES:

Year 2 Escalation: _____% Year 3 Escalation: _____%

Minimum Guaranteed Payment (if applicable): $___________ per month Section 2.2: Daily Rate Assumptions Document all assumptions underlying your daily rate calculations:

1. Projected Occupancy Rate:

2. Staffing Ratios and Schedules:

3. How rate changes for 4-bed vs 8-bed (if at all):

4. Annual Inflation/Escalation Factors:

5. Other Key Assumptions:

PART 3: GENERAL REQUIREMENTS FOR BOTH RATE STRUCTURES

Section 3.1: Financial Sustainability Narrative (2-3 pages maximum)

1. How do your proposed rates (both hourly and daily) ensure financial sustainability over the 3-year contract term?

2. What risk mitigation strategies have you incorporated into your rates?

3. How will you maintain service quality and staff retention within these rate structures?

4. What contingency planning have you included for unexpected costs?

Section 3.2: Expense Identification and Clarifications IMPORTANT: If you made assumptions about expense allocations that were unclear in the RFP, you MUST list them here.

Did you include costs for items not explicitly assigned in RFP Section 4.1?

☐ Yes (list below) ☐ No

List any expense items you included that were not explicitly assigned to Contractor:

List any expense items you EXCLUDED from your rates that you believe should be County responsibility:

Did you submit questions during the RFP Question Period about unclear expense allocations?

☐ Yes (reference question numbers): _________ ☐ No - I did not have questions about expense allocations