2-ATT B Scope of Work BD26-58 UV Hatchery Parts.docx

Scope of Work – BD26-58 Attachment : B

Scope of Work: Springville, Fountain Green, Logan, Kamas & Mammoth Creek Fish Hatchery UV Parts

1. Introduction State of Utah hatcheries utilize several different UV sterilizers as part of their biosecurity plans. The Division of Wildlife Resources is acquiring a 5-year contract for parts for the UV systems throughout their facilities. The manufacturers for the units and parts are Trojan Technologies, SITAUV, and DeNora. This document outlines the Scope of Work for a five-year consumable parts contract for these units.

This Scope of Work will be issued under solicitation # BD26-58.

1.1 Background

Utah’s State hatcheries utilize Trojan Technologies UV units, SITAUV and DeNora sterilizers in their facilities. The model numbers are:

Trojan Technologies

· Trojan UV - Model: 3000 plus

· ISO-Aquafine - Production Order / Serial Number: 165319 / 190211

· Aquafine TrojanUVLogic Model: 03AS20

· Trojan UV1 - Model: 109373

· Trojan UV2 - Model: 109374

· Trojan UVLogic - Model: 06AL30

· Trojan UVLogic - Model: 02AM20

SITAUV

· UV 400/12 TC UL

· UV 400/8 TC UL

DeNora

· Model JS00073-100 2300

1.2 Scope of Work

At a minimum, vendors should supply pricing for parts listed on the Bid Table, but are recommended to also provide pricing for all consumable parts for each aforementioned model, such as lamps, ballasts, and seals as well as pricing for parts sold on an “as-needed” basis such as quartz sleeves, o-rings, nut sleeves and gaskets, lamp wires by uploading an additional cost sheet with your parts catalog and filling in the “Discount Percentage (%) off from Catalog” field on the bid tables. These have a known usable life and manufacturer recommendations will have these parts replaced more than once during the contract period. See attachment C “UV Sterilizer Parts List” for a complete list of part numbers used by the hatcheries. Vendor will also supply shipping rates. Hatchery locations are in Fountain Green, Mammoth Creek, Springville East and West, Logan, and Kamas.

1.3 Requirements

Parts and Material Requirements

All replacement parts and materials used in the execution of this scope of work shall be Original Equipment Manufacturer (OEM) parts to ensure the highest quality, compatibility, and adherence to established system specifications. This requirement is in place to maintain the integrity and longevity of the facility's assets.

Substitution Clause:

Should an OEM part be unavailable, or if a functionally equivalent, "like" part is proposed, a substitution may be considered. Any proposed substitution must be submitted in writing and receive explicit, formal approval from the designated facility manager before the part is procured or installed. The submission for approval must include comprehensive documentation demonstrating that the proposed substitute part meets or exceeds the specifications, performance standards, and warranty requirements of the original OEM part. Installation of non-OEM parts without this prior written authorization will constitute a breach of this agreement and may require immediate removal and replacement with an approved part at the contractor's sole expense.

1.4 Bidding:

On the bid table, please provide pricing for each of the part numbers on the list for any of the manufacturer parts that your company offers. If your company does not offer parts on one or two of the other manufacturer lists, please leave it blank. If your company offers parts for all three manufacturers listed, feel free to fill out all 3 tables with pricing.

The contract will be awarded PER MANUFACTURER, so it is possible for there to be three different vendors awarded for this contract. The bidder with the lowest pricing for each manufacturer table parts list will be awarded for that table.