2-Appendix D Scripted Demo Scenarios.docx

This document is an Appendix D from a Request for Proposal (RFP) for a Human Capital Management (HCM) Platform & Implementation Services for Montgomery County, Pennsylvania. The appendix establishes scripted demonstration scenarios and evaluation criteria that vendors must follow during their product demonstrations. The demonstration is structured across four primary modules: Hire-to-Start (35 minutes), Manager & Employee Self-Service (25 minutes), Payroll & Time (35 minutes), and Analytics & Compliance (25 minutes), with an additional 10 minutes allocated for introductions and 10 minutes for questions and answers. Vendors are required to use County-provided test data and narrate their configuration choices while demonstrating exception handling, with emphasis on usability, auditability, and end-to-end workflow capabilities. The Hire-to-Start module must demonstrate requisition creation with budget controls, job posting and candidate screening, offer generation with contingencies, pre-boarding provisioning, Day-1 onboarding procedures, and benefits enrollment. The Manager & Employee Self-Service module must showcase goal cascading, leave request approvals, employee self-service updates, mobile pay slip access, and compliance training completion. The Payroll & Time module requires demonstration of time import, shift premiums and overtime application, off-cycle bonus processing, multi-state taxation handling, and reconciliation reporting. The Analytics & Compliance module must include ad-hoc report building, EEO-1 and ACA reporting, and audit trail reviews.

The evaluation rubric weights vendor responses as follows: Functional Fit (35 percent), Usability measured by clicks-to-complete and accessibility (20 percent), Configurability without custom code (15 percent), Integration Readiness including APIs, SSO, and SCIM capabilities (15 percent), and Reporting/Audit functionality with clear, exportable reports and audit trails (15 percent). The document does not specify pricing terms, set-asides, incumbent information, contract term, renewal options, or funding sources, as this appendix focuses exclusively on demonstration requirements and evaluation methodology rather than commercial or administrative contract terms.