2_Appendix_B_-_Single_Project_-_Proff_Services_Example.docx
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- Solicitation number
- RFP- 26 - 118
- Issued by
- Pinellas County, Florida
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Professional Services Agreement Template - City of St. Petersburg, Florida
This document is a professional services agreement template issued by the City of St. Petersburg, Florida, designed for use in contracting with consulting firms for various professional services projects. The agreement establishes the standard terms, conditions, and requirements applicable to consultant engagements with the City. The scope of services, deliverables, schedule, and compensation are detailed in referenced appendices (A, B, and C), which are incorporated by reference into the base agreement. The term of the agreement commences on the execution date and continues until the consultant completes the scope of services and provides all required deliverables, unless extended or terminated per agreement provisions. The City's Project Manager serves as the primary point of contact for direction, approval, and oversight of consultant performance throughout the engagement.
The agreement establishes a fixed compensation structure with a not-to-exceed payment amount specified in Appendix B, inclusive of all out-of-pocket expenses and subcontractor payments. The City shall remit payment within twenty business days of receiving compliant invoices from the consultant, provided performance obligations are satisfied and compliance with agreement terms is maintained. The consultant is obligated to maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Workers' Compensation per Florida law, and Errors and Omissions/Professional Liability insurance ($1,000,000 per occurrence). The City exclusively owns all deliverables and associated intellectual property rights produced under the agreement. The agreement is governed by Florida law with venue established in Pinellas County, St. Petersburg Division for state court actions. Either party may propose contract adjustments through written amendments; the City may terminate the agreement for convenience with fifteen days' notice or for default if the consultant fails to cure within thirty days of written notice, except for insurance-related defaults which allow immediate termination without cure opportunity.
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PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) made and entered into this ___ day of ___________, 20___ (“Execution Date”), by and between the City of St. Petersburg, Florida (“the City”) and the (“Consultant”).
NOW THEREFORE in consideration of the promises and covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and Consultant agree as follows:
SECTION 1.0 – DEFINITIONS
1.1 “Consultant” means .
1.2 “Consultant Representative” means any employee, agent, subcontractor, subconsultant, consultant, or other representative of the Consultant.
1.3 “City” means City of St. Petersburg, Florida.
1.4 “City’s Project Manager” means .
1.5 “Day(s)” or “day(s)” means calendar days, unless otherwise set forth in this Agreement.
1.6 “Deliverables” means all data, reports, studies, documents, correspondence, plans and all other materials produced and developed by Consultant pursuant to this Agreement.
1.7 “Force Majeure Event” means an act of God, fire, explosion, power failure, flood, public health emergency, strike, labor troubles, riot or civil disturbance, war, terrorism, sabotage, insurrection, blockade, or embargo, or other reason of like nature not the fault of the party.
1.8 “Parties” means the City and Consultant.
1.9 “Project” means the .
SECTION 2.0 – TERM OF AGREEMENT
2.1 The term of this Agreement commences on the Execution Date and terminates when Consultant has completed the Scope of Services (as defined herein) and provided all the Deliverables required by this Agreement (“Term”), unless this Agreement is otherwise extended or terminated as provided for herein.
SECTION 3 .0 – REPRESENTATIONS, WARRANTIES AND ACKNOWLEDGMENTS
3.1 Consultant is professionally qualified to provide the Scope of Services and is licensed by all public entities having jurisdiction over Consultant and the Project.
3.2 will be the project manager for Consultant and will be responsible for assuring Consultant’s compliance with this Agreement.
3.3 Consultant shall maintain all necessary licenses, permits or other authorizations necessary to act as Consultant and which are required to provide the Scope of Services during the Term of this Agreement.
3.4 Consultant shall exercise that degree of care and skill ordinarily exercised by members of the same profession and shall perform the Scope of Services using reasonable skill and judgment in accordance with sound business, ethical and professional standards.
3.5 Consultant represents that it has or will secure, at its own expense, all personnel required to perform the Scope of Services required by this Agreement.
3.6 Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant to solicit or secure this Agreement and that Consultant has not paid or agreed to pay any person, company corporation, individual, or firm, other than a bona fide employee working solely for Consultant any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement.
| 3.7 | Consultant acknowledges that the Consultant is responsible for the acts and omissions (including negligent, reckless, or intentionally wrongful acts and omissions) of any Consultant Representative in the performance of the Scope of Services required by this Agreement. |
| 3.8 | Consultant accepts the relationship of trust and confidence established between it and the City by this Agreement. Consultant covenants with the City to cooperate to furnish professional efforts during the Term of this Agreement that are consistent with reasonable professional practices and the best interest of the City. |
3.9 Consultant is responsible for the professional quality and the coordination of all Deliverables furnished, produced and developed by Consultant under this Agreement.
3.10 Consultant acknowledges that the City reserves the right to enter into agreements with other firms or entities to assist the City with its review of the Deliverables.
3.11 Consultant represents and warrants that it has the right to access and use all equipment, services, software, computer models, data, routines, technology, other intellectual property incident to providing the Scope of Services required by this Agreement (collectively, the “Intellectual Property”). Consultant is responsible for any infringement or claim of infringement of any patent, trademark, copyright, trade secret, or other proprietary interest arising out of Consultant’s use of the Intellectual Property.
3.12 Consultant hereby makes all certifications required under Florida Statute section 287.135.
SECTION 4.0 – SCOPE OF SERVICES
4.1 Consultant shall perform the services and provide the Deliverables set forth in Appendix A, which is attached to this Agreement and made a part hereof for the City in full and complete accordance with this Agreement (“Scope of Services”).
4.2 If the detailed services are for (i) design or construction of a new Qualified Municipal Building (as defined in Chapter 2, Article 5, Division 5 of the St. Petersburg City Code), (ii) Substantial Modification (as defined in Chapter 2, Article 5, Division 5 of the St. Petersburg City Code) of an existing Qualified Municipal Building, or (ii) design or construction of a new Qualified City Infrastructure Project (as defined in Chapter 2, Article 5, Division 5 of the St. Petersburg City Code), Consultant agrees to be subject to and shall comply with the applicable requirements for incorporating sustainable design and construction practices, as those requirements are set forth in Chapter 2, Article V, Division 5 of the St. Petersburg City Code, as may be amended from time to time (“collectively “Green Certification Requirements”). The applicable Green Certification Requirements are incorporated into this Agreement as Consultant’s obligations under this Agreement. Without limiting the generality of the foregoing, Consultant shall appoint a qualified person and shall provide the required documentation in accordance with the applicable Green Certification Requirements.
SECTION 5.0 – CITY’S RESPONSIBILITIES
5.1 The City shall provide all available information regarding the Project to Consultant and shall provide direction to Consultant consistent with the terms and conditions of this Agreement.
SECTION 6.0 – COMPENSATION; INVOICE
| 6.1 | Provided that Consultant faithfully performs its obligations contained in this Agreement and subject to other terms and conditions of this Agreement, the City hereby agrees to pay Consultant the fees and costs set forth in Appendix B at the time and manner set forth in Appendix B, provided, however that the total amount of fees and costs paid to Consultant by the City for providing the Scope of Services and Deliverables required by this Agreement may not exceed | |
| ($xxx,xxx) (“Payment”). The Payment is inclusive of all out-of-pocket expenses, including but not limited to transportation, lodging, meals, materials, documents required by this Agreement, and payments to subcontractor(s). The Payment may only be increased in strict accordance with this Agreement. |
6.2 Consultant shall invoice the City after completion of the tasks/milestones identified in Appendix B and the City shall pay Consultant within twenty (20) business days after receipt of such invoice (provided Consultant is in compliance with the terms and conditions of this Agreement). The invoice must contain the detail required by the City’s Project Manager. In the event of a conflict between this section and the Local Government Prompt Payment Act, the Local Government Prompt Payment Act controls.
SECTION 7.0 - NON-COMPENSATED SERVICES
7.1 Consultant will not be compensated for any services required to correct errors, omissions, or deficiencies in the Deliverables caused by Consultant or its subconsultants, employees, agents or representatives.
SECTION 8.0 – INDEMNIFICATION
| 8.1 | Consultant shall indemnify and hold harmless the City, and its officers and employees, (collectively, the “Indemnified Parties”) from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or any Consultant Representative in the performance of this Agreement. |
| 8.2 | The provisions of this paragraph are independent of, and will not be limited by, any insurance required to be obtained by Consultant pursuant to this Agreement or otherwise obtained by Consultant. |
SECTION 9.0 – INSURANCE
9.1 Consultant shall maintain the following types and amounts of insurance throughout the Term of this Agreement at its own expense:
9.1.1 Commercial General Liability insurance in an amount of at least One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) aggregate in occurrences form. This policy must include coverage for bodily injury, property damage, personal and advertising injury, products and completed operations, and contractual liability under this Agreement.
9.1.2 Commercial Automobile Liability insurance of One Million Dollars ($1,000,000) combined single limit covering all owned, hired and non-owned vehicles.
9.1.3 Workers’ Compensation insurance as required by Florida law and Employers’ Liability Insurance in an amount of at least One Hundred Thousand Dollars ($100,000) each accident, One Hundred Thousand Dollars ($100,000) per employee, and Five Hundred Thousand Dollars ($500,000) for all diseases.
9.1.4 Errors and Omissions or Professional Liability insurance appropriate to Consultant’s profession with a minimum limit of One Million Dollars ($1,000,000) per occurrence. If coverage is on a “Claims-Made” basis, it must include a retroactive date of coverage beginning no later than the Execution Date and an extended reporting period of at least 90 days.
9.2 All of Consultant’s insurance policies, except Workers’ Compensation and Errors and Omissions or Professional Liability, must name the Indemnified Parties as additional insureds.
9.3 All policies must provide that the City will be provided notice at least thirty (30) days prior to any cancellation, reduction or material change in coverage.
9.4 Consultant shall provide the City with Certificates of Insurance on a standard ACORD form, or similar form acceptable to the City, reflecting all required coverage. At the City’s request, Consultant shall provide copies of current policies with all applicable endorsements.
9.5 All insurance required must be on a primary and noncontributory basis and must be provided by responsible insurers licensed in the State of Florida and rated at least A- in the then current edition of AM Best’s Rating Services, or similar rating agency acceptable to the City.
9.6 If the insurance carried by Consultant has broader coverage than required in this Agreement, then that broader coverage, including but not limited to additional insured requirements, is deemed to be the requirement in this Agreement. If Consultant’s insurance limits are greater than the minimum limits set forth herein, then Consultant’s insurance limits are deemed to be the required limits in this Agreement.
9.7 Consultant hereby waives all subrogation rights of its insurance carriers in favor of the Indemnified Parties. This provision is intended to waive fully, and for the benefit of the Indemnified Parties, any rights or claims which might give rise to a right of subrogation in favor of any insurance carrier.
9.8 The City reserves the right to change or alter the above insurance requirements as it deems necessary.
SECTION 10.0 – OWNERSHIP OF DELIVERABLES
10.1 The City solely owns all Deliverables, including the copyright and all other associated intellectual property rights, produced and developed by Consultant pursuant to the terms and conditions set forth in this Agreement. Consultant shall submit all Deliverables to the City prior to the City issuing final payment to Consultant.
10.2 The City acknowledges that the Deliverables are not intended or represented to be suitable for revision by the City, or others, for purposes other than that for the Scope of Services which said Deliverables were prepared. Any reuse or modification of the Deliverables without written verification or adaptation by Consultant for the specific purpose intended will be at the City's sole risk and Consultant will not be liable or responsible for any claims arising from the City’s reuse or modification of the Deliverables without written verification or adaptation by Consultant.
SECTION 11.0 – SUBCONTRACTS
11.1 Consultant may hire or use subcontractors or subconsultants in connection with the performance of Consultant’s obligations under this Agreement. Unless context clearly indicates otherwise, the terms “subcontractor” and “subconsultant” are interchangeable in this Agreement, and the terms “subcontract agreement” and “subconsulting agreement” are likewise interchangeable in this Agreement.
11.2 Consultant shall give advance notification to the City’s Project Manager of any proposed subcontract agreement or any change to any existing subcontract agreement. Such advance notice must include the following:
| 11.2.1 | A description of the supplies or services called for by the subcontract or change to an existing subcontract. |
| 11.2.2 | Identification of the proposed subcontractor and an explanation of why and how the proposed subcontractor was selected. |
| 11.2.3 | The proposed subcontractor price. |
11.3 Consultant is responsible for negotiating the terms and conditions of each subcontract agreement. Consultant is also solely responsible for ensuring that each subcontractor acts in a manner consistent with and in accordance with the terms and conditions of this Agreement. Consultant shall require each subcontractor to (i) obtain the same types and amount of insurance and comply with all insurance provisions that are required of Consultant pursuant to this Agreement and (ii) indemnify and hold harmless the Indemnified Parties to the same extent as Consultant under this Agreement. Consultant’s retention of a subcontractor does not relieve Consultant of any of its duties, obligations, or representations under this Agreement.
11.4 Consultant may not change a subcontract agreement without the prior written consent of the City’s Project Manager. Any consent of the City’s Project Manager does not relieve Consultant from any obligations under this Agreement and does not constitute a waiver of any of the City’s rights under this Agreement. City’s Project Manager may, at its discretion, ratify in writing any such subcontract which constitutes the consent of City’s Project Manager as required by this section 11.4.
SECTION 12.0 – DISPUTES
12.1 Except as otherwise provided in this Agreement, any dispute concerning a question of fact arising under this Agreement, which is not disposed of by a supplemental agreement, will be decided by the City’s Project Manager, who shall provide a written decision to Consultant. The decision of the City’s Project Manager is final and conclusive, unless within fifteen (15) days from the date of receipt of such copy, Consultant mails or otherwise furnishes to the City’s Project Manager a written notice of dispute.
12.2 In the event a decision of the City’s Project Manager is the subject of a dispute, such dispute may be settled by appropriate legal proceeding or, if the Parties mutually agree in writing, through arbitration or administrative process. Pending any binding arbitrative or administrative decision, appeal, or judgment referred to in this Section or the settlement of any dispute arising under this Agreement, the Parties shall proceed diligently with the performance of this Agreement.
12.3 Each party is responsible for its own costs and expenses, including legal fees, of any arbitration, administrative proceedings, appeal or suit prosecuted by either party.
SECTION 13.0 – SUSPENSION OF SERVICES
13.1 The City’s Project Manager may, at any time, by written order to Consultant, require Consultant to suspend, delay, or interrupt all or any part of the Scope of Services required by this Agreement. Any such order must be specifically identified as a suspension of services order (“Suspension of Services Order”). Upon receipt of a Suspension of Services Order, Consultant shall forthwith comply with its terms and immediately cease incurrence of further costs and fees allocable to the services covered by the Suspension of Services Order during the period of stoppage of services. This includes the involvement of any and all subcontractual relationships.
13.2 If a Suspension of Services Order issued under this Section is canceled, Consultant shall resume the Scope of Services within fifteen (15) days after a Suspension of Services Order is canceled. If an adjustment to the Scope of Services or any other term and condition of this Agreement is required due to a suspension of services pursuant to this Section, the Parties shall follow the Contract Adjustments (as defined herein) procedure as described in Section 18 of this Agreement. However, Consultant shall not make a claim for additional compensation or request an increase in Payment unless Consultant is required to provide additional services for the City beyond those services set forth in the Scope of Services. Consultant may request a change to the schedule if Consultant needs additional time because of a suspension. Failure to agree to any Contract Adjustments constitutes a dispute concerning a question of fact pursuant to Section 12.
13.3 If a Suspension of Services Order is not canceled and this Agreement is terminated by the City for convenience, the City shall pay Consultant costs and fees for services performed up to the effective date of termination, provided such costs and fees are owed to Consultant pursuant to this Agreement. Consultant shall provide the City all completed or partially completed Deliverables prior to the receipt of payment for services performed up to the effective date of termination. The foregoing payment constitutes Consultant’s sole compensation in the event of termination of this Agreement and the City will have no other liability to Consultant related to termination of this Agreement. Without limiting the generality of the foregoing, the City will have no liability to Consultant for lost profits or lost opportunity costs in the event of termination of this Agreement.
SECTION 14.0 – TERMINATION
14.1 TERMINATION FOR CONVENIENCE
14.1.1 The performance of the Scope of Services under this Agreement may be terminated in whole or in part by the City whenever for any reason the City’s Project Manager determines that such termination is in the best interest of the City. Additionally, the City may terminate this Agreement as provided in Florida Statute section 287.135 and 448.095. Termination will be effective fifteen (15) days after delivery to Consultant of a notice of termination specifying the extent to which performance of Scope of Services under this Agreement is terminated.
14.1.2 Upon receipt of the notice of termination, Consultant shall, unless the notice of termination directs otherwise, immediately discontinue performance of the Scope of Services required by this Agreement and shall proceed to promptly cancel all existing orders and contracts insofar as such orders or contracts are chargeable to this Agreement.
14.1.3 The City shall pay Consultant costs and fees for services performed up to the effective date of termination, provided such costs and fees are owed to Consultant pursuant to this Agreement. Consultant shall provide the City all completed or partially completed Deliverables prior to the receipt of payment for services performed up to the effective date of termination. The foregoing payment constitutes Consultant’s sole compensation in the event of termination of this Agreement by the City for convenience and the City will have no other liability to Consultant related to termination of this Agreement by the City for convenience. Without limiting the generality of the foregoing, the City will have no liability to Consultant for lost profits or lost opportunity costs in the event of termination of this Agreement by the City for convenience.
14.2 TERMINATION FOR DEFAULT
14.2.1 The City may terminate this Agreement upon written notice to Consultant in the event Consultant defaults on any of the terms and conditions of this Agreement and such failure continues for a period of thirty (30) days following notice from the City specifying the default; provided, however, that the City may immediately terminate this Agreement, without providing Consultant with notice of default or an opportunity to cure, if the City determines that Consultant has failed to comply with any of the terms and conditions of this Agreement related to insurance coverage.
14.2.2 In the event of termination of this Agreement pursuant to Section 14.2, the City will not be obligated to make any further payment to Consultant hereunder until such time as the City has determined all costs, expenses, losses and damages which the City may have incurred as a result of such default by Consultant, whereupon the City will be entitled to set off all costs (including the cost to cover if the City procures similar services from another architect/ engineer), expenses, losses and damagers so incurred by the City against any amount due Consultant under this Agreement.
14.3 Nothing contained in this Section 14.0 may be construed as limiting the City’s rights and remedies in the event of termination of this Agreement.
SECTION 15.0 – PROHIBITED INTEREST
15.1 No appointed or elected official or employee of the City may have any interest, direct or indirect, in this Agreement or the proceeds thereof.
SECTION 16.0 – FINDINGS CONFIDENTIAL
16.1 Subject to the requirement of Florida laws regarding public records and Section 22.0 of this Agreement, all Deliverables produced or developed by Consultant or any City data available to Consultant pursuant to this Agreement may not be made available to any individual or organization, other than Consultant or any Consultant Representative, by Consultant without prior written consent from the City.
SECTION 17.0 – GENERAL PROVISIONS
17.1 Should any section or portion of any section of this Agreement be rendered void, invalid or unenforceable by any court of law for any reason, such determination will not render void, invalid or unenforceable any other paragraph or portion of this Agreement.
17.2 Each party to this Agreement that is not an individual represents and warrants to the other party that (i) it is a duly organized, qualified and existing entity authorized to do business under the laws of the State of Florida, and (ii) all appropriate authority exists so as to duly authorize the person executing this Agreement to so execute the same and fully bind the party on whose behalf he or she is executing.
17.3 Consultant shall make no assignment of any of its rights, duties, or obligations under this Agreement without the City’s prior written consent, which consent may be withheld by City Council in its sole and absolute discretion. Any assignment in violation of this section is void and of no effect.
17.4 This Agreement must be interpreted and construed in accordance with the laws of the State of Florida and this Agreement inures to and is binding upon the Parties, their successors and assigns. Venue for any action brought in state court must be in Pinellas County, St. Petersburg Division. Venue for any action brought in federal court must be in the Middle District of Florida, Tampa Division, unless a division is created in St. Petersburg or Pinellas County, in which case the action must be brought in that division. The Parties consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction.
17.5 Consultant shall comply with all applicable federal, state, and local laws, ordinances, rules and regulations, the federal and state constitutions, and orders and decrees of any lawful authorities having jurisdiction over the matter at issue (collectively, “Laws”), including those related to licensing and permitting, the Americans with Disabilities Act, the Florida Building Code, Florida Executive Order 11-02 (which, if applicable, requires Consultant to utilize the U.S. Department of Homeland Security’s E-Verify system to verify employment eligibility of all persons employed during the Term to perform duties within Florida and all persons, including subcontractors, assigned by Consultant to perform work pursuant to this Agreement), and Florida laws regarding public records. Consultant shall also comply with the City’s policies and procedures, executive orders and any technical standards provided to Consultant.
17.6 This Agreement has been prepared by the City and reviewed by Consultant and its professional advisors. The City, Consultant and Consultant’s professional advisors believe that this Agreement expresses their agreement and that it should not be interpreted in favor of either the City or Consultant or against the City or Consultant merely because of their efforts in preparing it.
17.7 The headings are for convenience only and do not control or affect the meaning or construction of any of the provisions of this Agreement.
17.8 Consultant shall keep accurate books, records and documentation related to this Agreement at the address for delivery of notices set forth in this Agreement. All such books, records and documentation must be kept by the Consultant and must be open to examination, audit and copying by the City during the Term of this Agreement and for the retention periods set forth in the most recent General Records Schedule GS1-SL for State and Local Government Agencies, following termination or expiration of this Agreement. The Consultant shall bear the costs associated with the retention of books, records and documentation. Nothing in this section 17.8 may be construed to allow destruction of records that may be required to be retained longer by the statutes of the State of Florida.
17.9 All obligations and rights of any party arising during or attributable to the period prior to expiration or earlier termination of this Agreement, including but not limited to those obligations and rights related to indemnification, survive such expiration or earlier termination.
17.10 This Agreement may be amended only in writing executed by the Parties.
17.11 This Agreement constitutes the entire agreement between the Parties and supersedes all prior and contemporaneous agreements, whether oral or written, between them.
17.12 Each appendix to this Agreement, including attachments to an appendix and materials referenced in an appendix, is an essential part hereof and is incorporated herein by reference.
17.13 No term or condition of this Agreement will be deemed waived, and no breach of this Agreement excused, unless the waiver or consent is in writing signed by the party granting such waiver or consent.
17.14 In the event that either party is delayed in the performance of any act or obligation pursuant to or required by this Agreement by reason of a Force Majeure Event, the time for required completion of such act or obligation will be extended by the number of days equal to the total number of days, if any, that such party is actually delayed by such Force Majeure Event. The party seeking delay in performance shall give notice to the other party specifying the anticipated duration of the delay, and if such delay extends beyond the duration specified in such notice, additional notice must be repeated no less than monthly so long as such delay due to a Force Majeure Event continues. Any party seeking delay in performance due to a Force Majeure Event shall use best efforts to rectify any condition causing such delay and shall cooperate with the other party to overcome any delay that has resulted.
17.15 Consultant shall not take any action that will result in a lien being placed against the City or to any services or Deliverables being provided to the City. In the event the City is placed on notice of an intent to lien or placed on notice of a lien by Consultant, its subconsultants, employees, agents or representatives, the Consultant will take immediate action at Consultant's expense to respectively prevent or remove and discharge the lien.
17.16 Subject to the requirements of Florida public records Laws, neither party may use the other party's name in conjunction with any endorsement, sponsorship, or advertisement without the prior written consent of the named party.
17.17 The obligations of the City as to any funding required pursuant to this Agreement are limited to an obligation in any given year to budget, appropriate and pay from legally available funds, after monies for essential City services have been budgeted and appropriated, sufficient monies for the funding that is required during that year. Notwithstanding the foregoing, the City is not be prohibited from pledging any legally available non-ad valorem revenues for any obligations heretofore or hereafter incurred, which pledge will be prior and superior to any obligation of the City pursuant to this Agreement.
| 17.18 | All Deliverables must be made available to the City upon request and will be considered public records unless they are exempt from disclosure under Florida laws regarding public records. |
| 17.19 | Time is of the essence of this Agreement and each of its provisions. |
17.20 In the event of an inconsistency or conflict the following order of precedence governs: (i) this Agreement, exclusive of the appendices and the attachments to and materials referenced in an appendix; (ii) the appendices to this Agreement, exclusive of the attachments to and materials referenced in an appendix; (iii) the attachments to and materials referenced in the an appendix.
17.21 For purposes of this Agreement, any required written permission, consent, order, acceptance, approval, directive or agreement by the City means the approval of the Mayor or his authorized designee, unless otherwise set forth in this Agreement or unless otherwise required to be exercised by City Council pursuant to the City Charter or applicable Laws.
17.22 Nothing contained herein may be deemed or construed by the Parties, or by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the Parties, it being understood and agreed that nothing contained herein, nor any acts of the Parties, may be deemed to create any relationship between the Parties other than the relationship of independent contractors and principals of their own accounts.
17.23 This Agreement may be executed in any number of counterparts, each of which is deemed to be an original, and such counterparts collectively constitute a single original Agreement. Additionally, each party is authorized to sign this Agreement electronically using any method authorized by applicable law or City policy, including any of the following: (i) a typed name on an electronic document; (ii) an image of a physical signature sent via email, fax, or other electronic transmission method; (iii) clicking a button to indicate agreement or acceptance in an electronic signature system; or (iv) a handwritten signature that is digitally captured on a touch device such as a tablet or smartphone.
SECTION 18.0 – CONTRACT ADJUSTMENTS
18.1 Either party may propose additions, deletions or modifications to the Scope of Services (“Contract Adjustments”) in whatever manner such party determines to be reasonably necessary for the proper completion of the services. Proposals for Contract Adjustments must be submitted to the non-requesting party on a form provided by the City. Contract Adjustments will be effectuated through written amendments to this Agreement signed by authorized representatives of the Parties.
| 18.2 | There will be no modification of the Payment on account of any Contract Adjustment made necessary or appropriate as a result of the mismanagement, improper act, or other failure of the Consultant or any Consultant Representative to properly perform their obligations and functions under this Agreement. |
| 18.3 | Notwithstanding anything to the contrary contained in this Agreement, there will be no change in the Payment or the Scope of Services except through a written amendment to this Agreement signed by authorized representatives of the Parties. |
SECTION 19.0 – NOTICE
19.1 Unless and to the extent otherwise provided in this Agreement, all notices, demands, requests for approvals and other communications which are required to be given by either party to the other must be in writing and will be deemed given and delivered on the date delivered in person, upon the expiration of five (5) days following the date mailed by registered or certified mail, postage prepaid, return receipt requested to the address provided below, or upon the date delivered by overnight courier (signature required) to the address provided below.
CITY:
City of St. Petersburg
Attention:
Phone:
Fax:
Email:
CONSULTANT:
Attention:
Phone:
Fax:
Email:
19.2 Either party may change its authorized representative or address for receipt of notices by providing the other with written notice of such change. The change will become effective five (5) days after receipt by the non-changing party of the written notice of change. Unless otherwise agreed to by the Parties in writing, electronic submission of notices does not relieve either party of the requirement to provide notice in writing as required in Section 19.1 above.
SECTION 20.0 - SCHEDULE
20.1 Consultant shall perform the Scope of Services in accordance with the schedule set forth in Appendix C. Such schedule may only be revised by the City’s Project Manager after consultation with Consultant.
SECTION 21.0 – PERSONNEL
21.1 Consultant shall assign the key personnel to perform the Scope of Services in accordance with this Agreement. Consultant shall not, without the City’s prior written consent, transfer, reassign, redeploy or otherwise remove any key personnel; provided, however, that removal of any key personnel due to their incapacity or termination will not constitute a violation of this Section. If any of the key personnel are incapacitated or are terminated, Consultant shall, within ten (10) days, replace such person with another person approved by the City and that is at least as well qualified as the person who initially performed that person’s role. Consultant shall provide for a transition period of at least one (1) week (or such shorter period of time approved by the City) during which time any key personnel being replaced shall familiarize their replacement(s) with the work required to be performed by the replacement(s). Consultant will be solely responsible for all costs associated with replacement of key personnel. Without limiting the generality of the foregoing, if any change in key personnel causes a delay, Consultant will be solely responsible for any and all of its increased costs associated with such delay.
21.2 The City may require Consultant to replace any persons performing the Scope of Services, including but not limited to any Consultant Representative, whom the City determines is not performing the Scope of Service to the City’s satisfaction. Before a written request is issued, authorized representatives of the City and Consultant will discuss the circumstance. Upon receipt of a written request from an authorized representative of the City, Consultant shall proceed with the replacement. The replacement request will include the required replacement date and the reason for the replacement. Consultant shall use its best efforts to effect the replacement in a manner that does not degrade service quality. This Section will not be deemed to give the City the right to require Consultant to terminate a person’s employment. Rather, this Section is intended to give the City only the right to require that Consultant discontinue using persons in the performance of the Scope of Services under this Agreement.
SECTION 22.0 – PUBLIC RECORDS
| 22.1 | Consultant shall (i) keep and maintain public records (as defined in Chapter 119, Florida Statutes) required by the City to perform the services pursuant to this Agreement; (ii) upon request from the City Clerk's Office, provide the City (at no cost to the City) with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided under Florida laws regarding public records or other applicable Laws; (iii) ensure that public records in Consultant's possession that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by applicable Laws for the Term and after the expiration or earlier termination of this Agreement; and (iv) after the expiration or earlier termination of this Agreement, at the City's request, either transfer, at no cost, to the City all public records in Consultant's possession within ten (10) days following the City's request and/or keep and maintain any public records required by the City to perform the services pursuant to this Agreement. If Consultant transfers all public records to the City upon the expiration or earlier termination of this Agreement, Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Consultant keeps and maintains public records upon the expiration or earlier termination of this Agreement, Consultant shall meet all applicable requirements for retaining public records in accordance with this Agreement and all applicable Laws. At the City's request, Consultant shall provide all electronically stored public records to the City in a format approved by the City. |
| 22.2 | IF CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, AS TO CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CITY CLERK'S OFFICE (THE CUSTODIAN OF PUBLIC RECORDS) AT (727) 893-7448, CITY.CLERK@STPETE.ORG, OR 175 FIFTH ST. N., ST. PETERSBURG FL 33701. |
| 22.3 | Nothing contained herein may be construed to affect or limit Consultant's obligations including but not limited to Consultant's obligations to comply with all other applicable Laws and to maintain books and records pursuant to this Agreement. |
[Signature page follows]
IN WITNESS WHEREOF the Parties hereto have executed this Agreement on the day and date first above written.
CONSULTANT
Sign:_____________________________ Print:_____________________________ Title:_____________________________
CITY OF ST. PETERSBURG, FLORIDA
Sign:_____________________________ Print: _____________________________ Title: _____________________________
ATTEST
________________________________ (SEAL)
City Clerk
Approved as to Content and Form
City Attorney (Designee)
Power of Execution I,_________________________________________________, certify that I am the________________________________ of ________________________________, and am authorized to execute the Agreement on behalf of Consultant. Under penalties of perjury, I declare that I have read this Power of Execution, and the facts or matters stated in it are true.
By:
Date Executed:
00529811 updated September 2020
File details come from the government source that posted it. Updated .