Proposal_Requirements.pdf

Proposal Requirements Municipal Electric Utility (MEU) Feasibility Study

City of St. Petersburg, Florida Project No. 26133-130

Proposals shall include the following information in the order listed. Upload all responses as one PDF labeled “Proposal Requirements”. Page size shall be limited to 8 ½ x 11.

The Proposal shall be limited to 45 pages. Proposals in excess of 45 pages may be deemed non-responsive by the Procurement and Supply Management Director. A cover page or section divider pages are not included in the total page count.

1. Transmittal Letter

Offerors must submit a transmittal letter on the firm’s letterhead. It must be signed by a representative of the offeror authorized to sign such material and to commit the offeror to the obligations contained in the RFP. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror.

2. Table of Contents/PDF Bookmarks

The table of contents must include a clear identification of the material by section and sub-sections and include the associated page number(s).

3. Experience & Qualifications

a. The offeror must describe the composition and organization of the team.

i. Identify any other firms (such as sub-contractors and sub-consultants) included on the project team along with the offeror.

ii. Provide an organizational chart indicating the reporting relationships and responsibilities of the offeror, including any subconsultants and subcontractors.

iii. The Offeror must provide detailed resumes of the offeror's project manager and at least substitute project manager. The proposed project manager and the proposed substitute shall have a minimum of five (5) years of applicable experience focused on projects completed within the past ten (10) years.

iv. The Offeror must provide resumes for all key personnel pertinent to this solicitation. Limit resumes to one (1) page per individual and include:

1. Academic and professional qualifications

2. Professional registration (as applicable)

3. Experience as it relates to the project and to the individual's specified role on the project.

v. Provide copies of offerors and individual’s current applicable Florida

License(s).

b. The offeror must describe their performance history and experience of the project team on similar projects. The information should demonstrate the firm’s ability to work cooperatively with multiple clients and any third party.

i. Submit a combination of three to five (minimum of 3, maximum of 5) reference projects similar in size and scope completed in the past five (5) years.

c. The offeror should identify the key strengths of the firm. Highlight capabilities and areas of specialization provided by the firm. The firm must have the following minimum qualifications:

i. Experience in utility asset valuation, public utility formation, and energy infrastructure planning.

ii. Experience in financial modeling, rate-setting, and renewable energy integration.

iii. Familiarity with Florida regulatory requirements and compliance, grid modernization, and stakeholder engagement.

d. Provide a list of three (3) client contact persons for whom the offeror has recently provided services similar in nature to the services identified in this RFP.

4. Project Approach

The offeror should identify the process utilized on other services contracts and the process envisioned for the services identified in this RFP to ensure task authorizations meet expectations.

a. This should include the process envisioned for interfacing with the City through the project manager.

b. Describe the firm’s approach to the management of subconsultants and subcontractors.

5. Fee Summary

The offeror must submit information including a narrative on costs associated with undertaking this study.

6. Business Outreach Plan

If subconsultants or subcontractors are part of the team, describe the specific scope of work for each firm’s services and specifically in which types of projects the subconsultants or subcontractors will participate. Offerors must also indicate if the company is a City of St. Petersburg SBE, MBE, WBE, combination; and describe how the company plans to utilize the various business enterprise programs in the company’s fulfilment of the contract. The Subcontractor Utilization Plan is provided.

a. Provide a detailed description of your organization’s efforts to identify and contact SBEs, MBEs, and WBEs to inform them of opportunities to work as subconsultants and subcontractors for this proposal

i. Documentation of planned or prior outreach efforts.