2-AOC26004 ART Solicitation 5th Juvenile.docx

REQUEST FOR PROPOSAL

Aggression Replacement Training for 5th District Juvenile Court Solicitation # AOC26004

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this request for proposal is to enter into a single award contract for Aggression Replacement Training (ART) to juveniles who are under the continuing jurisdiction of the Utah Fifth District Juvenile Court which encompasses Beaver, Iron, and Washington Counties.

This RFP is designed to provide interested offerors with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement.

BACKGROUND

Youth under juvenile court jurisdiction for delinquency typically live with their parents and/or legal guardians, have a history of offenses against persons, property, and/or public order, and often lack impulse and anger control skills as well as consequential thinking, problem solving and decision-making skills. These youth also exhibit a low level of moral reasoning. Evidence-based, intensive services and interventions are necessary to avoid placing these youth outside of their homes and preventing their further penetration into the juvenile justice system. To that end, the Fifth District Juvenile Court is seeking a provider of Aggression Replacement Training (ART). ART is a well-known evidenced based intervention that has been shown to effectively reduce criminogenic need among adolescent males, 13 years of age and older. The target population to receive ART services through this contract will be moderate and high-risk males with the ability to also offer ART to moderate and high-risk females if needed. The youth participating in ART would be identified with an assessed targeted dynamic need of aggressive/antisocial behaviors or lacking pro-social skills and under juvenile court jurisdiction, between the ages of 13 and 18 years old.

ISSUING OFFICE AND RFP REFERENCE NUMBER

The State of Utah Administrative Office of the Courts (AOC) is the issuing office for this document and all subsequent addenda relating to it, on behalf of the Fifth District Juvenile Court. The reference number for the transaction is Solicitation# AOC26004. This number must be referred to on all proposals, correspondence, and documentation relating to the RFP.

SUBMITTING YOUR PROPOSAL

Proposals must be received by the due date and time listed on the Bonfire U3P Utah Procurement Place website, currently, Tuesday, April 28, 2026 at 3:00 P.M. (mdt) Please refer to the website for any modifications. Proposals received after the final deadline will be ineligible for consideration.

The preferred method of submitting proposals is electronically through the Bonfire U3P Utah Public Procurement Place website. However, if you choose to submit hard copies, one original and (3) identical copies of your proposal must be received at the Administrative Office of the Courts, Attn: Dustin Treanor, 450 South State, PO Box 140241, Salt Lake City, Utah 84114-0241 prior to the posted due date and time. The SOLICITATION NUMBER must be on the sealed envelope along with the wording “Private Bid”.

When submitting a proposal electronically through the Bonfire U3P Utah Public Procurement Place, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the RFP. If you are in the middle of uploading your proposal at closing time, the system will stop the process, and your proposal will not be received by the system.

Electronic proposals may require uploading of electronic attachments. The Bonfire U3P Utah Public Procurement Place’s site will accept a wide variety of document types as attachments. However, the submission of documents containing embedded documents (zip files), .mov, .wmp, and .mp3 files are prohibited. Cost documents should be attached as separate files.

LENGTH OF CONTRACT

The term of the contract resulting from this RFP will be from the start date of July 1, 2026 through June 30, 2028. The contract may be extended beyond the original contract period for up to (3) additional years by mutual agreement of the parties.

PRICE GUARANTEE PERIOD

All pricing must be guaranteed for the initial term of the contract. Thereafter, any request for price adjustment must be made in connection with an extension of the contract resulting from this RFP. Requests for price adjustment must include sufficient documentation supporting the request. No adjustment or amendment to the contract will be effective unless approved by the Trial Court Executive for the Fifth District Juvenile Court and the AOC. The Court will be given the immediate benefit of any decrease in the market, or allowable discount.

CONTRACT TERMS AND CONDITIONS

Any contract resulting from this RFP will include, but not be limited to, the attached terms and conditions.

QUESTIONS

All questions must be submitted through the Bonfire U3P Utah Public Procurement Place website by the posted Q&A deadline. Answers will be given through the Bonfire U3P website.

DISCUSSIONS WITH OFFERORS (ORAL PRESENTATION)

An oral presentation by an offeror to clarify a proposal may be required at the sole discretion of the AOC. However, the AOC may award a contract based on the initial proposals received without discussion from any offeror. If oral presentations are required, they will be scheduled after the submission of proposals. Oral presentations will be made at the offeror’s expense.

PROTECTED INFORMATION

The Utah Rules of Judicial Administration provide that the following business records are protected:

1) trade secrets as defined in Utah Code Section 13-24-2,

2) commercial information or non-individual financial information obtained from a person if:

a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and

c) the person submitting the information has provided the governmental entity with the information specified in Utah Code Section 63G-2-309; and

3) records the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person.

To protect information under a claim of business confidentiality, the offeror must provide a written claim of business confidentiality at the time the proposal is provided to the AOC and include a concise statement of reasons supporting the claim of business confidentiality (Utah Code Section 63G-2-309(1)).

A claim of business confidentiality may be appropriate for information such as client lists and non-public financial statements. Pricing and service elements may not be protected. An entire proposal may not be protected under a claim of business confidentiality. The claim of business confidentiality must be submitted with your proposal.

To ensure the information is protected, please clearly identify in the Executive Summary and in the body of the proposal any specific information for which the offeror claims business confidentiality protection.

DETAILED SCOPE OF WORK

The goal of the Juvenile Court’s probation department is to prevent moderate to high-risk juvenile probationers from further penetrating the juvenile justice system by providing individualized intensive services and interventions while maintaining the minor at home.

The target population is youth between the ages of 12 and 18 who are under the continuing jurisdiction of the court. These youth have a history of delinquent behavior that may include multiple felony offenses against people and property, misdemeanor offenses, and drug related offenses.

Youth are expected to be integrated into the neighborhood and community schools, services and resources. The population is primarily male, with a representation of minority youth with diverse cultural backgrounds. Therefore, the Service Provider must specify how cultural competency will be addressed throughout their proposal strategy.

The Juvenile Court will administer a Protective Risk Assessment (PRA) to determine the minor’s risk to re-offend and to enumerate the minor’s risk and protective factors in ten domains: (1) Delinquency History; (2) School; (3) Use of Free Time; (4) Employment; (5) Relationships; (6) Environment Raised and Living Arrangements; (7) Alcohol and Drugs; (8) Mental Health; (9) Attitudes/Behaviors; and (10) Skills. From this assessment, the Juvenile Court will identify dynamic risk factors that contributed to the youth being placed under the jurisdiction of the Court. The Juvenile Court will prepare a case plan targeting criminogenic needs. Results from the PRA and case plan will be provided to the Contractor to aid in the development of the youth’s treatment plan. The Service Provider and the Probation Officer will create a feedback loop to ensure ongoing communication regarding the youth’s progress, as well as coordination of service delivery. It is the expectation of the Juvenile Court that the services provided by the Contractor will decrease the youth’s risk factors and increase the youth’s protective factors as measured by the PRA Definition: (United States Center for Aggression Replacement Training) Aggression Replacement Training (ART) is an intervention developed by Arnold P. Goldstein designed for aggressive adolescents. Its component procedures are:

1. Skill streaming – teaches pro-social, interpersonal skills

2. Anger Control Training

3. Moral Reasoning Training ART has been designed as a Model Program by the U.S. Department of Justice.

PROPOSAL REQUIREMENTS AND COMPANY QUALIFICATIONS

All Service Providers awarded funding shall participate in the Utah Juvenile Court’s program evaluation and quality assurance process. The purpose of the evaluation process is to provide the Juvenile Court and Service Providers with detailed assessment information on the utilization and implementation of evidence-based practices and programs. The program assessment process utilizes the Correctional Program Checklist (CPC) to provide service providers with a detailed report outlining areas of strength, areas of needed improvement, and suggested changes. This assessment can be a valuable tool for providers that helps improve the quality and effectiveness of their program.

Evaluation study participation is required during the contract period by all service providers who are awarded funding. Service Providers shall participate in the Correctional Program Checklist (CPC) assessment and all other assessments conducted by the Utah Juvenile Court and/or their contracted partners. Further, the assessment process shall include ongoing training and evaluation of facilitators in both contracted court locations that will be provided by the Service Provider and reported to District Court Executive and Chief Probation Officer on a yearly basis. Failure to comply with the assessment process or a score below the minimum standards may result in termination of the contract by the Utah Juvenile Court.

A Program Completion Summary Report prepared by the service provider will be completed for each youth at the end of the intervention specifying:

· Attendance

· Participation/Behavior

· Dynamic risk factors that were decreased

· Protective factors that were increased

· Recommendations for after-care or further intervention

· Successful/unsuccessful completion The Service Provider will also need to communicate regularly with the probation officer and prepare progress reports about the youth for court hearings.

The Service Provider must provide proof they are registered as a business with the Utah Department of Commerce and have a current business license from the municipality in which they are doing business. They must comply with DHS licensing standards.

1. All treatment staff shall satisfy a criminal background check.

2. Treatment staff will have evidence of professional training and experience related to the treatment of at-risk youth. They will also demonstrate a familiarity with community resources, evidence-based practices, motivational interviewing techniques, and a willingness to coordinate with other involved professionals on the youth’s behalf.

3. Any dispute regarding the qualifications of the individuals providing services shall be resolved in consultation with the Department of Commerce, Division of Professional Licensing. The Service Provider will have available for review copies of current professional licenses or other documentation from the Division of Professional Licensing verifying the qualifications of all staff providing services through this contract.

4. The Service Provider must provide ART training to therapists who are providing the intervention and provide ongoing monitoring of the therapists to maintain treatment fidelity. Adequate training in ART requires several days of initial training with booster follow up sessions in accordance with guidelines by the United States Center for Aggression Replacement Training. ART training for therapists should include live modeling of how to conduct classes, video demonstrations and actual practice of the procedures associated with the intervention. It is recommended that the Supervising Trainer and Monitor for the therapists be previously trained in ART by Arnold P. Goldstein or one of the other original ART authors: Barry Glick or John C. Gibbs.

5. Treatment staff must comply with the state child abuse reporting act.

6. Costs should be based on a fee for service. The provider will bill the court monthly, listing the dates and costs for each class.

7. Please note that there must be no mention of cost in the technical section of your bid. Please add any information related to the cost to the Cost Proposal attachment.

Program Objectives:

1. Provide (5) five 10-week courses of Aggression Replacement Training each year. Each course will have approximately 3-14 youth. Each class will be facilitated by a Master’s level instructor provided by the Service Provider.

2. Teach courses at the Cedar City juvenile court probation office located at 82 N 100 E, Cedar City, Utah, and the St. George juvenile court probation unit located at 206 W Tabernacle, St George, Utah.

3. Address the youth’s risk factors as identified by the PRA including the following:

· Interpersonal skills

· Problem solving

· Anger control

· Impulse control

· Moral reasoning (cognitive and moral decision-making capabilities)

· Criminal thinking errors

4. Provide (5) five 10-week courses of a parenting class for parents who have a youth in the ART program. The parenting class will be facilitated by at least one Master’s level instructor provided by the Service Provider and should be a minimum of 1 hour each session, once a week for 10 weeks. The intervention must address the youth’s risk and protective factors identified by the PRA Current Living domain.

PROPOSAL RESPONSE FORMAT

All proposals must include:

1. RFP Form. The State’s Request for Proposal form completed and signed.

2. Executive Summary. The one- or two-page executive summary is to briefly describe the Service Provider’s proposal. It must indicate any requirements that cannot be met by the Service Provider. The reader should be able to determine the essence of the proposal by reading the executive summary. Protected information requests should be identified in this section. This summary should highlight the major features of the proposal including:

a. An assurance that the Service Provider can meet all requirements.

b. The agency’s experience.

c. The proposed strategy.

d. Staffing.

e. A summary of the past program evaluation(s).

f. Requests that trade secrets of proprietary information in the proposal be withheld from public inspection if needed.

3. Detailed Response. This section should constitute the major portion of the proposal and must contain at least the following information:

Description of the methodologies to be used in meeting the scope of work and delivering Aggression Replacement Training as outlined. Include research findings and other supporting documentation of the proposed intervention’s soundness and success in working with high-risk youth and their families. The service model must demonstrate five (5) or more of the following components:

· Cognitive behavioral approaches that target criminogenic risk factors

· Educational strategies

· Positive role modeling

· Skills practice

· More intensive services to higher risk youth

· Style and approach matched to youth characteristics

· Multi-model, targeting a range of needs with a variety of methods

· A support network for the youth (i.e., positive family and community members)

· Measurable objectives to meet program goals

· Proposal about scheduling the required number of ART sessions and parenting classes

· Description about which youth are appropriate for the program and what criteria will be used to exclude youth from the program

· Details about the female specific programming

· Description of methods used to coordinate intervention and case management with the probation officers

· Plans about how the program will motivate youth to participate and complete the classes including a system of incentives

· Plan to maintain classroom discipline and respond to disruptive students

· Criteria the youth must meet to successfully complete the program

· A system for internal evaluation of performance and quality assurance

· Details about any program evaluations that have been completed such as the Correctional Program Checklist

· Staffing: Number, titles, education, experience and amount of time each staff member will devote to contracted services

· Structure of the Service Provider’s organization or sub-unit, if it is a large multi-functional organization. Explain its relationship to the larger entity. Include an organizational chart

· Location, physical plant, equipment available, transportation services, etc. and how the stated resources would be used in serving the needs of the clients and their families.

PROPOSAL EVALUATION CRITERIA

A committee will evaluate proposals against the following weighted criteria. Each area of the evaluation criteria must be addressed in detail in the proposal:

5th District Juvenile Court Aggression Replacement Training

SOLICITATION #AOC26004

RFP EVALUATION SCORESHEET

Score will be assigned as follows:

0 = Failure, no response 1 = Poor, inadequate, fails to meet requirement 2 = Fair, only partially responsive 3 = Average, meets minimum requirement 4 = Above average, exceeds minimum requirement 5 = Superior

Firm Name:_______________________ Evaluator: _______________________ Date: _______________________

1. Soundness of Approach (Ability to meet scope of work) (30 points possible)

X 5

X 1

X 2

X 1

X 1

X 2

X 1

X 1

by Purchasing

TOTAL EVALUATION POINTS

(100 points possible)

Total

* Purchasing will use the following cost formula: The points assigned to each offeror's cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. An offeror whose Proposed Price is more than double (200%) the Lowest Proposed Price will receive no points. The formula to compute the points is: Cost Points x (2- Proposed Price / Lowest Proposed Price).

Evaluator Comments:

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