2_Addendum 52.212-1 - Instructions to Offerors.pdf

FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2023)

ADDENDA TO 52.212-1-- INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

THIS ADDENDA SUPPLEMENTS FAR 52.212-1.

I. SOLICITATION PROVISIONS IN FULL TEXT

Notice: The following provisions are hereby replaced in full text:

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored herein.

Addendum to 52.212-1(c), Period for acceptance of offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers."

Addendum to 52.212-1(d), Product samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple offers, is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

II. PROPOSAL PREPARATION INSTRUCTIONS Each Offeror is required to submit their proposal as specified in solicitation FAR provision 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, along with the following addendum. Failure to provide any required information may result in an offer being determined non-responsive.

A. Proposal Submittals/Inquiries Instructions.

Deadlines:

Questions/Concerns. All questions must be submitted in writing via email no later than Monday, 5 August 2024 at 10:00 AM PST. Responses to questions will be posted by the Government to SAM.gov, the contracting opportunities website. Late requests to Questions and/or Concerns will not be reviewed nor considered. Questions in response to this notice shall be sent via e-mail to the point of contacts listed below.

Proposal Due Date. The Offerors complete proposal shall be submitted via e-mail to the point of contacts listed below by the due date specified in Block 8 of the SF 1449. Late proposals will be processed in accordance with FAR 52.212-1(f), "Late submissions, modifications, revisions, and withdrawals of offers."

It is the offeror’s responsibility to confirm receipt of all submissions.

Government Points of Contact (POC):

Candice Woods, Contracting Officer Email: candice.woods@us.af.mil

Teresa Perez, Contract Specialist Email: teresa.perez.9@us.af.mil

Site Visit. A site visit will be offered, and attendance is highly encouraged. The site visit is scheduled for Thursday, 1 August 2024 at 11:00 AM PST. The meeting place will be the 9th Contracting Squadron located at 3500 B Street, Bldg. 2529, Beale AFB CA 95903. Departure to the site will begin promptly at 10:45 AM PST.

The Government WILL NOT provide transportation to travel between the sites and recommends arriving at least mailto:candice.woods@us.af.mil mailto:teresa.perez.9@us.af.mil

30 minutes earlier in order to sign-in at the Visitors Center and retrieve a pass. Offeror’s that do not attend the site visit will still be eligible for award.

Interested parties shall submit a complete visitor request form to the Contracting Officer, Candice Woods at candice.woods@us.af.mil in order to attend the site visit. Requests shall be received NO LATER THAN Wednesday, 25 July 2024 at 10:00 AM PST. Below outlines instructions for first time visitors and returning visitors:

For First-Time Visitors:

1. Complete the DBIDS pre-enrollment via any smart device at https://dbids-global-enroll.dmdc.mil/ (This is the initial step in creating the first-time visitor’s DBIDS profile)

2. Save the automatically generated QR/Alpha numeric code upon completion of the pre-enrollment. (This will be needed in the email from the sponsor)

3. Obtain a copy of the visitor driver’s license

4. Complete the Visitor Pass Request Form, (highlighted sections are mandatory) obtained at https://www.beale.af.mil/ (located at the bottom left of the home page under “Pre-enrollment Documents and Rideshare Documents”)

5. Sponsor will then E-mail attachments from steps 2-4 to the Visitor Control Center via org box.

Note 1: Identity proofing and vetting is still accomplished manually by Security Forces personnel (CVIA/Pass and Registration) .

Note 2: After a satisfactory background check is complete, Pass and Registration will email the sponsor of their visitor’s approved status and may proceed to an installation gate for issuance of the visitors pass.

Note 3: Upon arrival at the following Installation Entry Control Points: (Schneider Gate or Vassar Lake Gate) fingerprinting will be required to complete the visitor’s DBIDS profile.

Note 4: After a dissatisfactory background check, Pass and Registration will email the sponsor of their visitor’s denial status per Beale AFB’s Integrated Defense Plan (IDP) access denial criteria.

Returning Visitors (An individual who already has a DBIDS profile):

1. Complete the Visitor Pass Request Form, (highlighted sections are mandatory) obtained at https://www.beale.af.mil/ (located at the bottom left of the home page under “Pre-enrollment Documents and Rideshare Documents”)

2. Sponsor will then provide/attach the Visitor Pass Request Form in an email to the Visitor Control Center

It is the interested party's responsibility to ensure request has been received. This information will be used to obtain base access passes and safeguarded IAW procedures outlined in the Privacy Act of 1974 and DoD 5400.11R.

B. General Instructions/Information.

1. To ensure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, orderly, and in accordance with (IAW) the requirements of this solicitation.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to the identified evaluation factor and sub-factors below.

Failure to meet a requirement may result in an offer being ineligible for award.

Responsibility. The Government shall determine responsibility of offerors in accordance with the requirements in FAR Part 9.

1.1. Offeror shall clearly identify in their proposal if the Offeror takes exception to any of the requirements of the PWS or terms and conditions of this solicitation.

mailto:candice.woods@us.af.mil

1.1.1. Offeror shall complete the necessary fill-ins of clauses and provisions within the Solicitation.

2. System for Award Management (SAM) Registration. To be eligible for award, offerors must be registered in SAM and shall complete Representations and Certifications within the system:

https://www.sam.gov/ (Reference FAR Provision 52.204-7, System for Award Management).

A. Proposal Preparation Instructions.

1. Instruction to Offeror.

The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all the requirements as stated in the PWS and the evaluation criteria stated herein. The Offeror’s proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Non-conformance with the instructions provided may render an Offeror ineligible for award.

2. Volume Information.

Offeror’s proposal shall consist of two (2) separate volumes. The proposal shall not exceed the limits stated in the table below. If the page limits are exceeded, the pages in excess of the limit shall not be read or considered in the evaluation of the proposal. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 52.212-1(f) for further information regarding late quotations).

Table 1 – Number & Type of Copies Required

Volume Content Copies Delivery Instructions/Limitations

I General – Cover Page

Original + Any Amendments No Page Limit

II Technical Original +1 (1 Original plus, 1 Redacted copy)

Redacted copy shall not include any reference to the company name or names of personnel and/or any identifying logos

Limit no more than 5 pages

III Price Original

Pricing shall be provided in the Supplies or Services and Prices/Cost section (pg.3) of the SF1449.

Proposed pricing shall include whole dollar calculations only.

Page limit includes: all attachments, appendices, charts, graphs, diagrams, tables, photographs, and drawings.

Page limit does not include: cover sheets for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, INs, and section dividers/tables if they are inserted solely to provide ease to https://www.sam.gov/ the reader in locating parts/sections of the quotation. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc.

2.1. The Offeror shall number each page in order to eliminate any confusion. In the event the Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

2.2. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Text lines will be, at a minimum, single-spaced.

2.3. Tables, Charts, Graphs, Figures, etc. Legible tables, charts, graphs, and figures shall be uncomplicated, legible, and shall not exceed 8.5 x 11 inches in size. Text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

B. Proposal Content.

Volume I – Cover Page

1. Solicitation and Solicitation Amendments. Offeror shall provide a signed copy of the SF 1449 from an individual legally authorized to bind the offeror, and complete blocks 12, 17, and 30. In the event any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment shall be placed before the solicitation in order starting with the most recent amendment issued. The signed solicitation and any solicitation amendments shall be submitted within Volume I – Cover Page.

The Offerors Cover Page shall include the following information:

1. Offeror’s name, address, and contact information

2. Date of proposal and validity date

3. Cage Code

4. UEI

In accordance with FAR 52.212-3, Offeror Representation and Certification -- Commercial Items (Feb 2021), Offerors are reminded that Representations and Certifications are to be maintained at the following website:

https://www.sam.gov.

Volume II – Technical

2. Each Offeror shall submit a Technical Volume IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. An Offeror’s proposal submission represents that the Offeror will perform all the requirements specified in the solicitation and attachments herein. Responses will be evaluated against the criteria outlined in the FAR 52.212-2, Addenda.

The proposal should not simply rephrase or restate the Government's requirements but shall provide convincing rationale to address how the Offeror intends to meet the requirements. Statements that the Offeror understands, can, or will comply with the PWS. Statements paraphrasing the PWS or parts thereof and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal.

The Technical Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in the FAR 52.212-2, Addenda. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the requirements specified in the PWS.

https://www.sam.gov/

Factor 1 –Technical The technical evaluation provides an assessment of the Offeror’s capability to satisfy the Government’s requirements. The technical approach will be evaluated to determine the Offeror’s technical capability to demonstrate a clear understanding for accomplishing the requirements outlined in the PWS. The Government's technical evaluation team will review the following technical sub-factors to determine if an Offeror has provided a technical volume that articulates a clear understanding of the Concrete and Asphalt Rubble Removal and Disposal requirement.

Sub-Factor 1 – Technical Approach. The Offeror shall submit a technical approach that provides evidence of knowledge and capability of delivering the services as outlined in the PWS. At a minimum, the technical approach shall:

a) The Offeror shall provide its proposed approach for accomplishing the required services as outlined in the PWS.

b) The Offeror shall provide its proposed permitted and licensed offsite disposal facility to which the concrete and asphalt rubble will be transported and disposed.

c) A detailed project schedule, to include the work breakdown structure and milestones, to complete the requirements of the PWS within the specified period of performance.

Volume III – Price

Price. The Offeror shall propose and insert a whole dollar unit price, with no decimal places, for each firm-fixed-priced (FFP) Contract Line-Item Number (CLIN). The FFP CLINs, which shall be populated, are located in the Supplies or Services and Prices/Cost section of the SF 1449.

The prices shall be expressed as quantities multiplied by the unit price which equals the extended amount for each

FFP CLIN.

Data beyond that required by this instruction shall not be submitted unless it is essential to document or support the Offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price with Cover Page -Volume I. Under no circumstances shall this data and documentation be included elsewhere in the proposal.