2-27-0626 3-Yr Contract for Main Inspection of Alarms and Fire Protection Systems.pdf

Bid Template- No Bond Rev 10/2022

County of Bucks Doylestown, Pennsylvania

INVITATION TO BID

THREE-YEAR CONTRACT FOR MAINTENANCE & INSPECTION OF FIRE, BURGLAR & PANIC

ALARMS & FIRE SUPPRESSION & FIRE PROTECTION SYSTEMS.2

Bucks County Commissioners

Diane M. Ellis-Marseglia, LCSW, Chair Robert J. Harvie, Jr., Vice-Chair

Gene DiGirolamo, Secretary

Chief Clerk Gail Humphrey

Solicitor

Daniel Grieser, Esq.

Controller Neale Dougherty

Acting Director of Procurement

David M. Bria

Due Date: 11:30 AM June 15, 2026 Spec No.: 27-06/26

Bid Template- No Bonds 3-Yr Main & Inspection of Fire, Burglar & Panic Alarm Systems Rev 5/2022 & Fire Suppression & Fire Protection.2 Spec #27-06/26

INSTRUCTIONS TO BIDDERS

RESPONDING TO THIS BID

1. All sections of the electronic Bid, including downloads and RFI’s shall be submitted with the bid and acknowledges the Bidder affirms, understands, and will abide by the requirements of the Bid.

Failure to do so may cause the Bid to be rejected as non-responsive.

2. The submission of a bid will be considered as conclusive evidence of complete examination of specifications and samples.

3. The County of Bucks reserves the right to accept and award an Agreement to the lowest responsive, responsible bidder. The County reserves the right to reject any or all bids or any part thereof. The County reserves the right to award an Agreement based on evaluation of specific criteria found in these specifications.

4. No verbal instructions or information to bidders will be binding. The specifications will be considered clear and complete unless written attention is called to any apparent discrepancies or incompleteness thereof, before the opening of bids. Should any written inquires be received by the Commissioners, these inquiries will be answered in the form of addenda and issued to all providers.

These addenda shall then be considered a part of these specifications.

5. Each bid must be submitted electronically via PennBid by 11:30 A.M. on the day of the bid opening.

6. The bids will be opened and read publicly in Conference Room 557 on the 5th floor of the

Administration Building, 55 E. Court Street, Doylestown PA by the Commissioners or their Representative at 11:30 A.M. on the day the bid is due.

7. The Commissioners of Bucks County reserve the right to reject any or all bids or parts thereof, as deemed to be in the best interest of the County.

8. If information is not included with your bid, and you receive a request from the County to provide it, you MUST deliver the information to the person making the request within 72 hours (excluding weekends). Any information not received within 72 hours may result in your bid being excluded from the evaluation and award process.

9. A BID DEPOSIT IS NOT REQUIRED.

QUALIFICATIONS OF BIDDERS

10. The County’s Procurement Department and PennBid are the sole authorities to provide this bid package to interested companies or individuals. Bidders who are working from a bid package obtained from any other source may be working from an incomplete set of documents. The County assumes no responsibility for a bid’s errors, omissions, or misinterpretations resulting from a Bidder’s use of an incomplete bid package.

11. Bidders who have received the bid package from a source other than the County Procurement Department or PennBid are not an official vendor of record for the bid. These bidders must either download the document from PennBid to become a vendor of record. This will ensure that the bidder will receive all communication such as Addenda and Clarifications regarding the bid.

12. The County of Bucks may make such investigation, as it deems necessary to determine the ability of bidder to perform the work. The County reserves the right to reject any bid if investigation of such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the Agreement, and to complete the work contemplated therein.

13. Bidders may be required to submit the names and addresses of the officers or principals of the Corporation, firm or partnership submitting a bid. Failure to comply could result in the rejection of such bid as non-responsive.

14. Unless required to complete the Questionnaire and Financial Statement as may be indicated elsewhere in these specifications, all bidders must be prepared to present suitable evidence of their financial standing, and to furnish a list of similar work recently completed.

15. The County has the right to reject any and all bids from any bidder that is in or contemplates bankruptcy of any chapter or nature. Said bidder must notify the County in writing of any existing condition or knowledge of same.

FORM OF AGREEMENT

16. Bidders shall execute the Agreement contained in the Invitation to Bid and upload it with their bid response. It is expressly understood and agreed by the bidders that the contractual obligations of the County to the bidders are effective only after the execution of an Agreement signed by all parties AND the issuance of a purchase order by the Bucks County Procurement Department for the goods and/or services requested. It is further expressly understood and agreed that the mere issuance of an Agreement between the County and a bidder will not oblige the County in any fashion unless and until a purchase order is received by the bidder.

17. Copies of any signatures and electronic signatures shall be considered original signatures.

18. Any changes to the Agreement contained in the Invitation to Bid are strictly prohibited and shall not be accepted.

PARTIES TO AGREEMENT

19. Where the words "Commissioners", "Controller", "Representative", "Procurement Director", and

"Contractor" are used, they shall be understood to refer respectively to the Commissioners of Bucks County, the Controller, Procurement Director, Inspector or other persons designated in writing to represent the Commissioners of Bucks County, and the individuals, firms or corporations with whom the Agreements are entered into for the execution of the work.

DISCLOSURE OF CONTENTS

20. All proposals/bids and other material submitted becomes the property of the County and may be returned only at the County’s option. Information contained in the proposals/bids will not be disclosed during the evaluation process. Under Pennsylvania’s “Right to Know” laws public records are required to be open to reasonable inspection and reproduction. All proposal/bid information, including detailed price and cost information, will be held in confidence during the evaluation process and prior to the time a Notice of Intent to Award is issued. Thereafter all proposals/bids will become public information; subject to inspection and reproduction in accordance with the PA Right to Know Law (Act 3 of 2008), unless otherwise exempt under the Act.

21. Notwithstanding any terms or conditions contained herein, Consultant/Vendor agrees to comply with all Local, State and Federal laws and regulation. Consultant/Vendor specifically agrees to produce all documents that may be subject to public disclosure pursuant to the Pennsylvania Open Records Law.

22. Trade secrets and other proprietary data contained in a proposal may be held confidential if such data meets the definitions of confidential proprietary information and/or trade secrets under Section 102 of the Right to Know Law. Material considered confidential by the offeror must be clearly identified and the offeror must include a brief statement that sets out the reasons for the confidentiality and how this information meets the criteria of Section 102 of the law.

SPECIFICATIONS

23. These specifications are intended to cover the furnishing of all materials and the performance of all work that may be required or necessary for the complete performance of the Agreement, and the bidder will be required to do all things that may be necessary to fully complete the work within the purview of these specifications.

24. Equipment and/or material to be furnished shall be new, first-class, and shall meet with the approval of the Procurement Director or designated representative.

25. All equipment and/or material shall conform to the requirements of these specifications, and any equipment and/or material condemned by the Procurement Director as not meeting these specifications shall at once be removed and replaced with acceptable equipment.

EQUIVALENTS

26. The use of a manufacturer's brand name and/or model number in this specification is intended only to indicate that said brand name and/or model number is the minimum standard desired by the County of Bucks. Bidders bidding on items other than those indicated, shall state brand name and/or brand model number, upon which their bid is based. It shall be the bidder's responsibility to prove to the County of Bucks that said items are equal to or better than those indicated in this bid.

Specification Documents, Literature, etc., concerning products or services offered shall accompany the Bid Proposal. Failure to comply with this requirement may be cause for rejection of bid.

INTERPRETATION OF SPECIFICATION

27. Should a bidder discover discrepancies in the specifications, the matter shall be at once brought to the attention of the Bucks County Procurement Department, and the discrepancies corrected before proceeding further.

28. All explanations, interpretations and instructions required under these specifications will be given by the Procurement Director or designated Representative based on written requests from bidders submitted to the solicitation on the PennBid website. All questions must be submitted by noon seven calendar days prior to the due date; the questions will be answered by 5:00 pm five calendar days prior to the due date.

ADDENDUMS

29. Addendums will be posted to the solicitation on the PennBid website. Sending them in this way is an accommodation and the County of Bucks is not liable for any errors in transmission of the documents. Obtaining all bid documents including addendums is the responsibility of the bidder.

ADDITIONS OR DEDUCTIONS

30. The County of Bucks shall have the right, without invalidating the Agreement, to make additions to or deductions from the work covered by these specifications, and in case such deductions or additions are made, an equitable adjustment of the addition to or deduction in cost shall be made between the County of Bucks and the bidder, as shown in a written amendment to the Agreement.

EXTRA WORK

31. No extras or additional work will be allowed or paid for unless such extras or additional work are ordered in writing by the Procurement Director, and the price fixed and agreed upon before such work is performed.

PROTECTION BY BIDDER

32. The bidder agrees to indemnify and save harmless the Commissioners and their representatives from all suits or actions of every nature and description brought against them or any of them, on account of the use of patented or copyrighted appliances, materials, products or processes, and from all legal expenses and costs of suits regarding the same.

33. The bidder shall obey all Federal, State, County, Borough or Township laws or ordinances in any way pertaining to the work, and shall obtain all permits that may be necessary for its performance if required.

34. That in the hiring of employees for the performance of such Agreement, no bidder, sub-contractor, nor any person acting on behalf of such bidder or sub-contractor shall by reason of race, creed or color discriminate against any citizen of the United States who is qualified and able to perform the work to which the employment relates.

35. Nor shall they in any manner discriminate against or intimidate any employees hired for the performance of the work on account of race, creed or color.

36. The bidder shall not assign, transfer, convey, sublet or otherwise dispose of the Agreement or any part thereof to anyone without the consent of the County of Bucks.

GENERAL CLAUSES

LITERATURE AND SAMPLES

37. The bidder shall be required to furnish their literature and/or samples where feasible and specifications of the items bid to be supplied along with the bid form.

DIRECT PURCHASE BY MUNICIPALITIES, PRIVATE OR PAROCHIAL SCHOOL, PRIVATE

COLLEGES OR UNIVERSITIES AND NON-PROFIT HUMAN SERVICE AGENCIES

38. Pursuant to PS 62 §1901, et seq. the County of Bucks permits authorized public procurement units as defined in the act, to purchase directly from Agreements the County awards for its own purposes. Although their requirements are not included in the quantities shown in this bid, it is the intent of the County in awarding this bid that any municipalities, private or parochial schools, private colleges or universities and non-profit human service agencies making such a request, be afforded the same prices, terms and conditions as the County on any purchase Agreement awarded by it as a result of the bid. Each authorized municipality, private or parochial school, private college or university and non-profit human service agency is responsible for issuing its own orders to the successful vendor referencing the County Agreement, and is responsible for paying the successful vendor for the goods, materials, or equipment received.

RESERVATIONS

39. The County of Bucks reserves the right to reject any or all bids and also reserves the right to waive any irregularities, informalities, deficiencies and/or defects in the bids received.

40. Any bidder who has demonstrated poor performance during either a current or previous agreement with the County of Bucks may be considered as an unqualified source and their bid may be rejected. The County of Bucks reserves the right to exercise this option as is deemed proper and/or necessary.

EXEMPTION FROM FEDERAL EXCISE AND PENNSYLVANIA SALES TAXES

41. The County of Bucks is exempt from Federal Excise Taxes and the Pennsylvania Sales Tax. Net prices as shown in the proposal shall exclude said Federal and State tax amounts.

ACCESS TO ACCOUNTING RECORDS

42. The Contractor shall check all materials, equipment and labor entering into the Work and shall keep such full and detailed accounts as may be necessary for proper financial management under this Agreement and the system shall be satisfactory to the County. The County or its representative shall be afforded access to all the Contractor’s records, books, correspondence, instructions, drawings, receipts vouchers, memoranda, and similar data relating to this Agreement, and the Contractor shall preserve all such records for a period of three years, or for such longer period as may be required by law, after the final payment.

ASSIGNMENT OF REFUND RIGHTS

43. The Contractor agrees to assign and transfer to the County all its rights to sales and use tax which may be refunded as a result of a claim for refund for materials purchased in connections with this Agreement. The Contractor further agrees that it will not file a claim for refund for any sales or use tax, which is the subject of this assignment.

AGREEMENTS WITH SUBCONTRACTORS

44. The Contractor agrees to include the “Access to Accounting Records” and “Assignments of Refund

Rights” paragraphs, in full, in any Agreements with subcontractors.

DELIVERY

45. In general, deliveries shall be F.O.B. Destination and at such times as may be fixed by the

Procurement Director and shall not be made except upon definite instructions by the Procurement Director. The Contractor agrees to bear the risk of loss, injury, or destruction of the item(s) ordered prior to receipt of the items by the County. Unless otherwise stated in this Contract or modified by the Procurement Director, delivery must be made within thirty (30) days after the Effective Date.

PROVISIONS CONCERNING THE AMERICANS WITH DISABILITIES ACT

46. During the terms of this Agreement, the Contractor agrees as follows:

Pursuant to federal regulations promulgated under the authority of The Americans with Disabilities Act, 28 C.F.R. Section 35.101 et seq., the Contractor understands and agrees that no individual with a disability shall, on the basis of disability, be excluded from participation in this Agreement or from activities provided for under this Agreement. As a condition of accepting and executing this Agreement, the Contractor agrees to comply with the "General Prohibitions Against Discrimination," 28 C.F.R. Section 35.130, and all other regulations promulgated under Title II of the Americans with Disabilities Act which are applicable to the benefits, services, programs, and activities provided by the County of Bucks through Agreements with outside contractors.

47. The Contractor shall be responsible for and agrees to indemnify and hold harmless the County of Bucks from all losses, damages, expenses, claims, demands, suits and actions brought by any party against the County of Bucks as a result of the Contractor's failure to comply with the provisions of the above paragraph.

COOPERATIVE PURCHASING

48. In accordance with 62 Pa.C.S.A §1902, the County is able to piggyback purchase from contracts that have been bid by other public entities. These piggyback contracts contain cooperative purchasing language or have been bid by other public entities in conjunction with a cooperative purchasing program. As such, contractors are encouraged to offer piggyback contract pricing based on the County’s scope of work and technical specifications and must follow the piggyback contract guidelines and discounts if applicable and favorable to the County.

49. If a contractor wishes to submit a piggyback contract proposal, the contractor must include in their response, any and all documentation and the website location, so that the County may determine whether or not it is able to use the contract being offered.

50. Failure to provide both a contract number and website to verify the contract may result in disqualification of the bid.

ASSIGNMENT OF ANTITRUST CLAIMS

51. Vendor assigns to the County any and all claims that Vendor may have now or in the future against any party that arise under the state and/or federal antitrust laws for overcharges associated with products and services purchased by Vendor and sold to County pursuant to this contract, provided that Customer agrees to comply with all applicable federal laws and regulations regarding reporting of discounts and other reductions in price. Vendor hereby certifies that the foregoing causes of action are lawfully owned and that no previous assignment of the same has been made, nor has the same heretofore been attached or pledged in any manner whatsoever.

SPECIAL CLAUSES

PERFORMANCE BOND IS NOT REQUIRED

SPECIAL RESTRICTIONS FOR WORK IN THE CORRECTIONAL FACILITY

Not Used.

RULES AND REGULATIONS FOR OUTSIDE CONTRACTORS

It is the practice of Bucks County to require outside contractors to abide by established safety rules and regulations designed to protect our personnel and facilities. The intent of this procedure is to provide sufficient information to allow our contractors to conduct business in all County facilities in a safe and professional manner. See ATTACHMENT A for the County’s Rules and Regulations for Outside Contractors.

INFORMATION TECHNOLOGY POLICIES

EXCLUDED/DEBARRED PARTY CLAUSE FOR AGREEMENTS FOR THE NESHAMINY MANOR

NURSING FACILITY

BACKGROUND CHECKS REQUIRED

PRISON RAPE ELIMINATION ACT

CDC and PA DEPARTMENT OF HEATLH GUIDELINES Bidders are given notice that the employees of the company awarded this contract are required to follow all CDC guidelines and all PA Department of Health guidelines regarding social distancing and the wearing of face masks while on County property.

FALSE CLAIMS ORDINANCE

Vendor is aware that knowingly presenting or causing to be presented a false claim for payment or approval to the County may subject Vendor to damages, attorneys’ fees, and costs pursuant to County of Bucks Ordinance No. 163 and other applicable laws. Upon the County’s request, Vendor shall complete and submit a County of Bucks certified claim form or else forfeit the claim. The False Claims Ordinance can be found at https://www.buckscounty.gov/DocumentCenter/View/1711/Ordinance- Number-163-PDF .

INSURANCE REQUIREMENTS

All bidders are hereby informed that failure to provide the Insurance Certificate with the required limits and coverage within ten days of receiving a notice of the award may result in the bid being awarded to the next lowest bidder.

https://www.buckscounty.gov/DocumentCenter/View/1711/Ordinance-Number-163-PDF https://www.buckscounty.gov/DocumentCenter/View/1711/Ordinance-Number-163-PDF

The vendor awarded this Agreement is required to provide a Certificate of Insurance that contains a minimum of the following coverage and limits:

1. Commercial General Liability - (policy to include premises and operations, products / completed operations and blanket contractual liability- the contractual section of the coverage must cover this agreement)

Each Occurrence Limit $1,000,000.

General Aggregate Limit $2,000,000.

Products and Completed Operations Aggregate Limit $2,000,000.

2. Automobile Liability - to include owned, non-owned and hired vehicles:

Combined Single Limit $1,000,000.

3. Excess (Umbrella) Liability coverage is to be in an umbrella form. Any restrictions or limitations in coverage should be specified on the certificate of insurance- Each Occurrence $1,000,000.

Aggregate Limit $1,000,000.

4. Workers Compensation Statutory and Employer's Liability:

Bodily Injury by each Accident $ 100,000.

Bodily Injury by Disease- each Employee $ 100,000.

Bodily Injury by Disease- Policy Limit $ 500,000.

5. A Waiver of Subrogation is granted in favor of the County of Bucks, its Board of Commissioners, employees, directors, officers, departments and divisions applies under all policies.

6. When it applies, Additional Insured shall read exactly as follows-

The County of Bucks, its Board of Commissioners, employees, directors, officers, departments and divisions shall be included as additional insured on all liability policies on a primary and non-contributory basis with respect to the work performed for this Agreement: 3-Year Contract for Maintenance and Inspection of Fire, Burglar and Panic Alarms and Fire Suppression and Fire Protection Systems.2; Spec #27-06/26.

7. Cancellation Clause- must read:

Should any of the above-described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions.

8. Certificate Holder- County of Bucks Board of Commissioners, Attn: Office of the Controller, 55 East Court Street, Doylestown, PA 18901.

SPEC# 27-06/26

SPECIFICATIONS FOR

MAINTENANCE & INSPECTION OF FIRE, BURGLAR & PANIC ALARMS & FIRE SUPPRESSION &

FIRE PROTECTION SYSTEMS.2

The intent of this bid is to contract for the maintenance and inspection of all County fire, burglar, panic alarms, fire suppression and fire protection systems. This unit cost contract shall start on or about August 1, 2026, will run for three years, and includes the option to extend the contract for one additional one-year period. The county reserves the right to extend the term of the Agreement period for up to three months to prevent a lapse of coverage and only for the time necessary to issue and award a new Invitation to Bid. The Quantities specified within are the County's best estimate of the quantity of each service that the County expects to utilize during the Contract Term. Services may only be rendered upon the County's request. However, at the County's sole option, such quantities, systems, and locations may be increased or decreased, or the County may order no services at all, depending upon the County's requirements (as determined solely by the County) during the Contract Term. Any award from this bid will be made to the lowest responsive, responsible bidder by service sector or in total.

By responding to this bid, bidders agree that they will hold the bid price for the entire length of the contract including any available extension.

INSTRUCTIONS FOR SUBMITTING YOUR ELECTRONIC BID on PennBid On the “Prepare Your Submission” within the opportunity on the PennBid website:

• Bidders are required to provide all Requested Information identified, including applicable Questionnaires and Bidtables.

• Bidders are required to fill out, sign and upload the completed Agreement document to the Agreement button of the solicitation.

• Bidders are required to upload the following documents to the labeled button of the solicitation:

o If Bidder is planning on using subcontractors, a document listing the names the subcontractors.

o If bidding on Service Sector 2, Current ASSE 5000 Backflow Prevention Certification for the technicians providing service on this contract.

• Bidders shall provide a unit cost per Line in the Bidtable of the solicitation on the PennBid website. Bidders are reminded that the cost they are entering in the UNIT COST field corresponds to both the Quantity and Unit of Measure for each line.

• Bidders may bid one or both service sectors but each line item within the chosen service sector must be completed. Bids submitted without complete pricing for the chosen service sector will be rejected.

• No additional fees, surcharges, costs or expenses will be billed to or paid by the County.

The last BID TABULATION for this service is available at www.buckscounty.gov/; Purchasing Department;

Bid Award Tabulation; 2023, 53-1023, Alarm Maintenance.

SPECIFICATIONS

These specifications are intended to describe the maintenance and inspection of fire, burglar, and panic alarms and the maintenance and inspection of fire suppression and fire protection systems as described herein with no standard equipment or services deleted. Any items omitted from the specification that would adversely affect the intended operation, safety, systems, effectiveness, http://www.buckscounty.gov/ efficiency and longevity of the maintenance and inspection of the fire, Burglar, and panic alarms and the inspection and maintenance of fire suppression and fire protection systems is to be considered part of the specifications.

1. The County reserves the right to add or delete systems from this contract at the discretion of the Fire Marshal’s Department. Pricing for any future new systems added to this contract must be consistent, and of similar nature to existing pricing contained in the agreement.

2. The successful company must have the following minimum qualifications:

a. Vendor must have accessibility of repair parts for our systems and must confirm same in their RFI response.

b. Vendor must have a 24-hour Emergency Phone Number answered live without the use of an answering system.

3. Parts are to be provided at a discount rate off your list price. Proof of list pricing must be provided upon request from the County.

4. If a Bidder is using subcontractors, a document with the names of the subcontractors must be uploaded with bid response for approval of the Fire Marshal.

SITE VISITS

Interested bidders are encouraged to make a site visit at each location before submitting their bid.

Appointments must be made to schedule site visits. Contact the Fire Marshal’s Department (215- 340-8730) to make arrangements for site visits for all locations. Site visits may require an escort by a Fire Marshals representative. Unscheduled site visits WILL NOT be honored. No questions or clarifications regarding scope of work will be answered or provided during the site visits. All questions and clarifications must be submitted in writing through the PennBid website. Site visits must be completed by June 1, 2026.

SCOPE OF WORK SERVICE

SECTOR 1

Maintenance & Inspection of Fire, Burglar and Panic Alarms

The following is a list of fire alarm system and/or security alarm system manufacturers of various ages owned by the County and included in this contract.

Simplex Ademco/ADI Scantronic Radionics FBI Edwards Silent Knight Honeywell Inovaonics Faraday Mirtone Fike DSC Fire Lite Alarms NAPCO Gamewell Notifier Fire Watch Firewell Starlink

The successful bidder will:

1. Maintain all alarm systems in proper working order in accordance with appropriate codes, standards and/or manufacturer’s specifications.

2. Supply all labor for the maintenance of each system.

3. Complete all annual inspections, maintenance and testing by December 18th, 2026, and

September 30th of each inspection year following.

4. Annually inspect and test each alarm system at individual sites during the same visit. i.e., both fire and burglar systems must be inspected same day at site.

5. The vendor shall provide or arrange for any specialized equipment that is needed to service systems or components of systems to make any necessary repairs.

6. The vendor shall provide for the inspection and testing of the Emergency Control Functions listed in NFPA 72 Chapter 21 as it applies.

7. Inspect, test, and maintain all systems on an annual basis as scheduled and when notified by the Fire Marshal’s Department referenced by NFPA codes, standards and manufacturer’s recommended maintenance procedures. Annual inspections will include but not be limited to all components of each system including those aspects outlined in NFPA 72 and/or any related codes. Annual inspections will include the following:

a. All beam detectors

b. All smoke detectors

c. All heat detectors

d. All manual pull stations

e. All tamper switches

f. All water flow switches

g. All audible and visual devices

h. All panic alarm buttons/devices

i. All security system devices

j. All lamps and LED’s

k. All signals to the alarm receivers

l. All standby batteries

m. Elevator recall and related detector/device equipment

n. All devices that are connected to the alarm control panels

o. Testing the alarm systems back to the Central Station (County or 3rd party as appropriate)

p. Cleaning of all smoke detection devices

8. Problems found during the annual inspection will be repaired on a time and materials basis, AFTER approval from the Fire Marshal’s Department representative.

9. Upon approval, make all necessary minor repairs (Batteries, Smoke Head, Heat Detector, Pull Alarm, Tamper Switches, Motion Sensors, Door Switches) essential to maintain the system and assure its ability to function properly prior to leaving the site. The maximum dollar threshold for repairs during inspections shall be $500 and exclude service call fee. Repairs exceeding threshold amount shall be proposed in writing to the Fire Marshal’s Department/ for review.

Technician service times shall be rounded in 30-minute intervals.

10. Document all written reports of the annual system inspections according to appropriate NFPA

72 maintenance reporting form(s).

11. Respond to emergency system problems within four hours of notification and notify the Fire Marshal’s Department or on call fire marshal by phone or text, of the nature of the problem and actions taken to resolve the situation.

12. Respond to normal maintenance problems within one working day of notification.

13. Return all replaced parts to the Fire Marshal’s Department at 911 Freedom Way, Ivyland, PA

18974, indicating the reason for the replacement.

14. Perform annual testing Monday through Friday during normal business hours. Normal business hours are defined as 7:00 a.m. to 5:00 p.m.

15. Conduct Inspections and Testing at the Justice Center/Administration building annually on one of the following suggested holidays when the building is closed to the public (minimum 7-working days' notice required to confirm access):

a. Veterans Day

b. Good Friday

c. Columbus Day

d. Day after Thanksgiving

e. Juneteenth

f. Martin Luther King Day

16. Coordinate with the /Fire Marshals Department/Libraries to establish a schedule for individual facilities/departments to gain access to their alarm equipment for inspection.

17. Vendor will provide documentation (electronic) that identifies the Manufacturer, Model Number & type (i.e., fire, security etc.) for each alarm panel at each specific location shown in this bid, including the quantity of devises or components that make up the system. A revised document will be submitted (electronic), by the vendor, to the Fire Marshal’s Department after the first round of inspections is completed and will be verified and updated each year thereafter.

18. Whenever an alarm system is serviced, repaired or a component replaced, it shall be tested before the alarm vendor leaves the site to ensure it is operable.

19. Prior to annual service being conducted on any system, the alarm vendor shall contact the Fire Marshal Department or the on-call Fire Marshal to place a system and central station on test.

(EXCEPTION, the seven County Libraries maintain their own monitoring agencies and notifications for testing and alarm results will be through those agencies, via the on call Fire Marshal.)

20. Before leaving the site, the alarm vendor shall contact the Fire Marshals Department to have the system(s) and Central Station restored to normal operating protocols. (EXCEPTION: the seven County Libraries maintain their own monitoring agencies and notifications for testing and alarm results will be through those agencies.)

21. No advertisements, stickers, decals, or labels shall be permanently affixed to any county owned alarm box, equipment, door, or structure without the written consent by the County of Bucks or

Fire Marshal Department.

22. Prior to turning over any new alarm system installation to the county, any/all programing codes and documentation relating to equipment will be submitted to the Fire Marshal’s Department before acceptance of the system.

23. Provide inspection hang tag affixed to the system not to obscure any elements of the system that identifies that maintenance was performed. The hang tag, at a minimum, shall include:

1.Type of system maintenance performed

2. Month and year maintenance was performed

3. Person performing the work

4. Name of the agency performing the work

5. Any License Numbers

SERVICE SECTOR 2

Maintenance & Inspection of Fire Suppression and Fire Protection Systems

The systems must be inspected, repaired, and corrected as necessary and maintained in accordance with any local and state adopted codes, NFPA, ICC, IFC codes and standards, in addition to the manufacturer’s required specifications.

The contractor and all employees that inspect and service the systems/equipment must:

1. Bring all systems into proper working order as soon as scheduled with the Fire Marshal’s

Department/.

2. Assure all County owned and operated Fire Suppression and Fire Protection Systems are inspected Annually, Semi-annually and/or within the 5-year limitation (i.e., standpipe systems) and/or as required by and in accordance with the appropriate applicable NFPA codes and standards. An inspection schedule with proposed work, must be developed and approved by the Fire Marshal’s Department/.

3. Furnish all inspection forms, recommendations, failure notices, repair documents, etc. to the

Fire Marshal Department and/or an approved designated representative within 10 days from inspection.

4. Provide a written report outlining all costs, deficiencies, and necessary/required repairs exceeding the $500 threshold essential to maintaining a viable working system prior to any service/repairs commencing.

5. Provide proper and timely (one to five workdays) notification to the Fire Marshal Department prior to any service/repairs commencing.

6. Provide same day notification to the Fire Marshal’s Department/, on call Fire Marshal prior to all necessary inspections, required repairs and/or work commencing to any system at any location at any time if the potential for the transmission of an alarm exists resulting from such work.

7. All backflow preventer units will be tested annually. A separate written document shall be provided to the Fire Marshals Department documenting the service performed. A hang tag will be affixed to the backflow preventer unit to identify maintenance was completed.

8. Understand the contractor will be liable for any and all costs resulting from improper / inferior work that causes damage to any and all properties owned, leased, or rented to and by the County including that of properties owned, leased or rented to and by others that are adjoining, in the same building or neighboring the County property in the course of providing inspections, maintenance and testing of any and all systems.

9. Upon approval, make all necessary minor repairs (Gauges, Tamper Switches, Control Valves, Flow Switches) essential to maintain the system and assure its ability to function properly prior to leaving the site. The maximum dollar threshold for repairs during inspections shall be $500 and exclude service call fee. Repairs exceeding threshold amount shall be proposed in writing to the Fire Marshal Department for review. Technician service times shall be rounded in 30-minute intervals.

10. Restore all systems to proper working condition before leaving the site.

11. Before leaving the site, the vendor shall contact the Fire Marshal Department to have the system, Central Station, restored to normal operating protocols. (Exception of seven County Libraries.)

12. Provide inspection hang tag affixed to the system not to obscure any elements of the system that indicates the maintenance was performed. The hang tag, at a minimum, shall include:

1.Type of system maintenance performed

2. Month and year maintenance was performed

3. Person performing the work

4. Name of the agency performing the work

5. Any License Numbers

13. Provide a written report for each inspection, testing results and/or work completed on the system(s) according to industry reporting standards and appropriate NFPA 72 maintenance form documentation.

14. Possess current applicable License(s) for all appropriate local municipalities where buildings are located and obtain and possess any and all applicable permit(s) for work being done as is necessary from all appropriate local municipalities where required.

15. Technicians performing testing on backflow preventer units must possess a Current ASSE 5000

Backflow Prevention Certification. Bidders must upload the certifications for the technicians that will be providing the testing for this contract with their bid response.

16. Complete all inspections, repairs and service work of all fire suppression and protection systems by site, based upon the list of facilities furnished by the Fire Marshal’s Department/, and complete that work in a timely fashion, in accordance with all applicable codes and standards.

17. Assure all inspections and requirements comply with all NFPA codes and standards including but not limited to: NFPA 25, NFPA 2001, NFPA 12A.

18. Be available on a 24/7 basis for emergencies and necessary responses for immediate repairs(on site within 2 hours of notification).

19. Successful bidder shall provide for cleaning of all dirty sprinkler heads as needed to maintain the effectiveness of the device.

Additionally, the Contractor will:

1. Maintain all suppression related alarm systems in proper working order, and when necessary, coordinate with the Bucks County Fire Marshal’s Department alarm vendor.

2. Supply all labor for the maintenance of each system.

3. Supply all necessary tools and equipment to service each system.

4. Inspect all systems at a minimum of an annual basis and/or as directed by the outline supplied by the Fire Marshal’s Department and/or as required when notified by the Fire Marshal’s Department and/or as guided by any NFPA guide or standard and/or manufacturer’s recommended maintenance procedures. Annual Inspection will include all aspects as outlined in each related NFPA code or standard including but not limited to the following:

a. Testing and assure maintenance of all suppression related smoke detectors

b. Testing and assure maintenance of all suppression related heat detectors

c. Testing and assure maintenance of all suppression related manual pull stations

d. Testing and maintaining all suppression related tamper switches

e. Testing and maintaining all water flow switches

f. Testing and maintaining all audible and visible devices

g. Testing and maintaining all suppression related Security System devices

h. Testing and maintaining all suppression related lamps and LED’s

i. Testing and assure maintenance of the suppression related signals to the alarm receivers.

j. Testing and assure maintenance of any suppression related standby batteries

k. Testing and maintaining all wet, pre-action and dry sprinkler systems

l. Testing and assure maintenance of all fire pumps and related appliances/devices/hardware.

m. Testing and maintaining all wet and dry standpipe systems.

n. Testing and assure maintenance and proper operation.

o. Testing and assure maintenance of the suppression related alarm systems back to the Bucks County Central Station.

p. Assure Cleaning and maintenance of all suppression related detection devices

5. Problems found during this annual inspection will be repaired on a time and materials basis, AFTER approval from the Fire Marshal’s Department.

6. Any systems found to need additional services outside of the listed below are only to be completed on a time and materials basis, AFTER approval from the Fire Marshal’s Department.

7. Respond to emergency system problems within four hours of notification and notify the

Fire Marshal’s Department or on call fire marshal of the nature of the problem and actions taken to resolve the situation.

8. Respond to normal maintenance problems within one working day of notification.

9. Return all replaced parts to the Fire Marshal’s Department at 911 Freedom Way, Ivyland

PA 18974, indicating the reason for replacement.

10. Perform annual testing Monday through Friday during normal business hours. Normal business hours are defined as 7:00 a.m. to 5:00 p.m.

11. Coordinate a schedule with the Fire Marshals Department/Libraries to coordinate site location visits to gain access to the facilities.

SERVICE SECTOR 1- Fire, Burglar and Panic Alarms

No. Alarm Type Facility Location Address 101 Fire District Court 07-1-01 2404 Byberry Rd, Bensalem PA 19020

101.1 Burglar/Panic District Court 07-1-01 2404 Byberry Rd, Bensalem PA 19020 102 Fire District Court 07-1-02 501 Bath Rd, Bristol PA 19007

102.1 Burglar/Panic District Court 07-1-02 501 Bath Rd, Bristol PA 19007 103 Fire District Court 07-1-03 3030 Bath Rd, Bristol PA 19007

103.1 Burglar/Panic District Court 07-1-03 3030 Bath Rd, Bristol PA 19007 104 Fire District Court 07-1-04 7325 New Falls Rd, Levittown PA 19055

104.1 Burglar/Panic District Court 07-1-04 7325 New Falls Rd, Levittown PA 19055 105 Fire District Court 07-1-07 142 Centre St, Penndel PA 19047

105.1 Burglar/Panic District Court 07-1-07 142 Centre St, Penndel PA 19047 106 Fire District Court 07-1-08 2661 Trenton Rd, Levittown PA 19056

106.1 Burglar/Panic District Court 07-1-08 2661 Trenton Rd, Levittown PA 19056 107 Fire District Court 07-1-09 567 Newtown Rd, Warminster PA 18974

107.1 Burglar/Panic District Court 07-1-09 567 Newtown Rd, Warminster PA 18974 108 Fire District Court 07-1-10 9187 New Falls Rd, Fallsington PA 19054

108.1 Burglar/Panic District Court 07-1-10 9187 New Falls Rd, Fallsington PA 19054 109 Burglar/Panic District Court 07-1-11 31 E Cleveland Ave, Morrisville PA 19067 110 Fire District Court 07-1-12 3101 Bristol Rd, Bensalem PA 19020

110.1 Burglar/Panic District Court 07-1-12 3101 Bristol Rd, Bensalem PA 19020 111 Fire District Court 07-2-01 60 Township Rd, Richboro PA 18954

111.1 Burglar/Panic District Court 07-2-01 60 Township Rd, Richboro PA 18954 112 Fire District Court 07-2-02 1277 Almshouse Rd, Warrington PA 18976

112.1 Burglar/Panic District Court 07-2-02 1277 Almshouse Rd, Warrington PA 18976 113 Fire District Court 07-2-05 281 California Rd, Quakertown PA 18951

113.1 Burglar/Panic District Court 07-2-05 281 California Rd, Quakertown PA 18951 114 Burglar/Panic District Court 07-2-07 28 North State St, Newtown PA 18940 115 Fire District Court 07-2-08 962 Town Center, New Britain PA 18901

115.1 Burglar/Panic District Court 07-2-08 962 Town Center, New Britain PA 18901 116 Fire District Court 07-3-01 4001 Durham Rd, Doylestown PA 18901

116.1 Burglar/Panic District Court 07-3-01 4001 Durham Rd, Doylestown PA 18901 117 Fire District Court 07-3-03 276 Tabor Rd, Ottsville PA 18942

117.1 Burglar/Panic District Court 07-3-03 276 Tabor Rd, Ottsville PA 18942 118 Burglar/Panic District Court 07-3-02 1720 Kendarbren Dr, Jamison PA 18929 119 Fire Bucks County Library

Levittown 7311 New Falls Rd, Levittown, PA 19055

119.1 Burglar/Panic Bucks County Library

Levittown

7311 New Falls Rd, Levittown, PA 19055

120 Fire Bucks County Library Yardley / Makefield

1080 Edgewood Rd, Yardley PA 19067

121 Fire Parking Facility 345 N Broad St, Doylestown PA 18901

122 Fire Big Brothers & Big Sisters 2875 Old York Rd, Jamison PA 18929

122.1 Burglar/Panic Big Brothers & Big Sisters 2875 Old York Rd, Jamison PA 18929 123 Fire/Burglar Core Creek Park

Administration Bldg.

901 E Bridgetown Pk, Langhorne PA 19047

123.1 Fire/Burglar Core Creek Park

Maintenance Bldg.

901 E Bridgetown Pk, Langhorne PA 19047

123.2 Fire/Burglar/Pan

ic

Core Creek Park Boat Rental

901 E Bridgetown Pk, Langhorne PA 19047

124 Fire Churchville Nature Center 501 Churchville Ln, Churchville PA 18966

124.1 Burglar/Panic Churchville Nature Center 501 Churchville Ln, Churchville PA 18966 125 Fire Probation and Detectives 30 E Court St, Doylestown PA 18901 126 Fire Bucks County Library

Doylestown 150 S Pine St, Doylestown PA 18901

126.1 Burglar Bucks County

Library Doylestown

150 S Pine St, Doylestown PA 18901

127 Fire Emergency Services Building

911 Freedom Way, Ivyland PA 18974

128 Fire Public Safety Training Ctr (Building & Garage #400)

1760 S Easton Rd, Doylestown PA 18901

129 Burglar Frosty Hollow Tennis Center 4503 New Falls Rd, Levittown PA 19030

130 Fire Government Service Center Levittown

7321 New Falls Rd, Levittown PA 19055

130.1 Burglar Government Service

Center Levittown

7321 New Falls Rd, Levittown PA 19055

131 Fire Morrisville Senior Center 31 Cleveland Ave, Morrisville PA 19067

132 Fire/Burglar Oxford Valley Golf Course (Garage/Maint.)

141 S Oxford Valley Rd, Fairless Hills PA 19030

132.1 Fire/Burglar/

Panic

Oxford Valley Golf Course (Clubhouse)

141 S Oxford Valley Rd, Fairless Hills PA 19030

133 Burglar/Panic Peace Valley Boat Rental 264 Creek Rd, Doylestown PA 18901

134 Fire Peace Valley Nature Center 170 Chapman Rd, Doylestown PA 18901

134.1 Burglar/Panic Peace Valley Nature

Center 170 Chapman Rd, Doylestown PA 18901

135 Fire/Burglar Peace Valley Park Barn 224 Old Limekiln Rd, Doylestown PA 18901

136 Fire Adult Probation 7203 New Falls Rd Levittown PA 19055

137 Fire/Burglar/Pan ic

Silver Lake Nature Center 1306 Bath Rd, Bristol PA 19007

138 Fire/Burglar Silver Lake Maintenance Bldg.

1399 Van Pelt St, Bristol PA 19007

139 Fire/Burglar Bucks County Library Bensalem

3700 Hulmeville Rd, Bensalem PA 19020

140 Fire Bucks County Library Langhorne

301 S Pine Rd, Langhorne PA 19047

140.1 Burglar Bucks County Library

Langhorne

301 S Pine Rd, Langhorne PA 19047

141 Fire Bucks County Library Quakertown

401 Mill St, Quakertown PA 18951

141.1 Burglar Bucks County Library

Quakertown

401 Mill St, Quakertown PA 18951

142 Fire Thiokol/DA’s Warehouse 99 County Way, Levittown PA 19054

142.1 Burglar Thiokol/DA’s Warehouse 99 County Way, Levittown PA 19054

142.2 Burglar Thiokol/County Detectives

Offices 99 County Way, Levittown PA 19054

143 Fire/Burglar Oxford Valley Pool Maint. 445 Hood Blvd, Fairless Hills PA 19030 144 Fire Government Service Center

Quakertown 281 California Rd, Quakertown PA 18951

144.1 Burglar Government Service

Center Quakertown

281 California Rd, Quakertown PA 18951

145 Fire Bucks County Library Perkasie

491 Arthur Ave, Perkasie PA 18944

146 Burglar/Panic Domestic Relations 2434 Bristol Road, Bensalem, PA 19020

147 Fire General Services Warehouse

1265 Almshouse Rd, Doylestown PA 18901

147.1 Burglar General Services

Warehouse

1265 Almshouse Rd, Doylestown PA 18901

148 Fire Administration Building 55 E Court St, Doylestown PA 18901

149 Fire The Almshouse, Bldg. G 1260 Almshouse Rd, Doylestown PA 18901 150 Fire Health Department, Bldg. K 1282 Almshouse Rd, Doylestown PA 18901 151 Fire Justice Center 100 N Main St, Doylestown PA 18901

152 Fire Morgue & Crime Lab 850 Eagle Blvd, Warminster PA 18974 153 Fire Doylestown Senior Center 700 N Shady Retreat Rd, Doylestown PA

18901 154 Fire/Burglar Ranger Office 152 Swamp Road, Doylestown PA 18940

155 Burglar Moravian Pottery & Tile Works Museum

130 E Swamp Road, Doylestown PA 18940

156 Fire/Burglar Erwin Stover House 852 River Road, Uhlerstown, PA 18972

157 Fire/Burglar Stover Myer Mills 424 Dark Hallow Road, Pippersville, PA 18947

158 Fire/Burglar Tinicum Park Barn 963 River Road, Upper Black Eddy, PA 18972

159 Fire Juvenile Probation 705 Market Street, Perkasie, PA 18944

159.1 Burglar/Panic Juvenile Probation 705 Market Street, Perkasie, PA 18944

SERVICE SECTOR 2- Fire Suppression and Fire Protection Systems:

No. System Type & Inspection Frequency Facility Name & Location

201 Wet Sprinkler & Pre-Action (2) systems (Annually)

Administration Building 55 E Court St, Doylestown PA 18901 201.1 Dry Standpipe (5-Yr)

201.2 Dry Standpipe (Annually)

201.3 Wet Standpipe (Annually)

201.4 Fire Pump (Annually)

201.5 FM200 Clean Agent (Semi-Annually)

202 Mechanical Room Sprinkler Only (Annually) Government Services Center

7321 New Falls Rd, Levittown PA 19055

203 Wet Sprinkler (Annually) Public Safety Training Center

1760 S Easton Rd, Doylestown PA 18901

204 Wet Sprinkler (Annually) Emergency Services Building

911 Freedom Way, Ivyland PA 18974 204.1 Yard Hydrant (Annually)

204.2 Wet/Dry Pre-Action Sprinkler (Annually)

204.3 FM200 Clean Agent (Semi-Annually)

205 Wet and Dry Sprinkler (Annually) Morgue & Crime Lab

850 Eagle Blvd, Warminster PA 18974

206 Wet Sprinkler (Annually) Bucks County Library

7311 New Falls Rd, Levittown PA 19055

207 Wet Sprinkler (Annually) Bucks County Library

401 Mill St, Quakertown PA 18951

207.1 Dry Sprinkler (Annually)

208 Wet Sprinkler (Annually)

Bucks County Library Doylestown 150 South Pine St, Doylestown PA 18901

208.1 Dry Sprinkler (Annually)

208.2 Dry Standpipe (Annually)

208.3 Dry Standpipe (5-Yr Hydro)

208.4 Fire Pump (Annually)

209 Dry Sprinkler (Annually) Thiokol/DA’s Warehouse 99 County Way, Levittown PA 19055

210 Dry Standpipe…