2-2026 Street Reconstruction Projects RFQ.pdf

SOUTH SALT LAKE 2026 STREET RECONSTRUCTION

PROJECTS

(3680 S, CLAYBOURNE AVE, BURTON AVE, WHITE PL,

PANAMA ST, AND ROBERT AVE)

REQUEST FOR QUALIFICATIONS

CITY OF SOUTH SALT LAKE

ENGINEERING DEPARTMENT

220 E MORRIS AVENUE, SUITE 320

SOUTH SALT LAKE, UT 84115

JANUARY 20TH, 2026

Table of Contents

I. Introduction and Background

1. Introduction

2. Background and Scope of Work

II. Proposal Requirements

III. Evaluation

IV. Response Deadline, Submittal, and Inquiries

V. Request for Qualifications Timeline

VI. Disposition of Proposals, Statements, and Negotiations

1. Disposition of Proposals – Public Records

2. Verbal Statements or Agreements

3. Negotiations

Request for Qualifications: 2026 Street Reconstruction Projects City of South Salt Lake

I. INTRODUCTION AND BACKGROUND

1. INTRODUCTION

South Salt Lake City is seeking a highly qualified engineering firm for the design phase of the

South Salt Lake 2026 Street Reconstruction Projects. Qualified firms are requested to submit a

Statement of Qualifications (SOQ) and fee schedule to provide the engineering services outlined in the Scope of Work below. The selected firm will work closely with SSLC’s Engineering, Public Works, Neighborhoods and Community Development departments. SOQs will be obtained from various firms to conduct a fair and extensive evaluation, and the firm that can best achieve the goals and objectives will be selected. Complete and timely submittal of all required proposal documents listed in this RFQ is required for the SOQ to be considered.

2. BACKGROUND AND SCOPE OF WORK

South Salt Lake City has a need to reconstruct various streets throughout the city. This advertisement is to procure the design services needed for the project. We are bundling the design for six (6) different streets as listed below:

• 3680 S from 300 W to end of cul-de-sac

• Burton Ave from Main St to W Temple

• White Place from Main St to W Temple

• Panama St from Utopia Ave to Wall

• Robert Ave from 400 E to 500 E

• Claybourne Ave from Main St to State St

The scope of work for each street will include but may not be limited to:

• Full survey on each of the streets establishing ROW as well as limited survey on surrounding streets to aid in design

• Full depth pavement design that may include curb and gutter, sidewalks, park strips, and ADA ramps

• Possible design of other public utilities including water, sewer, storm water, and street lighting

• Coordination with all applicable government agencies and utility providers

• Public involvement

II. PROPOSAL REQUIREMENTS

SOQs shall be limited to 5 single-sided pages maximum with a minimum 12-point font size. All pages count towards the page total with exception of the cover, introductory letter, and an appendix with resumes. SSLC may reject proposals that exceed the maximum page count.

Each SOQ should include the following items:

Letter of Introduction: Describe the firm's areas of expertise and other information that helps to characterize the firm. Provide the name, title, email address and telephone number of the primary contact for this project. List any special considerations that you would like to emphasize to the selection committee as they consider your SOQ. Introductory letters should be no more than one page and will not be counted against the total page count.

Project Manager: Identify the Project Manager. List the Project Manager’s relevant experience and similar work including references. The assigned Project Manager will be made available to present information and coordinate with SSLC, including a reasonable number of meetings to track progress and assure that the final plans meet owner expectations.

Project Team: Describe the key personnel, name, and office location of key personnel including sub-consultants. Provide an organizational chart with the proposed project team, and organizational structure identifying the key personnel who will be assigned to provide the services required by this RFQ, illustrating the lines of authority, and designating the individual responsible for the completion of each task and deliverable of the RFQ. Provide descriptions of technical expertise and experience. Also describe each team member’s availability for the project.

Approach to the project: Describe your understanding of the project and your approach to successfully delivering bid documents that can be used to select a qualified contractor.

Describe important milestones, and when relevant reviews will take place. Describe unique skills and understanding your firm will provide to ensure successful and timely completion of the project. Consultants may offer alternative solutions to achieve successful completion of the Scope of Services.

Qualifications of the Firm: Describe related experience that your firm, the proposed project manager, and project team have that is similar to the proposed Scope of Work. Provide phone numbers and locations of client representatives for reference contacts. Two (2) reference letters may be included in the appendix.

Consultant Fees: Provide a fee schedule for the various firm members who will facilitate the requested services. List an hourly rate for each.

III. EVALUATION

All submittals will be evaluated to determine if the submittal is complete, in the required format, and in compliance with all the requirements of the RFQ. SSLC will then evaluate all proposals that meet the minimum requirements based on the following criteria. Each element has an assigned weight which indicates the importance of each. The total weight for the evaluation is 100%.

1) Project Manager (25%)

2) Project Team (20%)

3) Approach to Project (30%)

4) Qualifications (15%)

5) Consultant Fees (10%)

Submit SOQs in accordance with the instructions listed herein regarding time, place and date required. SOQs received after the time requirement will NOT be accepted and will

NOT be considered for award. It is the sole responsibility of the proposer to be sure their response is in the hands of the City Recorder by the required time and date, and that the response is properly sealed and labeled. SSLC will not be responsible for any proposal delivered incorrectly or to the wrong address or location. Failure to read the Request for

Qualifications and comply with its instructions will be at the consultant’s risk. Corrections and/or modifications received after the closing time specified in the RFQ, will not be accepted. The SOQ must be signed by the appropriate representative or officer authorized to contractually obligate the firm.

IV. RESPONSE DEADLINE, SUBMITTAL, AND INQUIRIES

Each respondent must submit their proposal as one PDF through the Utah Public

Procurement Place website (Bonfire) by 2:00 p.m. Mountain Standard Time, February

13th, 2026. The City will not consider responses received after that date and time.

It is the intent of this RFQ to make the proposal process easy and efficient for all interested parties by giving them ample opportunity to highlight their services, technical abilities, financial strength and organizational structure. The evaluation process, however, must also be manageable and efficient.

Inquiries regarding the RFQ should be directed to: Ariel Andrus at (801) 483-6019 or email:

aandrus@sslc.gov. Inquiries must be received at least 72 hours prior to submittal deadline.

V. REQUEST FOR QUALIFICATIONS TIMELINE

Complete and timely submittal of all required documents is required for the SOQ to be considered. The consultant selection process will proceed according to the following proposed schedule.

❏ All SOQs are due no later than February 13th, 2026 at 2:00 p.m. MST.

❏ Evaluation of proposals will be conducted from February 13th to February 20th, 2026.

❏ The selection decision for the winning consultant will be made no later than February

20th, 2026.

❏ Upon notification, the contract negotiation with the winning consultant will begin immediately. Contract negotiations will be completed by March 20th, 2026.

❏ Notifications to consultants who were not selected will be completed by March 23th, 2026.

VI. DISPOSITION OF PROPOSALS, STATEMENTS, AND NEGOTIATIONS

1. DISPOSITION OF PROPOSALS – PUBLIC RECORDS

All materials submitted in response to this RFQ will become the property of SSLC. Each proposal shall be retained for official files and will become a public record after the award and open to public inspection. It is understood that the proposal will become part of the official file on this matter without obligation on the part of the City of South Salt Lake.

2. VERBAL STATEMENTS OR AGREEMENTS

No verbal agreement or conversation with any officer, agent, or employee of SSLC, either before or after execution of the contract, shall affect or modify any of the terms or obligations contained in the contract. Any such verbal agreement or conversation shall be considered as unofficial information and in no way binding upon SSLC or the Contractor.

3. NEGOTIATIONS

SSLC reserves the right to reject or to waive any or all SOQ’s. After SSLC has identified the best qualified candidate, the Parties shall have the right to negotiate with the respondent over the final terms and conditions of the contract. These negotiations may include bargaining. The primary objective of the negotiations is the evaluation factors set forth in the RFQ. If an agreement cannot be reached, the negotiation will be terminated and similar negotiations will occur with the second ranked firm.