2-2 - RFSQ General Information.docx

General Information

General Information

Technical Expertise

Engineer means a person registered as a professional engineer pursuant to Chapter 1001 of the Texas Occupations Code.

Compensation Information & Fees

The top-ranking respondent(s) for the project, shall then enter into negotiations toward a contract. If negotiations are successful, the selected respondent(s) shall be recommended to the Williamson County Commissioners Court for final contract approval and award. All contract awards are subject to Williamson County Commissioners Court final approval.

Submission Information

It is preferred that Statement of Qualifications (herein referred to as SOQs) be submitted electronically through Bonfire; however, Respondents may submit a hard copy (if preferred). Please be aware that submitting SOQs electronically is a convenience to the Respondent. Williamson County takes no responsibility for any third-party system interruption potentially causing late delivery of Respondent's submittal. If hard copies are submitted, submit six (6) individually bound originals of the respondent's/team's response, and one PDF file of the complete SOQ on USB flash drive.

If mailed or delivered in person, SOQs and Related Addenda are to be delivered in sealed envelope on or before the submittal deadline, as noted in this RFSQ, to:

Williamson County Purchasing Department Attn: 26RFSQ13 Regional Water Plan 100 Wilco Way, Suite P101 Georgetown, Texas 78626

Suite Number must be clearly marked on the envelope to ensure delivery to the proper mailbox. Also, all Respondents should list their Name and Address, and the Date of the RFSQ opening on the outside of the box or envelope and note "Sealed SOQ Enclosed." Williamson County will not accept any SOQs after the submittal deadline and shall return such SOQs unopened to the Respondent. The County will not accept any responsibility for SOQs being delivered by third party carriers.

SOQs will be opened publicly in a manner to avoid public disclosure of contents. Only names of Respondents will be read aloud.

Type of Contract

The form of contract that will be used will be the Williamson County Contract for Engineering Services, which is posted on the Williamson County Bonfire portal.

The only anticipated changes to the Williamson County Contract will be to include additional exhibits, to fill in blanks to identify the successful respondent(s), and add terms relating to the compensation, or to revise the Williamson County Contract to accommodate corrections, changes in the scope of services, or changes pursuant to addenda issued.

Because the signed Williamson County Contract will be substantively and substantially derived from the Williamson County Contract posted in the RFSQ, all respondents are urged to seek independent legal counsel as to any questions about the terms, conditions or provisions contained in the Williamson County Contract before submitting a response to this RFSQ. Again, the Williamson County Contract contains important legal provisions and is considered part and parcel of this RFSQ. Failure or refusal to sign aforesaid contract shall be grounds for Williamson County to revoke any selection of the respondent and force the recommendation and selection of another respondent.

QUESTIONS CONCERNING THIS RFSQ

All questions concerning this RFSQ must be input into Bonfire For further assistance, all communications shall be directed to Vickie Johnson, at vickie.johnson@wilcotx.gov. Please reference the RFSQ number on the email subject line. Once the RFSQ is released, no communications regarding this RFSQ are permitted with any County Personnel other than those of Williamson County Purchasing Department.

Questions will be accepted until 10:00 AM on Thursday, February 5, 2026, via Bonfire.

Late Submissions

Qualifications received after the submission deadline will not be opened and will be considered void and unacceptable. Williamson County is not responsible for lateness of mail, courier service, or other transmitted methods. The qualifications must be time stamp prior to the closing deadline to qualify.

Respondents Acceptance

By submitting a response to this RFSQ, the respondent certifies that it has fully read and understands the terms, conditions and statements of this Request for Statement of Qualifications and has knowledge of the scope and quality of the services to be furnished and intends to adhere to the provisions described herein.

Texas Public Information Act

Williamson County considers all information, documentation and other materials submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that Williamson County strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFSQ information.

Commitment

Respondent(s) understands and agrees that this RFSQ is issued predicated on anticipated requirements for Williamson County and that Williamson County has made no representation, written or oral, that any such requirements be furnished under a contract arising from this RFSQ. Respondent(s) acknowledges and understands that the Commissioners Court of Williamson County, Texas, reserves the right to refuse to award a contract for any or all services covered in this RFSQ. Furthermore, Respondent(s) recognizes and understands that any cost borne by the Respondent(s) which arises from Respondent's performance hereunder shall be at the sole risk and responsibility of Respondent(s).

All proposals that have been submitted shall be available and open for public inspection after the contract is awarded, except for trade secrets and confidential information contained in the proposals that has been clearly identified as such by the respondents.

Ex-Parte Communication

Please note that to ensure the proper and fair evaluation of a response to a solicitation, the County prohibits ex parte communication (e.g., unsolicited) initiated by the Respondent to any Elected Official/Department Head, County Employee or Committee Member evaluating or considering the responses prior to the time a formal decision has been made. Questions and other communication from vendors will be permissible by the means established in the solicitation until the day and time specified as the deadline for questions. Any communication between Respondent and the County after the deadline for questions will be initiated by the appropriate County Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the response. Ex parte communication may be grounds for disqualifying the offending Respondent from consideration or award of the solicitation then in evaluation. If a Respondent violates these provisions more than once in a three (3) year period, the Purchasing Officer may debar the Respondent from the sale of goods or services to the County for a period not to exceed three (3) years.

REJECTION OR ACCEPTANCE

The County reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the County.

Any acceptance to or additional terms and conditions attached to the response will not be considered unless respondent specifically and clearly references them on the front of the solicitation response document. WARNING: Exception to, or additional terms and conditions may result in disqualification of the response.

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