2-1- RFSQ - DESIGN ENGINEERING SERVICES - SGRWRF.pdf

INTRODUCTION

The City of St George (City), in conjunction with the Washington County Water Conservancy District (District), is seeking statements of qualifications from qualified design professionals to provide Engineering Services for the St. George Regional Water Reclamation Facility (SGRWRF) Upgrades (procurement item).

To extend Washington County’s limited water resources, the District, Ash Creek Special Service District, and City (Program Partners) have partnered to develop the Regional Reuse Purification System (System). More information on the System is available at wcwcd.gov/reuse.

The following proposed improvements to SGRWRF are needed to support the System: front end equalization storage, reuse filter capacity upgrades and proposed new filtration systems, increased chlorination capacity, chlorine contact basins, and an on-site reuse booster pump station. Basic information and details regarding the proposed scope of work for this procurement item are included as Attachment A.

The District has received federal funding for portions of the System and for this project as part of the Bureau of Reclamation’s Large-Scale Water Recycling Program (Funding Opportunity No. R23AS00433) and is required to develop projects through a series of review stages prior to the next phase of funding being released. A description of the design deliverables and required review stages for this project are included as Attachment B.

The following section contains information relating to the procurement item required and describes the criteria and selection process the City and District will use to select a design professional and negotiate a satisfactory contract at a price fair and reasonable to both the City and the District.

STATEMENT OF QUALIFICATIONS SUBMISSION

Statements of qualifications must be received by the City no later than June 16th, 2026, 2:00 pm.

Statements of qualifications (SOQ) are limited to a total of 10 pages, excluding one cover page, a table of contents, reference letters, a list of preferred subconsultants, and resumes.

One page is considered the equivalent of a single side of an 8.5”x11” piece of paper. One side of an 11”x17” page counts as two pages. SOQs must have 1” margins and a minimum font size of eleven.

26-288 REQUEST FOR STATEMENTS OF QUALIFICATIONS

for ENGINEERING SERVICES for ST. GEORGE REGIONAL WATER RECLAMATION FACILITY

UPGRADES

Submitting via EUNA/Bonfire

SOQs shall be submitted through https://sgcity-utah.bonfirehub.com, no other submittal shall be accepted.

Vendors are encouraged to submit early to allow time for potential technical delays. Late submissions, including those delayed by technical issues, will not be accepted. Vendors are solely responsible for ensuring their SOQ is submitted on time. The City and the District assume no responsibility for delays or other failures, whether caused by internet disruption, system failure or any other event.

QUESTIONS REGARDING THE SOLICITATION

The due date for questions regarding the solicitation is June 12th, 2026. Vendors shall submit questions through the Q&A section of EUNA. A record of each question and response will be shared with all vendors in a timely and uniform basis.

PRE-SOQ MEETING AND TOUR

A non-mandatory pre-SOQ meeting will be held at SGRWRF on June 10th, 2026 at 10:00am.

At the meeting, the City will review the proposed scope of work and project schedule and provide a tour of areas within SGRWRF where upgrades are needed. Design firms interested in submitting an SOQ are strongly encouraged to attend. The SGRWRF is located at 2176 Treatment Plant Road, St. George, Utah, 84790.

REQUEST FOR STATEMENT OF QUALIFICATIONS TIMELINE

The anticipated submission timeline, including the anticipated City Council Approval and Notice of Award is shown below.

AGREEMENT

The City’s Agreement, which includes its standard terms and conditions, is attached and incorporated as Attachment C. The City reserves the right to modify the Agreement prior to execution.

ITEM DUE DATE

Release of RSOQ: June 1, 2026 Pre-SOQ Mtg and Site Walk June 10, 2026 Last Day for Questions: June 12, 2026 Submissions Due Date: June 16, 2026 Evaluation Phase: June 30, 2026 Scoping and Contracting Phase: July 15, 2026 Council Approval: August 6, 2026

The City’s request for statement of qualifications does not obligate the City to award any contract or to pay any costs incurred in the preparation of a statement of qualifications, interview, or associated materials.

Renewal Conditions The Agreement may not continue or be renewed for any year after the first year of the contract if adequate funds are not appropriated or otherwise available to continue or renew the Agreement.

A multi-year contract that is funded solely or in part by federal funds may only be continued or renewed for any year after the first year if the portion of the contract that is to be funded by funds of a public entity are appropriated, adequate federal funds are expected to be appropriated by and received from the federal government and the federal government permits continuation or renewal. If the anticipated federal funds are not appropriated or received, the Agreement may be cancelled or suspended without penalty.

The Agreement may not continue or be renewed for any year after the first year if the design professional does not meet all delivery requirements in a timely manner during the first year.

UTAH GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT

The City and District are subject to the Utah Government Records Access and Management Act, Utah Code Annotated, Section 63G-2-101, et. seq. (GRAMA). All statements of qualifications are ordinarily public documents once an award is made. A design professional who desires to request protected status of any information submitted in the statement of qualifications is responsible to understand and implement any protection provided by GRAMA. The City and District will not be bound by any instructions contained in a statement of qualifications, but rather, will only be governed by GRAMA and City and District GRAMA policies. Below is the information and process regarding how to submit a request for Business Confidentiality with your submission.

Business Confidentiality In accordance with state law, all files submitted in response to a procurement solicitation are a public record and are subject to public review upon request. However, a vendor may request that portions of their submission containing trade secrets or certain commercial or financial information identified in Utah Code Annotated, Section 63G-2-305(1)-(2) be classified as a protected record by complying with Utah Code Annotated, Section 63G-2-309(1). Protected records are not generally available to the public except under certain circumstances.

To request the protected classification, the vendor must provide the City with a written claim of business confidentiality indicating what parts of their submission it would like to be classified as protected, along with a concise statement of reasons supporting the claim of business confidentiality.

If making a claim of business confidentiality, submission should include a set of unredacted files and a set of redacted files, with the confidentiality form attached. Please note that the submission cannot be fully redacted. The City will not redact a submission on behalf of a claimant if they fail to upload a redacted copy of their submission.

CERTIFICATION

By submitting a statement of qualifications, the design professional certifies and represents that it has:

Read and understands the Request for Statement of Qualifications and its associated documents;

Become familiar with the conditions which might directly or indirectly affect provision of the procurement item;

Identified any questions or concerns regarding provision of the procurement item, and has ensured that all questions are fully clarified to its satisfaction;

The ability to provide the procurement item as set forth in this Request for Statements of Qualifications based on detailed review of the information provided herein; and

Determined that the Request for Statement of Qualifications and its associated documents are sufficient to enter into the Agreement and provide the procurement item.

STATEMENT OF QUALIFICATIONS MINIMUM REQUIRED CONTENT

This Request for Statement of Qualifications is designed to provide design professionals with sufficient basic information to submit statements of qualifications meeting minimum requirements. It is not intended to limit a statement of qualifications’ content or exclude any relevant or essential data. Design professionals are at liberty to expand upon the specifications to show relevant capability. Additional information to clarify responses may be requested before selecting the design professional.

Statements of qualifications should be focused on the core project team for the SGRWRF Upgrades as outlined in Attachment A. Statements of qualifications may include information on any subconsultants required to complete necessary services such as geotechnical, survey, and SCADA integration and programing. The project team will need to coordinate with Stantec, the Program Partners’ Owner Advisor for the System, on the design of the pump station for both hydraulic and instrumentation and controls design criteria and requirements.

The statement of qualifications shall include the following information and any other information the design professional deems relevant or essential to demonstrate its:

1. Key Personnel Qualifications:

a. Identify the key personnel expected to provide the procurement item. Provide an organization chart. Include resumes for these personnel.

b. Summarize prior engagements in which key personnel have participated that demonstrate their expertise and experience in providing the procurement item for entities comparable in scope and complexity to the City and District.

c. Demonstrate the availability and ability of key personnel by listing current assignments and the percentage of time available to be committed to the project. State a commitment to assign identified key personnel to the project for the duration of the agreement.

2. Firm Knowledge and Experience:

a. Demonstrate integral familiarity with government service providers that are responsible for developing water and wastewater infrastructure.

b. Demonstrate experience and proven ability providing the procurement item for entities comparable in scope and complexity to the City and District.

c. Describe similar projects which best characterize the ability to provide the procurement item. Demonstrate the ability to deliver projects that meet client criterion.

d. Demonstrate good working knowledge, capability of providing professional services, and capability of preparing various analyses, reports, and other deliverables in connection with the procurement item.

3. Management Plan:

a. Describe approach to providing the procurement item. Include the time, manner of delivery, and schedule of delivery of the procurement item.

b. Describe communication plan.

c. Describe quality assurance plan.

d. Describe a recommended conflict resolution process and how actual and perceived conflicts throughout all phases of the project will be avoided and resolved.

e. Describe design professional’s strengths and how they will be used to provide the procurement item. Highlight best practices and specific innovations unique to your experience and relevant to the procurement item.

4. Reference Letters:

Provide reference letters from two (2) entities with whom the design professional has previously provided engineering services similar to those outlined in this Request for Statements of Qualifications. Reference letters should be one page and include (a) the entity name, (b) the individual name, (c) the individual title, (d) a telephone number, and (e) an email address. Reference letters may not be requested from the District or City.

Do not include a schedule of fees and expenses as part of the statement of qualifications. Cost is not part of the selection criteria. The design professional will be asked to provide the schedule of fees and expenses after selection.

The City reserves the right to request clarification of any item in a statement of qualifications or to request additional information necessary to properly evaluate statements of qualifications. All requests for clarification and responses will be via email.

REJECTING STATEMENTS OF QUALIFICATIONS

Statements of qualifications may be rejected for any of the reasons set forth in Utah Code Annotated, Section 63G-6a-120, including but not limited to the following circumstances.

Statements of qualifications that are not responsive, that violate a requirement of this Request for Statement of Qualifications, or that are not submitted before the submission deadline will be rejected.

A design professional whose statement of qualifications receives a score of zero for any of the evaluation criteria identified below in Table 1 or a total score of less than sixty (60) will be determined not responsible and the design professional’s statement of qualifications will be rejected.

METHOD OF AWARD

The City and District will enter into fee negotiations with the responsible design professional who receives the highest score based on the evaluation criteria identified below in Table 1. If the City and District are unable to agree to a satisfactory contract with the highest scoring design professional, contract and fee negotiations will be undertaken with the second highest scoring design professional.

Table 1. Evaluation Criteria

No. Evaluation Criteria

Score (0-unacceptable

10-superior) Weight Maximum

Points

1. Key Personnel Qualifications 10 4.0 40

2. Firm Knowledge and Experience 10 2.0 20

3. Management Plan 10 3.0 30

4. Reference Letters 10 1.0 10

ATTACHMENTS

Attachment A – Proposed Scope of Work Attachment B – Design Deliverables Attachment C – Agreement